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Trenton Board of Trustees

October 14, 2014

Trenton, NE

REGULAR MEETING

 

A meeting of the Board of Trustees of the Village of Trenton, NE, was convened in open and public session, Tuesday, October 14, 2014 at 6:30p.m. at the Village Office.  Present: Chairman Rundel, Vice-Chairman Frakes, Trustees McArthur, Neely, Poppert, Superintendent Vrbas, Clerk McKain, Larry Evans, Betty Horinek, Phil McDonald, Robert Brown, and Neil Coleman.  Availability of the agenda was communicated in advance notice and in the notice sent to the Chairman and Trustees of the meeting.  All proceedings hereafter shown were taken while the meeting was open to the public.

 

Roll Call was taken at 6:30pm and quorum was verified.

 

Chairman made “Open Meeting Act” announcement.

 

Citizen Forum:  Ms. Horinek expressed a concern with the $20,000 budget item for the library roof.  She was upset that funds were used from the library checking and savings account.  She did not understand how the budget item was not used with tax levy monies collected by the village.  Mr. Rundel explained that the village gets approximately $63,000 in tax money for the year and budget items are not all paid for with tax levy money.  The village operates mostly on enterprise funds.  A lengthy discussion was made concerning the budget item.

 

Mr. McDonald expressed concern with several properties in the village that needed to be cleaned up and felt the village should send letters of notification.  Mr. McDonald also expressed a concern for unlicensed trailers/vehicles in the streets.

 

Motion made by Frakes and second by McArthur to approve agenda. Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried.

 

Motion made by McArthur and second by Poppert to approve minutes of the September 9, 2014 meeting with a correction that the statement of “Trustee McArthur and Rundel were absent” be removed as both members were present.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried.

 

Motion made by Frakes and second by Poppert to approve treasurer’s report.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried.

 

Utility Superintendent Reports: Electric Department: Vrbas reported that there was no update for the burglary or meter tampering.  Water Department:  Vrbas stated the department was running smoothly.  Sewer Department: Vrbas stated the department was running smoothly.  Trash Department: Vrbas reported the trash truck has had some issues with the PTO and electrical system.  The bid notice was placed in the Hitchcock County News for a newer trash truck.  Vrbas reported that the tipping fee for McCook has increased to $60.00 per ton.  Street Department: Vrbas provided bids for a new skid steer. Mr. Coleman provided the board with information concerning the Bobcat bid and government trade-in program. Motion made by Frakes and second by Neely to purchase the Bobcat Model 299.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried. Rundel stated that the alley in question for Mr. Pederson may be vacated with ½ of the property going to each lot owner.  Rundel stated the board may consider vacating the alley.  Park Department: Vrbas stated the sand court and sand box cleanup project has had some progress.  Vrbas stated the park has been winterized for the season.  Pool Department:  Vrbas reported the pool is closed and winterized for the season. 

 

Animal Control: Vrbas stated there are 22 cats and 168 dogs licensed within the village.  There were 6 warnings for failure to license, 0 warnings for running at large, 0 citations for failure to license and 0 citations for running at large during the month of September.  More patrol for animal control has been made.  Vrbas reported one incident with a dog bite was reported and the Sheriff department is handling the issue.

 

Village Office:  McKain reported that there are three utility deposits to be returned, one will be applied to the utility account and two will be applied towards final billing.  McKain reminded the board members that the November meeting is scheduled for November 4th due to the Veteran’s day holiday on the 11th.

 

Library: No agenda items were provided.  Evans requested access to the Firstbank MasterCard for the library.  He reported that a late fee was again received on the account.  McKain corrected him by stating the additional charge was an over the limit fee not a late payment fee.  Evans reported that the back floor of the library was in need of repair and may have a budget issue.  Evans also reported he is looking to purchase new bookcases.

 

Unfinished Business: Rundel stated he attended a meeting in Kearney on October 7th for the wind turbine project.  Rundel stated a regional meeting would be in November.  Rundel reported that most of the nuisance properties were cleaned up or have continued to show improvements with the exception of one property.  Rundel stated that BNSF has been contacted concerning their property clean-up.  Frakes reported that he and Peter Burger attended the Culbertson meeting concerning trash accounts.  Frakes stated that the Culbertson Board did not have any objections for Trenton to provide trash services to Culbertson residents.  Employee evaluations and wage review are addressed as an executive session.  Discussion on the gazebo on the main street lot was discussed.  Poppert provided estimated figures for the Board.  Motion made by Neely and second by McArthur to approve the building of the gazebo and using some keno funds for the construction. Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried.  Sewer and Trash rates were discussed.  Base sewer and trash rates will be increasing $2 per month effective with the December 1, 2014 billing.  A resolution will be presented at the November 4th meeting for approval.  Neely provided and update on the El Dorado Nursing Home heating and air conditioning system.  Neely stated that the project will be in two phases, which will provide some immediate relief and additional time for application of grant monies and other available assistance for the project.

 

Ordinance or Resolution:  There were no ordinances or resolutions.

 

New Business: Mr. Evans provided an overview of the conditional use application presented to the Planning Commission by Mr. Rich Frakes.  The Planning Commission approved the conditional application.  Some discussion was made concerning the application.  Motion made by McArthur and second by Neely to approve the conditional use application to move a single wide trailer on property located at 36425 Old Highway 34.  Ayes: McArthur, Neely, Poppert and Rundel Nays: None.  Abstain: Frakes.  Motion carried.  The Proclamation for Domestic Violence Awareness Month was discussed.  Neely motioned and Poppert seconded to approve the Proclamation for Domestic Violence Awareness Month. Ayes: Frakes, McArthur, Neely, Poppert, and Rundel Nays: None.  Motion carried.  McKain presented information to the board of the possible changing in billing from SWPPD.  SWPPD proposed a change from the “post card” billing to a letter billing.  There is a difference in the postage for the letter billing, which will add approximately $700 per year to the support cost.  Motion made by Frakes and second by Poppert to approve moving to a letter billing system.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried.  Rundel provided an overview of the Main Street water project.  He anticipates the project to be approximately $300,000 and is working on preliminary information to begin the project in spring 2015.  Information was presented on training items from Midwest Assistance Program, Inc.  The board is interested in the board responsibilities training on November 13, 2014.  The board suggested that board members from El Dorado Nursing Home and the Library be invited to attend.  McKain will send letters to board members.  Discussion of the bid requirements for the proposed building and trash truck were made.  Opening of the bids will be on October 27, 2014 at 6:30pm.  McKain stated a person from NAQUA requested to do water samples on well 97-2; however, no information was provided prior to meeting.  Rundel stated that until information was received on NAQUA, the Village would not allow samples to be taken, and in any case, Vrbas or Leggott would take the sample.

 

Correspondence:  Department of Nebraska Law Enforcement, El Dorado Nursing Home newsletter, Ideal Linen, Employment Screening, and Wind & Solar Conference-October 29-30, 2014.

Rundel stated that receipts for claims need to be submitted to the clerk on a timely basis, as receipts are required for the claims and audit requirements.  Motion made by Neely and second by McArthur to approve Operating, KENO, and Library Claims Ayes: Frakes, McArthur, Neely, and Rundel.  Nays: None. Abstain: Poppert.  Motion carried.

 

1.    September payroll (2 pay periods)............................................................ $12,589.51

2.    EFTPS, FED (September payroll tax).......................................................... 2,827.04

3.    NE Dept. of Revenue (September payroll tax)................................................ 294.02

4.    NE Dept. of Revenue, (September sales tax).............................................. 3,713.46

5.    83 Repair (Trash truck repairs)..................................................................... 1,046.66

6.    Aflac (Supplement Insurance)............................................................................ 43.70

7.    Almquist Maltzahn Galloway & Luth (Budget prep)...................................... 3,400.00

8.    American Funds (Simple IRA)......................................................................... 158.68

9.    B&H Paving (Chip Sealing)......................................................................... 32,014.13

10.  Blue Cross Blue Shield (Med/Den September Premiums)........................... 2,190.86

11.  Burger & Bennett (Animal Control, Utility disconnects)................................... 915.28

12.  C&K Distributers (Trash Pump)............................................................................ 7.59

13.  Carquest (Batteries).......................................................................................... 379.98

14.  City of McCook (Trash Supplies).................................................................. 4,069.33

15.  Colonial Life (Supplement insurance)................................................................ 40.48

16.  D&L Pest Control (Pest control)......................................................................... 50.00

17.  Dewey, Nadine (Payroll).................................................................................. 189.35

18.  EBS-RMSCO (Vision Ins).................................................................................. 91.97

19.  Evans, Larry (Payroll)....................................................................................... 191.36

20.  Farmers Co-op (Fuel).................................................................................... 2,318.52*

21.  Farmers Co-op (Pre-pay Propane).............................................................. (3,238.00)

22.  FirstBank Credit Card (Supplies/ Postage)...................................................... 564.56

23.  Frakes, Richard (Mileage).................................................................................. 99.68

24.  Great Plains Communications (Telephone/Internet)........................................ 479.19

25.  Holden Contracting (Main street building repairs)....................................... 37,550.00

26.  Ideal Linen Supply (Shop supplies).................................................................... 16.78

27.  J.A. Automotive & Repair (Trash truck parts).................................................... 97.90

28.  Lang Diesel, INC (Mower parts)......................................................................... 82.18

29.  League Builders (Trash Parts).............................................................................. 9.10

30.  McCook National Bank (Simple IRA).............................................................. 306.12

31.  McKain, Wendy (Mileage)................................................................................ 108.08

32.  Municipal Supply, INC of NE(Warranty contracts)....................................... 2,101.94

33.  NE Public Health Environmental Laboratory (Water samples)........................ 380.00

34.  NE Rural Water Assoc (Arron water school)................................................... 165.00

35.  Olsen’s Agricultural Lab (Water Samples)......................................................... 16.50

36.  One Call Concepts (Diggers hotline).................................................................. 18.90

37.  Poppert, Austin (Main Street Repairs/Labor)................................................ 1,060.00

38.  RW Welding (Trash truck repairs)...................................................................... 15.93

39.  Scoop Media (Publications).............................................................................. 357.22

40.  Southwest Fertilizer (Pre-pay propane)....................................................... (5,600.00)

41.  SWPPD (Purchase Power September Billing $47,639.90; Airport $51.62;

North Well $869.90; South Well $446.09..................................................... 46,037.08

42.  Top Office (Copier Lease).................................................................................. 51.51

43.  Verizon (Cell phones)....................................................................................... 181.32

44.  Village of Trenton (Utilities)............................................................................ 2,665.74

45.  Vrbas, Jared (Mileage trash hauling).................................................................. 50.40

46.  Walmart (Supplies)............................................................................................. 47.53

47.  Western Tire Company (street grader parts)................................................... 230.95

 

KENO CLAIMS (Keno Checking Account):

K1. Prairie States Communications (2 Pagers, Fire Department)....................... 796.00

 

LIBRARY CLAIMS (Library checking account):

         L1.  First Bankcard (Books).................................................................................... 360.91

 

*DENOTES THAT EMPLOYEES HAVE NOT SUBMITTED ALL RECEIPTS FOR THE CLAIM


Motion made by Neely with second by Frakes to go into executive session to discuss employee evaluations and wage review at 9:18pm.  Ayes: Frakes, McArthur, Neely, Poppert and Rundel.  Nays: None.  Motion carried.

 

Motion made by Neely with second by McArthur to go out of executive session at 10:07pm.  Ayes: Frakes, McArthur, Neely, Poppert and Rundel.  Nays: None.  Motion carried.

 

 

Motion made by Neely with second by Poppert to adjourn the meeting.  Ayes: Frakes, McArthur, Neely, Poppert and Rundel.  Nays: None.  Motion carried.

 

With no further business, the meeting was adjourned at 10:10p.m.

 

A special meeting to open bids will be October 27, 2014 at 6:30pm in the Village office.  The next regular meeting will be November 4, 2014, at 6:30p.m. in the Village office.

 

 

 

                                                           

John A. Rundel, Chairman

Trenton Board of Trustees

ATTEST:

 

                                                           

Wendy L. McKain, Village Clerk



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