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Trenton Board of Trustees

November 4, 2014

Trenton, NE

REGULAR MEETING

 

A meeting of the Board of Trustees of the Village of Trenton, NE, was convened in open and public session, Tuesday, November 4, 2014 at 6:33p.m. at the Village Office.  Present: Vice-Chairman Frakes, Trustees McArthur, Neely, Poppert, Superintendent Vrbas, Clerk McKain, Kyle Drain, Aaron Leggott, Dave Lykins, Phil McDonald, Barry Pedersen and Milo Salinas.  Availability of the agenda was communicated in advance notice and in the notice sent to the Chairman and Trustees of the meeting.  All proceedings hereafter shown were taken while the meeting was open to the public.

 

Roll Call was taken at 6:33pm and quorum was verified.

 

Vice-Chairman made “Open Meeting Act” announcement.

 

Public Hearing: Vice-Chairman Frakes opened the Public Hearing for the Class C Liquor License for the Trenton Sports Bar & Grill located at 214 Main Street, Trenton, NE. Mr. McDonald asked how a non-resident could be granted a liquor license.  McKain stated that new Statutes do not require the Board to approve applications and it was a state issue.  Motion by Poppert with second by McArthur to approve the Class C Liquor License for the Trenton Sports Bar & Grill.  Ayes: Frakes, McArthur, Poppert and Neely. Nays: None. Absent: Rundel. Motion carried.

 

Citizen Forum:  Mr. Lykins expressed concern with the dirt on the streets and stated he would like the village to pave the street.  Leggott responded that with a “chip seal” the gravel is to remain on the street to get ground in.  In the spring, gravel will be gathered up in to the middle of the street.  Mr. Lykins expressed a concern with an unsafe storage of items at a residence.  Frakes stated that Rundel has been working on Nuisance properties and would report on an update at a later time.  Mr. Lykins expressed concern for the delay in trash pick-up.  Vrbas advised there had been some mechanical issues with the truck and they were working on getting them fixed.  Mr. McDonald questioned why the board purchased a truck with problems and stated he did not think they should purchase from that vendor again.  Frakes advised that the company was working with the Village to fix issues that have risen with the new trash truck.

 

Motion made by McArthur and second by Poppert to approve agenda. Ayes: Frakes, McArthur, Neely, and Poppert.  Nays: None.  Absent: Rundel.  Motion carried.

 

Motion made by McArthur and second by Neely to approve minutes of the October 14, 2014 meeting.  Ayes: Frakes, McArthur, Neely, and Poppert.  Nays: None.  Absent: Rundel.  Motion carried.  Approval of the October 27, 2014 meeting minutes was tabled for a later time in the meeting until Chairman Rundel joined the meeting.

 

Motion made by McArthur and second by Poppert to approve treasurer’s report.  Ayes: Frakes, McArthur, Neely, and Poppert.  Nays: None.  Absent: Rundel.  Motion carried.

 

Utility Superintendent Reports: Electric Department: Vrbas reported that there was no update for the burglary or meter tampering.  Vrbas inquired about new outlet plugs on poles for decorations.  Neely stated he thought it was approved already and to contact SWPPD to get them updated.  Water Department:  Vrbas stated the inspection report for the water tower was good.  Vrbas stated there was a Public Water Supply Needs Survey to be completed by December 31, 2014.  Sewer Department: Vrbas reported the department is running well.  Trash Department: Vrbas reported the newer trash truck arrived and has had some issues.  The newer truck was outside for board members to view.  Street Department: Vrbas stated the new skid steer had arrived. Vrbas stated the skid steer was outside for board members to view.  Frakes stated that the alley in question for Mr. Pedersen would be an updated item from Rundel.  Park Department: Vrbas stated the sand court and sand box cleanup project has had some progress.  Vrbas stated the park has been winterized for the season.  Pool Department:  Vrbas reported the pool is closed and winterized for the season. 

 

Animal Control: Vrbas stated there are 22 cats and 168 dogs licensed within the village.  There were 1 warning for failure to license, 2 warnings for running at large, 0 citations for failure to license and 2 citations for running at large during the month of October. 

 

Village Office:  McKain reported that there were no utility deposits to be returned.  McKain stated the auditors would be in on Wednesday, November 5th at 7:00am.  McKain reminded the board members that the training session on board responsibilities would be on Thursday, November 13, 2014 at 6:00pm at the Clerk’s office.

 

Library: No agenda items were provided. 

 

Unfinished Business: Frakes stated the wind turbine update and nuisance properties update would be reported on when Rundel arrived.  Vrbas stated that the railroad clean up has made progress and there is still some work to complete.  Poppert reported that the Gazebo package has been ordered.  Neely provided an update on the El Dorado Nursing Home heating and cooling system.  Neely stated the board met with the engineers and are currently working on a low interest loan.  Rundel arrived at 7:04pm.  Rundel reported that the Village could vacate the alley that Mr. Pedersen has inquired about.  Once the Village vacated the alley, each land owner would receive ½ of the alley.  Rundel stated this would be the most cost effective way for both the Village and the residents.  Rundel stated he met with Mr. Askimit.  They are trying to setup an additional meeting in the area.  Rundel stated that the nuisance properties have made progress.  There continues to be one property that the village my need to remove items.  Rundel reported that he is working on preliminary information on the Main Street water project and would like to have everything in place for the project by March, 2015.  Rundel reported that the Board is sponsoring Board Responsibilities training on Thursday, November 13th.  Dennis Carroll from Mid-West Assistance will provide the training.  The Library and El Dorado Nursing home Boards have been invited and Clerk McKain will contact board members on Monday to get a count on attendees.  The Village will provide pizza and drinks for the training.

 

Ordinance or Resolution:  Trustee McArthur introduced Ordinance #781 AN ORDINANCE AMENDING CHAPTER 3, ARTICLE SIX, SECTION 3-641 OF THE MUNICIPAL CODE OF THE VILLAGE OF TRENTON, NEBRASKA SETTING SEWER RATES; PROVIDING AN EFFECTIVE DATE, AND REPEALING ALL ORDINANCES IN CONFLICT HEREWITH.  Motion by Neely with second by Frakes to suspend the statutory reading of the ordinance on three (3) separate days.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None. Motion carried.  Motion by Neely with second by McArthur to pass and adopt Ordinance #781 on final reading.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None. Motion carried.  Motion by Neely with second by Poppert to publish in pamphlet form.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None. Motion carried.

 

ORDINANCE NO. 781

AN ORDINANCE AMENDING CHAPTER 3, ARTICLE SIX, SECTION 3-641 OF THE MUNICIPAL CODE OF THE VILLAGE OF TRENTON, NEBRASKA SETTING SEWER RATES; PROVIDING AN EFFECTIVE DATE, AND REPEALING ALL ORDINANCES IN CONFLICT HEREWITH.

 

            BE IT ORDAINED BY THE CHAIRMAN AND THE VILLAGE BOARD OF

TRUSTEES OF THE VILLAGE OF TRENTON:

 

Section 1.      That the existing provisions of Section 3-641 of the Municipal Code of the Village of Trenton shall be amended as follows:

 

§3-641 MUNICIPAL SEWER DEPARTMENT; RATE SETTING.  Customers of the Municipal Sewer Department shall be charged the following flat rates for the use of the sewer service.  These rates shall take precedence over any terms, conditions of agreements or contracts between the Village of Trenton and customers.

 

(A) All accounts shall be charged a customer charge of $7.00 per month.  In addition to the customer charge, a usage fee shall be charged I the amount of $1.50 per month for each 1,000 gallons of usage, or any part thereof.

 

(B) Sanitary sewer usage shall be determined from the actual usage for the three monthly readings for the winter cycle of December to March.  The average monthly usage from these readings shall be used to set the rates for that account for the next twelve months.  Sewer usage rates shall be reviewed annually after the winter cycle water readings are completed.

 

(C) These rates shall be implemented with the commencement of the November 18, 2014 billing cycle.  Initial sewer usage fees for all shall be established based upon the winter cycle water usage readings for the previous year.  The sewer usage fees for any new account, without a winter cycle usage record, shall be based upon estimated water usage for that account from historical usage data, taking into consideration the number of residents, or the nature of the business.

 

(D) The Governing Body shall review use charges annually and revise them periodically to reflect actual operation and maintenance costs and capital expenditure needs.  The sewer use fees will be revised as necessary to generate adequate revenues to pay the costs of the operation, maintenance, replacement and debt retirement.

 

 

Section 2.      The existing provisions of Section 3-641, and all other ordinances in conflict herewith are repealed.

 

Section 3.      This ordinance shall take effect and be in full force from and after its passage, approval, and publication as required by law.

Passed and adopted this 4th day of November, 2014.

 

(SEAL)

                                                                                                            John A. Rundel, Chairman

                                                                                                             Trenton Board of Trustees

ATTEST:

Wendy L. McKain

Village Clerk

 

Trustee Poppert introduced Ordinance #782 AN ORDINANCE AMENDING CHAPTER FOUR, ARTICLE FOUR, SECTION 4-410 OF THE MUNICIPAL CODE RELATING TO SOLID WASTE COLLECTION WITHIN THE VILLAGE OF TRENTON, AND FEE CHARGED FOR SUCH SERVICE; PROVIDING AN EFFECTIVE DATE, AND REPEALING ALL ORDINANCES IN CONFLICT HEREWITH.  Motion by Frakes with second by McArthur to suspend the statutory reading of the ordinance on three (3) separate days.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None. Motion carried.  Motion by Frakes with second by McArthur to pass and adopt Ordinance #782 on final reading.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None. Motion carried.  Motion by Neely with second by Poppert to publish in pamphlet form.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None. Motion carried.

 

ORDINANCE NO. 782

AN ORDINANCE AMENDING CHAPTER FOUR, ARTICLE FOUR, SECTION 4-410 OF THE MUNICIPAL CODE RELATING TO SOLID WASTE COLLECTION WITHIN THE VILLAGE OF TRENTON, AND FEE CHARGED FOR SUCH SERVICE; PROVIDING AN EFFECTIVE DATE, AND REPEALING ALL ORDINANCES IN CONFLICT HEREWITH.

 

            BE IT ORDAINED BY THE CHAIRMAN AND THE VILLAGE BOARD OF

TRUSTEES OF THE VILLAGE OF TRENTON:

 

Section 1.      That Section 4-410 of the Municipal Code of the Village of Trenton shall be amended as follows:

 

§4-410 SOLID WASTE COLLECTION; MANDATORY SERVICE; CHARGES.

(A) All solid waste to be disposed of in the Village of Trenton will be placed in the containers furnished by the collection service and picked up by the contractor.

 

(B) The Board of Trustees may, by resolution, authorize the Chairman to enter into an exclusive agreement with a contractor for the collection and removal of solid waste in the Village and the disposal thereof in a licensed disposal facility or transfer station, at such rates and charges as may be agreed upon within the limits provided herein.

 

(C) The schedule of charges for the collection of solid waste shall be set by the Village Board from time to time, and are hereby set as:

 

          i.        Residential............................................................................ $15.25 per month

        ii.        Commercial (90 gallon)....................................................... $15.25 per month

       iii.        In-home Business requiring extra dumpster..................... $9.75 per month

       iv.        Commercial (2 yd container).............................................. $41.50 per month

        v.        Commercial (3 yd container).............................................. $54.50 per month

       vi.        Rural (bi-weekly in town).................................................... $15.25 per month

      vii.        Rural 2 yd bi-weekly............................................................ $26.50 per month

    viii.        Rural 3 yd bi-weekly............................................................ $41.50 per month

       ix.        Extra dump ...................................................................... $15.25 per dumpster

        x.        Except that special charges may be made for extraordinary service.

 

(D) The solid waste collection charges will be billed with the electrical, water and/or sewer user fees.  All consumers with an active electrical, or water, account are determined to be generating solid waste, and subject to charge for the collection of solid waste as provided herein.  Consumers whose property will be vacant for a period in excess of thirty (30) days may file a request with the Village Clerk for a waiver of solid waste collection fees for the period in which the property will be vacant.  Charges will be collected at the same time, in the same manner and by the same officers as water charges are collected.  Water, sewer and trash charges shall be collected as a unit and partial payment will not be accepted other than on a monthly, quarterly, semiannual or annual basis, payable in advance.

 

(E) Late fees: All solid waste charges are due and payable on the 10th of each month and shall pay an additional delinquent account charge of ten (10%) percent of the total charges.

 

Section 2.      The existing provisions of Section 4-410, and all other ordinances in conflict herewith are repealed.

 

Section 3.      This ordinance shall take effect and be in full force from and after its passage, approval, and publication as required by law.

 

Passed and adopted this 4th day of November, 2014.

 

(SEAL)

                                                                                                            John A. Rundel, Chairman

                                                                                                             Trenton Board of Trustees

ATTEST:

Wendy L. McKain

Village Clerk

 

New Business: The position of Deputy Clerk was discussed.  It was decided to keep the temporary employee and evaluate at the January 2015 meeting.  Information from Western Cartographers concerning the selling of maps was presented.  After discussion it was decided the Village would sell the maps.  Motion by Poppert with second by Neely to sell maps provided by Western Cartographers.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None. Motion carried.  Information concerning the sign permit approval from the Nebraska Department of Roads was received.  The permit is for the eliminated sign at highways 25 and 34.  The permit will expire in 2016.

 

Correspondence:  Nebraska Department of DEQ, Municipal Code Services.

Motion made by Frakes and second by McArthur to approve Operating, KENO, and Library Claims Ayes: Frakes, McArthur, Neely, and Rundel.  Nays: None. Abstain: Poppert.  Motion carried.

 

1.    October payroll (2 pay periods)................................................................. $11,468.10

2.    EFTPS, FED (October payroll tax)............................................................... 2,597.42

3.    NE Dept. of Revenue (October payroll tax)..................................................... 273.26

4.    NE Dept. of Revenue, (October sales tax)................................................... 3,346.17

5.    83 Repair (Trash truck repairs)........................................................................ 849.84

6.    Aflac (Supplement Insurance)............................................................................ 43.70

7.    American Agricultural Laboratory (water samples)............................................ 16.50

8.    American Funds (Simple IRA)......................................................................... 158.68

9.    Blue Cross Blue Shield (Med/Den October Premiums)................................ 4,549.40

10.  Burger & Bennett (Animal Control, Utility disconnects)................................ 1,829.31

11.  City of McCook (Trash Supplies).................................................................. 2,752.98

12.  Colonial Life (Supplement insurance)................................................................ 40.48

13.  EBS-RMSCO (Vision Ins).................................................................................. 80.93

14.  Farmers Co-op (Fuel).................................................................................... 1,540.60

15.  FirstBank Credit Card (Supplies/ Postage)...................................................... 123.48

16.  Great Plains Communications (Telephone/Internet)........................................ 349.35

17.  In the Swim (Chlorine tabs)........................................................................... 1,662.85

18.  MARC (Ice melt and oil)................................................................................... 263.11

19.  McCook National Bank (Simple IRA).............................................................. 306.12

20.  Orscheln (Shop supplies)................................................................................... 71.82

21.  Poppert, Austin (Main Street Repairs/Labor)................................................ 1,000.00

22.  Quill (Office supplies)....................................................................................... 316.41

23.  Railroad Management Company (Line crossing rent)..................................... 321.56

24.  Sandhill Welding (Trash truck repairs)............................................................. 595.92

25.  Southwest Fertilizer (Pre-pay propane)....................................................... (4,456.00)

26.  SWPPD (Purchase Power October Billing $47,639.90; Airport $51.62;

North Well $869.90; South Well $446.09..................................................... 40,544.26

27.  T & J Repair (Shop supplies)............................................................................ 143.51

28.  Top Office (Copier Lease)................................................................................ 103.41

29.  Village of Trenton (Utilities)............................................................................ 1,931.96

30.  Walmart (Supplies)............................................................................................. 67.58

 

KENO CLAIMS (Keno Checking Account):  NONE

 

LIBRARY CLAIMS (Library checking account): NONE

Motion made by Neely with second by McArthur to adjourn the meeting.  Ayes: Frakes, McArthur, Neely, Poppert and Rundel.  Nays: None.  Motion carried.

 

With no further business, the meeting was adjourned at 7:45p.m.

 

A special meeting for board training will be November 13, 2014 at 6:00pm in the Village office.

 

 

 

                                                           

John A. Rundel, Chairman

Trenton Board of Trustees

ATTEST:

 

                                                           

Wendy L. McKain, Village Clerk



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