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Trenton Board of Trustees

MARCH 14, 2017

Trenton, NE

REGULAR MEETING

 

A regular meeting of the Board of Trustees of the Village of Trenton, NE, was convened in open and public session, Tuesday, March 14, 2017 at 6:30p.m. at the Village Office.  Present:  Chairman McArthur, Vice-Chairman Neely, Trustees Lewis, McDonald and Wimer, Clerk McKain, Deputy Clerk Rife, Attorney Lindstedt, Lacey Alig, Bob Brown, Phil Brown, Linda Cook, Kyle Drain, Wayne Emrich, Rich Frakes, Tracy Propp, and Leann Qwest.  Availability of the agenda was communicated in advance notice and in the notice sent to the Chairman and Trustees of the meeting. All proceedings hereafter shown were taken while the meeting was open to the public.

 

Roll Call was taken at 6:30pm and quorum was verified.

 

Chairman made “Open Meeting Act” announcement.

 

Citizen Forum:  Ms. Alig asked the board to consider a collection for “round-up” donations for the Little Village Daycare.  The board asked that a resolution be completed and for the item to be on next month’s agenda.  Ms. Propp thanked the board for the new policy to remove additional penalties for disconnect letters and door hangers.  Ms. Propp inquired why the post marked date is no longer acceptable.  McArthur stated the disconnection notice is sent out on the 11th or next working day; therefore, the postmarked payment may not be received by that date. 

 

Motion made by McDonald and second by Neely to approve agenda. Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.

 

Motion made by Lewis and second by Wimer to approve the February 28, 2017 special meeting minutes.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.

 

Motion made by Wimer and second by Neely to approve treasurer’s report.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.

 

Park/Pool Committee Report: No Report.

 

Utility/Street/Trash Committee Report: McDonald reported several streets need to be attended to.  McDonald stated he would like to gather a list of volunteers to help clean up properties.  McArthur asked McDonald to pick a date for a clean-up day, this way the village can advertise and have dump trailers available. 

 

Attorney Report: Lindstedt stated they worked on a resolution for the daycare.  Lindstedt stated they are beginning work on a collection letter for final billed accounts.

 

Utility Superintendent Reports: Vrbas/Leggott were not present.  McKain provided limited information for the departments.  Electric Department: No Report.  Water Department: No report on the Dari Crème meter pit.  McKain provided the board with a quote from Municipal Supply for a new handheld reader, which was $7000.00.  The board asked this item to remain on the agenda for the April meeting.  Wimer stated the high school was interested in using the pow-wow well for irrigation of the football fields.  There was discussion on the subject and research as to the location and well number is needed.  Sewer Department:  No Report.  Trash Department: No Report.  Street Department: A speed mover was briefly discussed.  Motion by Lewis and second by McDonald to approve TopKote quote to armor coat streets at $1.50 per square yard of approximately 21,000 square yards or one tanker full.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.  Park Department: McKain stated a quote for park applications was received.  After discussion, Motion made by Neely and second by Wimer to approve Pankonin Ag Service for 1 & 4 applications for a total of $1,000.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.  Pool Department:  McKain asked if Leggott and Rife should attend the Pool Operator’s class in McCook on April 1, 2017.  Board stated they want both to attend the class.

 

Animal Control: McKain reported there are 18 cats and 115 dogs licensed for 2017.  No warnings or citations were issued for the month of February.

 

Village Office:  McKain stated there are no additional quotes for a conference table.  McKain stated meter reading will be March 19-21, 2017.  McKain stated she is working on the Certificate of Gross Revenue for the Power Review Board.  McKain stated she and Rife will be attending the clerk institute and academy and office coverage until noon from March 22 -24 is needed. McArthur stated the Vrbas/Leggott would cover the office on those days until noon.

 

Library:  No Report.

 

Planning Commission: No Report.

 

El Dorado: Ms. Cook stated the generator hook up is waiting for warmer weather.  Ms. Cook stated they are still searching for an administrator.  Ms. Cook stated they are still working with the state and a consultant to get things back in order and are awaiting information on fines. 

 

Housing Authority: No Report.

 

Tree Board: No Report.

 

Board of Health: No Report.

 

Unfinished Business:  No Report.

 

Ordinance and/or Resolution: Vice-Chairman Neely introduced Ordinance No. 801. After the reading of the ordinance, Vice-Chairman Neely made a motion which was seconded by Trustee Wimer to suspend the statutory reading of the ordinance on three separate days. Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.  Motion by Neely with second by Wimer to pass and adopt Ordinance No. 801 on final reading. Ayes: Lewis, McArthur, McDonald, Neely, and Wimer. Nays: None.  Motion carried. A true copy follows:

 

AN ORDINANCE OF THE VILLAGE OF TRENTON, RELATING TO VILLAGE BOARD MEMBERS; ELECTION; QUALIFICATIONS; TERMS; TO HARMONIZE WITH STATE LAW; TO REPEAL PRIOR ORDINANCES; TO REQUIRE FILING, AND TO PROVIDE AN EFFECTIVE DATE.

Motion by Neely with second by Lewis to publish Ordinance No. 801 in pamphlet form. Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.

 

Vice-Chairman Neely introduced Ordinance No. 802. After the reading of the ordinance, Vice-Chairman Neely made a motion which was seconded by Trustee McDonald to suspend the statutory reading of the ordinance on three separate days. Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.  Motion by Neely with second by Lewis to pass and adopt Ordinance No. 802 on final reading. Ayes: Lewis, McArthur, McDonald, Neely, and Wimer. Nays: None.  Motion carried. A true copy follows:

 

AN ORDINANCE OF THE VILLAGE OF TRENTON, RELATING TO ELECTIONS; PETITION, WRITE-IN, AND OTHER CANDIDATES FOR GENERAL ELECTION BALLOT; PROCEDURES, CHANGING THRESHOLD FROM 20% TO 10% FOR PLACING A CANDIDATE ON A PARTISAN BALLOT; TO HARMONIZE WITH STATE LAW; TO REPEAL PRIOR ORDINANCES; TO REQUIRE FILING, AND TO PROVIDE AN EFFECTIVE DATE.

Motion by Neely with second by McDonald to publish Ordinance No. 802 in pamphlet form. Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.

 

Vice-Chairman Neely introduced Ordinance No. 803. After the reading of the ordinance.  Vice-Chairman Neely made a motion which was seconded by Trustee Lewis to suspend the statutory reading of the ordinance on three separate days. Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.  Motion by Neely with second by McDonald to pass and adopt Ordinance No. 803 on final reading. Ayes: Lewis, McArthur, McDonald, Neely, and Wimer. Nays: None.  Motion carried. A true copy follows:

 

AN ORDINANCE OF THE VILLAGE OF TRENTON, RELATING TO MOTOR VEHICLES; PROHIBITIONS ON OPERATION OF VEHICLES OR WEIGHT RESTRICTIONS; INCREASING 90 DAYS TO 180 DAYS; TO HARMONIZE WITH STATE LAW; TO REPEAL PRIOR ORDINANCES; TO REQUIRE FILING, AND TO PROVIDE AN EFFECTIVE DATE.

Motion by Neely with second by Lewis to publish Ordinance No. 803 in pamphlet form. Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.

 

Vice-Chairman Neely introduced Ordinance No. 804. After the reading of the ordinance.  Vice-Chairman Neely made a motion which was seconded by Trustee Wimer to suspend the statutory reading of the ordinance on three separate days. Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.  Motion by Neely with second by Wimer to pass and adopt Ordinance No. 804 on final reading. Ayes: Lewis, McArthur, McDonald, Neely, and Wimer. Nays: None.  Motion carried. A true copy follows:

 

AN ORDINANCE OF THE VILLAGE OF TRENTON, RELATING TO ANIMALS BANNED FROM MUNICIPALTY; TO HARMONIZE WITH STATE LAW; TO REPEAL PRIOR ORDINANCES; TO REQUIRE FILING, AND TO PROVIDE AN EFFECTIVE DATE.

Motion by Neely with second by Lewis to publish Ordinance No. 804 in pamphlet form. Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.

 

New Business: Ms. Qwest and Mr. P. Brown provided information on the upgraded cable system in the village.  They explained that residents will receive a better package and quality with a fiber optic network.  GP CATV will be working on the upgrade and some outages may occur; however, these will be short.  During the week of May 15-19, people will be in town to assist with the conversion.  Wimer stated the Wi-Fi for the high school will be on the old water tower and has not been installed yet.  The request from the Oil and Gas Commission to borrow or rent the mag finder was tabled until additional information can be provided.  McKain stated she had received a request from the HC Fair Board to be exempt from penalties due to meeting dates and board approval of expenditures.  Motion by Lewis with second by McDonald to allow HC Fair Board to be exempt from late penalties on monthly trash billing. Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.

 

Correspondence:  El Dorado Newsletter, FES Marketing, Midwest Assistance Program SOURCE, Miller & Associates Grant Funding Opportunities, NMPP Newsletter & Annual Meeting Notification, Nebraska Department of Roads State Highway Commission Meeting, Nebraska Rural Electric Newsletter, USDA Quarterly Update, Sarah Wheeler Complaint.

Motion made by Neely and second by Lewis to approve Operating claims, KENO claims, Library claims, and Meter Deposit claims.  Ayes: Lewis, McDonald, Neely, and Wimer.  Abstain: McArthur.  Nays: None. Motion carried.

 

OPERATING CLAIMS:

1.    February Payroll (2 pay periods)........................................................ $15,133.65

2.    EFTPS, FED (Feb payroll tax)................................................................. 3,595.06

3.    NE Dept. of Revenue (Feb payroll tax)..................................................... 449.93

4.    NE Dept. of Revenue (Jan/Feb sales tax)............................................. 6,466.83

5.    Aflac (Sup. Ins.)............................................................................................... 32.70

6.    American Agricultural Lab (water samples)............................................. 999.00

7.    Blue Cross Blue Shield (Feb premium medical/dental)..................... 3,310.40

8.    Bosselman Energy Pre-paid Propane

a.    Fire Barn........................................................................................ (3,275.09)

b.    Light Plant......................................................................................... (632.08)

9.    BSB Construction (Water project pay app #3).................................... 53,067.21

10. City of McCook (transfer station tickets)................................................ 3,063.42

11. Colonial Life (Sup. Ins.)............................................................................... 251.13

12. Community First Bank (#12 Loan Payment)......................................... 9,255.22

13. Dewey, Nadine (Feb library payroll).......................................................... 274.28

14. Dutton-Lainson (Electric supplies).............................................................. 51.88

15. Eakes (Stamps/Ink)......................................................................................... 48.83

16. Evans, Larry (Feb library payroll)............................................................... 232.73

17. Farmers Co-op (fuel/shop supplies)....................................................... 1,009.07

18. Farmers Co-op Pre-paid Propane

a.    Library................................................................................................ (826.55)

b.    Sewer Plant........................................................................................ (48.45)

19. Fastenal (Shop supplies).............................................................................. 16.86

20. First Bankcard (software, travel, repairs, phones)................................ 1,399.10

21. Great Plains Communications (Phone/internet)..................................... 549.31

22. Harders Skidsteer (#11c Filter)..................................................................... 17.48

23. Hitchcock County Schools (Liquor lic proceeds).................................... 300.00

24. Ideal Linen Supply (shop towels)................................................................. 17.63

25. Kriz-Davis (Electric supplies)................................................................... 2,264.59

26. Lifetime Benefit solutions (Feb & Feb vision premium)........................... 80.93

27. McArthur Transport (#8A repairs)............................................................... 123.18

28. Municipal Supply (Water supplies)................................................................ 6.33

29. National Insurance (Feb life, ad&d prem)................................................... 25.56

30. Nebraska Municipal Power Pool (Electric study/Electricity)............ 32,329.66

31. Nebraska State Treasurer (Animal Tax).................................................... 513.62

32. Orscheln (Shop supplies)........................................................................... 125.54

33. Parde Electric (El Dorado Generator).................................................. 31,450.00

34. Quill (Office supplies).................................................................................. 205.90

35. Schroeder & Schroeder (Attorney fees).................................................... 756.25

36. Scoop Media (Publications)........................................................................ 222.07

37. SWPPD (airport $28.67; north well $503.46; south well $440.68,

 Construction $0.00)............................................................................... 972.81

38. TD Ameritrade (Feb IRA)............................................................................. 902.76

39. Verizon (Feb billing)....................................................................................... 39.07

40. Village of Trenton (Feb utilities).............................................................. 2,980.67

41. Walmart (Water supplies)............................................................................... 20.51

42. Western Cartographers (Plat Maps).......................................................... 260.00

 

KENO CLAIMS (Keno Checking Account): NONE

 

LIBRARY CLAIMS (Library checking account):

         L1. Firstbank Card (amazon.com).................................................................... 195.00

 

METER DEPOSIT CLAIMS (Meter Deposit Checking Account)

         M1. Customer #247 – to Village of Trenton.................................................... 200.00

         M2. Customer #429 – to Village of Trenton.................................................... 200.00

         M3. Customer #453 – to Village of Trenton.................................................... 200.00

        

Mr. Emrich asked the board about electric system outages.  McArthur explained that the village has inter-local agreements and SWPPD may provide assistance on an as needed basis.  McDonald inquired if dumpster lids were being carried in the trash truck to replace as needed.  McArthur stated he believes Gaylord has lids and replacing.  McDonald stated he would like employees to wear safety vests to be more visible and to have a revision in the employee handbook about wearing safety vests.  Wimer asked that the revision be on the April agenda.

 

With no further business, motion made by Wimer and second by Lewis to adjourn meeting at 8:17pm.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer. Nays: None.  Motion carried.

 

Next regular meeting will be April 11, 2017 at 6:30pm in the Village Office.

 

 

                                                                                                                                                           

Jessy McArthur, Chairman

Trenton Board of Trustees

ATTEST:

 

                                                           

Wendy L. McKain, Village Clerk



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