Trenton Public Library
August 2, 2017
Minutes for the monthly board meeting of the
Trenton Public Library Board of Directors
The meeting was called to order at: 3:09 pm.
Paula Johnson (left early)
Samantha Utterback †(left early)
††††††††††† †††† Guests:
††††††††††††††††††††††† Wendy McKain
††††††††††††††††††††††† Jan Williams
††††††††††††††††††††††† Jinx Post
President Johnson called the meeting to order, verified a quorum, verified adherence to the Open Meeting Act and the availability of the Open Meeting Act for public review. Ms. McKain advised to update printed Open Meeting Laws. July minutes were read by President Johnson.
Motion to Approve the July minutes: Ms. P. Johnson, seconded by Ms. Utterback: Brown Aye, Arnold Aye, J. Johnson Aye, S. Utterback Aye and P. Johnson Aye. Motion Carried.
The director presented the petty cash report amounting in $9.50; from fees and fines. The financial statement from the village was also reviewed. The director suggested adding an account for promotional expenses.
Motion to increase next yearís checking account expense by one thousand dollars Ms. Utterback, seconded by Ms. P. Johnson: Brown Aye, Arnold Aye, J. Johnson Aye, Utterback Aye, and P. Johnson Aye. Motion
Budget adjustments were reviewed.
Motion to approve financial report: Ms. Utterback, seconded by Ms. Brown: Brown Aye, Arnold Aye, J. Johnson Aye, Utterback Aye, and P. Johnson Aye. Motion Carried.
T-shirts were ordered and the specific special orders made. Due to order size setup fees waved average shirt price determined at $7.08. J. Johnson paid for and received the order and the shirts were reviewed and parsed. It was determined that the library try to recoup purchase price and actually make a modest profit. The Friends of the Library offered to purchase 100 shirts at cost immediately. Discussion ensued for final price to be charged for the shirts. Final price set at $10 per shirt to avoid change making during sales at Harvest festival.
Motion to sell t-shirts for $10: Ms. Arnold, seconded by Ms. Utterback: Brown Aye, Arnold Aye, J. Johnson Aye, Utterback Aye, and P. Johnson Aye. Motion Carried.
One hundred shirts sold to Friends of the Library at cost and the final sales price was agreed to be ten dollars allowing both groups to make a modest profit.
The director reported that the materials have arrived to repair the pad. The freeing of disk space on the laptop is proving difficult due to moving installation from one laptop to the other so that the operating system update has sufficient space. If nothing comes up that could interfere then all repairs and updates should be complete by the next meeting.
Ms McKain instructed the board how to handle the claim and where to forward checks. President Johnson informed Ms McKain where the shirts came from and arranged to forward the invoice to her office.
The discussion continued as to how many should be given free and the harvest Festival Parade. Ms. Utterback volunteered to walk the parade and hand out the shirts.
Motion to give out 8 shirts at the Parade: Ms. Utterback, seconded by Ms. Brown: Brown Aye, Arnold Aye, J. Johnson Aye, Utterback Aye, and P. Johnson Aye. Motion Carried.
The lighted library sign is still unaltered as no contractor has shown any interest in doing the work desired.
The director informed the board that all computer upgrades hand been made but that the repair attempt had been unsuccessful. The discussion followed as to whether the library actually needed or wanted pads for the library. Topic tabled for next month, discussion of pricing and practical reasons for acquiring.
President Johnson informed the board she had attended a workshop on the Nebraska Open Meeting Laws and raised the question of what method of meeting protocol the library should or needed to follow, either Parliamentary Procedure or Robertís Rules of Order. There is no state mandate as to which must be used, however one or the other is recommended. It is recommended that the board review and consider which protocol to use and further discussion to follow.
No discussion this month.
Motion to pay monthly claims by Ms. Arnold, seconded by Ms. Brown: Brown Aye, Arnold Aye, J. Johnson Aye, Utterback Absent and P. Johnson Absent. Motion Carried.
Motion to adjourn: Ms. Brown, seconded by Ms. Arnold: Brown Aye, Arnold Aye, J. Johnson Aye, Utterback Absent and P. Johnson Absent. Motion Carried.
Meeting Adjourned: 4:05 pm.
Copyright© 2010 - 2017
of the Library