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Trenton Board of Trustees

June 9, 2015

Trenton, NE

REGULAR MEETING

 

A meeting of the Board of Trustees of the Village of Trenton, NE, was convened in open and public session, Tuesday, June 9, 2015 at 6:30p.m. at the Village Office.  Present:  Chairman Rundel, Vice-Chairman Frakes, Trustees McArthur and Poppert, Clerk McKain, Deputy Clerk Heffner, Aaron Leggott, Bob Brown, Misha Constantine, Linda Drain, Larry Evans, Jessi Gestenslager, Nicole Gray, Tyler Jones, Jesse Kauffman, Roz Kauffman, Ronda Lewis, Phil McDonald, Laura Parde, Margaret Pollman, Gary Poindexter, Bob Scott, Sandy Scott, Lesa Tines, and Judy Todd. Trustees Neely and Poppert were absent.  Availability of the agenda was communicated in advance notice and in the notice sent to the Chairman and Trustees of the meeting. All proceedings hereafter shown were taken while the meeting was open to the public.

 

Roll Call was taken at 6:30pm and quorum was verified.

 

Chairman made “Open Meeting Act” announcement.

 

Citizen Forum:  No comments for citizen forum.

 

Motion made by McArthur and second by Frakes to approve agenda. Ayes: Frakes, McArthur, and Rundel.  Nays: None. Absent: Neely and Poppert.  Motion carried.

 

Approval of minutes of the April 27, 2015 meeting were not approved as board members that attended were not at this meeting.

 

Motion made by McArthur and second by Frakes to approve treasurer’s report.  Ayes: Frakes, McArthur, and Rundel. Nays: None.  Absent: Neely and Poppert.  Motion carried.  Rundel added that board members need to pay close attention to financial information as an investigation is being conducted in Riverton of misuse of public funds.

 

Utility Superintendent Reports: Electric Department: Leggott reported that Trenton Rec has requested additional outlets by the cement slab for the band during harvest festival and Vrbas is checking on it.  Water Department: Leggott reported that the additional water line requested for Trenton Rec will be installed when things slow down a little.  Sewer Department: Leggott reported a blockage was in the 500 block of West A.  They found a towel.  Trash Department: Leggott stated they would like to replace the Main Street trash cans.  Rundel stated they would discuss it more at the budget meeting on June 23, 2015.  Street Department: Leggott stated TopKote would be in Trenton during June, 2015.  Leggott stated they would like to add gutters and cement work to the 201 West 3rd building.  Rundel stated they would discuss it more at the budget meeting on June 23, 2015 and that a bid process would need to be put in place.  Park Department: Leggott stated Wayne’s Tree Service completed the removal of two stumps.  Leggott reported that the new grass seed was beginning to sprout. Leggott stated they would like to get new picnic tables in the shelter.  Rundel stated they would discuss it more at the budget meeting on June 23, 2015.  Pool Department:  Leggott reported the pool is open and the chair lift has arrived and they will be working to get it installed.

 

Animal Control: Leggott stated there were 26 cats and 169 dogs licensed within the village for the 2015 year.  There were 3 warnings for failure to license, 3 warning for running at large, 0 citations for failure to license and 0 citation for running at large during the month of May, 2015.  One dog was destroyed by a resident due to a dog bite.

 

Village Office:  McKain reported that there was one utility deposit that will be applied to the final bill.  McKain stated a SW Clerks meeting is June 11th and the office would close at noon.  McKain stated the LONM Finance conference will be held in Kearney on June 17-19, 2015.  She would be attending the conference and Heffner would be working until noon on those days.  McKain stated BCBS made changes to the dental insurance and new cards would be issued.  McKain reported LARM conducted a risk management review and a report would be provided later in the month.

 

Library:  Evans reported the library is still operating and the grant application is in final review.

 

Planning Commission: Evans reported a variance application was reviewed and recommended for approval.  Motion made by McArthur and second by Frakes to approve variance application for D. Webb.  Ayes: Frakes, McArthur, and Rundel. Nays: None.  Absent: Neely and Poppert.  Motion carried.

 

Unfinished Business: Rundel stated a meeting for June 16, 2015 at 6:00pm has been set up to discuss the wind turbine project.  Nuisance properties were discussed.  There has been progress on the five properties that were notified.  The extension for the show cause hearing has been fulfilled and the property has been cleaned up to the satisfaction of the board.  The owner and resident were commended on their hard work to bring the property into compliance.  Ms. Gray offered her services to any other resident who would like assistance.  Ms. Gray also inquired on other properties that she believed needed to be cleaned up.  The board stated they were glad to see progress on some properties and will continue to monitor those properties.  Rundel stated the budget meeting is scheduled for June 23, 2015 at 6:00pm at the Village office.  Rundel requested McKain to find out if the auditor would attend.  Rundel stated that a meal is planned for the meeting.

 

Ordinance or Resolution:  Ordinance #786 Amending Zoning ordinance was tabled due to a lack of quorum.

Motion made by Frakes and second by McArthur to approve Resolution 6-2015-1 for a special event to close highway 25 for the Harvest Festival on August 1, 2015. Ayes: Frakes, McArthur, and Rundel.  Nays: None. Absent: Neely and Poppert.  Motion carried.

 

RESOLUTION 6-2015-1

Special Event Closing of Highway 25 for Harvest Festival

 

The Board Chairman and Village Board of Trustees of the Village of Trenton (hereinafter in the Village), in special session assembled at the Village Office in Trenton, Nebraska on the 9th day of June, 2015, hereby resolve as follows:

 

WHEREAS, the Village will assume control of Highway 25 (Main Street) between West G Street and West B Street on August 1, 2015 from 11:00 a.m. to 12:30 p.m.

 

WHEREAS, the Village acknowledges the acceptance of the duties set out in LB 589 subsection (2) and is in agreement to indemnify, defend, and hold harmless the state from all claims, demands, actions, damages and liability, including reasonable attorney’s fees, which may arise as a result of the special event.

 

NOW THEREFORE BE IT RESOLVED that the Village will assume control of Highway 25 (Main Street) between West G Street and West B Street beginning at 11:00 a.m. on August 1, 2015.

 

NOW THEREFORE BE IT FURTHER RESOLVED that the Village will return possession back to the State of Nebraska Department of Roads Division (NDOR) at 12:30 p.m. on August 1, 2015.

 

INTRODUCED AND PASSED THIS 9th day of June, 2015.

                                                                                                John A. Rundel, Chairman

Trenton Board of Trustees

ATTEST:

Wendy L. McKain

Village Clerk

 

New Business: Lanessa Wickizer is the pool manager this year.  She presented information for CPR “dummy” to be used for training pool personnel.  Motion made by Frakes and second by McArthur to approve the purchase of the CPR equipment from Keno Funds. Ayes: Frakes, McArthur, and Rundel.  Nays: None. Absent: Neely and Poppert.  Motion carried.  Sandy Scott presented information on a community project at the lot located at 445 Main Street.  She has a lot of community support and volunteers to assist with the landscaping.  Motion made by McArthur and second by Frakes to approve painting supplies to be purchased from Keno funds. Ayes: Frakes, McArthur, and Rundel.  Nays: None. Absent: Neely and Poppert.  Motion carried.  Trenton Rec Association requested a donation for Harvest Festival.  Motion made by Frakes and second by McArthur to approve a $300 donation from Keno funds. Ayes: Frakes, McArthur, and Rundel.  Nays: None. Absent: Neely and Poppert.  Motion carried.  McKain presented information for a scrap tire collection.  She explained that it will be a one day collection and limited to 10 ton.  This collection will be for car, SUV/Pick-up, and Semi tires only.  The collection day will be July 21, 2015.  Rundel stated that the Village of Stratton will terminate their inter-local agreement for trash service effective September 1, 2015.  Rundel stated that adjustments may be necessary at the budget meeting.  McKain reported she is still working with USDA on grant programs for sidewalks.  Information was provided on “Community Day Bonus” from Nebraska Lottery.  Motion made by Frakes and second by McArthur to approve August 1, 2015 as “Community Bonus Day” for Keno at Franks. Ayes: Frakes, McArthur, and Rundel.  Nays: None. Absent: Neely and Poppert.  Motion carried.  Discussion was made with a complaint on the gate located at the sewer lagoon entrance.

 

Correspondence:  West Central Nebraska Development District, Hitchcock County Assessor – Notice of valuation change, 2015 Tree care workshop, LARM – rate increase for FY 2015-2016, LONM – Gas tax revenue for cities & counties, LONM – Nominations for executive board, Harlan County Sheriff – Hazard mitigation plan, El Dorado newsletter.

Motion made by Frakes and second by McArthur to approve Operating claims, El Dorado Heating/Cooling claims, KENO claims, and Library claims. Ayes: Frakes, McArthur, and Rundel.  Nays: None.  Absent: Neely and Poppert.  Motion carried.   

 

OPERATING CLAIMS:

1.    May payroll (2 pay periods)....................................................................... $12,200.46

2.    EFTPS, FED (May payroll tax)..................................................................... 2,803.46

3.    NE Dept. of Revenue (May payroll tax)........................................................... 312.08

4.    NE Dept. of Revenue (May sales tax).......................................................... 2,370.93

5.    83 Repair (Parts #8A).................................................................................... 1,443.18

6.    Aflac (June premiums) ...................................................................................... 32.70

7.    American Agricultural Lab (Water samples)...................................................... 16.50

8.    American Funds (May IRA contributions)........................................................ 166.64

9.    Barnett’s Do It Center (water line repair supplies)............................................ 105.70

10.  Blue Cross Blue Shield (June premiums medical/dental)............................. 4,022.14

11.  BOK Financial (Water bond)....................................................................... 38,215.00

12.  C & K (Pool supplies)........................................................................................ 148.97

13.  City of McCook (Transfer station tickets)..................................................... 2,465.40

14.  Colonial Life (June premium)............................................................................. 40.48

15.  D&L Pest Control (Library and office pest control)............................................ 50.00

16.  D&S Hardware (Trimmer line)............................................................................. 9.90

17.  Dewey, Nadine (Library Payroll)...................................................................... 243.80

18.  Diamond Vogel (Paint for pool)..................................................................... 1,088.75

19.  Evans, Larry (Library Payroll).......................................................................... 206.86

20.  Farmers Co-op (Fuel).................................................................................... 1,538.94

21.  First Bankcard (Certified mailing, dump trailer, adobe)................................... 463.93

22.  Great Plains Communications (phones/internet)............................................. 370.85

23.  Hamilton, Pam (Lifeguard/CPR certification).................................................. 130.00

24.  Heffner, Samantha (Mileage/Supplies).............................................................. 67.77

25.  Ideal Linen Supply (Shop towels)....................................................................... 16.80

26.  League Builders Supply (can of spray paint)....................................................... 5.99

27.  Lifetime Benefit Solutions (May premiums)....................................................... 69.89

28.  MNB (May IRA contribution)............................................................................ 413.68

29.  Midlands toxicology (pre-employment drug test)............................................... 30.00

30.  Municipal Automation & Control (trouble shoot water system)........................ 384.00

31.  National Insurance Services (May Life & LTD premium).................................. 25.56

32.  Orscheln (operating supplies: pool, water, trash, street).................................... 98.35

33.  Poppert, Austin (Main Street Building Repairs May 2015)............................ 1,280.00

34.  Rundel, Zita (CPR class, pool clinic).................................................................. 70.00

35.  Southwest Fertilizer (Spraying supplies).......................................................... 414.49

36.  SWPPD (Purchase Power May Billing $32,647.09; Airport $33.04;

North Well $235.55; South Well $481.80)................................................... 33,497.48

37.  Top Office Products (Copier lease)................................................................... 49.95

38.  USPS (Water sample postage).......................................................................... 68.20

39.  Verizon (June billing)........................................................................................ 176.42

40.  Village of Trenton (Utilities)............................................................................ 2,325.72

41.  Village of Trenton Petty Cash ($25 for pool start up bank)................................ 25.00

42.  Walmart (Painting supplies, grass seed, spray paint, cleaning)....................... 442.92

43.  Wayne’s Tree Service (stump removal).......................................................... 325.00

44.  Wickizer, Lanessa (CPR renewal, lifeguard certification)................................ 355.00

 

EDM CLAIMS (EDM Checking Account):

         E1. Snell Services (HVAC Pay application #3)............................................... 118,258.01

 

KENO CLAIMS (Keno Checking Account):

         K1. In the Swim (pool lift chair with accessories)................................................ 4,075.94

LIBRARY CLAIMS (Library checking account):

         L1. First Bankcard (amazon)................................................................................... 115.32

 

Motion made by McArthur and second by Frakes to enter into executive session to discuss possible litigation at 8:10pm.  Ayes: Frakes, McArthur, and Rundel. Nays: None.  Absent: Neely and Poppert.  Motion carried.  Motion made by McArthur and second by Frakes to exit from executive session at 8:25pm.  Ayes: Frakes, McArthur, and Rundel. Nays: None.  Absent: Neely and Poppert.  Motion carried.

 

With no further business, motion made by Frakes and second by McArthur to adjourn meeting at 8:26pm.  Ayes: Frakes, McArthur, and Rundel. Nays: None.  Absent: Neely and Poppert.  Motion carried.

 

A special meeting will be June 16, 2015, at 6:00p.m. in the Village Office.  A Budget meeting will be June 23, 2015, at 6:00pm in the Village Office.  Next regular meeting will be July 14, 2015 at 6:30pm in the Village Office.

 

 

 

                                                           

John A. Rundel, Chairman

Trenton Board of Trustees

ATTEST:

 

                                                           

Wendy L. McKain, Village Clerk

 



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