A regular meeting of
the Board of Trustees of the Village of Trenton, NE, was convened in open and
public session, Tuesday, June 13, 2017 at 6:30 p.m. at the Village Office.
Present: Chairman McArthur, Trustees Lewis (arrived at 6:45pm), McDonald, and
Neely, Clerk McKain, Deputy Clerk Rife, Attorney Lindstedt, Superintendent
Vrbas, Bob Brown, Julia Bryant, Larry Evans, Terry Hovey, Colleen McVicker, Bob
Seybold, Merlin Shaffer, and Karen Wertz. Trustee Wimer was absent. Availability
of the agenda was communicated in advance notice and in the notice sent to the
Chairman and Trustees of the meeting. All proceedings hereafter shown were
taken while the meeting was open to the public.
Roll Call was taken
at 6:33pm and quorum was verified.
Chairman made “Open
Meeting Act” announcement.
Citizen Forum: Mr.
Seeker was not present; however, he complained about Circle Drive lots and had
stated the lots were being worked on. Mr. Brown inquired about nuisance
properties, McArthur stated a discussion is on the agenda. Mr. Seybold had an
issue with the shooting sports on clean-up day and felt there was a safety
issue. Mr. Shaffer stated he has met with other instructors and shooting
sports will work around clean-up day to avoid a conflict. Mr. Shaffer stated
there is a conflict with July 1; therefore the board decided to have clean-up
day July 1 and 2 from 1pm to 6pm on both days. Notices will be placed at the
bank, post office, tree branch site and village office. Mr. Huddleson wanted to
inquire about nuisance abatement and ordinances; however, he did not attend.
Mr. Hovey inquired about the man power being utilized effectively. Mr. Hovey
said the water project had damaged his property; however, it has been fixed
now. Mr. Hovey asked that fire hydrants be mowed around so they are visible to
the firefighters. Mr. Hovey asked that culverts be cleaned and maintained on a
regular basis. Mr. Hovey inquired about the compaction report on West B Street
to ensure that semi-trucks would not damage the street. Mr. Hovey asked that
farm trucks and semi-trucks with loads for the co-op utilize the old highway
and the trail leading to the grain bins at Wertz’s. Mr. Hovey asked that the
sheriff’s office slow people down on highway 25 going through town. Mr. Hovey
stated the village building is not ADA compliant and is a drainage hazard. Mr.
Hovey asked that some notices be on the utility bills for residents. Mr. Hovey
asked the board to clean-up properties. Mr. Hovey stated the sewer-jet should
be used to flush out lines on a regular basis. Mr. Hovey suggested that water
and sewer lids be painted. McArthur stated the board is working with residents
on clean-up, he is to the understanding that West B Street has 8-9 inches of
concrete, he would speak with Wertz about road, maintenance schedules were
being worked on, and lids were beginning to be painted blue for water and green
for sewer.
Motion made by McDonald and second by Neely
to approve agenda. Ayes: Lewis, McArthur, McDonald, and Neely. Nays: None.
Absent: Wimer. Motion carried.
Motion made by Lewis and second by McDonald
to approve the May 9, 2017 regular meeting minutes. Ayes: Lewis, McArthur, and
McDonald. Nays: None. Abstain: Neely. Absent: Wimer. Motion carried.
Motion made by Lewis and second by McDonald
to approve treasurer’s report. Ayes: Lewis, McArthur, McDonald, and Neely.
Nays: None. Absent: Wimer. Motion carried.
Park/Pool Committee Report: McDonald
stated the park needed more weed eating. Ms. Wertz stated the park was looking
very nice.
Utility/Street/Trash
Committee Report: Discussion was made on properties that need
to be cleaned up. McDonald stated the free clean-up on June 3rd was
limited due to weather and volunteers. McDonald stated he would like to see
more volunteers from the community. McArthur stated the village will host
another free clean-up day on July 1 and 2, 2017 from 1pm to 6pm both days.
Discussion was made to move the clean-up day in August due to Harvest
Festival. It was decided that clean-up day would be August 12th and
13th.
Attorney Report: Lindstedt
stated they had worked on the solar power ordinance, which is on the agenda for
approval.
Utility Superintendent
Reports: Electric Department: Vrbas stated there were two
street lights out and they would be getting those replaced. Ms. Wertz stated
the outlets on the south pole at the pow-wow grounds were not working. Vrbas
stated he was not aware of an issue and would check on it. Water Department:
Vrbas stated there is no hurry to install the water meter pit for Williamson. Sewer
Department: Vrbas reported Johnson would be here in mid July for sewer
maintenance. Trash Department: Vrbas reported they are using both trash
trucks; however, the newer truck has some issues with the wiring harness.
Several dumpsters have been an issue for residents. Street Department: Armor
coating took place. A request for a culvert on East A was made. Vrbas is to
contact the property owner that fence is a problem to maintain water flow. Park
Department: Vrbas stated they have been hand sprinkling one area as the sprinkler
system is not getting it. Vrbas reported that some new trees were possibly
damaged with the snow storm and will continue to monitor the trees. Pool
Department: Vrbas stated the pool is running smoothly.
Animal Control: Vrbas reported there
are 18 cats and 136 dogs licensed for 2017. No warnings or citations were
issued for the month of May.
Village Office: McKain
stated there was one meter deposit to return this month. McKain stated they
would be reading meters June 21-23. McKain stated she would be attending the
LONM Accounting and Finance conference on June 14-16 in Kearney.
Library: Evans
stated the library is looking at some promotional items for Harvest Festival.
Planning Commission: Evans
stated the Planning Commission had two public hearings for conditional uses. Motion
made by Neely and second by Lewis to approve the conditional use application
for 201 East 2nd Street. Ayes: Lewis, McArthur, McDonald, and Neely.
Nays: None. Absent: Wimer. Motion carried. Motion made by Neely and second
by Lewis to approve the conditional use application for 602 East G Street.
Ayes: Lewis, McArthur, McDonald, and Neely. Nays: None. Absent: Wimer.
Motion carried. Evans stated the Planning Commission approved Mr. Heffner to
fill the vacant position with a term ending August 31, 2018. Motion made by Neely
and second by McDonald to approve Mr. Heffner to fill the vacant position with
a term ending August 31, 2018. Ayes: Lewis, McArthur, McDonald, and Neely.
Nays: None. Absent: Wimer. Motion carried.
El Dorado: McDonald asked about
parking lot holes being repaired. Vrbas was instructed to get patch materials
and fix holes. Lindstedt reported the EEOC case was closed as violations were
unfounded. McArthur reported the El Dorado Board had interviewed one
applicant. McArthur stated the heating/cooling system has had several
breakdowns and asked McKain to contact Linda Cook for details and then contact
W Design.
Housing Authority: No information
provided.
Tree Board: Wertz stated she did
plant a tree at the courthouse for Arbor Day.
Board of Health: McArthur stated a
complaint was made on burning at a residence on West 4th Street.
Employees checked the area and found no burning or smoke and will continue to
patrol area. It was also reported another resident was burning, which
employees were instructed to monitor that area as well.
Unfinished Business: There
was no unfinished business to discuss.
Ordinance and/or
Resolution: Vice-Chairman
Neely introduced Ordinance No. 805. After the reading of the ordinance, Vice-Chairman
Neely made a motion which was seconded by Trustee Lewis to suspend the
statutory reading of the ordinance on three separate days. Ayes: Lewis, McArthur,
McDonald, and Neely. Nays: None. Absent: Wimer. Motion carried. Motion by
Neely with second by Lewis to pass and adopt Ordinance No. 805 on final
reading. Ayes: Lewis, McArthur, McDonald, and Neely. Nays: None. Absent:
Wimer. Motion carried. A true copy follows:
AN
ORDINANCE OF THE VILLAGE OF TRENTON, WHICH DEFINES SOLAR ENERGY; and TO PROVIDE
WHEN THIS ORDINANCE SHALL BE IN FULL FORCE AND EFFECT.
Motion by Neely with second by Lewis
to publish Ordinance No. 805 in pamphlet form. Ayes: Lewis, McArthur, McDonald,
and Neely. Nays: None. Absent: Wimer. Motion carried.
Vice-Chairman Neely introduced Ordinance
No. 806. After the reading of the ordinance, Vice-Chairman Neely made a motion
which was seconded by Trustee McDonald to suspend the statutory reading of the
ordinance on three separate days. Ayes: Lewis, McArthur, McDonald, and Neely. Nays:
None. Absent: Wimer. Motion carried. Motion by Neely with second by McDonald
to pass and adopt Ordinance No. 806 on final reading. Ayes: Lewis, McArthur,
McDonald, and Neely. Nays: None. Absent: Wimer. Motion carried. A true copy
follows:
AN ORDINANCE AMENDING §51.08 MANDATORY
SERVICE CHARGES OF THE MUNICIPAL CODE RELATING TO SOLID WASTE COLLECTION WITHIN
THE VILLAGE OF TRENTON, AND FEE CHARGED FOR SUCH SERVICE; PROVIDING AN
EFFECTIVE DATE, AND REPEALING ALL ORDINANCES IN CONFLICT HEREWITH.
Motion by Neely with second by McDonald
to publish Ordinance No. 806 in pamphlet form. Ayes: Lewis, McArthur, McDonald,
and Neely. Nays: None. Absent: Wimer. Motion carried.
Motion by Neely with
second by Lewis to approve Resolution 2017-06-01 for the adoption of a Solar
Energy Policy and Procedure. Ayes: Lewis, McArthur, McDonald, and Neely.
Nays: None. Absent: Wimer. Motion carried.
RESOLUTION
# 2017-06-01
BE IT RESOLVED BY THE
BOARD OF TRUSTEES OF THE VILLAGE OF TRENTON, HITCHCOCK COUNTY, NEBRASKA
WHEREAS, the Municipal Energy Agency
of Nebraska (MEAN) recommends adoption of an interconnection policy for
renewable energy resources; and,
WHEREAS, the Village of Trenton
supports renewable energy; and,
WHEREAS, the Village of Trenton has
determined such interconnection policy as recommended and provided by MEAN is
in the best interests of the Trenton electric utility and the citizens of
Trenton; and,
WHEREAS, the Village of Trenton’s
electric utility department will administer such interconnection policy.
NOW, THEREFORE, BE IT RESOLVED, by the
Village Board of Trustees of the Village of Trenton, Hitchcock County,
Nebraska, as follows:
1. Effective July 1, 2017, the Trenton
Village Board has adopted the Policy and Guidelines for Interconnection for
Parallel Installation and Operation of Small (25 kW-DC or less) and Large
(greater than 25 kW-DC) Customer-Owned Renewable Electric Generating
Facilities.
Dated: June 13, 2017. VILLAGE
OF TRENTON,
Jessy
McArthur, Chairman
ATTEST:
Wendy L. McKain, MBA, MMC
Village Clerk/Treasurer
Motion by Neely with
second by McDonald to approve Resolution 2017-06-02 for the adoption of Highway
25 closure for Harvest Festival Parade on August 5, 2017. Ayes: Lewis,
McArthur, McDonald, and Neely. Nays: None. Absent: Wimer. Motion carried.
RESOLUTION
2017-06-02
Special
Event Closing of Highway 25 for Harvest Festival
The Board Chairman and Village Board
of Trustees of the Village of Trenton (hereinafter in the Village), in regular
session assembled at the Village Office in Trenton, Nebraska on the 13th
day of June, 2017, hereby resolve as follows:
WHEREAS, the Village will assume
control of Highway 25 (Main Street) between West G Street and West B Street on
August 5, 2017 from 11:00 a.m. to 12:30 p.m.
WHEREAS, the Village acknowledges the
acceptance of the duties set out in LB 589 subsection (2) and is in agreement
to indemnify, defend, and hold harmless the state from all claims, demands,
actions, damages and liability, including reasonable attorney’s fees, which may
arise as a result of the special event.
NOW
THEREFORE BE IT RESOLVED that the Village will assume control of Highway 25
(Main Street) between West G Street and West B Street beginning at 11:00 a.m.
on August 5, 2017.
NOW
THEREFORE BE IT FURTHER RESOLVED that the Village will return possession back
to the State of Nebraska Department of Roads Division (NDOR) at 12:30 p.m. on
August 5, 2017.
INTRODUCED AND PASSED THIS 13st
day of June, 2017.
Jessy
McArthur, Chairman
Trenton
Board of Trustees
ATTEST:
Wendy L. McKain, MBA,
MMC
Village Clerk/Treasurer
New Business: Ms. Wertz asked
that the board consider a donation for the Harvest Festival to the Trenton Rec.
Association. Motion made
by Neely and second by Lewis to approve a $300 donation from Keno funds. Ayes: Lewis,
McArthur, McDonald, and Neely. Nays: None. Absent: Wimer. Motion carried.
Discussion was made on the Menards Authorized users for the Kearney location.
A discussion and review of the NMPP Amended Electrical Resources Agreement was
made. A discussion was made on having Southwest Nebraska Betterment Community
write and submit a grant application CDBG. After the discussion a motion by Neely with
second by Lewis to approve SWNCBC to write and submit the grant application for
a fee of $2,500. Ayes: Lewis, McArthur, McDonald, and Neely. Nays: None.
Absent: Wimer. Motion carried. Motion
made by Neely and second by Lewis to enter into executive session for the
purpose of discussing evaluations of job performance of a person when necessary
to prevent needless injury to the reputation of a person and if such person has
not requested a public meeting at 8:17pm. Ayes: Lewis, McArthur, McDonald, and
Neely. Nays: None. Absent: Wimer. Motion carried. Motion made by Lewis and
second by McDonald to exit the executive session at 9:10pm. Ayes: Lewis,
McArthur, McDonald, and Neely. Nays: None. Absent: Wimer. Motion carried.
Motion made by Neely and second by Lewis to increase the following wages:
Clerk/Treasurer, Deputy Clerk/Treasurer, Utility Superintendent, Maintenance
person, and trash/mowing person by 3% per hour effective beginning with the
June 12th pay period. Ayes: Lewis, McArthur, McDoanld, and Neely.
Nays: None. Absent: Wimer. Motion carried.
Correspondence: AmFirst
Insurance Services, El
Dorado Newsletter, Nebraska Municipal Review, NMPP Newsletter, Nebraska Rural
Electric, Nebraska Rural Water Association, Purplewave Auctions, West Central
Nebraska Development.
Motion made by Neely
and second by Lewis to approve Operating claims, KENO claims, Library claims,
and Meter Deposit claims. Ayes: Lewis, McArthur, McDonald, and Neely. Nays:
None. Absent: Wimer. Motion carried.
OPERATING CLAIMS:
1. May Payroll (3 pay
periods)...................................................................... $23,347.19
2. EFTPS, FED (May
payroll tax)..................................................................... 5,469.79
3. NE Dept. of Revenue (May
payroll tax)........................................................... 648.00
4. NE Dept. of Revenue (May
sales tax).......................................................... 2,290.22
5. NE Dept. of Revenue
(Unemp Ins).................................................................... 44.69
6. Aflac (Sup. Ins.).................................................................................................. 32.70
7. American Agricultural
Lab (water samples)....................................................... 17.50
8. Barco (light bar)................................................................................................ 325.34
9. Barnett’s (outlets)................................................................................................ 17.99
10. Blue Cross Blue
Shield (Jun premium medical/dental)................................. 3,310.40
11. BOK Financial (Water
Bonds)..................................................................... 45,475.00
12. BSB Construction
(Water Main Project – final)......................................... 104,584.46
13. Choice Plumbing (Pool
repair)........................................................................... 70.00
14. City of McCook
(transfer station tickets)...................................................... 3,303.36
15. Colonial Life (Sup.
Ins.).................................................................................... 251.13
16. D&L Pest Control
(pest control).......................................................................... 53.00
17. D&S Hardware
(supplies)................................................................................... 16.45
18. Dewey, Nadine (May
library payroll)................................................................ 232.73
19. Diamond Vogal
(Paint/supplies).................................................................... 2,959.51
20. Dutton-Lainson
(Electric supplies).................................................................... 342.46
21. Eakes
(supplies/copier).................................................................................... 455.50
22. Evans, Larry (May
library payroll).................................................................... 265.96
23. Farmers Co-op
(fuel/shop supplies).............................................................. 1,239.02
24. Fastenal (supplies).............................................................................................. 50.27
25. First Bankcard (software,
travel, repairs)...................................................... 1,636.19
26. Foley Industries
(Repairs)................................................................................. 541.40
27. Gestenslager, Jessica
(Lifeguard Training)...................................................... 130.00
28. Great Plains Communications
(Phone/internet)............................................... 560.02
29. Hitchcock County
Schools (School Fund)....................................................... 550.00
30. Hitchcock Inc. of
Goodland (Tarps)................................................................. 344.60
31. Hiway 25 (Membership)..................................................................................... 25.00
32. Hunter
Heating/Cooling (repairs)...................................................................... 324.75
33. Hutto, Stacey
(Lifeguard Training)................................................................... 130.00
34. Jacobsenorr
(Attorney)..................................................................................... 471.90
35. Ideal Linen Supply
(shop towels)........................................................................ 17.92
36. Kansas City Life (Jun
Vision)............................................................................. 69.35
37. Kisker, Linette
(Lifeguard Training).................................................................. 130.00
38. Lakeside Sand &
Gravel (Rock, Sand)............................................................ 100.50
39. Lang Diesel (Repairs)....................................................................................... 133.57
40. Little Village
Daycare (Roundup funds collected).............................................. 82.86
41. League of NE
Municipalities (Conference)...................................................... 443.00
42. Midlands Toxicology
(Drug Testing)................................................................. 280.00
43. Municipal Supply
(Water supplies)................................................................ 1,130.67
44. National Insurance (Jun
life, ad&d prem)........................................................... 25.56
45. Nebraska DEQ (Loan
Int).............................................................................. 2,459.46
46. Nebraska Municipal
Power Pool (Feb/Apr Billing)...................................... 45,675.45
47. Nebraska
Environmental Products (Repairs)............................................... 5,759.65
48. Nick’s Distibuting
(Concessions)...................................................................... 425.12
49. One Call Concepts
(Diggers hotline locates).................................................... (27.53)
50. Orscheln (Supplies).......................................................................................... 466.93
51. Quill (Supplies).................................................................................................. 250.44
52. RW Welding (Repairs)...................................................................................... 101.56
53. Rundel, Zita (Pool
Operator Training)................................................................ 40.00
54. Shroeder &
Schroeder (Attorney fees)......................................................... 4,417.50
55. Scoop Media
(Publications).............................................................................. 744.79
56. SWPPD (airport $27.26;
north well $269.16; south well $301.53,
Construction $1,872.92).......................................................................... 2,470.87
57. TD Ameritrade (May
IRA)............................................................................. 1,203.52
58. TopKote Inc (Armor
Coating)...................................................................... 49,113.00
59. Verizon (Cell
Service/Phones)......................................................................... 160.44
60. Village of Trenton
(May utilities).................................................................... 2,391.22
61. Village of Trenton
Petty Cash (Maintenance).................................................... 33.25
62. Vincent Tree Service
(Tree removal)............................................................... 800.00
63. Walmart (Supplies)........................................................................................... 450.98
64. Wickizer, Lanessa
(Lifeguard Training)............................................................ 240.00
65. Wimer, Morgen (Pool
Operator Training)........................................................... 40.00
KENO CLAIMS (Keno
Checking Account): NONE
LIBRARY CLAIMS (Library
checking account):
L1. Dewey,
Nadine (Bonus Pay)............................................................................... 92.34
L2. Evans,
Larry (Bonus Pay)................................................................................. 184.70
L.3.Firstbank
Card (amazon.com).......................................................................... 241.33
METER DEPOSIT CLAIMS
(Meter Deposit Checking Account):
M1. Meter
Deposit Refund, Acct# 47...................................................................... 200.00
With no further
business, motion made by McDonald and second by Lewis to adjourn meeting at 9:20pm.
Ayes: Lewis, McArthur, McDonald, and Neely. Nays: None. Absent: Wimer. Motion
carried.
Budget meeting is
scheduled for June 28, 2017 at 6:00pm in the Village Office and a meal will be
served.
Next regular meeting
will be July 11, 2017 at 6:30pm in the Village Office.
Jessy McArthur, Chairman
Trenton Board of
Trustees
ATTEST:
Wendy L. McKain, MBA,
MMC
Village Clerk/Treasurer
