A meeting of the
Board of Trustees of the Village of Trenton, NE, was convened in open and
public session, Tuesday, September 9, 2014 at 6:31p.m. at the Village Office.
Present: Chairman Rundel, Vice-Chairman Frakes, Trustees McArthur, Neely, Poppert,
Superintendent Vrbas, Clerk McKain, Larry Evans, Phil McDonald, Sandra
Brunkhorst, Barry Pederson, Patty Brown, Dave Swanson, Bob Scott, Phyllis Daugherty,
Linda, Cook, Cliff Johnson, and Craig Schmitz. Trustee
McArthur and Rundel were absent. Availability
of the agenda was communicated in advance notice and in the notice sent to the
Chairman and Trustees of the meeting. All proceedings hereafter shown were
taken while the meeting was open to the public.
Roll Call was taken at
6:31pm and quorum was verified.
Chairman made “Open
Meeting Act” announcement.
Chairman Rundel opened the public
hearing at 6:31 p.m. for the purpose of hearing support, opposition, criticism,
suggestions or observations of taxpayers relating to the Fiscal Year 2014-2015
proposed budget. Chairman Rundel reviewed the budget document with comparison
of last year’s tax levy and our current levy which will remain the same. He
asked for comments or questions and hearing none the public hearing closed at
6:43 p.m.
Trustee Neely introduced ordinance No.
780. After the reading of the ordinance Trustee Neely made a motion which was
seconded by Trustee McArthur to suspend the statutory reading of the ordinance
on three separate days. Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.
Nays: None. Motion carried. Motion by Neely with second by Frakes to pass and
adopt Ordinance No. 780 on final reading. Ayes: Frakes, McArthur, Neely,
Poppert, and Rundel. Nays: None. Motion carried. A true copy follows.
ORDINANCE NO. 780
AN ORDINANCE
TO ADOPT THE BUDGET STATEMENT TO BE TERMED THE ANNUAL APPROPRIATION BILL; TO APPROPRIATE SUMS FOR NECESSARY EXPENSES AND LIABILITIES; TO PROVIDE FOR ITS PUBLICATION AND FOR AN EFFECTIVE DATE.
BE IT
ORDAINED BY THE CHAIRMAN AND THE VILLAGE BOARD OF TRUSTEES OF THE VILLAGE OF
TRENTON:
Section 1. That after
complying with all procedures required by law, the budget presented and set
forth in the budget statement is hereby approved as the Annual Appropriation
Bill for the fiscal year beginning October 1, 2014, through September 30, 2015.
All sums of money contained in the budget statement are hereby appropriated for
the necessary expenses and liabilities of the Village of Trenton. A copy of the
budget document shall be forwarded as provided by law to the Auditor of Public
Accounts, State Capitol, Lincoln, Nebraska, and to the County Clerk of
Hitchcock County, Nebraska, for use by the levying authority.
Section 2. This ordinance
shall take effect and be in full force from and after its passage, approval,
and publication or posting as required by law.
Passed and adopted
this 9th day of September, 2014.
John A. Rundel, Chairman
Trenton Board of
Trustees
ATTEST:
Wendy L. McKain,
Village Clerk
Motion made by
McArthur and second by Poppert to publish Ordinance #780 in pamphlet form. Ayes:
Frakes, McArthur, Neely, Poppert, and Rundel Nays: None. Motion carried.
A motion was made by
Trustee McArthur and seconded by Trustee Neely to introduce and pass Resolution
2014-9-1. Ayes: Frakes, McArthur, Neely, Poppert, and Rundel. Nays: None.
Motion carried. A true copy follows.
RESOLUTION 2014-9-1
BE IT RESOLVED BY THE
CHAIRMAN AND THE BOARD OF TRUSTEES OF THE VILLAGE OF TRENTON, NEBRASKA: The
Village Board hereby approves an additional 1% increase on the total 2013-2014
fiscal year funds subject to limitation by law for the fiscal year 2014-2015.
PASSED AND APPROVED ON THIS 9 TH DAY OF SEPTEMBER, 2014
John A. Rundel, Chairman
Trenton Board of
Trustees
ATTEST:
Wendy L. McKain,
Village Clerk
A motion was made by
Trustee Poppert and seconded by Trustee Frakes to introduce and pass Resolution
2014-9-2. Ayes: Frakes, McArthur, Neely, Poppert, and Rundel. Nays: None.
Motion carried. A true copy follows.
RESOLUTION 2014-9-2
WHEREAS, Nebraska
Revised Statute 77-1601.02 provides that the property tax request for the prior
year shall be the property tax request for the current year for the purposes of
the levy set by the County Board of Equalization unless the Governing Board of
the Village of Trenton passes by a majority vote a resolution or ordinance
setting the tax request as a different amount: and
WHEREAS, a special
public hearing was held as required by law to hear and consider comments
concerning the property tax request; and
WHEREAS, it is in the
best interests of the Village of Trenton that the property tax request for the
current year be a different amount that the property tax requested for the
prior year.
NOW, THEREFORE, the Governing Body of the
Village of Trenton, by a majority vote, resolves that:
I.
The 2014-2015
property tax request be set at $67,308.94
II.
A copy of this
resolution be certified and forwarded to the County Clerk prior to September
20, 2014.
PASSED AND APPROVED ON THE 9TH DAY OF SEPTEMBER, 2014.
John A. Rundel, Chairman
Trenton Board of
Trustees
ATTEST:
Wendy L. McKain,
Village Clerk
Citizen Forum: Mr. Pederson asked
for an update on the purchase of the alley way. Mr. Rundel stated the Village
Attorney is working on the matter. Mr. Pederson asked on the clean-up progress
for the railroad property next to his. Mr. Rundel stated the village is
working on it and will send a certified letter to them. If no action is taken
within the required time, the village will clean up and assess fees to
property. Mr. Pederson stated there are dogs running loose and are
aggressive. Mr. Pederson asked that more patrol on animals be done. Mr. McDonald
expressed concern with the lack mowing with several properties within village
limits. Mr. Rundel stated the village has been in contact with several
residents. Mr. Rundel stated that the village will send a certified letter to
residents who are still out of compliance with the weed ordinance. If no
action is taken within the required time, the village will clean up and assess
fees to property. Mr. McDonald expressed concern for the park with weed
trimming and bathroom smell.
Motion made by Neely and
second by McArthur to approve agenda. Ayes: Frakes, McArthur, Neely, Poppert,
and Rundel Nays: None. Motion carried.
Motion made by Neely
and second by Frakes to approve minutes of the July 15, 2014 meeting. Ayes:
Frakes, McArthur and Neely. Nays: None. Abstain: Poppert & Rundel. Motion
carried.
Motion made by Frakes
and second by Neely to approve minutes of the August 12, 2014 meeting with a
correction to remove the last sentence under citizen forum “Mr. Rundel stated
that zoning regulations would need to be researched.”, as Mr. Rundel joined the
meeting at a later time. Ayes: Frakes, Neely, and Poppert. Nays: None.
Abstain: McArthur & Rundel. Motion carried.
Motion made by Frakes
and second by McArthur to approve treasurer’s report. Ayes: Frakes, McArthur, Neely,
Poppert, and Rundel. Nays: None. Motion carried.
Utility
Superintendent Reports: Electric Department: Vrbas reported that he had trimmed
out some trees. Water Department: Vrbas stated Mr. Leggott would be
attending a water conference on 09/15-17/2014. Vrbas stated he received the
paperwork for signature on the water tower security grant. Sewer Department:
Vrbas stated the department was good. Vrbas needed to fix a manhole cover on
the 200 block of East A. Trash Department: Vrbas reported the service
for Stratton had begun and additional residents in Culbertson have requested
service. Street Department: Vrbas provided a bid for a new skid steer.
The board requested additional bids. Vrbas stated they had been patching
streets and armor coating should begin the week of Sept 15th. Park
Department: Vrbas stated the sand court and sand box cleanup project has
had no progress. Pool Department: Vrbas reported the pool closed on
09/07/14 for the season and there was good attendance during the extended time.
Animal Control: Vrbas stated there
are 22 cats and 157 dogs licensed within the village. There were 2 warnings
for failure to license, 4 warnings for running at large, 0 citations for
failure to license and 3 citations for running at large during the month of August.
Several complaints have been received concerning dogs at large in the 600 block
of West 6th and the 400 block of West D. Mr. Rundel instructed
Vrbas to provide more patrol at different times for animals.
Village Office: McKain reported that
there are two utility deposits to be returned. McKain provided an update on
BCBS of Nebraska and CHI contract. McKain stated that Deputy Clerk Cock is on
maternity leave until December. McKain stated that temporary part-time help
would be needed, especially during the first portion of the month. Rundel
stated that McKain could advertise for the temporary/part-time help. McKain
stated that she is attending the LONM Annual Conference in North Platte on
September 24-26, 2014 and the office would be closed during that time. McKain stated
that the Groundwater Guardian update application was submitted.
Library: No agenda items were
provided. Evans stated he would like to have ordinances in electronic form to
put on the village website. McKain stated that Ordinances from #734 through #780
were in electronic form.
Unfinished Business: Rundel stated a
meeting in Kearney on October 7th would provide some additional
information concerning rates and he would have more to update on the wind
turbine project. Rundel reported that most of the nuisance properties were
cleaned up or have continued to show improvements with the exception of one
property. Rundel asked that a letter be sent to BNSF concerning their property
clean-up. Rundel stated that Trenton was not put on the Culbertson agenda for
their September 2, meeting. A request has been made to be on the October 7th
agenda to discuss trash service. Rundel requested that the employee
evaluations and wage review be tabled for the October 14, 2014 meeting.
Discussion was made on the Interlocal Agreement with the Village of Stratton
concerning trash service. Motion made by Neely and second by Poppert to
approve and sign the Interlocal Agreement with the Village of Stratton for
trash service. Ayes: Frakes, McArthur, Neely, Poppert, and Rundel. Nays:
None. Motion carried.
Ordinance or
Resolution: Ordinance
#780 and Resolutions 2014-9-1 and 2014-9-2 were approved earlier in the meeting.
New Business: Mr. Evans provided
an overview of the conditional use application presented to the Planning
Commission by Mr. Terry Hovey. The Planning Commission approved the
conditional application with the condition that Mr. Hovey keep the horses south
of the city limits. Some discussion was made concerning the application and
concerns with the mile jurisdiction of the village outside city limits. Motion
made by Poppert and second by Neely to approve the conditional use application
to board horses on property behind 109 Main Street. Ayes: Poppert and Rundel
Nays: None. Abstain: Frakes, McArthur & Neely. Motion NOT carried. Some
discussion was made on the sewer and trash rates. Rates have not been raised
since 2006 and it is important to keep these funds with positive inflow.
Rundel reported that another issue of meter tampering was discovered. Rundel
state the village will pursue criminal charges. McKain presented information
for pre-paid propane bids from Farmers Co-op and Southwest Fertilizer. Motion
made by Neely and second by Poppert to purchase the same amounts as previous
years from the companies. Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.
Nays: None. Motion carried. A signature update for Menards in Kearney has
been requested. Poppert presented information on the shop class building a
gazebo on the Main Street lot. The board was in support of the idea and
requested the shop class to provide detailed plans and costs. Sandra
Brunkhorst provided information on the engineering firm and heating system
project. Brunkhorst stated she was not happy with the service or process
presented by the engineering firm. They received one bid of $689,000, which
was significantly higher than anticipated. Brunkhorst stated the nursing home
would need to start the process over. Rundel stated he would contact the
engineering firm to see if they would be available for the September 17th
meeting of El Dorado Nursing Home Board. Poppert left the meeting due to
illness.
Correspondence: LONM
Annual Conference & Board member meeting, Nebraska Pipeline Association
Meeting, Rundel requested to be registered for the pipeline meeting in Grant on
09/23/14; El Dorado Manor newsletter, NE DEQ; Groundwater foundation; Trenton
Recreation Association – Thank you for support of the Harvest Festival; and NE
Department of Resources announced the retirement of Bill Jones.
Motion made by McArthur
and second by Neely to approve Operating, KENO, and Library Claims Ayes: Frakes,
McArthur, Neely, and Rundel. Nays: None. Absent: Poppert. Motion carried.
1.
August payroll (2
pay periods)............................................................ $14,790.08
2.
EFTPS, FED (August
payroll tax)........................................................... 3,255.64
3.
NE Dept. of
Revenue (August payroll tax)............................................... 311.08
4.
NE Dept. of
Revenue, (August sales tax)............................................. 3,435.71
5.
7-D Lockshop (Keys
to Street Equipment)............................................... 105.00
6.
Aflac (Supplement
Insurance)...................................................................... 43.70
7.
American Funds
(Simple IRA).................................................................... 158.68
8.
Barnett’s Do-It
Center (Park Supplies)...................................................... 229.98
9.
Blue Cross Blue
Shield (Med/Den August Premiums)....................... 2,190.86
10.
BSB Construction
(Concrete Work)....................................................... 3,374.50
11.
City of McCook
(Trash Supplies)............................................................ 2,797.43
12.
Cock, Jessica
(Milage to SW Clerk’s Meeting)........................................... 98.00
13.
Colonial Life
(Supplement insurance)........................................................ 40.48
14.
D&S Hardware
(Shop Supplies).................................................................. 16.95
15.
Diamond Vogel
(Paint)................................................................................ 181.23
16.
Dewey, Nadine
(Payroll).............................................................................. 177.60
17.
EBS RMSCO, INC
(Vision September Premiums).................................... 91.97
18.
Evans, Larry
(Payroll)................................................................................... 236.80
19.
Farmers Co-op
(Fuel)................................................................................ 1,546.96*
20.
Farmer ‘s State
Bank (Sewer Loan Payment).................................... 10,441.35
21.
FirstBank Credit
Card (Supplies/ Postage).............................................. 332.45
22.
Great Plains
Communications (Telephone/Internet).............................. 660.15
23.
Hitchcock Co
Treasurer, Linda Cook (Register Trash Trailer)................... 6.50
24.
Hodges, Zach
(Water Tower Security Fence Supplies/Labor)........ 10,209.98
25.
Ideal Linen Supply
(Shop supplies)............................................................ 16.78
26.
League Builders
(Trash Parts)........................................................................ 6.00
27.
MNB (August Simple
IRA)........................................................................... 306.12
28.
Menards (Main
Street Building Supplies)................................................ 330.87
29.
NE Department of
Revenue (Waste Reduction/Recycling Fee)............ 25.00
30.
Olsen’s
Agricultural Lab (Water Samples).................................................. 16.50
31.
Orscheln
(Supplies)........................................................................................ 49.99
32.
Poppert, Austin
(Main Street Repairs/Labor)........................................ 1,350.00
33.
Schamel’s NAPA
Supply (Trash Parts).................................................... 217.39
34.
Scoop Media
(Publications)........................................................................ 302.72
35.
SWPPD (Purchase
Power August Billing $47,639.90; Airport $51.62;
North Well $869.90; South Well $446.09............................................ 49,007.51
36.
Southwestern
Equipment Co. (Trash Parts)............................................ 196.95
37.
Titan Machinery
(Equipment Maintenance)................................................. 3.15
38.
Top Office (Copier
Lease).............................................................................. 49.95
39.
Verizon (Cell
phones).................................................................................. 180.73
40.
Village of Trenton
(Utilities)..................................................................... 2,811.89
41.
Village of
Trenton, Petty Cash (Maintenance Equipment)...................... 10.00
42.
Walmart (Supplies)....................................................................................... 206.84
KENO
CLAIMS (Keno Checking Account): ........................................................... NONE
LIBRARY
CLAIMS (Library checking account):
L1.
First Bankcard (Books)............................................................................... 422.06
L2. Reminisce
(2 yr Subscription)..................................................................... 22.98
L3. Country
Living (2 yr Subscription).............................................................. 36.00
*DENOTES THAT EMPLOYEES HAVE NOT SUBMITTED ALL RECEIPTS
FOR THE CLAIM
Motion made by Frakes
with second by McArthur to adjourn the meeting. Ayes: Frakes, McArthur, Neely,
and Rundel. Nays: None. Absent: Poppert. Motion carried.
With no further
business, the meeting was adjourned at 8:45p.m.
Next regular meeting
will be October 14, 2014, at 6:30p.m. in the Village office.
John A. Rundel, Chairman
Trenton Board of
Trustees
ATTEST:
Wendy L. McKain,
Village Clerk
