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Trenton Board of Trustees

May 9, 2017

Trenton, NE

REGULAR MEETING

 

A regular meeting of the Board of Trustees of the Village of Trenton, NE, was convened in open and public session, Tuesday, May 9, 2017 at 6:30 p.m. at the Village Office.  Present:  Chairman McArthur, Trustees Lewis, McDonald and Wimer, Clerk McKain, Deputy Clerk Rife, Attorney Schroeder, Superintendent Vrbas, Rich Andrysik, David Blau, Bob Brown, John Rundel, Bev Seeker, Ron Seeker, and Greg Wolford.  Vice-Chairman Neely was absent.  Availability of the agenda was communicated in advance notice and in the notice sent to the Chairman and Trustees of the meeting. All proceedings hereafter shown were taken while the meeting was open to the public.

 

Roll Call was taken at 6:30pm and quorum was verified.

 

Chairman made “Open Meeting Act” announcement.

 

Citizen Forum:  Mr. Seeker stated some lots on Circle Drive needed to be mowed.  Mr. Seeker stated every year he has to notify the village of the need for mowing on these lots.  McArthur stated the board is working to get people to mow and clean up.  Mr. Seeker thanked the board for their clean-up efforts in the village. 

 

Motion made by Lewis and second by Wimer to approve agenda. Ayes: Lewis, McArthur, McDonald, and Wimer.  Nays: None.  Absent: Neely.  Motion carried.

 

Motion made by Wimer and second by Lewis to approve the April 11, 2017 regular meeting minutes.  Ayes: Lewis, McArthur, McDonald, and Wimer.  Nays: None.  Absent: Neely.  Motion carried.

 

Motion made by Wimer and second by McDonald to approve treasurer’s report.  Ayes: Lewis, McArthur, McDonald, and Wimer.  Nays: None.  Absent: Neely.  Motion carried.

 

Park/Pool Committee Report: Wimer stated there was little activity.

 

Utility/Street/Trash Committee Report: Discussion was made on properties that need to be cleaned up.  McArthur stated a property received a notice of abatement and progress on clean-up has been made.  McArthur stated the free clean-up on May 6th went well.  McDonald stated he would like to see more volunteers from the community.  McArthur stated the village will host another free clean-up day on June 3, 2017. 

 

Attorney Report: Schroeder stated he sent out a collection letter for final billed accounts, which resulted in a few paid-off accounts.  Schroeder recommended filing small claims on the remaining accounts.  A review of a sewer pump maintenance contract was made.  A review of the pow-wow grounds well agreement was made.

 

Utility Superintendent Reports:  Electric Department: Vrbas stated new service with GFI’s went well at the pow-wow grounds.  Water Department: Vrbas stated there is no hurry to install the water meter pit.  Sewer Department:  Vrbas reported them jetting the line between B & C on West 1st for preventative maintenance.  Trash Department: Discussion was made on a back-up tree branch site operator.  Mr. Dotson has expressed interest and the board hired him as a back-up tree branch site operator.  Street Department: Mr. Wolford provided information for West 3rd curb and gutter.  Wolford explained that this would be the best way to help with drainage on the street.  After discussion it was recommended to contact residents on the 600 block of West 3rd about a street assessment.  Park Department: McArthur stated the ball association had contacted him about a tree at the ball field.  A bid from Vincent tree service was received.  Motion made by Wimer and second by McDonald to approve tree removal by Vincent tree service for $800. Ayes: Lewis, McArthur, McDonald, and Wimer.  Nays: None.  Absent: Neely.  Motion carried.  Pool Department:  Discussion was made on opening the pool.  Discussion was made on the applicants.  Motion made by Lewis and second by McDonald to approve Morgen Wimer as the pool manager. Ayes: Lewis, McArthur, and McDonald.  Abstain: Wimer.  Nays: None.  Absent: Neely.  Motion carried.  Motion made by Lewis and second by McDonald to approve Benjamin Helm, Zita Rundel, and Lauren Wood-Phillips as assistant pool managers. Ayes: Lewis, McArthur, McDonald, and Wimer.  Nays: None.  Absent: Neely.  Motion carried.  Motion made by Lewis and second by McDonald to approve Shayleigh Bland, Paul Calvert Jr., Darian Hutto, Kass Kisker, Brooke Scott, Bryanna Warren, and Reagan Wheeler as life guards. Ayes: Lewis, McArthur, McDonald, and Wimer.  Nays: None.  Absent: Neely.  Motion carried.

 

Animal Control: Vrbas reported there are 18 cats and 131 dogs licensed for 2017.  No warnings or citations were issued for the month of April.

 

Village Office:  McKain stated there were no meter deposits to return this month.  McKain stated they would be reading meters May 22-24.  McKain stated she is reviewing leases.  McKain provided information on the SWNCB grants that would benefit the village.  McKain stated the MEAN meeting is May 18 in Kearney.  McKain stated the SW Clerks meeting is in Ogallala at 12:30pm CT on May 24 and the office would need to close at 11am that day.  McKain provided the board with information on the LONM Accounting and Finance conference on June 14-16 in Kearney.  Motion made by Lewis and second by McDonald to approve McKain to attend the conference.  Ayes: Lewis, McArthur, McDonald, and Wimer.  Nays: None.  Absent: Neely.  Motion carried.

 

Library:  No information provided.

 

Planning Commission: No information provided.

 

El Dorado: McDonald asked about parking lot holes being repaired.  Vrbas was instructed to get patch materials and fix holes. 

 

Housing Authority: No information provided.

 

Tree Board: No information provided.

 

Board of Health: McArthur stated one property has been notified of abatement and a 30-day extension has been made.

 

Unfinished Business:  Mr. Blau provided information on the completion of the water main project.  Motion made by McDonald and second by Wimer to approve the Certificate of Substantial Completion totaling $387,345.60.  Ayes: Lewis, McArthur, McDonald, and Wimer.  Nays: None.  Absent: Neely.  Motion carried.  Motion made by Wimer and second by Lewis to approve Change order #2-final adjustment of minus $34,801.40.  Ayes: Lewis, McArthur, McDonald, and Wimer.  Nays: None.  Absent: Neely.  Motion carried.  Motion made by Wimer and second by Lewis to approve Pay Application #4-final totaling $104,584.46.  Ayes: Lewis, McArthur, McDonald, and Wimer.  Nays: None.  Absent: Neely.  Motion carried.  This will complete the project payouts and will start a one year warranty of the work.

 

Ordinance and/or Resolution: None.

 

New Business: Mr. Andrysik provided an overview of net metering for the board.  He provided information on an interconnection policy and asked the board to review for possible adoption at a later meeting.  Mr. Brown asked the board to become members of Highway 25 for a fee of $15.00.  The board agreed that if there were no limitations on the village to do that – they would.  No one from Riverside Arena Association or Trenton Recreation was at the meeting; therefore, pow wow grounds insurance would be discussed at the June 13, 2017 meeting.  Dates for the first budget workshop were discussed.  June 28 at 6pm will be the first budget meeting for the village and a meal will be served.  Mr. Shaffer asked that the 4-H Shooting Sports be able to continue using ground located on the Pow wow grounds.  Shaffer requested the village help move dirt for shooting.  A discussion on a utility account was made.

 

Correspondence:  El Dorado Newsletter, Great Plains Communications, Rural Electric, SW Nebraska Public Health Department.

Motion made by Wimer and second by Lewis to approve Operating claims, KENO claims, Library claims, and Meter Deposit claims.  Ayes: Lewis, McDonald, and Wimer.  Abstain: McArthur.  Nays: None.  Absent: Neely.  Motion carried.

 

OPERATING CLAIMS:

1.    April Payroll (2 pay periods)...................................................................... $15,406.69

2.    EFTPS, FED (Apr payroll tax)....................................................................... 3,671.75

3.    NE Dept. of Revenue (Apr payroll tax)............................................................ 462.74

4.    NE Dept. of Revenue (Jan/Apr sales tax)..................................................... 2,308.72

5.    Aflac (Sup. Ins.).................................................................................................. 32.70

6.    American Agricultural Lab (water samples)....................................................... 17.50

7.    Blue Cross Blue Shield (Apr premium medical/dental)................................. 3,310.40

8.    Brown, Randy (Curb & Gutter Labor).............................................................. 700.00

9.    CarQuest (supplies).......................................................................................... 143.03

10.  City of McCook (transfer station tickets)...................................................... 2,683.98

11.  Colonial Life (Sup. Ins.).................................................................................... 251.13

12.  Dewey, Nadine (Apr library payroll)................................................................. 232.73

13.  Dr. Drain (Sewer repair)................................................................................... 132.50

14.  Dutton-Lainson (Electric supplies).................................................................... 711.95

15.  Evans, Larry (Apr library payroll)..................................................................... 274.28

16.  Eakes (supplies/copier).................................................................................... 273.88

17.  Fastenal (supplies)............................................................................................ 135.05

18.  Farmers Co-op (fuel/shop supplies).............................................................. 1,224.80

19.  Farmers Co-op Pre-paid Propane

a.    Library.................................................................................................. (562.98)

b.    Sewer Plant........................................................................................... (48.45)

20.  First Bankcard (software, travel, repairs)...................................................... 1,068.29

21.  Frenchman Valley Mutual Aid District (Fire Dept)............................................. 50.00

22.  Gerhold Concrete (streets)............................................................................... 424.69

23.  Great Plains Communications (Phone/internet)............................................... 558.25

24.  Ideal Linen Supply (shop towels)........................................................................ 17.85

25.  IIMC (Membership).......................................................................................... 260.00

26.  Jacobsenorr (Attorney)..................................................................................... 712.70

27.  Kansas City Life (Apr Vision).............................................................................. 29.79

28.  Lakeside Sand & Gravel (Rock, Sand)............................................................ 336.00

29.  League Builders (Supplies)................................................................................. 18.46

30.  McArthur Transport (Dirt mover – approved 04/11/17 mtg)......................... 1,500.00

31.  Municipal Supply (Water supplies)................................................................ 1,081.25

32.  National Insurance (Apr life, ad&d prem)........................................................... 25.56

33.  Nebraska Municipal Power Pool (March Billing)......................................... 24,118.15

34.  Sargent Drilling (Testing).................................................................................. 450.00

35.  Shroeder & Schroeder (Attorney fees)......................................................... 2,128.14

36.  Scoop Media (Publications).............................................................................. 284.30

37.  SWPPD (airport $32.37; north well $254.62; south well $503.46,

 Construction $1,903.48)......................................................................... 2,693.93

38.  T and J Repair (supplies/repairs/tires)........................................................... 1,336.87

39.  TD Ameritrade (Apr IRA).................................................................................. 902.76

40.  Verizon (Apr billing)........................................................................................... 160.44

41.  Village of Trenton (Apr utilities)...................................................................... 2,537.80

42.  Walmart (Water supplies)................................................................................... 94.41

 

KENO CLAIMS (Keno Checking Account):

         K1. Amfirst Insurance Service (Arena)............................................................... 2,060.00

 

LIBRARY CLAIMS (Library checking account):

         L1. Firstbank Card (amazon.com).......................................................................... 153.77

 

METER DEPOSIT CLAIMS (Meter Deposit Checking Account): NONE

        

With no further business, motion made by Lewis and second by McDonald to adjourn meeting at 9:35pm.  Ayes: Lewis, McArthur, McDonald, and Wimer. Nays: None.  Absent: Neely.  Motion carried.

 

Next regular meeting will be June 13, 2017 at 6:30pm in the Village Office.

Budget meeting scheduled for June 28, 2017 at 6:00pm in the Village Office and a meal will be served.

 

 

                                                                                                                                                           

Jessy McArthur, Chairman

Trenton Board of Trustees

ATTEST:

 

                                                           

Wendy L. McKain, MBA, MMC

Village Clerk/Treasurer



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