A meeting of the
Board of Trustees of the Village of Trenton, NE, was convened in open and
public session, Tuesday, February 10, 2014 at 6:35p.m. at the Village Office.
Present: Chairman Rundel, Vice-Chairman Frakes, Trustee Poppert, Trustee
McArthur, Trustee Neely, Superintendent Vrbas, Clerk McKain, Deputy Clerk
Heffner, Larry Evans, Kathy Borg, Phil McDonald, Dave Lykins, Janine Hall and Aaron
Peterson of W Design. Availability of the agenda was communicated in advance
notice and in the notice sent to the Chairman and Trustees of the meeting. All
proceedings hereafter shown were taken while the meeting was open to the
public.
Roll Call was taken at 6:35pm and
quorum was verified.
Chairman made “Open Meeting Act”
announcement.
Chairman
Rundel opened the Public Hearing for the One and Six Years Plan of Street
Improvements. Aaron Peterson from W Design detailed the One year plan. The
priority #1 is replacing and repairing the valley drains on West C St. and West
1st streets. Priority #2 is West E. Peterson stated that he was here
on a technicality due to the notice of publication not being published in the
newspaper for the January 13, 2015 meeting. Lykins had questions regarding the
road improvement. Lykins expressed concern about the armor coating and how long
the gravel is left on the roads. Lykins expressed concern about gravel being in
the drains and water not draining. Lykins also expressed concern about people
driving too fast and putting rock chips in car windshields. Peterson explained
that most places leave the gravel down for two to three weeks and then the city
sweeps it up. However, there is no set limit as to when the gravel has to be
removed from the streets. Motion by Neely with second by Frakes to adopt
Resolution 2015-02-01. Ayes: Frakes, Poppert, Neely, McArthur, and Rundel.
Nays: None. Motion carried.
RESOLUTION
2015-02-01
Whereas, in accordance
with the statutes of the State of Nebraska and as prescribed by the Board of
Public Roads Classifications and Standards, Notice of Hearing has been given by
publication in the legal newspaper of TRENTON, Nebraska, and by posting in three
public places within the village, of a Hearing on the One and Six Year Plans of
Street Improvements of Trenton to be held at the VILLAGE OFFICE on the 10th
day of February, 2015, at 6:35 P.M. for the purpose of hearing comments and
objections to said plan.
Whereas, upon said
Hearing, the Village Board finds that the Plans submitted are adequate for the
purpose prescribed by law and that the same should be approved.
Now therefore, be it
resolved by the Village Board of TRENTON, Nebraska that the One and Six Year
Plan for specific improvements during the current year are hereby approved and
adopted.
John
A. Rundel, Chairman
Trenton Board of Trustees
ATTEST:
Wendy L. McKain, Village Clerk
Motion
by McArthur with second by Neely to close public hearing and resume in regular
session at 6:45pm. Ayes: Frakes, Poppert, Neely, McArthur, and Rundel. Nays:
None. Motion carried.
Citizen Forum: Lykins expressed
his concerns with a nuisance property close to his residence. He explained that
there could be safety concerns with the property and items kept on the
property. Rundel explained that he was going to try harder to get the tenant of
the property to get it cleaned up. Hall expressed her concerns about a water
leak that went un-noticed at a rental property. She stated that the plumber
hadn’t got to her rental house in a timely manner and notice to shut off the
water was late. She asked the board for some forgiveness in this matter. After
board discussion, they offered her a payment plan to pay off the large water
portion of her bill. Hall was in agreement with the payment plan.
Motion made by Neely and second by Poppert
to approve agenda. Ayes:
Frakes, Poppert, Neely, McArthur and Rundel. Nays: None. Motion carried.
Motion made by Poppert and second by Frakes
to approve minutes of the January 13, 2015 meeting. Ayes: Frakes, Poppert and Rundel.
Nays: None. Abstain: McArthur and Neely. Motion carried.
Motion made by Frakes and second by McArthur
to approve treasurer’s report. Ayes:
Frakes, Poppert, Neely, McArthur, and Rundel. Nays: None. Motion carried.
Utility
Superintendent Reports: Electric Department: Vrbas reported that some fuses were
blown due to a squirrel getting tangled in the power lines. Water
Department: Vrbas stated that the water sample had been sent out for the
national tasting contest in Washington. However, UPS had broken the jar inside
the package and the sample was discarded by UPS. There had been an issue with
high water reading for a customer and they found problem. The problem was on
the backside of the meter with the sprinkler: therefore, the customer would be
responsible for fixing the issue. Sewer Department: Vrbas reported that
there was a complaint about a sewer line that the customer thought might be our
issue. They jetted the line and found no blockage. Trash Department: Vrbas
stated that our new trash truck was running. Street Department: Vrbas stated
there is street sweeper training in Lincoln, NE on March 26th. Vrbas
suggested that Leggott attend the training. Board decided to register Leggott for
the training. Park Department: Vrbas stated the park has been
winterized for the season. Pool Department: Vrbas reported the pool is
closed and winterized for the season.
Animal Control: Vrbas stated there
were 18 cats and 183 dogs licensed within the village for the 2015 year. There
were 47 warnings for failure to license, 1 warning for running at large, 0 citations
for failure to license and 0 citations for running at large during the month of
January, 2015.
Village Office: McKain
reported that there were three utility deposits to be applied to accounts. One
would be applied to a current account and two would be applied to final billed
accounts that had outstanding balances. McKain stated that she had received
proposals for medical and dental insurance from NACO. Board reviewed insurance
information and decided to change the insurance plan “out of pocket” to reduce
the monthly cost. Motion made by Neely and second by McArthur to approve health
and dental insurance changes for renewal. Ayes:
Frakes, Poppert, Neely, McArthur and Rundel. Nays: None. Motion carried. McKain
stated that there is a Southwest Clerks meeting on February 19th,
2015 in Curtis and the office would need to be closed at 11am. McKain
stated the LONM Mid-winter conference is February 23-24, 2015 in Lincoln.
McKain stated that she would be attending this meeting and the Deputy Clerk
would have the office open at least until noon on those two days. Frakes will
also be attending this meeting in Lincoln. McKain reported that the Annual
Groundwater Guardian and the Annual Groundwater Guardian Green Site
applications had been submitted.
Library: Evans stated that
there had been board approval for the transfer of $25,000.00 from the Library
savings account to the Friends of the Library account. McKain expressed
concerns with the way the meeting minutes were stated. There was concern that
Borg was listed as not attending the January 7, 2015 Library Board meeting yet
she had voted in favor of transferring funds. There was also concern about the
supplementary library board meeting held on January 14th to approve the
transferring of funds again, after it had “been approved” at the January 7th
library meeting. Evans stated that they could have the item on the agenda for
the March library meeting in order to get things corrected so that the money
could be transferred. Rundel stated process needed to be within the guidelines
of the Open Meetings Act to ensure the process is correct due to the high
dollar amount of the transfer. Evans stated that the library was applying for a
grant. This grant would help teach about innovative farming techniques.
Unfinished Business: Rundel
stated that there is some legislation occurring that could affect wind turbine
projects. He also stated that he was continuing to move along with the project.
Rundel stated that nuisance properties continue to be an issue and he is
working on cleanup issues. He is going to put a little more pressure on the
owner of the property instead of just the tenant. Poppert reported that the
Gazebo package was ready for shipment in March and that he would be ready to
complete the project. Rundel provided an update on the El Dorado Nursing Home
heating and cooling system. He was hoping to have approval for the project
within a couple of days. Rundel reported that he is working on some funding for
the Main Street water project. They may have to start on the project earlier
than anticipated due to another leak that was discovered. Rundel stated he
would be working with Attorney Burger to vacate the alleys between Pedersen and
Lykins and Lykins and Leahy. Mr. Burger is still working on this issue. It was
discussed whether to continue sending in an annual membership to Pheasants
Forever or to seek a lifetime membership. The board decided to seek lifetime
membership. Motion made by Frakes and second by Poppert to approve the Village
of Trenton for a lifetime member to Pheasants Forever. Ayes: Frakes, Poppert, Neely, McArthur
and Rundel. Nays: None. Motion carried.
Ordinance or
Resolution: Resolution
2015-01-01 One and Six Year Plans of Street Improvements were addressed in the
public hearing.
New Business: Southwest
Public Power’s construction report was presented. The board was asked to
approve minimum wage of $8.oo per hour for the Librarian and Library Assistant.
There was library board approval for this on 12/3/14. Motion made by Neely and
second by McArthur to approve making Librarian and Library Assistant wages
consistent to minimum wage. Ayes:
Frakes, Poppert, Neely, McArthur and Rundel. Nays: None. Motion carried. The
board discussed updating signature cards for the village banking accounts to
include Deputy Clerk Heffner. Motion made by McArthur and second by Poppert
to approve adding Deputy Clerk Heffner to the village bank account signature
cards. Ayes: Frakes,
Poppert, Neely, McArthur and Rundel. Nays: None. Motion carried. The lifeguard
advertisement was presented to the board along with a pool personnel wage
review. There were no changes to pool personnel wages and the employment
advertisement would start later this month. The board was asked to appoint
Barry Pedersen to the Trenton Housing Authority Board of Commissioners to
replace D. Hinrich. Pedersen’s term would end December 31, 2017. Motion
made by Frakes and second by Poppert to approve appointment of B. Pedersen to the
Housing Authority Board of Commissioners. Ayes:
Frakes, Poppert, Neely, McArthur and Rundel. Nays: None. Motion carried. Gaston
Lawn & Landscapes services for application to the park were discussed. The
board decided that applications 1 and 4 would be acceptable. Motion
made by Neely and second by Frakes to approve using Gaston Lawn &
Landscapes for 1st & 4th applications at the park for
$1,000.00. Ayes: Frakes,
Poppert, Neely, McArthur and Rundel. Nays: None. Motion carried.
Correspondence: Olsson
Associates-funding 101. DHHS-Water storage photo contest calendars. Groundwater
foundation-30 year/national conference. UNK Criminal justice career fair. Great
plains communication-cable TV services. Nebraska lottery-2014 annual report.
LARM-insurance/risk management. El Dorado newsletter.
Motion made by Neely
and second by Frakes to approve Operating claims except claims #33, #34, KENO
claims, and Library claims except #L3. Ayes: Frakes, Poppert, Neely, McArthur, and
Rundel. Nays: None. Motion carried. Motion made by McArthur and second by Neely
to approve Operating claims #33 and #34. Ayes: Frakes, Neely, McArthur, and
Rundel. Nays: None. Abstain: Poppert. Motion carried. Claim #L3 was not approved
until proper documentation is provided.
OPERATING
CLAIMS:
1. January payroll (2
pay periods)................................................................. $12,574.08
2. EFTPS, FED (Jan
payroll tax)...................................................................... 2,971.66
3. NE Dept. of Revenue (Jan
payroll tax)............................................................ 360.65
4. NE Dept. of Revenue,
(Jan sales tax).......................................................... 2,884.01
5. 83 Repair (#8A
repairs)............................................................................... 14,618.68
6. Aflac (Feb premiums) ........................................................................................ 32.70
7. American Agricultural
Lab (Water samples)...................................................... 16.50
8. American Funds (Jan
IRA contributions)......................................................... 166.64
9. Blue Cross Blue
Shield (Feb premiums medical/dental)............................... 4,524.63
10. City of McCook
(Transfer station tickets)..................................................... 1,758.00
11. Colonial Life (Feb
premium)............................................................................... 40.48
12. D&L Pest Control
(Library/Office spraying)....................................................... 50.00
13. Dewey, Nadine (Library
Payroll)...................................................................... 214.25
14. Doyle Auto Repair
(#21 alignment and repairs)............................................... 154.83
15. Eakes Office Plus
(Office supply)..................................................................... 61.98
16. Evans, Larry (Library
Payroll).......................................................................... 243.80
17. Farmers Co-op (Fuel).................................................................................... 2,472.52
18. First Bankcard
(Postage, Hotel, Parts for Curtis trash truck).......................... 996.37
19. Frenchman Valley Coop
(#8A Tires)............................................................. 2,608.00
20. Great Plains
Communications (phones/internet)............................................. 384.50
21. Harders Skidsteer
(#11A mounting plate)........................................................ 175.00
22. Hitchcock County
Schools (Tobacco license)`.................................................. 30.00
23. Ideal Linen Supply
(Shop towels)....................................................................... 25.17
24. League Builders
Supply (shop supplies)............................................................. 50.98
25. League of Nebraska
Municipalities (R. Frakes Conference)........................... 170.00
26. Lifetime Benefit
Solutions (Feb Vision Ins)......................................................... 80.93
27. MNB (Jan IRA
contribution)............................................................................. 413.68
28. Mid-lands Toxicology
(Pre-employment drug test)............................................ 55.00
29. MWC (Dumpsters and
lids)......................................................................... 10,370.00
30. National Insurance
Services (Feb Life & LTD premium)................................... 51.12
31. NE State Treasurer
(Dec/Jan Animal license fee)........................................... 145.50
32. Orscheln (Shop
supplies, snow shovels)............................................................ 64.98
33. Poppert, Austin (Main
Street Building Repairs Jan 2015)................................ 520.00
34. Poppert, Austin (Main
Street Building Repairs Feb 2015)................................ 720.00
35. Quill (Office
supplies)......................................................................................... 25.98
36. Schamel’s Auto (#8A
parts).................................................................................. 4.53
37. Scoop Media
(Publications).............................................................................. 554.55
38. Southwest Fertilizer
(pre-pay propane)........................................................ (1,504.00)
39. SWPPD (Purchase Power
January Billing $46,980.75; Airport $64.83;
North Well $567.01;
South Well $626.43, Maintenance $7,322.04)........... 55,561.06
40. T & J Repair (#21
Tires)................................................................................... 580.60
41. Titan Machinery North
Platte (#11A supplies).................................................. 214.18
42. Top Office Products
(Copier lease, office supplies)........................................ 120.17
43. Verizon (Feb billing).......................................................................................... 182.09
44. Village of Trenton
(Utilities)............................................................................ 3,078.05
45. Vrbas, Jared (Mileage
to utility conference in Lincoln).................................... 293.25
46. Walmart (Office
supplies & Shop supplies)........................................................ 50.97
KENO CLAIMS
(Keno Checking Account): NONE
LIBRARY
CLAIMS (Library checking account):
L1. First Bank
Card (Paid in Jan to avoid late charges, books)................................ 62.73
L2. First Bank
Card (books).................................................................................... 312.82
L3. Friends of
the Library (Transfer from Library savings account to the
Friends
of the Library account).................................................................... 25,000.00
L4. Good
Housekeeping (1 yr subscription).............................................................. 29.97
L5. Volz (reset
tripped vent switch)........................................................................... 60.00
The agenda item of Executive Session was
not entered as Board members agreed that personnel issues did not need to be
discussed at this time.
Motion made by Neely
with second by McArthur to adjourn the meeting. Ayes: Frakes, Poppert, Neely,
McArthur, and Rundel. Nays: None. Motion carried.
With no further
business, the meeting was adjourned at 8:35p.m.
Next regular meeting
will be March 10, 2015, at 6:30p.m. in the Village Office.
John A. Rundel, Chairman
Trenton Board of
Trustees
ATTEST:
Wendy L. McKain,
Village Clerk
