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Trenton Board of Trustees

December 12, 2017

Trenton, NE

REGULAR MEETING

 

A regular meeting of the Board of Trustees of the Village of Trenton, NE, was convened in open and public session, Tuesday, December 12, 2017 at 6:30 p.m. at the Village Office.  Present:  Chairman McArthur, Trustees Neely, McDonald, Lewis, and Wimer, Clerk McKain, Deputy Clerk Rife, Aaron Leggott, Attorney Schroeder arrived late, Bob Brown, Dan Dotson, Kala Meguire, Julie Meguire, Ashton Meguire and Jim Herchenbach.  Availability of the agenda was communicated in advance notice and in the notice sent to the Chairman and Trustees of the meeting. All proceedings hereafter shown were taken while the meeting was open to the public.

 

Roll Call was taken at 6:46 pm and quorum was verified.

 

Chairman made “Open Meeting Act” announcement.

 

Citizen Forum:  Ms. Meguire was inquiring about utility services. D. Dotson discussed getting rid of keys for the tree branch site. There have been a lot of things dumped in the wrong place and when no one was present. B. Brown asked about clean up properties and tree trimming. P. McDonald asked about taking the loader to the tree branch site so D. Dotson could push tree pile up.

 

Motion made by McDonald and second by Neely to approve agenda. Ayes: McArthur, McDonald, Neely, Lewis, and Wimer.  Nays: None. Motion carried.

 

Motion made by Wimer and second by McDonald to approve the November 14, 2017 regular meeting minutes.  Ayes: McArthur, McDonald, Neely, and Wimer.  Nays: None.  Abstain: Lewis.   Motion carried.

 

Motion made by Wimer and second by Neely to approve treasurer’s report.  Ayes: McArthur, McDonald, Neely, Lewis, and Wimer.  Nays: None.  Motion carried.

 

Reorganization: Motion by Wimer with second by McDonald to nominate Jessy McArthur as Chairman of the Board of Trustees.  Ayes: Lewis, McDonald, Neely, and Wimer.  Abstain: McArthur.  Nays: None.  Motion carried.

 

Motion by Lewis with second by McDonald to nominate Bill Neely as Vice-Chairman of the Board of Trustees.  Ayes: Lewis, McArthur, McDonald, and Wimer.  Abstain: Neely.  Nays: None.  Motion carried.

 

Motion by McDonald with second by Lewis to nominate Jessy McArthur as Chairman of the Board of Zoning Adjustment and Bill Neely as Vice-Chairman of the Board of Zoning Adjustment.  Ayes: Lewis, McDonald and Wimer. Abstain: McArthur and Neely. Nays: None. Motion carried.

 

Motion by Neely with second by Wimer to have Chairman McArthur and Trustees Lewis and McDonald to serve on the Park/Pool committee.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.

 

Motion by McDonald with second by Lewis to have Chairman McArthur and Trustees Neely and Wimer to serve on the Utility/Street & Alley/Trash committee.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.

 

Motion by Wimer with second by Lewis to have Community First Bank of Trenton as the village’s depository.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.

 

Motion by Lewis with second by McDonald to have second signature for Chairman and Clerk to remain as Vice-Chairman and Deputy Clerk.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.

 

Motion by Lewis with second by McDonald to have day and time of meetings remain the second Tuesday of each month at 6:30 p.m. at the Village Office.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.

 

Motion by Neely with second by Lewis to have Hitchcock County News for village publications.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.

 

Motion by Wimer with second by McDonald to reappointment of Jon Schroeder as the Village Attorney. Ayes: Lewis, McArthur, McDonald, Neely, and Wimer. Nays: None. Motion carried.

 

Motion by Lewis with second by McDonald to appoint Chairman McArthur, Utility Superintendent Jared Vrbas, and Registered Nurse Laken Vrbas to Board of Health.   Ayes: Lewis, McDonald, Neely, and Wimer.  Abstain: McArthur.  Nays: None. Motion carried.

 

Motion by Neely with second by Lewis to retain Wendy L. McKain as Village Clerk/Treasurer. Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None. Motion carried.

 

Motion by McDonald with second by Lewis to retain Tom Hovey as Village Fire Chief.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None. Motion carried.

 

Motion by McDonald with second by Neely to retain Larry Evans as the Village Library Director.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer. Nays: None. Motion carried.

 

Motion by Neely with second by Wimer to retain Greg Wolford of W Design as Village Street Superintendent.   Ayes: Lewis, McArthur, McDonald, Neely, and Wimer. Nays: None. Motion carried.

 

Motion by Lewis with second by Wimer to retain Jared Vrbas as the Village Utility Superintendent.   Ayes: Lewis, McArthur, McDonald, Neely, and Wimer. Nays: None. Motion carried.

 

Park/Pool Committee Report: None.

 

Utility/Street/Trash Committee Report:  None.

 

Attorney Report: Schroeder stated that a letter is being drafted and will be sent for the fence line issue at the sewer pond. They will start with 30 days to move the fence.  Schroeder discussed checking into the class action law suit. It was decided not to pursue it due to it would most likely cost more than what the village would get out of it. Schroeder left the meeting.

 

Utility Superintendent Reports:  Electric Department: Leggott stated that HC County News was upset about the electric service interruption that occurred when a new service was being installed for another customer. There was one tree trimming bid from W. Emrich. It was decided to table the bids until next meeting. Water Department: Rife stated that a water service had been shut off at some point in time. It was then turned on at some point but never activated in the billing system from prior billing company. The board decided that the customer would need to pay for the water usage only and from there on out pay the additional fees for water services. It was also decided that when water pits are turned off for any reason, the utility employees would need to put a meter seal to prevent the customer from turning it on themselves.   Sewer Department:  Leggott stated that they had Dr. Drain run the camera down the sewer line at M. Barnetts. They thought the camera depth was off by at least 3 feet. The line did look corroded and looked like it needed replaced. McArthur was going to contact T. Anderson to see what they wanted to do about service line. Trash Department: Leggott stated department is running smooth. McDonald inquired about the marks left in the alleys by every dumpster.   Street Department: Leggott stated there was nothing new.  McArthur stated they were still having troubles contacting the railroad concerning drainage on West 3rd Street.  Park Department: Leggott stated the park is winterized.   Pool Department:  Leggott stated the pool is closed.

 

Animal Control: Leggott reported there are 21 cats and 149 dogs licensed for 2017.  No warnings or citations were issued for the month of November.

 

Village Office:  McKain stated meter reading would be December 19-21, 2017.  McKain stated she is working on the Public Water System Security Grant as we were approved for up to $10,000.  McKain stated she has been assisting El Dorado Nursing Home.  McKain stated she had completed the Banner Permit. A motion made by Wimer and second by Lewis to approve banner permit application. Ayes: Lewis, McArthur, McDonald, Neely, and Wimer. Nays: None. Motion carried. McKain provided information on a vehicle for the village office. The board wanted more research done at other dealers to ensure we get the best deal possible on a new vehicle. It was decided to wait on the purchase of a vehicle until the next meeting.  McKain stated that the LONM officials update will be updated and sent in. McKain stated that she is working on the workers comp audit for the Village. McKain stated that the Power Review Board sent out a letter stating we needed to assist in identifying generation facilities if anyone were to start using a renewable energy source. McKain stated that the Village had been awarded the Groundwater Guardian for 2017. McKain stated that she is working on the Tree City USA application. McKain stated that she is working on the Groundwater Guardian 2018 Application.

 

Library:  No information provided.

 

Planning Commission: No information provided.

 

El Dorado: McKain stated she was unable to get an update on the generator project.  McKain provided some information on LARM to provide auto and property insurance. Motion made by McDonald and second by Neely to appoint D. Wimer and C. Schmitz to the El Dorado board for a term ending 12/31/2020. Ayes: Lewis, McArthur, McDonald, and Neely. Nays: None. Abstain: Wimer. Motion carried. American Health Tech training was discussed. Motion by Wimer and second by Neely to issue El Dorado First BankCard credit cards. Ayes: Lewis, McArthur, McDonald, Neely, and Wimer. Nays: None. Motion carried. El Dorado is to cancel any other credit card they have.

 

Housing Authority: No information provided.

 

Tree Board: Motion made by Lewis and second by McDonald to appoint B. Scott and L. Drain to the tree board with a term ending 12/31/2020. Ayes: Lewis, McArthur, McDonald, Neely, and Wimer. Nays: None. Motion carried.

 

Board of Health: No information provided.

 

Fire Department: No information provided.

 

Unfinished Business:  Presentation was given by RVW for GIS mapping. Bids were reviewed. It was decided to get Vrbas’s opinion at the next meeting to discuss options. The 1976 Ford Pumper Truck that is now surplus property has been put on Auction Time for the January 2018 auction.

 

Ordinance and/or Resolution: None.

 

New Business: Motion made by Wimer and second by Lewis to sign the SWNCBC service/consultant agreement for the General Administration of funds. Ayes: McArthur, McDonald, Neely, Lewis, and Wimer.  Nays: None.  Motion carried.  Motion made by Neely and second by Wimer to approve the donation of $300 from Keno funds to the Pan Handlers for the community Christmas. Ayes: Lewis, McArthur, McDonald, Neely, and Wimer. Nays: None. Motion carried. Motion made by Neely and second by Lewis to approve the donation of $1000 from Keno funds to the Trenton Christmas Baskets. Ayes: Lewis, McArthur, McDonald, Neely, and Wimer. Nays: None. Motion carried. Motion made by Wimer and second by Neely to approve one lease at the airport for J. Richardson for 2018. Ayes: McArthur, McDonald, Neely, Lewis, and Wimer.  Nays: None.  Motion carried. Part time help in the Clerk’s office was discussed. Motion was made by Lewis and second by Wimer to get some part-time help in the Clerk’s office. Ayes: Lewis, McArthur, McDonald, Neely, and Wimer. Nays: None. Motion carried.

 

Correspondence:  El Dorado Manor Newsletter, Municipal Code Legislative Report, Essent Newsletter, Rural Electric, and Tree City USA Bulletin.

 

Motion made by Neely and second by Wimer to approve Operating claims.  Ayes: McArthur, McDonald, Neely, Lewis, and Wimer.  Nays: None.  Motion carried.

 

 

OPERATING CLAIMS:

1.    Nov Payroll (2 pay periods)....................................................................... $15,625.93

2.    EFTPS, FED (Nov payroll tax)...................................................................... 3,719.07

3.    NE Dept. of Revenue (Nov payroll tax)........................................................... 470.69

4.    NE Dept. of Revenue (Nov sales tax)........................................................... 2,227.21

5.    Aflac (Sup. Ins.)................................................................................................ 193.64

6.    American Agricultural Lab (water samples)....................................................... 14.88

7.    American Legal Publishing (2018 Model Ordinances)..................................... 399.00

8.    Barco (Sign)...................................................................................................... 128.43

9.    Barnett’s (Tree Branch Site Repairs)............................................................... 474..96

10.  Blue Cross Blue Shield (Nov premium medical/dental)................................ 3,540.49

11.  BOK Financial (Water Bonds)..................................................................... 10,360.00

12.  Bosselman Energy (Prepaid Propane)........................................................ (2,180.76)

13.  City of McCook (transfer station tickets)...................................................... 3,282.30

14.  Colonial Life (Sup. Ins.).................................................................................... 251.13

15.  D&L Pest Control (pest control).......................................................................... 53.00

16.  Dewey, Nadine (Nov library payroll)................................................................ 274.28

17.  Dutton-Lainson (El Supplies)......................................................................... 1,142.73

18.  Evans, Larry (Nov library payroll).................................................................... 224.41

19.  Farmers Co-op (fuel/shop supplies).............................................................. 1,308.74

20.  Farmers Co-op (Prepaid Propane-Library)................................................... (1305.43)

21.  First Bankcard (software, repairs, postage, supplies)...................................... 598.43

22.  Great Plains Communications (Phone/internet)............................................... 557.19

23.  Hometown Market (Refund)......................................................................... 1,339.58

24.  Ideal Linen Supply (shop towels)........................................................................ 26.46

25.  Kansas City Life (Nov Vision)............................................................................. 69.35

26.  LJA Construction (Gazebo Repair)............................................................... 3,003.25

27.  LARM (Insurance - #11 Skid Steer)................................................................... 77.12

28.  League Builders (Supplies)................................................................................. 14.07

29.  Lewis, Tommy (BOT Payroll)........................................................................ 1,108.20

30.  Madison National Insurance (Nov life, ad&d prem)........................................... 25.56

31.  McArthur, Jessy (BOT Payroll)..................................................................... 1,292.90

32.  McDonald, Phil (BOT Payroll)....................................................................... 1,108.20

33.  Nebraska DEQ (Water project pmt)............................................................ 14,222.31

34.  Nebraska Municpal Power Pool (Training, Oct billing)............................... 22,472.58

35.  Nebraska Municipal Power Pool (Software support).................................... 6,148.00

36.  Nebraska RWA (Membership)......................................................................... 125.00

37.  Neely, Bill (BOT Payroll)............................................................................... 1,108.20

38.  Schroeder & Schroeder (Attorney fees)....................................................... 6,212.50

39.  Scoop Media (Publications).............................................................................. 256.84

40.  State of Nebraska Corrections (Tamper)......................................................... 250.00

41.  SWPPD (airport $52.23; N well $320.68; S well $456.39;

Construction $1,522.66; Breaker Rental $1,800.00)............................... 4,151.96

42.  TD Ameritrade (Nov IRA)................................................................................. 929.62

43.  Titan Machinery NP (#11 Skid Steer)........................................................... 4,460.00

44.  Verizon (Cell Service/Phones)......................................................................... 160.52

45.  Village of Trenton (Nov utilities)..................................................................... 2,367.23

46.  Wimer, Dave (BOT Payroll).......................................................................... 1,108.20

47.  Woods & Aitken (Attorney)............................................................................ 1,176.00

 

 

KENO CLAIMS (Keno Checking Account):                                                                     NONE

        

LIBRARY CLAIMS (Library checking account):

         L1. First Bankcard (amazon.com)........................................................................... 182.68

 

METER DEPOSIT CLAIMS (Meter Deposit Checking Account):

         M1. Village (#55, 500, 521, & 584).......................................................................... 800.00

        

With no further business, motion made by Wimer and second by Lewis to adjourn meeting at 9:33 pm.  Ayes: McArthur, McDonald, Neely, Lewis, and Wimer. Nays: None.  Motion carried.

 

Next regular meeting will be January 9, 2017 at 6:30pm in the Village Office

 

 

                                                                                                                                                           

Jessy McArthur, Chairman

Trenton Board of Trustees

ATTEST:

 

 

                                                           

Wendy L. McKain, MBA, MMC

Village Clerk/Treasurer



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