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Trenton Board of Trustees

September 9, 2014

Trenton, NE

REGULAR MEETING

(corrected)

 

A meeting of the Board of Trustees of the Village of Trenton, NE, was convened in open and public session, Tuesday, September 9, 2014 at 6:31p.m. at the Village Office.  Present: Chairman Rundel, Vice-Chairman Frakes, Trustees McArthur, Neely, Poppert, Superintendent Vrbas, Clerk McKain, Larry Evans, Phil McDonald, Sandra Brunkhorst, Barry Pederson, Patty Brown, Dave Swanson, Bob Scott, Phyllis Daugherty, Linda, Cook, Cliff Johnson, and Craig Schmitz. Trustee McArthur and Rundel were absentAvailability of the agenda was communicated in advance notice and in the notice sent to the Chairman and Trustees of the meeting.  All proceedings hereafter shown were taken while the meeting was open to the public.

 

Roll Call was taken at 6:31pm and quorum was verified.

 

Chairman made “Open Meeting Act” announcement.

 

Chairman Rundel opened the public hearing at 6:31 p.m. for the purpose of hearing support, opposition, criticism, suggestions or observations of taxpayers relating to the Fiscal Year 2014-2015 proposed budget. Chairman Rundel reviewed the budget document with comparison of last year’s tax levy and our current levy which will remain the same. He asked for comments or questions and hearing none the public hearing closed at 6:43 p.m.

 

Trustee Neely introduced ordinance No. 780. After the reading of the ordinance Trustee Neely made a motion which was seconded by Trustee McArthur to suspend the statutory reading of the ordinance on three separate days. Ayes: Frakes, McArthur, Neely, Poppert, and Rundel. Nays: None. Motion carried. Motion by Neely with second by Frakes to pass and adopt Ordinance No. 780 on final reading. Ayes: Frakes, McArthur, Neely, Poppert, and Rundel. Nays: None. Motion carried. A true copy follows.

 

ORDINANCE NO. 780

            AN ORDINANCE TO ADOPT THE BUDGET STATEMENT TO BE TERMED THE ANNUAL APPROPRIATION BILL; TO APPROPRIATE SUMS FOR NECESSARY EXPENSES AND LIABILITIES; TO PROVIDE FOR ITS PUBLICATION AND FOR AN EFFECTIVE DATE.

            BE IT ORDAINED BY THE CHAIRMAN AND THE VILLAGE BOARD OF TRUSTEES OF THE VILLAGE OF TRENTON:

 

Section 1.      That after complying with all procedures required by law, the budget presented and set forth in the budget statement is hereby approved as the Annual Appropriation Bill for the fiscal year beginning October 1, 2014, through September 30, 2015. All sums of money contained in the budget statement are hereby appropriated for the necessary expenses and liabilities of the Village of Trenton. A copy of the budget document shall be forwarded as provided by law to the Auditor of Public Accounts, State Capitol, Lincoln, Nebraska, and to the County Clerk of Hitchcock County, Nebraska, for use by the levying authority.

 

Section 2.      This ordinance shall take effect and be in full force from and after its passage, approval, and publication or posting as required by law.

 

Passed and adopted this 9th day of September, 2014.

 

 

                                                                                                                                   

John A. Rundel, Chairman

Trenton Board of Trustees

ATTEST:

 

                                                           

Wendy L. McKain, Village Clerk

 

 

Motion made by McArthur and second by Poppert to publish Ordinance #780 in pamphlet form. Ayes: Frakes, McArthur, Neely, Poppert, and Rundel Nays: None.   Motion carried.

 

A motion was made by Trustee McArthur and seconded by Trustee Neely to introduce and pass Resolution 2014-9-1. Ayes: Frakes, McArthur, Neely, Poppert, and Rundel. Nays: None. Motion carried. A true copy follows.

 

RESOLUTION 2014-9-1

BE IT RESOLVED BY THE CHAIRMAN AND THE BOARD OF TRUSTEES OF THE VILLAGE OF TRENTON, NEBRASKA: The Village Board hereby approves an additional 1% increase on the total 2013-2014 fiscal year funds subject to limitation by law for the fiscal year 2014-2015.

PASSED AND APPROVED ON THIS 9 TH DAY OF SEPTEMBER, 2014

 

           

                                                                                                                                   

John A. Rundel, Chairman

Trenton Board of Trustees

ATTEST:

 

                                                           

Wendy L. McKain, Village Clerk

 

A motion was made by Trustee Poppert and seconded by Trustee Frakes to introduce and pass Resolution 2014-9-2. Ayes: Frakes, McArthur, Neely, Poppert, and Rundel. Nays: None. Motion carried. A true copy follows.

 

 

 

RESOLUTION 2014-9-2

WHEREAS, Nebraska Revised Statute 77-1601.02 provides that the property tax request for the prior year shall be the property tax request for the current year for the purposes of the levy set by the County Board of Equalization unless the Governing Board of the Village of Trenton passes by a majority vote a resolution or ordinance setting the tax request as a different amount: and

 

WHEREAS, a special public hearing was held as required by law to hear and consider comments concerning the property tax request; and

 

WHEREAS, it is in the best interests of the Village of Trenton that the property tax request for the current year be a different amount that the property tax requested for the prior year.

 

NOW, THEREFORE, the Governing Body of the Village of Trenton, by a majority vote, resolves that:

 

I.              The 2014-2015 property tax request be set at $67,308.94

II.            A copy of this resolution be certified and forwarded to the County Clerk prior to September 20, 2014.

 

PASSED AND APPROVED ON THE 9TH DAY OF SEPTEMBER, 2014.

 

                                               

                                                                                                                                   

John A. Rundel, Chairman

Trenton Board of Trustees

ATTEST:

 

                                                           

Wendy L. McKain, Village Clerk

 

Citizen Forum:  Mr. Pederson asked for an update on the purchase of the alley way.  Mr. Rundel stated the Village Attorney is working on the matter.  Mr. Pederson asked on the clean-up progress for the railroad property next to his.  Mr. Rundel stated the village is working on it and will send a certified letter to them.  If no action is taken within the required time, the village will clean up and assess fees to property.  Mr. Pederson stated there are dogs running loose and are aggressive.  Mr. Pederson asked that more patrol on animals be done.  Mr. McDonald expressed concern with the lack mowing with several properties within village limits.  Mr. Rundel stated the village has been in contact with several residents.  Mr. Rundel stated that the village will send a certified letter to residents who are still out of compliance with the weed ordinance.  If no action is taken within the required time, the village will clean up and assess fees to property.  Mr. McDonald expressed concern for the park with weed trimming and bathroom smell.

 

Motion made by Neely and second by McArthur to approve agenda. Ayes: Frakes, McArthur, Neely, Poppert, and Rundel Nays: None.  Motion carried.

 

Motion made by Neely and second by Frakes to approve minutes of the July 15, 2014 meeting. Ayes: Frakes, McArthur and Neely.  Nays: None.  Abstain: Poppert & Rundel.  Motion carried.

 

Motion made by Frakes and second by Neely to approve minutes of the August 12, 2014 meeting with a correction to remove the last sentence under citizen forum “Mr. Rundel stated that zoning regulations would need to be researched.”, as Mr. Rundel joined the meeting at a later time.  Ayes: Frakes, Neely, and Poppert.  Nays: None.  Abstain: McArthur & Rundel.  Motion carried.

 

Motion made by Frakes and second by McArthur to approve treasurer’s report.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried.

 

Utility Superintendent Reports: Electric Department: Vrbas reported that he had trimmed out some trees.  Water Department:  Vrbas stated Mr. Leggott would be attending a water conference on 09/15-17/2014.  Vrbas stated he received the paperwork for signature on the water tower security grant.  Sewer Department: Vrbas stated the department was good.  Vrbas needed to fix a manhole cover on the 200 block of East A.  Trash Department: Vrbas reported the service for Stratton had begun and additional residents in Culbertson have requested service.  Street Department: Vrbas provided a bid for a new skid steer.  The board requested additional bids.  Vrbas stated they had been patching streets and armor coating should begin the week of Sept 15th.  Park Department: Vrbas stated the sand court and sand box cleanup project has had no progress.  Pool Department:  Vrbas reported the pool closed on 09/07/14 for the season and there was good attendance during the extended time. 

 

Animal Control: Vrbas stated there are 22 cats and 157 dogs licensed within the village.  There were 2 warnings for failure to license, 4 warnings for running at large, 0 citations for failure to license and 3 citations for running at large during the month of August.  Several complaints have been received concerning dogs at large in the 600 block of West 6th and the 400 block of West D.  Mr. Rundel instructed Vrbas to provide more patrol at different times for animals.

 

Village Office:  McKain reported that there are two utility deposits to be returned.  McKain provided an update on BCBS of Nebraska and CHI contract.  McKain stated that Deputy Clerk Cock is on maternity leave until December.  McKain stated that temporary part-time help would be needed, especially during the first portion of the month.  Rundel stated that McKain could advertise for the temporary/part-time help.  McKain stated that she is attending the LONM Annual Conference in North Platte on September 24-26, 2014 and the office would be closed during that time. McKain stated that the Groundwater Guardian update application was submitted.

 

Library: No agenda items were provided.  Evans stated he would like to have ordinances in electronic form to put on the village website.  McKain stated that Ordinances from #734 through #780 were in electronic form.

 

Unfinished Business: Rundel stated a meeting in Kearney on October 7th would provide some additional information concerning rates and he would have more to update on the wind turbine project.  Rundel reported that most of the nuisance properties were cleaned up or have continued to show improvements with the exception of one property.  Rundel asked that a letter be sent to BNSF concerning their property clean-up.  Rundel stated that Trenton was not put on the Culbertson agenda for their September 2, meeting.  A request has been made to be on the October 7th agenda to discuss trash service.  Rundel requested that the employee evaluations and wage review be tabled for the October 14, 2014 meeting.  Discussion was made on the Interlocal Agreement with the Village of Stratton concerning trash service.  Motion made by Neely and second by Poppert to approve and sign the Interlocal Agreement with the Village of Stratton for trash service.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried.

 

Ordinance or Resolution:  Ordinance #780 and Resolutions 2014-9-1 and 2014-9-2 were approved earlier in the meeting.

 

New Business: Mr. Evans provided an overview of the conditional use application presented to the Planning Commission by Mr. Terry Hovey.  The Planning Commission approved the conditional application with the condition that Mr. Hovey keep the horses south of the city limits.  Some discussion was made concerning the application and concerns with the mile jurisdiction of the village outside city limits.  Motion made by Poppert and second by Neely to approve the conditional use application to board horses on property behind 109 Main Street.  Ayes: Poppert and Rundel Nays: None.  Abstain: Frakes, McArthur & Neely.  Motion NOT carried.  Some discussion was made on the sewer and trash rates.  Rates have not been raised since 2006 and it is important to keep these funds with positive inflow.  Rundel reported that another issue of meter tampering was discovered.  Rundel state the village will pursue criminal charges.  McKain presented information for pre-paid propane bids from Farmers Co-op and Southwest Fertilizer.  Motion made by Neely and second by Poppert to purchase the same amounts as previous years from the companies.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried.  A signature update for Menards in Kearney has been requested.  Poppert presented information on the shop class building a gazebo on the Main Street lot.  The board was in support of the idea and requested the shop class to provide detailed plans and costs.  Sandra Brunkhorst provided information on the engineering firm and heating system project.  Brunkhorst stated she was not happy with the service or process presented by the engineering firm.  They received one bid of $689,000, which was significantly higher than anticipated.  Brunkhorst stated the nursing home would need to start the process over.  Rundel stated he would contact the engineering firm to see if they would be available for the September 17th meeting of El Dorado Nursing Home Board.  Poppert left the meeting due to illness.

 

Correspondence:  LONM Annual Conference & Board member meeting, Nebraska Pipeline Association Meeting, Rundel requested to be registered for the pipeline meeting in Grant on 09/23/14; El Dorado Manor newsletter, NE DEQ; Groundwater foundation; Trenton Recreation Association – Thank you for support of the Harvest Festival; and NE Department of Resources announced the retirement of Bill Jones.

Motion made by McArthur and second by Neely to approve Operating, KENO, and Library Claims Ayes: Frakes, McArthur, Neely, and Rundel.  Nays: None. Absent: Poppert.  Motion carried.

 

1.    August payroll (2 pay periods)............................................................ $14,790.08

2.    EFTPS, FED (August payroll tax)........................................................... 3,255.64

3.    NE Dept. of Revenue (August payroll tax)............................................... 311.08

4.    NE Dept. of Revenue, (August sales tax)............................................. 3,435.71

5.    7-D Lockshop (Keys to Street Equipment)............................................... 105.00

6.    Aflac (Supplement Insurance)...................................................................... 43.70

7.    American Funds (Simple IRA).................................................................... 158.68

8.    Barnett’s Do-It Center (Park Supplies)...................................................... 229.98

9.    Blue Cross Blue Shield (Med/Den August Premiums)....................... 2,190.86

10. BSB Construction (Concrete Work)....................................................... 3,374.50

11. City of McCook (Trash Supplies)............................................................ 2,797.43

12. Cock, Jessica (Milage to SW Clerk’s Meeting)........................................... 98.00

13. Colonial Life (Supplement insurance)........................................................ 40.48

14. D&S Hardware (Shop Supplies).................................................................. 16.95

15. Diamond Vogel (Paint)................................................................................ 181.23

16. Dewey, Nadine (Payroll).............................................................................. 177.60

17. EBS RMSCO, INC (Vision September Premiums).................................... 91.97

18. Evans, Larry (Payroll)................................................................................... 236.80

19. Farmers Co-op (Fuel)................................................................................ 1,546.96*

20. Farmer ‘s State Bank (Sewer Loan Payment).................................... 10,441.35

21. FirstBank Credit Card (Supplies/ Postage).............................................. 332.45

22. Great Plains Communications (Telephone/Internet).............................. 660.15

23. Hitchcock Co Treasurer, Linda Cook (Register Trash Trailer)................... 6.50

24. Hodges, Zach (Water Tower Security Fence Supplies/Labor)........ 10,209.98

25. Ideal Linen Supply (Shop supplies)............................................................ 16.78

26. League Builders (Trash Parts)........................................................................ 6.00

27. MNB (August Simple IRA)........................................................................... 306.12

28. Menards (Main Street Building Supplies)................................................ 330.87

29. NE Department of Revenue (Waste Reduction/Recycling Fee)............ 25.00

30. Olsen’s Agricultural Lab (Water Samples).................................................. 16.50

31. Orscheln (Supplies)........................................................................................ 49.99

32. Poppert, Austin (Main Street Repairs/Labor)........................................ 1,350.00

33. Schamel’s NAPA Supply (Trash Parts).................................................... 217.39

34. Scoop Media (Publications)........................................................................ 302.72

35. SWPPD (Purchase Power August Billing $47,639.90; Airport $51.62;

North Well $869.90; South Well $446.09............................................ 49,007.51

36. Southwestern Equipment Co. (Trash Parts)............................................ 196.95

37. Titan Machinery (Equipment Maintenance)................................................. 3.15

38. Top Office (Copier Lease).............................................................................. 49.95

39. Verizon (Cell phones).................................................................................. 180.73

40. Village of Trenton (Utilities)..................................................................... 2,811.89

41. Village of Trenton, Petty Cash (Maintenance Equipment)...................... 10.00

42. Walmart (Supplies)....................................................................................... 206.84

KENO CLAIMS (Keno Checking Account): ........................................................... NONE

LIBRARY CLAIMS (Library checking account):

         L1.  First Bankcard (Books)............................................................................... 422.06

         L2.  Reminisce (2 yr Subscription)..................................................................... 22.98

         L3.  Country Living (2 yr Subscription).............................................................. 36.00

*DENOTES THAT EMPLOYEES HAVE NOT SUBMITTED ALL RECEIPTS FOR THE CLAIM

Motion made by Frakes with second by McArthur to adjourn the meeting.  Ayes: Frakes, McArthur, Neely, and Rundel.  Nays: None. Absent: Poppert.  Motion carried.

 

With no further business, the meeting was adjourned at 8:45p.m.

 

Next regular meeting will be October 14, 2014, at 6:30p.m. in the Village office.

 

 

 

                                                           

John A. Rundel, Chairman

Trenton Board of Trustees

ATTEST:

 

                                                           

Wendy L. McKain, Village Clerk



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