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Trenton Board of Trustees

October 11, 2016

Trenton, NE

REGULAR MEETING

 

A meeting of the Board of Trustees of the Village of Trenton, NE, was convened in open and public session, Tuesday, October 11, 2016 at 6:30p.m. at the Village Office.  Present:  Chairman Rundel, Trustees Frakes, McArthur, and Neely, Village Attorney Schroeder (left meeting at 7:30pm), Clerk McKain, Deputy Clerk Rife, Superintendent Vrbas, David Blau, Neil Coleman, Ron Doggett, Larry Evans, John Leahy, Curtis Katon, Phil McDonald, Andy Snyder, and Chris Williamson.  Board Trustee Poppert was absent.  Availability of the agenda was communicated in advance notice and in the notice sent to the Chairman and Trustees of the meeting. All proceedings hereafter shown were taken while the meeting was open to the public.

 

Roll Call was taken at 6:30pm and quorum was verified.

 

Chairman made “Open Meeting Act” announcement.

 

Chairman Rundel opened the public hearing at 6:32 p.m. for the purpose of hearing support, opposition, criticism, suggestions or observations for the annexation of property into the village corporate limits.  Mr. Williamson stated he would like the water meter moved for the Dari Crème to his side of the highway.  Mr. Williamson stated he is against the annexation due to it adding additional taxes to his property.  Rundel asked for additional comments or questions and hearing none.  Motion made by McArthur and second by Neely to close the public hearing at 6:40 p.m. Ayes: Frakes, McArthur, Neely, and Rundel.  Nays: None.  Absent: Poppert.  Motion carried. 

 

Citizen Forum:  None.

 

Motion made by Frakes and second by McArthur to approve agenda. Ayes: Frakes, McArthur, Neely, and Rundel.  Nays: None.  Absent: Poppert.  Motion carried. 

 

Motion made by McArthur and second by Frakes to approve the September 13, 2016 meeting minutes.  Ayes: Frakes, McArthur, Neely, and Rundel.  Nays: None.  Absent: Poppert.  Motion carried.

 

Motion made by Frakes and second by Neely to approve the treasurers report. Ayes: Frakes, McArthur, Neely, and Rundel.  Nays: None.  Absent: Poppert.  Motion carried.

 

Reports of Officers, Board Committees: Attorney:  Schroeder provided an update on the codification project and would like to meet with Clerk to discuss.  Schroeder would also like to meet with Clerk for revisions to the employee handbook.  Electric Department: Vrbas reported the department is running smooth and that all street lights are working.  Water Department: Rundel had received bids for a locator and discussed those bids.  Motion by Neely and second by Frakes to approve the purchase of a locator from Intermountain Sales, Inc. for $4,005.00.  Ayes: Frakes, McArthur, Neely, and Rundel.  Nays: None.  Absent: Poppert.  Motion carried.  McKain had received a quote for new meters and registers from Municipal Supply.  After discussion of meters and registers it was decided to start purchasing 10 per quarter to begin the replacement of old meters.  Motion by Neely and second by Frakes to approve the purchase of 10 meters and registers per quarter.  Ayes: Frakes, McArthur, Neely, and Rundel.  Nays: None.  Absent: Poppert.  Motion carried.    Sewer Department: Vrbas reported that a complaint of blockage on West 1st came in over the weekend.  He checked the system and did not find a blockage.  He has continued to check the system daily and found no problems.  Trash Department: Vrbas reported the repairs to the 2007 American have not been made.  The rear brakes on the 2001 Freightliner were replaced.  Street Department: Vrbas stated a bid for the Main Street and West B valley drain was received by the street superintendent.  Motion by Neely and second by Frakes to approve the bid from BSB for $20,473.85.  Ayes: Frakes, McArthur, Neely, and Rundel.  Nays: None.  Absent: Poppert.  Motion carried.  Park Department: Vrbas reported the sprinklers are still running at the park.  R & L Sprinkler will be coming to make some repairs.  Pool Department:  Vrbas reported the pool has been winterized.  Animal Control: Vrbas stated there are 24 cats and 186 dogs licensed within the village for the 2016 year.  There were 10 warnings for failure to license, 0 warning for running at large, 0 citations for failure to license and 0 citations for running at large during the month of September 2016.  Village Clerk:  Seven meter deposits are to be issued.  A draft employee handbook was reviewed by Schroeder and will be considered for a final review by the board at the November meeting.  The legal and editorial report was received and will be reviewed for suggested revisions, which McKain and Schroeder will be working on.  McKain stated new software has been installed and her office is working to get data entry completed.  McKain and Rife will attend training in North Platte on the new system October 19-20, 2016.  McKain reported the Clerk’s office has begun reading water meters.  The East side of town has been completed with locating meters and a visual read of those meters.  The West side of town will be completed by the end of the month.  McKain stated she would like to apply for a grant to attend the IIMC conference in Montreal, Canada May 21-24, 2017.  Motion made by Neely and second by McArthur to allow McKain to apply for grant and attend the conference.  Ayes: Frakes, McArthur, Neely, and Rundel.  Nays: None.  Absent: Poppert.  Motion carried.  McKain provided a quote from Laserfiche for document archives.  After discussion, it was decided not to purchase the software at this time.   Library: Evans stated Samantha Utterback was willing to serve on the Library Board to replace R. Black for a term ending June 30, 2019.  Motion made by Neely and second by McArthur to approve the appointment of Samantha Utterback to the Library Board for a term ending June 30, 2019.  Ayes: Frakes, McArthur, Neely, and Rundel.  Nays: None.  Absent: Poppert.  Motion carried.  Planning Commission: Evans provided a recommendation letter for the annexation of property.  El Dorado Board: Rundel stated there is no update.  Housing Board: Rundel stated there is no update.  Tree Board: Rundel stated there will be a tree planting workshop on October 20, 2016 from 1pm to 2pm at the park and ball field.  Board of Health: Rundel stated there is no update.

 

Ordinance or Resolution: Trustee Neely introduced Ordinance No. 796. After the reading of the ordinance.  Trustee Neely made a motion which was seconded by Trustee McArthur to suspend the statutory reading of the ordinance on three separate days. Ayes: Frakes, McArthur, Neely, and Rundel.  Nays: None.  Absent: Poppert.  Motion carried.  Motion by Neely with second by McArthur to pass and adopt Ordinance No. 796 on final reading. Ayes: Frakes, McArthur, Neely, and Rundel. Nays: None.  Absent: Poppert.  Motion carried.  A true copy follows:

AN ORDINANCE AUTHORIZING AND DIRECTING EXECUTION OF THE AMENDMENT NO. 1 TO SUPPLEMENTAL AGREEMENT FOR FIRM POWER INTERCHANGE SERVICE TO SERVICE SCHEDULE J OF THE ELECTRICAL RESOURCES POOLING AGREEMENT AND AMENDMENT NO. 1 TO ADDENDUM, BY THE VILLAGE OF TRENTON, NEBRASKA, WITH THE MUNICIPAL ENERGY AGENCY OF NEBRASKA; TO PRESCRIBE THE TIME WHEN THIS ORDINANCE SHALL BE IN FULL FORCE AND EFFECT.

Motion by Neely with second by McArthur to publish Ordinance No. 796 in pamphlet form. Ayes: Frakes, McArthur, Neely, and Rundel. Nays: None.  Absent: Poppert.  Motion carried.

 

Trustee Neely introduced Ordinance No. 797. The first reading of the ordinance was conducted. AN ORDINANCE OF THE VILLAGE OF TRENTON, TO ANNEX CONTIGUOUS PROPERTY TO THE VILLAGE OF TRENTON, TO SPECIFICALLY DESCRIBE THE PROPERTY BEING ANNEXED; TO EXTEND THE CORPORATE LIMITS OF THE VILLAGE OF TRENTON, NEBRASKA TO INCLUDE SAID PROPERTY; TO GRANT RIGHTS AND PRIVILEGES; TO IMPOSE DUTIES AND RESPONSIBILITIES; TO REPEAL CONFLICTING ORDINANCES; AND TO PROVIDE AN EFFECTIVE DATE.

John Leahy asked about the anticipated tax.  Rundel stated that the villages portion would be .48 cents.  Leahy stated they were unhappy about the tax increase; however the Soo Paw Motel has been utilizing village services since the current owner purchased the property.

Motion made by Neely and second by McArthur to approve Resolution 2016-10-02 to authorize the refunding of bonds. Ayes: Frakes, McArthur, Neely, and Rundel.  Nays: None.  Absent: Poppert  Motion carried.

RESOLUTION NO. 2016-10-02

 

BE IT RESOLVED AND ENACTED BY THE CHAIRPERSON AND BOARD OF TRUSTEES OF THE VILLAGE OF TRENTON, NEBRASKA, as follows:

 

Section 1.        That the following bonds (the "Refunded Bonds"), in accordance with their option provisions, shall be called for payment on the date as set forth in the Designation of Call Date (as defined below), after which date interest on the bonds will cease:

 

General Obligation Water Refunding Bonds, Series 2012, dated June 15, 2012 in the total principal amount of $745,000, which are subject to redemption at any time on or after June 15, 2017, numbered as they are shown on the books and records of the Paying Agent and Registrar, maturing in the principal amounts and bearing CUSIP numbers as follows:

 

Principal

Maturity Date

CUSIP

  $  75,000

July 15, 2020

895113 AB4

  120,000

July 15, 2024

895113 AC2

    95,000

July 15, 2027

895113 AD0

  185,000

July 15, 2032

895113 AE8

  270,000

July 15, 2038

895113 AF5

 

            Section 2.        The Refunded Bonds are to be paid off at the corporate trust office of BOKF, National Association, in Lincoln, Nebraska (the “Paying Agent”), as paying agent and registrar.

 

Section 3.        The Chairperson or Vice Chairperson of the Board of the Village (each, an “Authorized Officer”) are each individually hereby authorized to determine the call date for said Refunded Bonds on behalf of the Village and such determination, when made in writing (the “Designation of Call Date”), shall constitute the action of the Village without further action of the Chairperson and Board of Trustees of the Village.  The Call Date shall be set for June 15, 2017 or such other day as may be set out in the Designation of Call Date.  In the event the Designation of Call Date is not executed and delivered on or before June 15, 2017, the Authorized Officers shall have no authority to make any such determination hereunder without further action of the Chairperson and Board of Trustees of the Village and this resolution shall be of no further force and effect.

 

Section 4.        A true copy of this resolution together with an executed Designation of Call Date shall be filed with the Paying Agent, to affect the call of the Refunded Bonds.  At such time, the Paying Agent is hereby instructed to mail notice to each registered owner of the Refunded Bonds not less than thirty days prior to the date fixed for redemption, all in accordance with the ordinance authorizing the issuance of the Refunded Bonds, and to take all other actions deemed necessary in connection with the redemption of the Refunded Bonds.

 

PASSED AND APPROVED this 11th day of October, 2016.

 

 

 

ATTEST:                                                                     By                                                                                                                                                           John A. Rundel, Chairperson

 

                                                                         

Wendy L. McKain, MBA, MMC, Village Clerk

 

Trustee Neely introduced Ordinance No. 798. After the reading of the ordinance.  Trustee Neely made a motion which was seconded by Trustee McArthur to suspend the statutory reading of the ordinance on three separate days. Ayes: Frakes, McArthur, Neely, and Rundel.  Nays: None.  Absent: Poppert.  Motion carried.  Motion by Neely with second by McArthur to pass and adopt Ordinance No. 798 on final reading. Ayes: Frakes, McArthur, Neely, and Rundel. Nays: None.  Absent: Poppert.  Motion carried.  A true copy follows:

 

AN ORDINANCE AUTHORIZING THE ISSUANCE OF GENERAL OBLIGATION WATER REFUNDING BONDS, SERIES 2016 OF THE VILLAGE OF TRENTON, NEBRASKA, IN THE PRINCIPAL AMOUNT OF NOT TO EXCEED EIGHT HUNDRED THOUSAND DOLLARS ($800,000) ISSUED to REFINANCE certain outstanding indebtedness of the village which was incurred to refinance the costs of constructing additions and improvements to the waterworks plant and distribution system of the village; PRESCRIBING THE FORM OF SAID BONDS; PROVIDING FOR A SINKING FUND AND FOR THE LEVY AND COLLECTION OF TAXES TO PAY SAID BONDS TO THE EXTENT NOT PAID FROM OTHER SOURCES; PROVIDING FOR THE SALE OF THE BONDS AND AUTHORIZING THE VILLAGE TO ENTER INTO A BOND PURCHASE AGREEMENT; AUTHORIZING THE DELIVERY OF THE BONDS TO THE PURCHASER; PROVIDING FOR THE DISPOSITION OF THE BOND PROCEEDS AND ORDERING THE ORDINANCE PUBLISHED IN PAMPHLET FORM

Motion by Neely with second by McArthur to publish Ordinance No. 798 in pamphlet form. Ayes: Frakes, McArthur, Neely, and Rundel. Nays: None.  Absent: Poppert.  Motion carried.

 

Motion made by Neely and second by McArthur to approve Resolution 2016-10-01 to authorize a fee for door hangers. Ayes: Frakes, McArthur, Neely, and Rundel.  Nays: None.  Absent: Poppert  Motion carried.

RESOLUTION 2016-10-01

            WHEREAS, the Board of Trustees of the Village of Trenton, Nebraska, deems it necessary to provide a charge to residents for door hangers who are delinquent on utility account:

            NOW THEREFORE, Be it resolved by the Board of Trustees of the Village of Trenton, Nebraska that Resolution 2016-10-01 was passed and approved on October 11, 2016, and the following policy shall be adopted in regard to a $25.00 fee of delinquent accounts requiring a door hanger for payment of such delinquent account.

            BE IT FURTHER RESOLVED that this fee is effective as of October 11, 2016.

            BE IT FURTHER RESOLVED that fees set forth herein shall be placed on file for public inspection in the Office of the Municipal Clerk.

Passed and approved this 11th day of October, 2016.

ATTEST:

___________________                                                          ___________________

Wendy L. McKain, MBA, MMC                                              John A. Rundel, Chairman

Village Clerk                                                                            Board of Trustees      

 

Unfinished Business: No update for the wind turbine project.  David Blau presented information on bids received for the water main project.  Motion made by Frakes and second by McArthur to accept the bid from BSB for $415,427.00 for the water main project. Ayes: Frakes, McArthur, Neely, and Rundel.  Nays: None.  Absent: Poppert.  Motion carried.  Rundel stated that USDA will be meeting with him to discuss funding and ideas for the main street building.  Frakes stated he and Neely continue to work with residents on properties that need mowed or cleaned up.  Rundel continues to work on a recycling program.

 

New Business:  The Proclamation for Domestic Violence Awareness Month was discussed.  Frakes motioned and McArthur seconded to approve the Proclamation for Domestic Violence Awareness Month. Ayes: Frakes, McArthur, Neely, and Rundel Nays: None.  Absent: Poppert.  Motion carried.  Discussion on the Mutual Aid Agreement for the Electric Utilities was discussed.  McArthur motioned and Frakes seconded to approve the Mutual Aid Agreement for the Electric Utilities. Ayes: Frakes, McArthur, Neely, and Rundel Nays: None.  Absent: Poppert.  Motion carried.  Discussion was made on the Department of Roads questions to the village limits.  Curtis Katon provided information on the construction for Trails West, FSA office and the meter, as well as, what the costs will be for SWPPD to service Trenton as an on-call.  There was discussion on the items.  It was decided to hold a special meeting on Sunday, October 16, 2016 at 2pm to discuss the items further.

 

Correspondence: Arbor Day Foundation, Newsletter, El Dorado Newsletter, ElanCity – Radar speed sign, Grimms Gardens

Motion made by Neely and second by Poppert to approve Operating claims KENO claims, and Library claim. Ayes: Frakes, McArthur, Neely, and Rundel.  Nays: None.  Absent: Poppert.  Motion carried.

 

OPERATING CLAIMS:

1.    Payroll (2 pay periods)............................................................................... $15,847.57

2.    EFTPS, FED (Sep payroll tax)...................................................................... 3,787.14

3.    NE Dept. of Revenue (Sep payroll tax)........................................................... 482.54

4.    NE Dept. of Revenue (Sep sales tax)........................................................... 4,080.42

5.    3E (lighting repairs)........................................................................................... 317.00

6.    Aflac (Sup. Ins.).................................................................................................. 32.70

7.    American Agricultural Lab (water samples)....................................................... 17.50

8.    American Funds (Sep IRA).............................................................................. 251.78

9.    Blue Cross Blue Shield (Sep premium medical/dental)................................ 2,745.65

10.  City of McCook (transfer station tickets)...................................................... 2,720.40

11.  Colonial Life (Sup. Ins.).................................................................................... 251.13

12.  D&L Pest Control................................................................................................ 53.00

13.  D&S Hardware (new service supplies)............................................................ 140.44

14.  Dewey, Nadine (library payroll)........................................................................ 232.72

15.  Evans, Larry (library payroll)............................................................................ 274.28

16.  Farmers Co-op (fuel/shop supplies).............................................................. 1,195.16

17.  Farmers Co-op Pre-paid Propane

a.    Library................................................................................................ (1451.56)

b.    Sewer Plant........................................................................................... (48.45)

18.  First Bankcard (software, postage, conf)......................................................... 812.36

19.  Gerih Concrete (street repairs)....................................................................... 1300.00

20.  Great Plains Communications (Phone/internet)............................................... 561.81

21.  Holiday Inn (Conf)............................................................................................ 269.85

22.  Ideal Linen Supply (shop towels)........................................................................ 17.45

23.  LARM (Insurance)............................................................................................ 711.34

24.  League Builder Supply (water)........................................................................... 13.27

25.  Lifetime Benefit solutions (Sep vision premium).............................................. 108.52

26.  Main Street Checks (checks)........................................................................... 141.21

27.  MNB (Sep IRA)................................................................................................ 562.48

28.  McKain, Wendy (Mileage)................................................................................ 147.96

29.  Municipal Supply (copper tube)........................................................................ 201.90

30.  National Insurance (Sep life, ad&d prem).......................................................... 25.56

31.  Ne Municipal Clerks Assoc (membership)......................................................... 30.00

32.  Ne Municipal Power Pool (Software).......................................................... 19,661.00

33.  Ne Public Health Lab (water samples)............................................................. 471.00

34.  Ne Rural Water (Conf)..................................................................................... 265.00

35.  One Call Concepts (locates).............................................................................. 17.73

36.  Rife, Samantha (mileage)................................................................................ 114.48

37.  Rundel, John (Conf meal).................................................................................. 27.08

38.  Sargent Drilling (VFD Water Wells)............................................................. 22,428.20

39.  Schroeder & Schroeder (Attorney fees)....................................................... 1,209.47

40.  Scoop Media (Publications).............................................................................. 534.86

41.  Southwest Fertilizer (Prepaid propane)

a.    Fire Barn........................................................................................... (4,081.40)

b.    Light Plant.......................................................................................... (1576.14)

42.  SWPPD (Sep billing $47692.49; airport $37.00; north well $675.76;

south well $382.87, Const $644.98)............................................................ 49,433.10

43.  Verizon (Sep billing).......................................................................................... 131.42

44.  Village of Trenton (Petty Cash – #12 Wash)...................................................... 10.00

45.  Village of Trenton (utilities)............................................................................ 2,738.16

46.  Walmart (Pow wow restroom repair)................................................................. 50.91

 

EDM CLAIMS (EDM Checking Account): Account Closed

 

KENO CLAIMS (Keno Checking Account): ............................................................. NONE

 

LIBRARY CLAIMS (Library checking account):

         L1. Firstbank Card (amazon)................................................................................... 465.52

                        Pre-paid $90.45 of expenses – billing was $375.07

 

With no further business, motion made by McArthur and second by Frakes to adjourn meeting at 9:25pm.  Ayes: Frakes, McArthur, Neely, and Rundel.  Nays: None.  Absent: Poppert.  Motion carried.

 

Special meeting October 16, 2016 at 2:00pm in the Village Office.

 

Next regular meeting will be November 8, 2016 at 6:30pm in the Village Office.

 

 

                                                                                                                                                           

John A. Rundel, Chairman

ATTEST:                                                                                                  Trenton Board of Trustees

 

                                                           

Wendy L. McKain, Village Clerk



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