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Trenton Board of Trustees

September 13, 2016

Trenton, NE

REGULAR MEETING

 

A meeting of the Board of Trustees of the Village of Trenton, NE, was convened in open and public session, Tuesday, September 13, 2016 at 6:30p.m. at the Village Office.  Present:  Chairman Rundel, Trustees Frakes, McArthur, Neely, and Poppert (arrived at 7:00pm), Village Attorney Schroeder (left meeting at 7:30pm), Clerk McKain, Deputy Clerk Rife, Superintendent Vrbas, Larry Evans, Chris Lewis, Phil McDonald, Dave Wimer, Bob Yonkers.  Availability of the agenda was communicated in advance notice and in the notice sent to the Chairman and Trustees of the meeting. All proceedings hereafter shown were taken while the meeting was open to the public.

 

Roll Call was taken at 6:30pm and quorum was verified.

 

Chairman made “Open Meeting Act” announcement.

 

Chairman Rundel opened the public hearing at 6:30 p.m. for the purpose of hearing support, opposition, criticism, suggestions or observations of taxpayers relating to the Fiscal Year 2016-2017 proposed budget. Chairman Rundel reviewed the budget document with comparison of last year’s tax levy and our current levy.  Rundel asked for comments or questions and hearing none the public hearing closed at 6:50 p.m.

 

Trustee Neely introduced ordinance No. 795. After the reading of the ordinance Trustee Neely made a motion which was seconded by Trustee McArthur to suspend the statutory reading of the ordinance on three separate days. Ayes: Frakes, McArthur, Neely, and Rundel. Nays: None. Absent: Poppert.  Motion carried.  Motion by Neely with second by McArthur to pass and adopt Ordinance No. 795 on final reading. Ayes: Frakes, McArthur, Neely and Rundel. Nays: None. Absent: Poppert Motion carried. A true copy follows:

 

ORDINANCE NO. 795

            AN ORDINANCE TO ADOPT THE BUDGET STATEMENT TO BE TERMED THE ANNUAL APPROPRIATION BILL; TO APPROPRIATE SUMS FOR NECESSARY EXPENSES AND LIABILITIES; TO PROVIDE FOR ITS PUBLICATION AND FOR AN EFFECTIVE DATE.

            BE IT ORDAINED BY THE CHAIRMAN AND THE VILLAGE BOARD OF

TRUSTEES OF THE VILLAGE OF TRENTON:

Section 1.        That after complying with all procedures required by law, the budget presented and set forth in the budget statement is hereby approved as the Annual Appropriation Bill for the fiscal year beginning October 1, 2016, through September 30, 2017. All sums of money contained in the budget statement are hereby appropriated for the necessary expenses and liabilities of the Village of Trenton. A copy of the budget document shall be forwarded as provided by law to the Auditor of Public Accounts, State Capitol, Lincoln, Nebraska, and to the County Clerk of Hitchcock County, Nebraska, for use by the levying authority.

Section 2.        This ordinance shall take effect and be in full force from and after its passage, approval, and publication or posting as required by law.

Passed and adopted this 13th day of September, 2016.

                                                                                                                                                           

John A. Rundel, Chairman

Trenton Board of Trustees

ATTEST:

 

______________________

Wendy L. McKain, MBA, MMC

Village Clerk

 

A motion was made by Trustee Neely and seconded by Trustee McArthur to introduce and pass Resolution 2016-09-01. Ayes: Frakes, McArthur, Neely, and Rundel. Nays: None. Absent: Poppert.  Motion carried. A true copy follows:

 

RESOLUTION 2016-09-01

 

BE IT RESOLVED BY THE CHAIRMAN AND THE BOARD OF TRUSTEES OF THE VILLAGE OF TRENTON, NEBRASKA: The Village Board hereby approves an additional 1% increase on the total 2015-2016 fiscal year funds subject to limitation by law for the fiscal year 2016-2017.

 

 

PASSED AND APPROVED ON THIS 13 TH DAY OF SEPTEMBER, 2016

 

                                                                                   

                                                                                                                                               

                                                                        John A. Rundel,

Chairman of the Board of Trustees

ATTEST:

 

__________________________

Wendy L. McKain, MBA, MMC

Village Clerk/Treasurer

 

A motion was made by Trustee McArthur and seconded by Trustee Neely to introduce and pass Resolution 2016-09-02. Ayes: Frakes, McArthur, Neely, and Rundel. Nays: None. Absent: Poppert.  Motion carried. A true copy follows:

 

RESOLUTION 2016-09-02

 

WHEREAS, Nebraska Revised Statute 77-1601.02 provides that the property tax request for the prior year shall be the property tax request for the current year for the purposes of the levy set by the County Board of Equalization unless the Governing Board of the Village of Trenton passes by a majority vote a resolution or ordinance setting the tax request as a different amount: and

 

WHEREAS, a special public hearing was held as required by law to hear and consider comments concerning the property tax request; and

 

WHEREAS, it is in the best interests of the Village of Trenton that the property tax request for the current year be a different amount that the property tax requested for the prior year.

 

NOW, THEREFORE, the Governing Body of the Village of Trenton, by a majority vote, resolves that:

 

I.              The 2016-2017 property tax request be set at $64,816.88

II.            A copy of this resolution be certified and forwarded to the County Clerk prior to September 20, 2016.

 

PASSED AND APPROVED ON THE 13TH DAY OF SEPTEMBER, 2016.

 

                                               

                                                                                                                                               

John A. Rundel

Chairman of the Board of Trustees

ATTEST:

 

_____________________________

Wendy L. McKain, MBA, MMC

Village Clerk/Treasurer

 

Citizen Forum:  Mr. Yonkers was not present during the discussion on his request.  McKain provided information for Yonkers request for a 100 amp service with a double throw box to be installed at his residence at his expense.  Motion made by McArthur and second by Frakes to approve Yonkers request for a 100 amp service with a double throw box to be installed at his residence at his expense.  Ayes: Frakes, McArthur, Neely, and Rundel.  Nays: None.  Absent: Poppert.  Motion carried.  Mr. Wimer inquired about having the school place containers for equipment to be by the football grounds to store school supplies.  A discussion was made and the board did not have any objections to the containers being placed.  Mr. Wimer also had a concern regarding a warning letter received for an animal he was watching for a friend.  Mr. Wimer felt the letter was harsh; however, he did not have any suggestions on how the letter should be revised.  Mr. Wimer did suggest that a phone call may be better.  Mr. Lewis suggested having village personnel note a dog was seen, and follow-up 10 to 15 days later.

 

Motion made by McArthur and second by Frakes to approve agenda. Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried. 

 

Motion made by McArthur and second by Poppert to approve the August 23, 2016 meeting minutes.  Ayes: Frakes, McArthur, Neely, Poppert and Rundel.  Nays: None.  Motion carried.

 

Motion made by Frakes and second by McArthur to approve the September 8, 2016 meeting minutes.  Ayes: Frakes, McArthur, Poppert and Rundel.  Nays: None.  Abstain: Neely.  Motion carried.

 

Motion made by Frakes and second by McArthur to approve the treasurers report. Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried.

 

Reports of Officers, Board Committees: Attorney:  Schroeder provided information on areas to review on the proposed new employee handbook.  Schroeder reviewed the annexation information and advised the planning commission and board on procedures.  Electric Department: Vrbas reported that SWPPD has removed seven turtle meters and replaced with a manual read meter.  Water Department: Vrbas reported that they are working on two water taps and Sargent drilling is working on the new VFD for the water wells.  Sewer Department: Vrbas reported that they are working on two sewer taps. Trash Department: Vrbas reported the department is running well.  Rundel inquired on the status of the newer trash truck.  Vrbas reported there is still trouble with codes, which he would contact someone to fix.  Rundel stated El Dorado requested dumpsters be replaced with new ones to avoid another state citation for lids not fitting and closing.  Vrbas stated it was an employee issue; however he will get them replaced.  Rundel inquired on a trash route map for both Culbertson and the country customers.  Vrbas replied Culbertson route is completed and they are working on the country route.  Rundel stated two people have inquired about trash service, which would be on the Palisade route.  Rundel asked McArthur to speak with Palisade to see if a small amount could be picked up on their weight ticket, with some small discount on the Palisade monthly billing.  Street Department: Vrbas reported the department is running well.  Park Department: Vrbas reported the Pow wow grounds restrooms will be locked up unless there was a request to use them.  Discussion was made on who is responsible for cleaning the restrooms.  It was decided that the school personnel would be responsible for cleaning during school functions and any other use would be the village.  Pool Department:  Vrbas reported the pool has been drained and they will be winterizing it.  Rundel asked that the chemicals and battery for the lift chair be moved to the light plant for the winter.  Animal Control: Vrbas stated there are 24 cats and 183 dogs licensed within the village for the 2016 year.  There were 0 warnings for failure to license, 0 warning for running at large, 0 citations for failure to license and 0 citations for running at large during the month of August 2016.  There issue with the dangerous dog located at 114 West B Street has been resolved, as the dog is in another state.  Frakes inquired about a Pitbull at the pow wow grounds during the weekend.  Vrbas stated he received a call, however, the dog had not been seen for an hour; therefore, he did not go check.  The board was in agreement that if a call is received for animal control it should be investigated.  Village Clerk:  A draft employee handbook was reviewed by Schroeder and will be considered for a final review by the board.  The legal and editorial report was received and will be reviewed for suggested revisions.  McKain stated she would be submitting the budget documents to the county and state by September 20, 2016.  McKain stated she would be attending the LOMN Annual Conference in Kearney on September 21-23, 2016.  McKain stated board members and some employees would be attending the pipeline training in Grant on September 27, 2016.  McKain stated she is working on updating the membership information of NeRWA.    Library: No information provided for agenda; however, Evans reported a search for a new board member is being done.  Evans stated the library is interested in doing something for Halloween, such as having chalk art on the sidewalk.  Evans reported the grant application with UNK will be re-applied for.  Planning Commission: No information provided for agenda; however, Evans discussed information on a variance for the East side of town.  El Dorado Board: Rundel stated there is no update.  Housing Board: Rundel stated there is no update.  Tree Board: Rundel stated there is no update.  Board of Health: Rundel stated there is no update.

 

Ordinance or Resolution: Ordinance #795 and Resolutions 2016-09-01 and 2016-09-02 were approved earlier in the meeting.

 

Unfinished Business: No update for the wind turbine project.  Rundel stated the bidding process has begun for the water main project and bids will be opened on October 6th at the Village office.  Rundel stated he had not received the fire marshal report on the Main Street building.  Frakes stated he and Neely continue to work with residents on properties that need mowed or cleaned up.  Rundel continues to work on a recycling program.  Meetings will be set up for NPPD, SWPPD, MEAN, and the Village of Trenton to discuss the transition of electric provider.

 

New Business:  Deputy Clerk evaluation and wage review was moved to the end of the meeting.  McKain presented information for pre-paid propane bids from Farmers Co-op and Southwest Fertilizer.  Motion made by Neely and second by McArthur to purchase propane for $3,000 from Southwest Fertilizer and $1,500 from Farmers Co-op.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried.  Citizen complaints were discussed.

 

Correspondence: City of McCook, El Dorado Newsletter, UNL-Criminal Justice Career Fair, Law Enforcement Luncheon, Trenton Rec-Thank you for support.

Motion made by Neely and second by Poppert to approve Operating claims KENO claims, and Library claim. Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None. Motion carried.

 

OPERATING CLAIMS:

1.    Payroll (2 pay periods)............................................................................... $18,537.62

2.    EFTPS, FED (Aug payroll tax)...................................................................... 4,322.70

3.    NE Dept. of Revenue (Aug payroll tax)........................................................... 499.47

4.    NE Dept. of Revenue (Aug sales tax)........................................................... 3,113.57

5.    Aflac (Sup. Ins.).................................................................................................. 32.70

6.    American Agricultural Lab (water samples)..................................................... 212.50

7.    American Funds (Aug IRA)............................................................................ 2401.35

8.    Arbor Day (Membership).................................................................................... 15.00

9.    Blue Cross Blue Shield (Sep premium medical/dental)................................ 2,745.65

10.  CarQuest (#12 Maintenance)........................................................................... 772.36

11.  City of McCook (transfer station tickets)...................................................... 2,677.20

12.  Colonial Life (Sup. Ins.).................................................................................... 180.10

13.  Community First Bank (Loan Pmt)............................................................. 10,441.37

14.  D&S Hardware (Water main break supplies)................................................... 139.96

15.  Dewey, Nadine (library payroll)........................................................................ 232.72

16.  Evans, Larry (library payroll)............................................................................ 265.96

17.  Farmers Co-op (fuel/shop supplies).............................................................. 1,256.09

18.  Fastenal (shop supply)...................................................................................... 313.65

19.  First Bankcard (software, trimmer, pool concessions).................................... 965.04

20.  Great Plains Communications (Phone/internet)............................................... 599.38

21.  Ideal Linen Supply (shop towels)........................................................................ 17.53

22.  In The Swim (Pool Supply_........................................................................... 1,976.99

23.  JacobsenOrr (Legal Services)........................................................................... 84.30

24.  Lang Diesel (#23 Blades).................................................................................. 725.94

25.  LARM (Insurance)....................................................................................... 25,093.08

26.  League Builder Supply (Pow wow restroom repair)........................................... 36.93

27.  Lifetime Benefit solutions (Aug vision premium).............................................. 106.68

28.  MARC (shop supply)........................................................................................ 438.39

29.  Michael Todd (Lightbar).................................................................................... 353.90

30.  Miller & Assoc. (Floodplain).............................................................................. 250.00

31.  MNB (Aug IRA)................................................................................................ 421.40

32.  MWC (2yd dumpsters).................................................................................. 2,350.00

33.  National Insurance (July life, ad&d prem).......................................................... 25.56

34.  Nebr Municipal Power Pool (Membership)...................................................... 349.42

35.  Nebraska Dept of Ag (Animal Pound).............................................................. 150.00

36.  Nebraska Dept of Revenue (Waste Reduction Form 94).................................. 25.00

37.  Nick’s Dist. (pool concession supplies).............................................................. 23.56

38.  O’Brien Electric (Security light El Dorado).................................................... 1,080.04

39.  Quill (office supplies)........................................................................................ 190.48

40.  Resource Management (Scrap Tire)............................................................ 7,490.88

41.  RW Welding (Concrete Blades)......................................................................... 60.00

42.  Schroeder & Schroeder (Attorney fees)....................................................... 4,668.90

43.  Scoop Media (Publications).............................................................................. 207.46

44.  Southwest Fertilizer (Prepaid propane)

a.    Fire Barn........................................................................................... (2,581.42)

b.    Light Plant.............................................................................................. (76.16)

45.  SWPPD (Aug billing $51,623.61; airport $24.90; north well $1,152.88;

south well $106.82)...................................................................................... 52,908.21

46.  Verizon (Aug billing).......................................................................................... 131.42

47.  Village of Trenton (Petty Cash – Filing fees)...................................................... 46.00

48.  Village of Trenton (utilities)............................................................................ 3,103.28

49.  W Design (El Dorado Generator project)......................................................... 520.40

50.  Walmart (Shop supplies).................................................................................... 97.60

51.  Miller & Associates (Water Main Project).................................................... 22,080.00

 

EDM CLAIMS (EDM Checking Account): ................................................................ NONE

 

KENO CLAIMS (Keno Checking Account): ............................................................. NONE

 

LIBRARY CLAIMS (Library checking account):

         L1. Firstbank Card (amazon)................................................................................... 146.00

                        Pre-paid $90.45 of expenses – billing was $55.55

         L2. Nebraska Overdrive.......................................................................................... 500.00

 

Motion made by Neely and second by Frakes to enter into executive session for the purpose of discussing evaluations of job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting at 8:19pm.  Ayes: Frakes, McArthur, Neely, Poppert and Rundel.  Nays: None.  Motion carried.  Motion made by Neely and second by Frakes to exit the executive session at 8:43pm. Ayes: Frakes, McArthur, Neely, Poppert and Rundel.  Nays: None.  Motion carried.  Motion made by Neely and second by McArthur to increase the deputy clerk wage to $14.98 per hour beginning September 19, 2016.  Ayes: McArthur, Neely, Poppert and Rundel.  Nays: None.  Abstain: Frakes.  Motion carried.

 

With no further business, motion made by Neely and second by Poppert to adjourn meeting at 8:45pm.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried.

 

Next regular meeting will be October 11, 2016 at 6:30pm in the Village Office.

 

 

                                                                                                                                                           

John A. Rundel, Chairman

ATTEST:                                                                                                  Trenton Board of Trustees

 

                                                           

Wendy L. McKain, Village Clerk



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