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Trenton Board of Trustees

AUGUST 11, 2015

Trenton, NE

REGULAR MEETING

 

A meeting of the Board of Trustees of the Village of Trenton, NE, was convened in open and public session, Tuesday, August 11, 2015 at 6:30p.m. at the Village Office.  Present:  Chairman Rundel, Vice-Chairman Frakes, Trustees McArthur and Poppert, Clerk McKain, Deputy Clerk Heffner, Superintendent Vrbas, Maintenance Leggott, Attorney Siegfried, Gary Aksamit, Robert Brown, Cindy Borowski, Walt Borowski, Gary Hanken, Jesse Kauffman, Roz Kauffman, Curtis Kayton, and Phil McDonald.  Trustee Neely was absent.  Availability of the agenda was communicated in advance notice and in the notice sent to the Chairman and Trustees of the meeting. All proceedings hereafter shown were taken while the meeting was open to the public.

 

Roll Call was taken at 6:30pm and quorum was verified.

 

Vice-Chairman made “Open Meeting Act” announcement.

 

Citizen Forum:  Roz Kauffman commended Vrbas and Leggott on their clean-up efforts during the storm last week.  Their removal of tree limbs in the streets was important for emergency services.  Roz Kauffman submitted another complaint against 416 East C Street.  She provided additional signatures of neighbors and pictures as evidence.  She noted that the property is still not in compliance with village ordinances and unhappy with the progress.  Walt Borowski stated he believed the property is worse.  Frakes and McArthur would look at the property and tour the town for additional properties to notify of clean-up.

 

Motion made by Frakes and second by McArthur to approve agenda. Ayes: Frakes, McArthur, Poppert, and Rundel.  Nays: None.  Absent: Neely.  Motion carried.

 

Motion made by Frakes and second by Poppert to approve the June 16, 2015 meeting minutes. Ayes: Frakes, Poppert, and Rundel.  Nays: None.  Abstain: McArthur.  Absent: Neely.  Motion carried.

 

Motion made by McArthur and second by Frakes to approve the July 28, 2015 meeting minutes. Ayes: Frakes, McArthur, and Rundel.  Nays: None.  Abstain: Poppert.  Absent: Neely.  Motion carried.

 

Motion made by Frakes and second by McArthur to approve treasurer’s report.  Ayes: Frakes, McArthur, Poppert, and Rundel.  Nays: None.  Absent: Neely.  Motion carried.

 

Utility Superintendent Reports: Electric Department: Vrbas stated SWPPD installed outlets to the pole by cement at the pow wow grounds.  There were no issues during the Harvest Festival that he is aware of.  Nebraska 811 Workshop is in North Platte on 08/18/15.  Rundel stated that Vrbas or Leggott needed to attend.  Vrbas will attend workshop.  Water Department: Vrbas reported that the thermostat was on at the Lee well and will continue to monitor usage.  Sewer Department: Vrbas stated there was complaint of sewer backup on East 3rd; however, no blockage was found in the main sewer line.  Trash Department: Vrbas stated the scrap tire collection went well and 9.2 ton of tires was collected.  Street Department: Vrbas stated TopKote has changed the armor coating date to September 11, 2015.  They were running late due to the rain fall in other areas.  Vrbas stated he had sprayed for mosquitos on July 31st and would be spraying next week, weather permitting.  Park Department: Vrbas stated he sprayed in the park for week control and stickers.  Pool Department:  Vrbas reported that the pool raised $130 for the coin dive held during Harvest Festival.

 

Animal Control: Vrbas stated there were 26 cats and 173 dogs licensed within the village for the 2015 year.  There were 0 warnings for failure to license, 0 warning for running at large, 0 citations for failure to license and 0 citations for running at large during the month of July, 2015.

 

Village Office:  McKain stated there was one deposit to be applied to the final bill and one deposit to be returned to the customer.  McKain stated she continues to review a sample employee handbook from LARM for updates to the Village Personnel Handbook and will review with Village Attorney.  McKain stated that the SW Clerks will have a meeting on August 20th in Brady.  The office would close at 11:00am to attend the meeting.  McKain asked that the office close at noon on Friday, August 21st so that she could attend the birth of a grandchild.

 

Library:  Evans was not present and no report was given.

 

Planning Commission: Evans was not present and no report was given.

 

Unfinished Business: Mr. Aksamit provided information on alternative ways to generate power.  He provided the board with an informal proposal with two options for the board to consider.  The Board will review the information and provide Mr. Aksamit with a decision to pursue the alternative power proposal.  Frakes and McArthur will tour the village to provide an update on weed control and nuisance properties for additional action or dismissal.  Discussion on closure of the airport was made.  McDonald was in favor of keeping the airport open for the possibility of a plane landing.  McDonald stated that the airport looks “trashy”.  Motion made by McArthur and second by Poppert to close the airport. Ayes: Frakes, McArthur, Poppert, and Rundel.  Nays: None.  Absent: Neely.  Motion carried.  Poppert stated that several parents had complained of the early closure and chemical issues of the pool this year.  Motion made by Frakes and second by McArthur to appoint Cody Siegfried as the Village Attorney. Ayes: Frakes, Poppert, and Rundel.  Nays: None.  Abstain: McArthur.  Absent: Neely.  Motion carried.  Motion made by Poppert and second by Frakes to appoint Phyllis Bach on the El Dorado Nursing Home Board to replace Bill Neely and finish his term ending on December 31, 2015. Ayes: Frakes, Poppert, and Rundel.  Nays: None.  Abstain: McArthur.  Absent: Neely.  Motion carried.  Rundel stated that the Village budget was in the final process and the assessor’s valuation should be received no later than August 20, 2015.

 

Ordinance or Resolution:  Motion made by McArthur and second by Frakes to adopt Resolution 2015-08-01 for a written notice of termination with LARM at least 180 days prior to the desired termination date, which date shall be no sooner than September 30, 2018. (180 day and 3 year commitment; 5% discount). Ayes: Frakes, McArthur, Poppert and Rundel.  Nays: None.  Absent: Neely.  Motion carried.

RESOLUTION NO. 2015-08-01

 

WHEREAS, the Village of Trenton is a member of the League Association of Risk Management (LARM);

 

WHEREAS, section 8.10 of the Interlocal Agreement for the Establishment and Operation of the League Association of Risk Management provides that a member may voluntarily terminate its participation in LARM by written notice to termination given to LARM and the Nebraska Director of Insurance at least 90 days prior to the desired termination given to and that members may agree to extend the required termination notice beyond 90 days in order to realize reduced excess coverage costs, stability of contribution rates and efficiency in operation of LARM; and

 

WHEREAS, the Board of Directors of LARM has adopted a plan to provide contribution credits in consideration of certain agreements by members of LARM as provided in the attached letter.

 

BE IT RESOLVED that the governing body of the Village of Trenton, Nebraska, in consideration of the contribution credits provided under the LARM board’s plan, agrees to:

Provide written notice of termination at least 180 days prior to the desired termination date, which date shall be no sooner than September 30, 2018. (180 day and 3 year commitment; 5% discount).

 

Provide written notice of termination at least 180 days prior to the desired termination date, which date shall be no sooner than September 30, 2017. (180 day and 2 year commitment; 4% discount).

 

Provide written notice of termination at least 180 days prior to the desired termination date, which date shall be no sooner than September 30, 2016. (180 day; 2% discount).

 

Provide written notice of termination at least 90 days prior to the desired termination date, which date shall be no sooner than September 30, 2018. (90 day and 3 year commitment; 2% discount).

 

Provide written notice of termination at least 90 days prior to the desired termination date, which date shall be no sooner than September 30, 2017. (2 year commitment only ; 1%).

 

Provide written notice of termination at least 90 days prior to the desired termination date, which date shall be no sooner than September 30, 2016. (90 day Notice only).

 

Adopted this 11th day of August, 2015.

(SEAL)                                                                                                                                                           

                                                                                                John A. Rundel, Chairman

ATTEST:                                                                                       Trenton Board of Trustees

 

                                               

Wendy L. McKain, Village Clerk

 

New Business: Curtis Kayton and Gary Hanken provided an overview of the construction report for the six month period of January 2015 to June 2015.  Kayden announced that Brian McKinney is leaving SWPPD.  McKain asked who the new contact for maintenance issues would be.  Kayden stated to contact Mr. Dyer or Ms. Lytle.

 

Correspondence:  Arbor Day July/August Newsletter, Mobil Pantry, USDA July Newsletter, Tree City USA Bulletin #9, El Dorado Newsletter, PIREPS Airport.

 

Motion made by Frakes and second by Poppert to approve Operating claims, El Dorado Heating/Cooling claims, KENO claims, and Library claims. Ayes: Frakes, McArthur, Poppert and Rundel.  Nays: None.  Absent: Neely.  Motion carried.   

 

OPERATING CLAIMS:

1.    July payroll (2 pay periods)....................................................................... $16,783.64

2.    EFTPS, FED (July payroll tax)...................................................................... 3,800.62

3.    NE Dept. of Revenue (July payroll tax)........................................................... 376.37

4.    NE Dept. of Revenue (July sales tax)........................................................... 2,641.25

5.    Aflac (accident insurance McKain, Grafel)........................................................ 32.70

6.    American Agricultural Lab (Water samples)...................................................... 16.50

7.    American Funds (July IRA contributions).......................................................... 83.32

8.    AmFirst Insurance (workmans comp audit).................................................. 4,409.00

9.    Blue Cross Blue Shield (August premiums medical/dental).......................... 4,022.14

10.  City of McCook (Transfer station tickets)..................................................... 3,316.20

11.  Colonial Life (August premium).......................................................................... 40.48

12.  D&L Pest Control (Pest control)......................................................................... 50.00

13.  D&S Hardware (parts for pow wow water line)................................................ 131.94

14.  Dewey, Nadine (Library Payroll)...................................................................... 251.19

15.  Diamond Vogel (traffic paint and supplies)........................................................ 37.62

16.  Evans, Larry (Library Payroll).......................................................................... 214.26

17.  Farmers Co-op (Fuel/shop supplies)............................................................. 1,561.13

18.  Fastenal (drill bits)............................................................................................... 11.22

19.  First Bankcard (adobe, water sample postage, postage, pizza)...................... 269.83

20.  Great Plains Communications (phone/internet)................................................. 94.05

21.  Hitchcock County Treasurer (Real estate tax).................................................. 75.71

22.  Ideal Linen Supply (Shop towels)....................................................................... 25.20

23.  League Builders Supply (supplies for water line at pow wow grounds)............. 47.68

24.  Lifetime Benefit solutions (July vision premium)................................................ 61.17

25.  MNB (July IRA contribution)............................................................................ 425.24

26.  McKain, Wendy (mileage)................................................................................ 207.00

27.  Midlands toxicology (yearly fee)........................................................................ 75.00

28.  Nebraska Dept of Animal and Plant Health (animal shelter fee)..................... 150.00

29.  Nebraska Public Health (water samples)......................................................... 271.00

30.  Nicks Distribution (pool concession supplies).................................................. 172.62

31.  Orscheln (sprayer parts, generator, gas cans, adapter, bushings)............... 1,000.26

32.  Quill (Office supplies)....................................................................................... 436.75

33.  Schamels (Jumper cable ends)......................................................................... 30.86

34.  SWPPD (Purchase Power July Billing $42,817.00; Airport $31.58;

North Well $1,378.47; South Well $298.01; Construction $2,582.49)......... 47,107.55

35.  Top Office Products (Copier lease)................................................................... 49.95

36.  Verizon (August billing)..................................................................................... 176.42

37.  Village of Trenton (Utilities)............................................................................ 2,809.79

38.  Vrbas, Jared (mileage)..................................................................................... 131.10

39.  Walmart (operating supplies)............................................................................ 175.69

40.  Wickizer, Lanessa (pool concession supplies)................................................... 39.94

 

EDM CLAIMS (EDM Checking Account):

         E1. Southwest Fertilizer (temporary propane service for broken line).................. 719.90

 

KENO CLAIMS (Keno Checking Account):

         K1. Diamond Vogel (Village square paint).............................................................. 376.90

         K2. Kildare Lumber (gutter, hose clamp for village square)..................................... 36.56

 

LIBRARY CLAIMS (Library checking account):

         L1. Better Homes and Gardens (magazine subscription 1 year)................................ 9.99

         L2. Consumer Reports (magazine subscription 5 year)............................................ 99.00

         L3. Consumer Reports on Health (magazine subscription 2 year)........................... 39.00

         L4. Country (magazine subscription 1 year)............................................................. 19.98

         L5. Country Woman (magazine subscription 2 year)................................................ 15.00

         L6. Firstbank Card (amazon and late fee)............................................................... 320.30

         L7. Nebraska Overdrive (subscription)................................................................... 500.00

         L8. Reminisce (magazine subscription 2 year)......................................................... 29.98

 

Motion made by Frakes with second by McArthur to add operating claims #41 to Poppert, Austin for labor on the gazebo and main street building repairs in the amount of $2,040 and #42 to Scoop Media for publications in the amount of $95.55.  Ayes: Frakes, McArthur, and Rundel.  Nays: None.  Abstain: Poppert.  Absent: Neely.  Motion carried.   

 

41.  Poppert, Austin (gazebo, inside repairs to main street building).................... 2,040.00

42.  Scoop Media (publications)................................................................................ 95.55

 

With no further business, motion made by Poppert and second by McArthur to adjourn meeting at 8:18pm.  Ayes: Frakes, McArthur, Poppert and Rundel. Nays: None.  Absent: Neely.  Motion carried.

 

Next regular meeting will be September 8, 2015 at 6:30pm in the Village Office.

 

 

                                                                                                                                                           

John A. Rundel, Chairman

Trenton Board of Trustees

ATTEST:

 

                                                           

Wendy L. McKain, Village Clerk



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