A meeting of the Board of Trustees of
the Village of Trenton, NE, was convened in open and public session, Tuesday, October
11, 2016 at 6:30p.m. at the Village Office. Present: Chairman Rundel,
Trustees Frakes, McArthur, and Neely, Village Attorney Schroeder (left meeting
at 7:30pm), Clerk McKain, Deputy Clerk Rife, Superintendent Vrbas, David Blau,
Neil Coleman, Ron Doggett, Larry Evans, John Leahy, Curtis Katon, Phil McDonald,
Andy Snyder, and Chris Williamson. Board Trustee Poppert was absent. Availability
of the agenda was communicated in advance notice and in the notice sent to the Chairman
and Trustees of the meeting. All proceedings hereafter shown were taken while
the meeting was open to the public.
Roll Call was taken at 6:30pm and
quorum was verified.
Chairman made “Open Meeting Act”
announcement.
Chairman
Rundel opened the public hearing at 6:32 p.m. for the purpose of hearing
support, opposition, criticism, suggestions or observations for the annexation
of property into the village corporate limits. Mr. Williamson stated he would
like the water meter moved for the Dari Crème to his side of the highway. Mr.
Williamson stated he is against the annexation due to it adding additional
taxes to his property. Rundel asked for additional comments or questions and
hearing none. Motion made by McArthur and second by Neely to close the public
hearing at 6:40 p.m. Ayes: Frakes, McArthur, Neely, and Rundel. Nays: None.
Absent: Poppert. Motion carried.
Citizen
Forum: None.
Motion
made by Frakes and second by McArthur to approve agenda. Ayes: Frakes, McArthur,
Neely, and Rundel. Nays: None. Absent: Poppert. Motion carried.
Motion
made by McArthur and second by Frakes to approve the September 13, 2016 meeting
minutes. Ayes: Frakes, McArthur, Neely, and Rundel. Nays: None. Absent:
Poppert. Motion carried.
Motion
made by Frakes and second by Neely to approve the treasurers report. Ayes:
Frakes, McArthur, Neely, and Rundel. Nays: None. Absent: Poppert. Motion
carried.
Reports
of Officers, Board Committees: Attorney: Schroeder provided an update on the
codification project and would like to meet with Clerk to discuss. Schroeder
would also like to meet with Clerk for revisions to the employee handbook. Electric
Department: Vrbas reported the department is running smooth and that all
street lights are working. Water Department: Rundel had received bids
for a locator and discussed those bids. Motion by Neely and second by Frakes
to approve the purchase of a locator from Intermountain Sales, Inc. for
$4,005.00. Ayes: Frakes, McArthur, Neely, and Rundel. Nays: None. Absent:
Poppert. Motion carried. McKain had received a quote for new meters and
registers from Municipal Supply. After discussion of meters and registers it
was decided to start purchasing 10 per quarter to begin the replacement of old
meters. Motion by Neely and second by Frakes to approve the purchase of 10
meters and registers per quarter. Ayes: Frakes, McArthur, Neely, and Rundel.
Nays: None. Absent: Poppert. Motion carried. Sewer Department: Vrbas
reported that a complaint of blockage on West 1st came in over the
weekend. He checked the system and did not find a blockage. He has continued
to check the system daily and found no problems. Trash Department: Vrbas
reported the repairs to the 2007 American have not been made. The rear brakes
on the 2001 Freightliner were replaced. Street Department: Vrbas stated
a bid for the Main Street and West B valley drain was received by the street
superintendent. Motion by Neely and second by Frakes to approve the bid from
BSB for $20,473.85. Ayes: Frakes, McArthur, Neely, and Rundel. Nays: None.
Absent: Poppert. Motion carried. Park Department: Vrbas reported the
sprinklers are still running at the park. R & L Sprinkler will be coming
to make some repairs. Pool Department: Vrbas reported the pool has
been winterized. Animal Control: Vrbas stated there are 24 cats
and 186 dogs licensed within the village for the 2016 year. There were 10
warnings for failure to license, 0 warning for running at large, 0 citations
for failure to license and 0 citations for running at large during the month of
September 2016. Village Clerk: Seven meter deposits are to be issued.
A draft employee handbook was reviewed by Schroeder and will be considered for
a final review by the board at the November meeting. The legal and editorial
report was received and will be reviewed for suggested revisions, which McKain
and Schroeder will be working on. McKain stated new software has been
installed and her office is working to get data entry completed. McKain and
Rife will attend training in North Platte on the new system October 19-20,
2016. McKain reported the Clerk’s office has begun reading water meters. The
East side of town has been completed with locating meters and a visual read of
those meters. The West side of town will be completed by the end of the
month. McKain stated she would like to apply for a grant to attend the IIMC
conference in Montreal, Canada May 21-24, 2017. Motion made by Neely and
second by McArthur to allow McKain to apply for grant and attend the
conference. Ayes: Frakes, McArthur, Neely, and Rundel. Nays: None. Absent:
Poppert. Motion carried. McKain provided a quote from Laserfiche for document
archives. After discussion, it was decided not to purchase the software at
this time. Library: Evans stated Samantha Utterback was willing to
serve on the Library Board to replace R. Black for a term ending June 30,
2019. Motion made by Neely and second by McArthur to approve the appointment
of Samantha Utterback to the Library Board for a term ending June 30, 2019.
Ayes: Frakes, McArthur, Neely, and Rundel. Nays: None. Absent: Poppert.
Motion carried. Planning Commission: Evans provided a recommendation
letter for the annexation of property. El Dorado Board: Rundel stated
there is no update. Housing Board: Rundel stated there is no update. Tree
Board: Rundel stated there will be a tree planting workshop on October 20,
2016 from 1pm to 2pm at the park and ball field. Board of Health: Rundel
stated there is no update.
Ordinance or Resolution: Trustee Neely introduced Ordinance
No. 796. After the reading of the ordinance. Trustee Neely made a motion which
was seconded by Trustee McArthur to suspend the statutory reading of the
ordinance on three separate days. Ayes: Frakes, McArthur, Neely, and Rundel.
Nays: None. Absent: Poppert. Motion carried. Motion by Neely with second by
McArthur to pass and adopt Ordinance No. 796 on final reading. Ayes: Frakes,
McArthur, Neely, and Rundel. Nays: None. Absent: Poppert. Motion carried. A
true copy follows:
AN ORDINANCE AUTHORIZING AND DIRECTING
EXECUTION OF THE AMENDMENT NO. 1 TO SUPPLEMENTAL AGREEMENT FOR FIRM POWER
INTERCHANGE SERVICE TO SERVICE SCHEDULE J OF THE ELECTRICAL RESOURCES POOLING
AGREEMENT AND AMENDMENT NO. 1 TO ADDENDUM, BY THE VILLAGE OF TRENTON, NEBRASKA,
WITH THE MUNICIPAL ENERGY AGENCY OF NEBRASKA; TO PRESCRIBE THE TIME WHEN THIS
ORDINANCE SHALL BE IN FULL FORCE AND EFFECT.
Motion by Neely with second by
McArthur to publish Ordinance No. 796 in pamphlet form. Ayes: Frakes, McArthur,
Neely, and Rundel. Nays: None. Absent: Poppert. Motion carried.
Trustee
Neely introduced Ordinance No. 797. The first reading of the ordinance was
conducted. AN ORDINANCE OF THE VILLAGE OF TRENTON, TO ANNEX CONTIGUOUS PROPERTY
TO THE VILLAGE OF TRENTON, TO SPECIFICALLY DESCRIBE THE PROPERTY BEING ANNEXED;
TO EXTEND THE CORPORATE LIMITS OF THE VILLAGE OF TRENTON, NEBRASKA TO INCLUDE
SAID PROPERTY; TO GRANT RIGHTS AND PRIVILEGES; TO IMPOSE DUTIES AND
RESPONSIBILITIES; TO REPEAL CONFLICTING ORDINANCES; AND TO PROVIDE AN EFFECTIVE
DATE.
John Leahy
asked about the anticipated tax. Rundel stated that the villages portion would
be .48 cents. Leahy stated they were unhappy about the tax increase; however
the Soo Paw Motel has been utilizing village services since the current owner
purchased the property.
Motion made by Neely and second by
McArthur to approve Resolution 2016-10-02 to authorize the refunding of bonds.
Ayes: Frakes, McArthur, Neely, and Rundel. Nays: None. Absent: Poppert
Motion carried.
RESOLUTION
NO. 2016-10-02
BE IT RESOLVED AND ENACTED BY THE
CHAIRPERSON AND BOARD OF TRUSTEES OF THE VILLAGE OF TRENTON, NEBRASKA, as
follows:
Section 1. That the following
bonds (the "Refunded Bonds"), in accordance with their option
provisions, shall be called for payment on the date as set forth in the
Designation of Call Date (as defined below), after which date interest on the
bonds will cease:
General
Obligation Water Refunding Bonds, Series 2012, dated June 15, 2012 in the total
principal amount of $745,000, which are subject to redemption at any time on or
after June 15, 2017, numbered as they are shown on the books and records of the
Paying Agent and Registrar, maturing in the principal amounts and bearing CUSIP
numbers as follows:
|
Principal
|
Maturity
Date
|
CUSIP
|
|
$
75,000
|
July
15, 2020
|
895113
AB4
|
|
120,000
|
July
15, 2024
|
895113
AC2
|
|
95,000
|
July
15, 2027
|
895113
AD0
|
|
185,000
|
July
15, 2032
|
895113
AE8
|
|
270,000
|
July
15, 2038
|
895113
AF5
|
Section 2. The
Refunded Bonds are to be paid off at the corporate trust office of BOKF,
National Association, in Lincoln, Nebraska (the “Paying Agent”), as paying
agent and registrar.
Section 3. The Chairperson or
Vice Chairperson of the Board of the Village (each, an “Authorized Officer”)
are each individually hereby authorized to determine the call date for said
Refunded Bonds on behalf of the Village and such determination, when made in
writing (the “Designation of Call Date”), shall constitute the action of the
Village without further action of the Chairperson and Board of Trustees of the
Village. The Call Date shall be set for June 15, 2017 or such other day as may
be set out in the Designation of Call Date. In the event the Designation of
Call Date is not executed and delivered on or before June 15, 2017, the
Authorized Officers shall have no authority to make any such determination
hereunder without further action of the Chairperson and Board of Trustees of
the Village and this resolution shall be of no further force and effect.
Section 4. A true copy of this
resolution together with an executed Designation of Call Date shall be filed
with the Paying Agent, to affect the call of the Refunded Bonds. At such time,
the Paying Agent is hereby instructed to mail notice to each registered owner
of the Refunded Bonds not less than thirty days prior to the date fixed for
redemption, all in accordance with the ordinance authorizing the issuance of
the Refunded Bonds, and to take all other actions deemed necessary in
connection with the redemption of the Refunded Bonds.
PASSED AND APPROVED this 11th
day of October, 2016.
ATTEST: By
John
A. Rundel, Chairperson
Wendy L. McKain, MBA, MMC, Village
Clerk
Trustee Neely introduced Ordinance No.
798. After the reading of the ordinance. Trustee Neely made a motion which was
seconded by Trustee McArthur to suspend the statutory reading of the ordinance
on three separate days. Ayes: Frakes, McArthur, Neely, and Rundel. Nays:
None. Absent: Poppert. Motion carried. Motion by Neely with second by
McArthur to pass and adopt Ordinance No. 798 on final reading. Ayes: Frakes,
McArthur, Neely, and Rundel. Nays: None. Absent: Poppert. Motion carried. A
true copy follows:
AN ORDINANCE AUTHORIZING THE ISSUANCE
OF GENERAL OBLIGATION WATER REFUNDING BONDS, SERIES 2016 OF THE VILLAGE OF
TRENTON, NEBRASKA, IN THE PRINCIPAL AMOUNT OF NOT TO EXCEED EIGHT HUNDRED
THOUSAND DOLLARS ($800,000) ISSUED to
REFINANCE certain outstanding indebtedness of the village which was incurred to
refinance the costs of constructing additions and improvements to the
waterworks plant and distribution system of the village; PRESCRIBING THE
FORM OF SAID BONDS; PROVIDING FOR A SINKING FUND AND FOR THE LEVY AND
COLLECTION OF TAXES TO PAY SAID BONDS TO THE EXTENT NOT PAID FROM OTHER
SOURCES; PROVIDING FOR THE SALE OF THE BONDS AND AUTHORIZING THE VILLAGE TO
ENTER INTO A BOND PURCHASE AGREEMENT; AUTHORIZING THE DELIVERY OF THE BONDS TO
THE PURCHASER; PROVIDING FOR THE DISPOSITION OF THE BOND PROCEEDS AND ORDERING
THE ORDINANCE PUBLISHED IN PAMPHLET FORM
Motion by Neely with second by
McArthur to publish Ordinance No. 798 in pamphlet form. Ayes: Frakes, McArthur,
Neely, and Rundel. Nays: None. Absent: Poppert. Motion carried.
Motion made by Neely and second by
McArthur to approve Resolution 2016-10-01 to authorize a fee for door hangers.
Ayes: Frakes, McArthur, Neely, and Rundel. Nays: None. Absent: Poppert
Motion carried.
RESOLUTION
2016-10-01
WHEREAS, the Board of
Trustees of the Village of Trenton, Nebraska, deems it necessary to provide a
charge to residents for door hangers who are delinquent on utility account:
NOW THEREFORE, Be it
resolved by the Board of Trustees of the Village of Trenton, Nebraska that
Resolution 2016-10-01 was passed and approved on October 11, 2016, and the
following policy shall be adopted in regard to a $25.00 fee of delinquent
accounts requiring a door hanger for payment of such delinquent account.
BE IT FURTHER RESOLVED
that this fee is effective as of October 11, 2016.
BE IT FURTHER RESOLVED
that fees set forth herein shall be placed on file for public inspection in the
Office of the Municipal Clerk.
Passed and approved this 11th
day of October, 2016.
ATTEST:
___________________ ___________________
Wendy L. McKain, MBA, MMC John
A. Rundel, Chairman
Village Clerk Board
of Trustees
Unfinished
Business: No update
for the wind turbine project. David Blau presented information on bids
received for the water main project. Motion made by Frakes and second by
McArthur to accept the bid from BSB for $415,427.00 for the water main project.
Ayes: Frakes, McArthur, Neely, and Rundel. Nays: None. Absent: Poppert.
Motion carried. Rundel stated that USDA will be meeting with him to discuss
funding and ideas for the main street building. Frakes stated he and Neely
continue to work with residents on properties that need mowed or cleaned up.
Rundel continues to work on a recycling program.
New
Business: The
Proclamation for Domestic Violence Awareness Month was discussed. Frakes
motioned and McArthur seconded to approve the Proclamation for Domestic
Violence Awareness Month. Ayes: Frakes, McArthur, Neely, and Rundel Nays:
None. Absent: Poppert. Motion carried. Discussion on the Mutual Aid
Agreement for the Electric Utilities was discussed. McArthur motioned and
Frakes seconded to approve the Mutual Aid Agreement for the Electric Utilities.
Ayes: Frakes, McArthur, Neely, and Rundel Nays: None. Absent: Poppert. Motion
carried. Discussion was made on the Department of Roads questions to the
village limits. Curtis Katon provided information on the construction for
Trails West, FSA office and the meter, as well as, what the costs will be for
SWPPD to service Trenton as an on-call. There was discussion on the items. It
was decided to hold a special meeting on Sunday, October 16, 2016 at 2pm to
discuss the items further.
Correspondence:
Arbor Day Foundation,
Newsletter, El Dorado Newsletter, ElanCity – Radar speed sign, Grimms Gardens
Motion made by Neely and second by Poppert
to approve Operating claims KENO claims, and Library claim. Ayes: Frakes, McArthur,
Neely, and Rundel. Nays: None. Absent: Poppert. Motion carried.
OPERATING CLAIMS:
1. Payroll (2 pay
periods)............................................................................... $15,847.57
2. EFTPS, FED (Sep
payroll tax)...................................................................... 3,787.14
3. NE Dept. of Revenue
(Sep payroll tax)........................................................... 482.54
4. NE Dept. of Revenue
(Sep sales tax)........................................................... 4,080.42
5. 3E (lighting repairs)........................................................................................... 317.00
6. Aflac (Sup. Ins.).................................................................................................. 32.70
7. American Agricultural
Lab (water samples)....................................................... 17.50
8. American Funds (Sep
IRA).............................................................................. 251.78
9. Blue Cross Blue
Shield (Sep premium medical/dental)................................ 2,745.65
10. City of McCook
(transfer station tickets)...................................................... 2,720.40
11. Colonial Life (Sup.
Ins.).................................................................................... 251.13
12. D&L Pest Control................................................................................................ 53.00
13. D&S Hardware (new
service supplies)............................................................ 140.44
14. Dewey, Nadine (library
payroll)........................................................................ 232.72
15. Evans, Larry (library
payroll)............................................................................ 274.28
16. Farmers Co-op
(fuel/shop supplies).............................................................. 1,195.16
17. Farmers Co-op
Pre-paid Propane
a. Library................................................................................................ (1451.56)
b. Sewer Plant........................................................................................... (48.45)
18. First Bankcard
(software, postage, conf)......................................................... 812.36
19. Gerih Concrete
(street repairs)....................................................................... 1300.00
20. Great Plains
Communications (Phone/internet)............................................... 561.81
21. Holiday Inn (Conf)............................................................................................ 269.85
22. Ideal Linen Supply
(shop towels)........................................................................ 17.45
23. LARM (Insurance)............................................................................................ 711.34
24. League Builder Supply
(water)........................................................................... 13.27
25. Lifetime Benefit
solutions (Sep vision premium).............................................. 108.52
26. Main Street Checks
(checks)........................................................................... 141.21
27. MNB (Sep IRA)................................................................................................ 562.48
28. McKain, Wendy
(Mileage)................................................................................ 147.96
29. Municipal Supply
(copper tube)........................................................................ 201.90
30. National Insurance
(Sep life, ad&d prem).......................................................... 25.56
31. Ne Municipal Clerks
Assoc (membership)......................................................... 30.00
32. Ne Municipal Power
Pool (Software).......................................................... 19,661.00
33. Ne Public Health Lab
(water samples)............................................................. 471.00
34. Ne Rural Water (Conf)..................................................................................... 265.00
35. One Call Concepts
(locates).............................................................................. 17.73
36. Rife, Samantha
(mileage)................................................................................ 114.48
37. Rundel, John (Conf
meal).................................................................................. 27.08
38. Sargent Drilling (VFD
Water Wells)............................................................. 22,428.20
39. Schroeder &
Schroeder (Attorney fees)....................................................... 1,209.47
40. Scoop Media
(Publications).............................................................................. 534.86
41. Southwest Fertilizer
(Prepaid propane)
a. Fire Barn........................................................................................... (4,081.40)
b. Light Plant.......................................................................................... (1576.14)
42. SWPPD (Sep billing
$47692.49; airport $37.00; north well $675.76;
south well $382.87, Const $644.98)............................................................ 49,433.10
43. Verizon (Sep billing).......................................................................................... 131.42
44. Village of Trenton
(Petty Cash – #12 Wash)...................................................... 10.00
45. Village of Trenton
(utilities)............................................................................ 2,738.16
46. Walmart (Pow wow
restroom repair)................................................................. 50.91
EDM CLAIMS (EDM Checking
Account): Account Closed
KENO CLAIMS (Keno
Checking Account): ............................................................. NONE
LIBRARY CLAIMS (Library
checking account):
L1. Firstbank
Card (amazon)................................................................................... 465.52
Pre-paid $90.45 of expenses – billing was $375.07
With no further business, motion made
by McArthur and second by Frakes to adjourn meeting at 9:25pm. Ayes: Frakes, McArthur,
Neely, and Rundel. Nays: None. Absent: Poppert. Motion carried.
Special meeting October 16, 2016 at
2:00pm in the Village Office.
Next regular meeting will be November
8, 2016 at 6:30pm in the Village Office.
John
A. Rundel, Chairman
ATTEST: Trenton Board of Trustees
Wendy L. McKain, Village Clerk
