A meeting of the
Board of Trustees of the Village of Trenton, NE, was convened in open and
public session, Tuesday, November 4, 2014 at 6:33p.m. at the Village Office.
Present: Vice-Chairman Frakes, Trustees McArthur, Neely, Poppert, Superintendent
Vrbas, Clerk McKain, Kyle Drain, Aaron Leggott, Dave Lykins, Phil McDonald, Barry
Pedersen and Milo Salinas. Availability of the agenda was communicated in
advance notice and in the notice sent to the Chairman and Trustees of the
meeting. All proceedings hereafter shown were taken while the meeting was open
to the public.
Roll Call was taken at
6:33pm and quorum was verified.
Vice-Chairman made
“Open Meeting Act” announcement.
Public Hearing:
Vice-Chairman Frakes opened the Public Hearing for the Class C Liquor License
for the Trenton Sports Bar & Grill located at 214 Main Street, Trenton, NE.
Mr. McDonald asked how a non-resident could be granted a liquor license.
McKain stated that new Statutes do not require the Board to approve
applications and it was a state issue. Motion by Poppert with second by
McArthur to approve the Class C Liquor License for the Trenton Sports Bar &
Grill. Ayes: Frakes, McArthur, Poppert and Neely. Nays: None. Absent: Rundel.
Motion carried.
Citizen Forum: Mr. Lykins
expressed concern with the dirt on the streets and stated he would like the village
to pave the street. Leggott responded that with a “chip seal” the gravel is to
remain on the street to get ground in. In the spring, gravel will be gathered
up in to the middle of the street. Mr. Lykins expressed a concern with an
unsafe storage of items at a residence. Frakes stated that Rundel has been
working on Nuisance properties and would report on an update at a later time.
Mr. Lykins expressed concern for the delay in trash pick-up. Vrbas advised
there had been some mechanical issues with the truck and they were working on
getting them fixed. Mr. McDonald questioned why the board purchased a truck
with problems and stated he did not think they should purchase from that vendor
again. Frakes advised that the company was working with the Village to fix
issues that have risen with the new trash truck.
Motion made by McArthur
and second by Poppert to approve agenda. Ayes: Frakes, McArthur, Neely, and Poppert.
Nays: None. Absent: Rundel. Motion carried.
Motion made by McArthur
and second by Neely to approve minutes of the October 14, 2014 meeting. Ayes:
Frakes, McArthur, Neely, and Poppert. Nays: None. Absent: Rundel. Motion
carried. Approval of the October 27, 2014 meeting minutes was tabled for a
later time in the meeting until Chairman Rundel joined the meeting.
Motion made by McArthur
and second by Poppert to approve treasurer’s report. Ayes: Frakes, McArthur, Neely,
and Poppert. Nays: None. Absent: Rundel. Motion carried.
Utility
Superintendent Reports: Electric Department: Vrbas reported that there was no
update for the burglary or meter tampering. Vrbas inquired about new outlet
plugs on poles for decorations. Neely stated he thought it was approved
already and to contact SWPPD to get them updated. Water Department: Vrbas
stated the inspection report for the water tower was good. Vrbas stated there
was a Public Water Supply Needs Survey to be completed by December 31, 2014. Sewer
Department: Vrbas reported the department is running well. Trash
Department: Vrbas reported the newer trash truck arrived and has had some
issues. The newer truck was outside for board members to view. Street Department:
Vrbas stated the new skid steer had arrived. Vrbas stated the skid steer was
outside for board members to view. Frakes stated that the alley in question
for Mr. Pedersen would be an updated item from Rundel. Park Department:
Vrbas stated the sand court and sand box cleanup project has had some progress.
Vrbas stated the park has been winterized for the season. Pool Department:
Vrbas reported the pool is closed and winterized for the season.
Animal Control: Vrbas stated there
are 22 cats and 168 dogs licensed within the village. There were 1 warning for
failure to license, 2 warnings for running at large, 0 citations for failure to
license and 2 citations for running at large during the month of October.
Village Office: McKain reported that
there were no utility deposits to be returned. McKain stated the auditors
would be in on Wednesday, November 5th at 7:00am. McKain reminded
the board members that the training session on board responsibilities would be
on Thursday, November 13, 2014 at 6:00pm at the Clerk’s office.
Library: No agenda items were
provided.
Unfinished Business: Frakes stated the
wind turbine update and nuisance properties update would be reported on when
Rundel arrived. Vrbas stated that the railroad clean up has made progress and
there is still some work to complete. Poppert reported that the Gazebo package
has been ordered. Neely provided an update on the El Dorado Nursing Home
heating and cooling system. Neely stated the board met with the engineers and
are currently working on a low interest loan. Rundel arrived at 7:04pm.
Rundel reported that the Village could vacate the alley that Mr. Pedersen has
inquired about. Once the Village vacated the alley, each land owner would
receive ½ of the alley. Rundel stated this would be the most cost effective
way for both the Village and the residents. Rundel stated he met with Mr.
Askimit. They are trying to setup an additional meeting in the area. Rundel
stated that the nuisance properties have made progress. There continues to be
one property that the village my need to remove items. Rundel reported that he
is working on preliminary information on the Main Street water project and
would like to have everything in place for the project by March, 2015. Rundel
reported that the Board is sponsoring Board Responsibilities training on
Thursday, November 13th. Dennis Carroll from Mid-West Assistance
will provide the training. The Library and El Dorado Nursing home Boards have
been invited and Clerk McKain will contact board members on Monday to get a
count on attendees. The Village will provide pizza and drinks for the
training.
Ordinance or
Resolution: Trustee
McArthur introduced Ordinance #781 AN ORDINANCE AMENDING CHAPTER 3, ARTICLE
SIX, SECTION 3-641 OF THE MUNICIPAL CODE OF THE VILLAGE OF TRENTON, NEBRASKA
SETTING SEWER RATES; PROVIDING AN EFFECTIVE DATE, AND REPEALING ALL ORDINANCES
IN CONFLICT HEREWITH. Motion by Neely with second by Frakes to suspend the
statutory reading of the ordinance on three (3) separate days. Ayes: Frakes,
McArthur, Neely, Poppert, and Rundel. Nays: None. Motion carried. Motion by
Neely with second by McArthur to pass and adopt Ordinance #781 on final
reading. Ayes: Frakes, McArthur, Neely, Poppert, and Rundel. Nays: None.
Motion carried. Motion by Neely with second by Poppert to publish in pamphlet
form. Ayes: Frakes, McArthur, Neely, Poppert, and Rundel. Nays: None. Motion
carried.
ORDINANCE NO. 781
AN ORDINANCE AMENDING
CHAPTER 3, ARTICLE SIX, SECTION 3-641 OF THE MUNICIPAL CODE OF THE VILLAGE OF
TRENTON, NEBRASKA SETTING SEWER RATES; PROVIDING AN EFFECTIVE DATE, AND
REPEALING ALL ORDINANCES IN CONFLICT HEREWITH.
BE IT
ORDAINED BY THE CHAIRMAN AND THE VILLAGE BOARD OF
TRUSTEES OF THE
VILLAGE OF TRENTON:
Section 1. That the
existing provisions of Section 3-641 of the Municipal Code of the Village of
Trenton shall be amended as follows:
§3-641 MUNICIPAL SEWER DEPARTMENT; RATE SETTING. Customers of the Municipal Sewer Department shall
be charged the following flat rates for the use of the sewer service. These
rates shall take precedence over any terms, conditions of agreements or
contracts between the Village of Trenton and customers.
(A) All accounts shall be charged a customer charge of
$7.00 per month. In addition to the customer charge, a usage fee shall be
charged I the amount of $1.50 per month for each 1,000 gallons of usage, or any
part thereof.
(B) Sanitary sewer usage shall be determined from the
actual usage for the three monthly readings for the winter cycle of December to
March. The average monthly usage from these readings shall be used to set the
rates for that account for the next twelve months. Sewer usage rates shall be
reviewed annually after the winter cycle water readings are completed.
(C) These rates shall be implemented with the commencement
of the November 18, 2014 billing cycle. Initial sewer usage fees for all shall
be established based upon the winter cycle water usage readings for the
previous year. The sewer usage fees for any new account, without a winter
cycle usage record, shall be based upon estimated water usage for that account
from historical usage data, taking into consideration the number of residents,
or the nature of the business.
(D) The Governing Body shall review use charges annually
and revise them periodically to reflect actual operation and maintenance costs
and capital expenditure needs. The sewer use fees will be revised as necessary
to generate adequate revenues to pay the costs of the operation, maintenance,
replacement and debt retirement.
Section 2. The existing
provisions of Section 3-641, and all other ordinances in conflict herewith are
repealed.
Section 3. This ordinance
shall take effect and be in full force from and after its passage, approval,
and publication as required by law.
Passed and adopted
this 4th day of November, 2014.
(SEAL)
John
A. Rundel, Chairman
Trenton
Board of Trustees
ATTEST:
Wendy L. McKain
Village Clerk
Trustee Poppert
introduced Ordinance #782 AN ORDINANCE AMENDING CHAPTER FOUR, ARTICLE FOUR,
SECTION 4-410 OF THE MUNICIPAL CODE RELATING TO SOLID WASTE COLLECTION WITHIN
THE VILLAGE OF TRENTON, AND FEE CHARGED FOR SUCH SERVICE; PROVIDING AN
EFFECTIVE DATE, AND REPEALING ALL ORDINANCES IN CONFLICT HEREWITH. Motion by
Frakes with second by McArthur to suspend the statutory reading of the
ordinance on three (3) separate days. Ayes: Frakes, McArthur, Neely, Poppert,
and Rundel. Nays: None. Motion carried. Motion by Frakes with second by
McArthur to pass and adopt Ordinance #782 on final reading. Ayes: Frakes,
McArthur, Neely, Poppert, and Rundel. Nays: None. Motion carried. Motion by
Neely with second by Poppert to publish in pamphlet form. Ayes: Frakes,
McArthur, Neely, Poppert, and Rundel. Nays: None. Motion carried.
ORDINANCE NO. 782
AN ORDINANCE AMENDING
CHAPTER FOUR, ARTICLE FOUR, SECTION 4-410 OF THE MUNICIPAL CODE RELATING TO
SOLID WASTE COLLECTION WITHIN THE VILLAGE OF TRENTON, AND FEE CHARGED FOR SUCH
SERVICE; PROVIDING AN EFFECTIVE DATE, AND REPEALING ALL ORDINANCES IN CONFLICT
HEREWITH.
BE IT
ORDAINED BY THE CHAIRMAN AND THE VILLAGE BOARD OF
TRUSTEES OF THE
VILLAGE OF TRENTON:
Section 1. That Section
4-410 of the Municipal Code of the Village of Trenton shall be amended as
follows:
§4-410 SOLID WASTE COLLECTION; MANDATORY SERVICE;
CHARGES.
(A) All solid waste to be disposed of in the Village of
Trenton will be placed in the containers furnished by the collection service
and picked up by the contractor.
(B) The Board of Trustees may, by resolution, authorize
the Chairman to enter into an exclusive agreement with a contractor for the
collection and removal of solid waste in the Village and the disposal thereof
in a licensed disposal facility or transfer station, at such rates and charges
as may be agreed upon within the limits provided herein.
(C) The schedule of charges for the collection of solid
waste shall be set by the Village Board from time to time, and are hereby set
as:
i.
Residential............................................................................ $15.25
per month
ii.
Commercial (90 gallon)....................................................... $15.25
per month
iii.
In-home Business requiring extra
dumpster..................... $9.75 per month
iv.
Commercial (2 yd container).............................................. $41.50
per month
v.
Commercial (3 yd container).............................................. $54.50
per month
vi.
Rural (bi-weekly in town).................................................... $15.25
per month
vii.
Rural 2 yd bi-weekly............................................................ $26.50
per month
viii.
Rural 3 yd bi-weekly............................................................ $41.50
per month
ix.
Extra dump ...................................................................... $15.25
per dumpster
x.
Except that special charges may be
made for extraordinary service.
(D) The solid waste collection charges will be billed with
the electrical, water and/or sewer user fees. All consumers with an active
electrical, or water, account are determined to be generating solid waste, and
subject to charge for the collection of solid waste as provided herein.
Consumers whose property will be vacant for a period in excess of thirty (30)
days may file a request with the Village Clerk for a waiver of solid waste
collection fees for the period in which the property will be vacant. Charges
will be collected at the same time, in the same manner and by the same officers
as water charges are collected. Water, sewer and trash charges shall be
collected as a unit and partial payment will not be accepted other than on a
monthly, quarterly, semiannual or annual basis, payable in advance.
(E) Late fees: All solid waste charges are due and payable
on the 10th of each month and shall pay an additional delinquent
account charge of ten (10%) percent of the total charges.
Section 2. The existing
provisions of Section 4-410, and all other ordinances in conflict herewith are
repealed.
Section 3. This ordinance
shall take effect and be in full force from and after its passage, approval,
and publication as required by law.
Passed and adopted
this 4th day of November, 2014.
(SEAL)
John
A. Rundel, Chairman
Trenton
Board of Trustees
ATTEST:
Wendy L. McKain
Village Clerk
New Business: The position of
Deputy Clerk was discussed. It was decided to keep the temporary employee and
evaluate at the January 2015 meeting. Information from Western Cartographers
concerning the selling of maps was presented. After discussion it was decided
the Village would sell the maps. Motion by Poppert with second by Neely to sell
maps provided by Western Cartographers. Ayes: Frakes, McArthur, Neely, Poppert,
and Rundel. Nays: None. Motion carried. Information concerning the sign
permit approval from the Nebraska Department of Roads was received. The permit
is for the eliminated sign at highways 25 and 34. The permit will expire in
2016.
Correspondence: Nebraska
Department of DEQ, Municipal Code Services.
Motion made by Frakes
and second by McArthur to approve Operating, KENO, and Library Claims Ayes: Frakes,
McArthur, Neely, and Rundel. Nays: None. Abstain: Poppert. Motion carried.
1. October payroll (2
pay periods)................................................................. $11,468.10
2. EFTPS, FED (October
payroll tax)............................................................... 2,597.42
3. NE Dept. of Revenue (October
payroll tax)..................................................... 273.26
4. NE Dept. of Revenue,
(October sales tax)................................................... 3,346.17
5. 83 Repair (Trash
truck repairs)........................................................................ 849.84
6. Aflac (Supplement
Insurance)............................................................................ 43.70
7. American Agricultural
Laboratory (water samples)............................................ 16.50
8. American Funds
(Simple IRA)......................................................................... 158.68
9. Blue Cross Blue
Shield (Med/Den October Premiums)................................ 4,549.40
10. Burger & Bennett
(Animal Control, Utility disconnects)................................ 1,829.31
11. City of McCook (Trash
Supplies).................................................................. 2,752.98
12. Colonial Life
(Supplement insurance)................................................................ 40.48
13. EBS-RMSCO (Vision
Ins).................................................................................. 80.93
14. Farmers Co-op (Fuel).................................................................................... 1,540.60
15. FirstBank Credit Card
(Supplies/ Postage)...................................................... 123.48
16. Great Plains Communications
(Telephone/Internet)........................................ 349.35
17. In the Swim (Chlorine
tabs)........................................................................... 1,662.85
18. MARC (Ice melt and
oil)................................................................................... 263.11
19. McCook National Bank
(Simple IRA).............................................................. 306.12
20. Orscheln (Shop
supplies)................................................................................... 71.82
21. Poppert, Austin (Main
Street Repairs/Labor)................................................ 1,000.00
22. Quill (Office
supplies)....................................................................................... 316.41
23. Railroad Management
Company (Line crossing rent)..................................... 321.56
24. Sandhill Welding
(Trash truck repairs)............................................................. 595.92
25. Southwest Fertilizer
(Pre-pay propane)....................................................... (4,456.00)
26. SWPPD (Purchase Power
October Billing $47,639.90; Airport $51.62;
North Well $869.90;
South Well $446.09..................................................... 40,544.26
27. T & J Repair
(Shop supplies)............................................................................ 143.51
28. Top Office (Copier
Lease)................................................................................ 103.41
29. Village of Trenton
(Utilities)............................................................................ 1,931.96
30. Walmart (Supplies)............................................................................................. 67.58
KENO CLAIMS
(Keno Checking Account): NONE
LIBRARY
CLAIMS (Library checking account): NONE
Motion made by Neely
with second by McArthur to adjourn the meeting. Ayes: Frakes, McArthur, Neely,
Poppert and Rundel. Nays: None. Motion carried.
With no further
business, the meeting was adjourned at 7:45p.m.
A special meeting for
board training will be November 13, 2014 at 6:00pm in the Village office.
John A. Rundel, Chairman
Trenton Board of
Trustees
ATTEST:
Wendy L. McKain,
Village Clerk
