A meeting of the Board of Trustees of
the Village of Trenton, NE, was convened in open and public session, Tuesday, September
13, 2016 at 6:30p.m. at the Village Office. Present: Chairman Rundel,
Trustees Frakes, McArthur, Neely, and Poppert (arrived at 7:00pm), Village
Attorney Schroeder (left meeting at 7:30pm), Clerk McKain, Deputy Clerk Rife, Superintendent
Vrbas, Larry Evans, Chris Lewis, Phil McDonald, Dave Wimer, Bob Yonkers. Availability
of the agenda was communicated in advance notice and in the notice sent to the
Chairman and Trustees of the meeting. All proceedings hereafter shown were taken
while the meeting was open to the public.
Roll Call was taken at 6:30pm and
quorum was verified.
Chairman made “Open Meeting Act”
announcement.
Chairman
Rundel opened the public hearing at 6:30 p.m. for the purpose of hearing
support, opposition, criticism, suggestions or observations of taxpayers
relating to the Fiscal Year 2016-2017 proposed budget. Chairman Rundel reviewed
the budget document with comparison of last year’s tax levy and our current
levy. Rundel asked for comments or questions and hearing none the public
hearing closed at 6:50 p.m.
Trustee
Neely introduced ordinance No. 795. After the reading of the ordinance Trustee
Neely made a motion which was seconded by Trustee McArthur to suspend the
statutory reading of the ordinance on three separate days. Ayes: Frakes,
McArthur, Neely, and Rundel. Nays: None. Absent: Poppert. Motion carried.
Motion by Neely with second by McArthur to pass and adopt Ordinance No. 795 on
final reading. Ayes: Frakes, McArthur, Neely and Rundel. Nays: None. Absent:
Poppert Motion carried. A true copy follows:
ORDINANCE NO. 795
AN ORDINANCE TO ADOPT THE
BUDGET STATEMENT TO BE TERMED THE ANNUAL APPROPRIATION BILL; TO APPROPRIATE
SUMS FOR NECESSARY EXPENSES AND LIABILITIES; TO PROVIDE FOR ITS PUBLICATION AND FOR AN EFFECTIVE DATE.
BE IT ORDAINED BY THE
CHAIRMAN AND THE VILLAGE BOARD OF
TRUSTEES OF THE VILLAGE OF TRENTON:
Section 1. That after complying with all
procedures required by law, the budget presented and set forth in the budget
statement is hereby approved as the Annual Appropriation Bill for the fiscal
year beginning October 1, 2016, through September 30, 2017. All sums of money
contained in the budget statement are hereby appropriated for the necessary
expenses and liabilities of the Village of Trenton. A copy of the budget
document shall be forwarded as provided by law to the Auditor of Public
Accounts, State Capitol, Lincoln, Nebraska, and to the County Clerk of
Hitchcock County, Nebraska, for use by the levying authority.
Section 2. This ordinance shall take
effect and be in full force from and after its passage, approval, and
publication or posting as required by law.
Passed and adopted this 13th
day of September, 2016.
John A. Rundel, Chairman
Trenton Board of Trustees
ATTEST:
______________________
Wendy L. McKain, MBA, MMC
Village Clerk
A motion was made by Trustee Neely and
seconded by Trustee McArthur to introduce and pass Resolution 2016-09-01. Ayes:
Frakes, McArthur, Neely, and Rundel. Nays: None. Absent: Poppert. Motion carried.
A true copy follows:
RESOLUTION
2016-09-01
BE IT RESOLVED BY THE CHAIRMAN AND THE BOARD OF TRUSTEES OF THE VILLAGE OF TRENTON, NEBRASKA: The Village Board hereby approves
an additional 1% increase on the total 2015-2016 fiscal year funds subject to
limitation by law for the fiscal year 2016-2017.
PASSED AND APPROVED ON THIS 13 TH
DAY OF SEPTEMBER, 2016
John
A. Rundel,
Chairman of
the Board of Trustees
ATTEST:
__________________________
Wendy L. McKain, MBA,
MMC
Village Clerk/Treasurer
A
motion was made by Trustee McArthur and seconded by Trustee Neely to introduce
and pass Resolution 2016-09-02. Ayes: Frakes, McArthur, Neely, and Rundel.
Nays: None. Absent: Poppert. Motion carried. A true copy follows:
RESOLUTION
2016-09-02
WHEREAS, Nebraska Revised Statute
77-1601.02 provides that the property tax request for the prior year shall be
the property tax request for the current year for the purposes of the levy set
by the County Board of Equalization unless the Governing Board of the Village
of Trenton passes by a majority vote a resolution or ordinance setting the tax
request as a different amount: and
WHEREAS, a special public hearing was
held as required by law to hear and consider comments concerning the property
tax request; and
WHEREAS, it is in the best interests
of the Village of Trenton that the property tax request for the current year be
a different amount that the property tax requested for the prior year.
NOW,
THEREFORE, the Governing Body of the Village of Trenton, by a majority vote,
resolves that:
I.
The
2016-2017 property tax request be set at $64,816.88
II.
A
copy of this resolution be certified and forwarded to the County Clerk prior to
September 20, 2016.
PASSED AND APPROVED ON THE 13TH
DAY OF SEPTEMBER, 2016.
John
A. Rundel
Chairman
of the Board of Trustees
ATTEST:
_____________________________
Wendy L. McKain, MBA, MMC
Village Clerk/Treasurer
Citizen
Forum: Mr. Yonkers
was not present during the discussion on his request. McKain provided
information for Yonkers request for a 100 amp service with a double throw box
to be installed at his residence at his expense. Motion made by McArthur and
second by Frakes to approve Yonkers request for a 100 amp service with a double
throw box to be installed at his residence at his expense. Ayes: Frakes,
McArthur, Neely, and Rundel. Nays: None. Absent: Poppert. Motion carried.
Mr. Wimer inquired about having the school place containers for equipment to be
by the football grounds to store school supplies. A discussion was made and
the board did not have any objections to the containers being placed. Mr.
Wimer also had a concern regarding a warning letter received for an animal he
was watching for a friend. Mr. Wimer felt the letter was harsh; however, he
did not have any suggestions on how the letter should be revised. Mr. Wimer
did suggest that a phone call may be better. Mr. Lewis suggested having
village personnel note a dog was seen, and follow-up 10 to 15 days later.
Motion
made by McArthur and second by Frakes to approve agenda. Ayes: Frakes, McArthur,
Neely, Poppert, and Rundel. Nays: None. Motion carried.
Motion
made by McArthur and second by Poppert to approve the August 23, 2016 meeting
minutes. Ayes: Frakes, McArthur, Neely, Poppert and Rundel. Nays: None. Motion
carried.
Motion
made by Frakes and second by McArthur to approve the September 8, 2016 meeting
minutes. Ayes: Frakes, McArthur, Poppert and Rundel. Nays: None. Abstain:
Neely. Motion carried.
Motion
made by Frakes and second by McArthur to approve the treasurers report. Ayes:
Frakes, McArthur, Neely, Poppert, and Rundel. Nays: None. Motion carried.
Reports
of Officers, Board Committees: Attorney: Schroeder provided information on areas
to review on the proposed new employee handbook. Schroeder reviewed the
annexation information and advised the planning commission and board on
procedures. Electric Department: Vrbas reported that SWPPD has removed
seven turtle meters and replaced with a manual read meter. Water Department:
Vrbas reported that they are working on two water taps and Sargent drilling is
working on the new VFD for the water wells. Sewer Department: Vrbas reported
that they are working on two sewer taps. Trash Department: Vrbas reported
the department is running well. Rundel inquired on the status of the newer
trash truck. Vrbas reported there is still trouble with codes, which he would
contact someone to fix. Rundel stated El Dorado requested dumpsters be
replaced with new ones to avoid another state citation for lids not fitting and
closing. Vrbas stated it was an employee issue; however he will get them
replaced. Rundel inquired on a trash route map for both Culbertson and the
country customers. Vrbas replied Culbertson route is completed and they are
working on the country route. Rundel stated two people have inquired about
trash service, which would be on the Palisade route. Rundel asked McArthur to
speak with Palisade to see if a small amount could be picked up on their weight
ticket, with some small discount on the Palisade monthly billing. Street
Department: Vrbas reported the department is running well. Park
Department: Vrbas reported the Pow wow grounds restrooms will be locked up
unless there was a request to use them. Discussion was made on who is
responsible for cleaning the restrooms. It was decided that the school
personnel would be responsible for cleaning during school functions and any
other use would be the village. Pool Department: Vrbas reported the
pool has been drained and they will be winterizing it. Rundel asked that the
chemicals and battery for the lift chair be moved to the light plant for the
winter. Animal Control: Vrbas stated there are 24 cats and 183
dogs licensed within the village for the 2016 year. There were 0 warnings for
failure to license, 0 warning for running at large, 0 citations for failure to
license and 0 citations for running at large during the month of August 2016. There
issue with the dangerous dog located at 114 West B Street has been resolved, as
the dog is in another state. Frakes inquired about a Pitbull at the pow wow
grounds during the weekend. Vrbas stated he received a call, however, the dog
had not been seen for an hour; therefore, he did not go check. The board was
in agreement that if a call is received for animal control it should be
investigated. Village Clerk: A draft employee handbook was reviewed by
Schroeder and will be considered for a final review by the board. The legal
and editorial report was received and will be reviewed for suggested revisions.
McKain stated she would be submitting the budget documents to the county and
state by September 20, 2016. McKain stated she would be attending the LOMN
Annual Conference in Kearney on September 21-23, 2016. McKain stated board
members and some employees would be attending the pipeline training in Grant on
September 27, 2016. McKain stated she is working on updating the membership
information of NeRWA. Library: No information provided for agenda;
however, Evans reported a search for a new board member is being done. Evans
stated the library is interested in doing something for Halloween, such as
having chalk art on the sidewalk. Evans reported the grant application with
UNK will be re-applied for. Planning Commission: No information
provided for agenda; however, Evans discussed information on a variance for the
East side of town. El Dorado Board: Rundel stated there is no update. Housing
Board: Rundel stated there is no update. Tree Board: Rundel stated
there is no update. Board of Health: Rundel stated there is no update.
Ordinance
or Resolution: Ordinance
#795 and Resolutions 2016-09-01 and 2016-09-02 were approved earlier in the
meeting.
Unfinished
Business: No update
for the wind turbine project. Rundel stated the bidding process has begun for
the water main project and bids will be opened on October 6th at the
Village office. Rundel stated he had not received the fire marshal report on
the Main Street building. Frakes stated he and Neely continue to work with
residents on properties that need mowed or cleaned up. Rundel continues to
work on a recycling program. Meetings will be set up for NPPD, SWPPD, MEAN,
and the Village of Trenton to discuss the transition of electric provider.
New
Business: Deputy
Clerk evaluation and wage review was moved to the end of the meeting. McKain
presented information for pre-paid propane bids from Farmers Co-op and
Southwest Fertilizer. Motion made by Neely and second by McArthur to purchase propane
for $3,000 from Southwest Fertilizer and $1,500 from Farmers Co-op. Ayes:
Frakes, McArthur, Neely, Poppert, and Rundel. Nays: None. Motion carried. Citizen complaints were discussed.
Correspondence:
City of McCook, El
Dorado Newsletter, UNL-Criminal Justice Career Fair, Law Enforcement Luncheon,
Trenton Rec-Thank you for support.
Motion made by Neely and second by Poppert
to approve Operating claims KENO claims, and Library claim. Ayes: Frakes, McArthur,
Neely, Poppert, and Rundel. Nays: None. Motion carried.
OPERATING CLAIMS:
1. Payroll (2 pay
periods)............................................................................... $18,537.62
2. EFTPS, FED (Aug
payroll tax)...................................................................... 4,322.70
3. NE Dept. of Revenue (Aug
payroll tax)........................................................... 499.47
4. NE Dept. of Revenue (Aug
sales tax)........................................................... 3,113.57
5. Aflac (Sup. Ins.).................................................................................................. 32.70
6. American Agricultural
Lab (water samples)..................................................... 212.50
7. American Funds (Aug
IRA)............................................................................ 2401.35
8. Arbor Day
(Membership).................................................................................... 15.00
9. Blue Cross Blue
Shield (Sep premium medical/dental)................................ 2,745.65
10. CarQuest (#12
Maintenance)........................................................................... 772.36
11. City of McCook
(transfer station tickets)...................................................... 2,677.20
12. Colonial Life (Sup.
Ins.).................................................................................... 180.10
13. Community First Bank
(Loan Pmt)............................................................. 10,441.37
14. D&S Hardware
(Water main break supplies)................................................... 139.96
15. Dewey, Nadine
(library payroll)........................................................................ 232.72
16. Evans, Larry (library
payroll)............................................................................ 265.96
17. Farmers Co-op
(fuel/shop supplies).............................................................. 1,256.09
18. Fastenal (shop
supply)...................................................................................... 313.65
19. First Bankcard (software,
trimmer, pool concessions).................................... 965.04
20. Great Plains
Communications (Phone/internet)............................................... 599.38
21. Ideal Linen Supply
(shop towels)........................................................................ 17.53
22. In The Swim (Pool
Supply_........................................................................... 1,976.99
23. JacobsenOrr (Legal
Services)........................................................................... 84.30
24. Lang Diesel (#23
Blades).................................................................................. 725.94
25. LARM (Insurance)....................................................................................... 25,093.08
26. League Builder Supply
(Pow wow restroom repair)........................................... 36.93
27. Lifetime Benefit
solutions (Aug vision premium).............................................. 106.68
28. MARC (shop supply)........................................................................................ 438.39
29. Michael Todd
(Lightbar).................................................................................... 353.90
30. Miller & Assoc.
(Floodplain).............................................................................. 250.00
31. MNB (Aug IRA)................................................................................................ 421.40
32. MWC (2yd dumpsters).................................................................................. 2,350.00
33. National Insurance (July
life, ad&d prem).......................................................... 25.56
34. Nebr Municipal Power
Pool (Membership)...................................................... 349.42
35. Nebraska Dept of Ag
(Animal Pound).............................................................. 150.00
36. Nebraska Dept of Revenue
(Waste Reduction Form 94).................................. 25.00
37. Nick’s Dist. (pool
concession supplies).............................................................. 23.56
38. O’Brien Electric
(Security light El Dorado).................................................... 1,080.04
39. Quill (office
supplies)........................................................................................ 190.48
40. Resource Management
(Scrap Tire)............................................................ 7,490.88
41. RW Welding (Concrete
Blades)......................................................................... 60.00
42. Schroeder &
Schroeder (Attorney fees)....................................................... 4,668.90
43. Scoop Media
(Publications).............................................................................. 207.46
44. Southwest Fertilizer
(Prepaid propane)
a. Fire Barn........................................................................................... (2,581.42)
b. Light Plant.............................................................................................. (76.16)
45. SWPPD (Aug billing
$51,623.61; airport $24.90; north well $1,152.88;
south well $106.82)...................................................................................... 52,908.21
46. Verizon (Aug billing).......................................................................................... 131.42
47. Village of Trenton
(Petty Cash – Filing fees)...................................................... 46.00
48. Village of Trenton (utilities)............................................................................ 3,103.28
49. W Design (El Dorado
Generator project)......................................................... 520.40
50. Walmart (Shop
supplies).................................................................................... 97.60
51. Miller &
Associates (Water Main Project).................................................... 22,080.00
EDM CLAIMS (EDM Checking
Account): ................................................................ NONE
KENO CLAIMS (Keno
Checking Account): ............................................................. NONE
LIBRARY CLAIMS (Library
checking account):
L1. Firstbank
Card (amazon)................................................................................... 146.00
Pre-paid
$90.45 of expenses – billing was $55.55
L2. Nebraska
Overdrive.......................................................................................... 500.00
Motion
made by Neely and second by Frakes to enter into executive session for the
purpose of discussing evaluations of job performance of a person when necessary
to prevent needless injury to the reputation of a person and if such person has
not requested a public meeting at 8:19pm. Ayes: Frakes, McArthur, Neely,
Poppert and Rundel. Nays: None. Motion carried. Motion made by Neely and
second by Frakes to exit the executive session at 8:43pm. Ayes: Frakes,
McArthur, Neely, Poppert and Rundel. Nays: None. Motion carried. Motion made
by Neely and second by McArthur to increase the deputy clerk wage to $14.98 per
hour beginning September 19, 2016. Ayes: McArthur, Neely, Poppert and Rundel.
Nays: None. Abstain: Frakes. Motion carried.
With no further business, motion made
by Neely and second by Poppert to adjourn meeting at 8:45pm. Ayes: Frakes, McArthur,
Neely, Poppert, and Rundel. Nays: None. Motion carried.
Next regular meeting will be October
11, 2016 at 6:30pm in the Village Office.
John
A. Rundel, Chairman
ATTEST: Trenton Board of Trustees
Wendy L. McKain, Village Clerk
