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Trenton Board of Trustees

February 10, 2015

Trenton, NE

REGULAR MEETING

 

A meeting of the Board of Trustees of the Village of Trenton, NE, was convened in open and public session, Tuesday, February 10, 2014 at 6:35p.m. at the Village Office.  Present: Chairman Rundel, Vice-Chairman Frakes, Trustee Poppert, Trustee McArthur, Trustee Neely, Superintendent Vrbas, Clerk McKain, Deputy Clerk Heffner, Larry Evans, Kathy Borg, Phil McDonald, Dave Lykins, Janine Hall and Aaron Peterson of W Design. Availability of the agenda was communicated in advance notice and in the notice sent to the Chairman and Trustees of the meeting. All proceedings hereafter shown were taken while the meeting was open to the public.

 

Roll Call was taken at 6:35pm and quorum was verified.

 

Chairman made “Open Meeting Act” announcement.

 

Chairman Rundel opened the Public Hearing for the One and Six Years Plan of Street Improvements.  Aaron Peterson from W Design detailed the One year plan. The priority #1 is replacing and repairing the valley drains on West C St. and West 1st streets. Priority #2 is West E. Peterson stated that he was here on a technicality due to the notice of publication not being published in the newspaper for the January 13, 2015 meeting.  Lykins had questions regarding the road improvement. Lykins expressed concern about the armor coating and how long the gravel is left on the roads. Lykins expressed concern about gravel being in the drains and water not draining. Lykins also expressed concern about people driving too fast and putting rock chips in car windshields. Peterson explained that most places leave the gravel down for two to three weeks and then the city sweeps it up. However, there is no set limit as to when the gravel has to be removed from the streets. Motion by Neely with second by Frakes to adopt Resolution 2015-02-01. Ayes: Frakes, Poppert, Neely, McArthur, and Rundel. Nays: None. Motion carried.

 

RESOLUTION 2015-02-01

            Whereas, in accordance with the statutes of the State of Nebraska and as prescribed by the Board of Public Roads Classifications and Standards, Notice of Hearing has been given by publication in the legal newspaper of TRENTON, Nebraska, and by posting in three public places within the village, of a Hearing on the One and Six Year Plans of Street Improvements of Trenton to be held at the VILLAGE OFFICE on the 10th day of February, 2015, at 6:35 P.M. for the purpose of hearing comments and objections to said plan.

            Whereas, upon said Hearing, the Village Board finds that the Plans submitted are adequate for the purpose prescribed by law and that the same should be approved.

            Now therefore, be it resolved by the Village Board of TRENTON, Nebraska that the One and Six Year Plan for specific improvements during the current year are hereby approved and adopted.

 

 

                                                           

John A. Rundel, Chairman

Trenton Board of Trustees

ATTEST:

 

                                                           

Wendy L. McKain, Village Clerk

 

Motion by McArthur with second by Neely to close public hearing and resume in regular session at 6:45pm. Ayes: Frakes, Poppert, Neely, McArthur, and Rundel. Nays: None. Motion carried.

 

Citizen Forum:  Lykins expressed his concerns with a nuisance property close to his residence. He explained that there could be safety concerns with the property and items kept on the property. Rundel explained that he was going to try harder to get the tenant of the property to get it cleaned up. Hall expressed her concerns about a water leak that went un-noticed at a rental property. She stated that the plumber hadn’t got to her rental house in a timely manner and notice to shut off the water was late. She asked the board for some forgiveness in this matter. After board discussion, they offered her a payment plan to pay off the large water portion of her bill. Hall was in agreement with the payment plan.

 

Motion made by Neely and second by Poppert to approve agenda. Ayes: Frakes, Poppert, Neely, McArthur and Rundel. Nays: None. Motion carried.

 

Motion made by Poppert and second by Frakes to approve minutes of the January 13, 2015 meeting.  Ayes: Frakes, Poppert and Rundel. Nays: None. Abstain: McArthur and Neely.  Motion carried.

 

Motion made by Frakes and second by McArthur to approve treasurer’s report.  Ayes: Frakes, Poppert, Neely, McArthur, and Rundel. Nays: None. Motion carried.

 

Utility Superintendent Reports: Electric Department: Vrbas reported that some fuses were blown due to a squirrel getting tangled in the power lines.  Water Department:  Vrbas stated that the water sample had been sent out for the national tasting contest in Washington. However, UPS had broken the jar inside the package and the sample was discarded by UPS. There had been an issue with high water reading for a customer and they found problem. The problem was on the backside of the meter with the sprinkler: therefore, the customer would be responsible for fixing the issue. Sewer Department: Vrbas reported that there was a complaint about a sewer line that the customer thought might be our issue. They jetted the line and found no blockage. Trash Department: Vrbas stated that our new trash truck was running.  Street Department: Vrbas stated there is street sweeper training in Lincoln, NE on March 26th. Vrbas suggested that Leggott attend the training. Board decided to register Leggott for the training.  Park Department: Vrbas stated the park has been winterized for the season.  Pool Department:  Vrbas reported the pool is closed and winterized for the season. 

 

Animal Control: Vrbas stated there were 18 cats and 183 dogs licensed within the village for the 2015 year.  There were 47 warnings for failure to license, 1 warning for running at large, 0 citations for failure to license and 0 citations for running at large during the month of January, 2015. 

 

Village Office:  McKain reported that there were three utility deposits to be applied to accounts. One would be applied to a current account and two would be applied to final billed accounts that had outstanding balances. McKain stated that she had received proposals for medical and dental insurance from NACO. Board reviewed insurance information and decided to change the insurance plan “out of pocket” to reduce the monthly cost. Motion made by Neely and second by McArthur to approve health and dental insurance changes for renewal. Ayes: Frakes, Poppert, Neely, McArthur and Rundel. Nays: None. Motion carried. McKain stated that there is a Southwest Clerks meeting on February 19th, 2015 in Curtis and the office would need to be closed at 11am. McKain stated the LONM Mid-winter conference is February 23-24, 2015 in Lincoln. McKain stated that she would be attending this meeting and the Deputy Clerk would have the office open at least until noon on those two days. Frakes will also be attending this meeting in Lincoln. McKain reported that the Annual Groundwater Guardian and the Annual Groundwater Guardian Green Site applications had been submitted.

 

Library: Evans stated that there had been board approval for the transfer of $25,000.00 from the Library savings account to the Friends of the Library account. McKain expressed concerns with the way the meeting minutes were stated. There was concern that Borg was listed as not attending the January 7, 2015 Library Board meeting yet she had voted in favor of transferring funds. There was also concern about the supplementary library board meeting held on January 14th to approve the transferring of funds again, after it had “been approved” at the January 7th library meeting. Evans stated that they could have the item on the agenda for the March library meeting in order to get things corrected so that the money could be transferred. Rundel stated process needed to be within the guidelines of the Open Meetings Act to ensure the process is correct due to the high dollar amount of the transfer. Evans stated that the library was applying for a grant. This grant would help teach about innovative farming techniques.

 

Unfinished Business: Rundel stated that there is some legislation occurring that could affect wind turbine projects. He also stated that he was continuing to move along with the project.  Rundel stated that nuisance properties continue to be an issue and he is working on cleanup issues. He is going to put a little more pressure on the owner of the property instead of just the tenant.  Poppert reported that the Gazebo package was ready for shipment in March and that he would be ready to complete the project. Rundel provided an update on the El Dorado Nursing Home heating and cooling system. He was hoping to have approval for the project within a couple of days. Rundel reported that he is working on some funding for the Main Street water project. They may have to start on the project earlier than anticipated due to another leak that was discovered.  Rundel stated he would be working with Attorney Burger to vacate the alleys between Pedersen and Lykins and Lykins and Leahy. Mr. Burger is still working on this issue. It was discussed whether to continue sending in an annual membership to Pheasants Forever or to seek a lifetime membership. The board decided to seek lifetime membership. Motion made by Frakes and second by Poppert to approve the Village of Trenton for a lifetime member to Pheasants Forever. Ayes: Frakes, Poppert, Neely, McArthur and Rundel. Nays: None. Motion carried.

 

 

Ordinance or Resolution:  Resolution 2015-01-01 One and Six Year Plans of Street Improvements were addressed in the public hearing.

 

New Business: Southwest Public Power’s construction report was presented. The board was asked to approve minimum wage of $8.oo per hour for the Librarian and Library Assistant. There was library board approval for this on 12/3/14. Motion made by Neely and second by McArthur to approve making Librarian and Library Assistant wages consistent to minimum wage. Ayes: Frakes, Poppert, Neely, McArthur and Rundel. Nays: None. Motion carried. The board discussed updating signature cards for the village banking accounts to include Deputy Clerk Heffner. Motion made by McArthur and second by Poppert to approve adding Deputy Clerk Heffner to the village bank account signature cards. Ayes: Frakes, Poppert, Neely, McArthur and Rundel. Nays: None. Motion carried. The lifeguard advertisement was presented to the board along with a pool personnel wage review. There were no changes to pool personnel wages and the employment advertisement would start later this month. The board was asked to appoint Barry Pedersen to the Trenton Housing Authority Board of Commissioners to replace D. Hinrich. Pedersen’s term would end December 31, 2017. Motion made by Frakes and second by Poppert to approve appointment of B. Pedersen to the Housing Authority Board of Commissioners. Ayes: Frakes, Poppert, Neely, McArthur and Rundel. Nays: None. Motion carried. Gaston Lawn & Landscapes services for application to the park were discussed.  The board decided that applications 1 and 4 would be acceptable.  Motion made by Neely and second by Frakes to approve using Gaston Lawn & Landscapes for 1st & 4th applications at the park for $1,000.00. Ayes: Frakes, Poppert, Neely, McArthur and Rundel. Nays: None. Motion carried.

 

Correspondence:  Olsson Associates-funding 101. DHHS-Water storage photo contest calendars. Groundwater foundation-30 year/national conference. UNK Criminal justice career fair. Great plains communication-cable TV services. Nebraska lottery-2014 annual report. LARM-insurance/risk management. El Dorado newsletter.

Motion made by Neely and second by Frakes to approve Operating claims except claims #33, #34, KENO claims, and Library claims except #L3. Ayes: Frakes, Poppert, Neely, McArthur, and Rundel.  Nays: None. Motion carried. Motion made by McArthur and second by Neely to approve Operating claims #33 and #34. Ayes: Frakes, Neely, McArthur, and Rundel.  Nays: None. Abstain: Poppert. Motion carried. Claim #L3 was not approved until proper documentation is provided.

 

OPERATING CLAIMS:

1.    January payroll (2 pay periods)................................................................. $12,574.08

2.    EFTPS, FED (Jan payroll tax)...................................................................... 2,971.66

3.    NE Dept. of Revenue (Jan payroll tax)............................................................ 360.65

4.    NE Dept. of Revenue, (Jan sales tax).......................................................... 2,884.01

5.    83 Repair (#8A repairs)............................................................................... 14,618.68

6.    Aflac (Feb premiums) ........................................................................................ 32.70

7.    American Agricultural Lab (Water samples)...................................................... 16.50

8.    American Funds (Jan IRA contributions)......................................................... 166.64

9.    Blue Cross Blue Shield (Feb premiums medical/dental)............................... 4,524.63

10.  City of McCook (Transfer station tickets)..................................................... 1,758.00

11.  Colonial Life (Feb premium)............................................................................... 40.48

12.  D&L Pest Control (Library/Office spraying)....................................................... 50.00

13.  Dewey, Nadine (Library Payroll)...................................................................... 214.25

14.  Doyle Auto Repair (#21 alignment and repairs)............................................... 154.83

15.  Eakes Office Plus (Office supply)..................................................................... 61.98

16.  Evans, Larry (Library Payroll).......................................................................... 243.80

17.  Farmers Co-op (Fuel).................................................................................... 2,472.52

18.  First Bankcard (Postage, Hotel, Parts for Curtis trash truck).......................... 996.37

19.  Frenchman Valley Coop (#8A Tires)............................................................. 2,608.00

20.  Great Plains Communications (phones/internet)............................................. 384.50

21.  Harders Skidsteer (#11A mounting plate)........................................................ 175.00

22.  Hitchcock County Schools (Tobacco license)`.................................................. 30.00

23.  Ideal Linen Supply (Shop towels)....................................................................... 25.17

24.  League Builders Supply (shop supplies)............................................................. 50.98

25.  League of Nebraska Municipalities (R. Frakes Conference)........................... 170.00

26.  Lifetime Benefit Solutions (Feb Vision Ins)......................................................... 80.93

27.  MNB (Jan IRA contribution)............................................................................. 413.68

28.  Mid-lands Toxicology (Pre-employment drug test)............................................ 55.00

29.  MWC (Dumpsters and lids)......................................................................... 10,370.00

30.  National Insurance Services (Feb Life & LTD premium)................................... 51.12

31.  NE State Treasurer (Dec/Jan Animal license fee)........................................... 145.50

32.  Orscheln (Shop supplies, snow shovels)............................................................ 64.98

33.  Poppert, Austin (Main Street Building Repairs Jan 2015)................................ 520.00

34.  Poppert, Austin (Main Street Building Repairs Feb 2015)................................ 720.00

35.  Quill (Office supplies)......................................................................................... 25.98

36.  Schamel’s Auto (#8A parts).................................................................................. 4.53

37.  Scoop Media (Publications).............................................................................. 554.55

38.  Southwest Fertilizer (pre-pay propane)........................................................ (1,504.00)

39.  SWPPD (Purchase Power January Billing $46,980.75; Airport $64.83;

North Well $567.01; South Well $626.43, Maintenance $7,322.04)........... 55,561.06

40.  T & J Repair (#21 Tires)................................................................................... 580.60

41.  Titan Machinery North Platte (#11A supplies).................................................. 214.18

42.  Top Office Products (Copier lease, office supplies)........................................ 120.17

43.  Verizon (Feb billing).......................................................................................... 182.09

44.  Village of Trenton (Utilities)............................................................................ 3,078.05

45.  Vrbas, Jared (Mileage to utility conference in Lincoln).................................... 293.25

46.  Walmart (Office supplies & Shop supplies)........................................................ 50.97

 

KENO CLAIMS (Keno Checking Account): NONE

LIBRARY CLAIMS (Library checking account):

         L1. First Bank Card (Paid in Jan to avoid late charges, books)................................ 62.73

         L2. First Bank Card (books).................................................................................... 312.82

         L3. Friends of the Library (Transfer from Library savings account to the

               Friends of the Library account).................................................................... 25,000.00

         L4. Good Housekeeping (1 yr subscription).............................................................. 29.97

         L5. Volz (reset tripped vent switch)........................................................................... 60.00

The agenda item of Executive Session was not entered as Board members agreed that personnel issues did not need to be discussed at this time.

 

Motion made by Neely with second by McArthur to adjourn the meeting.  Ayes: Frakes, Poppert, Neely, McArthur, and Rundel.  Nays: None. Motion carried.

 

With no further business, the meeting was adjourned at 8:35p.m.

 

Next regular meeting will be March 10, 2015, at 6:30p.m. in the Village Office.

 

 

 

                                                           

John A. Rundel, Chairman

Trenton Board of Trustees

ATTEST:

 

                                                           

Wendy L. McKain, Village Clerk



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