Village info :

Select meeting minutes :

Trenton Board of Trustees

June 11, 2013

Trenton, NE

REGULAR MEETING

 

A meeting of the Board of Trustees of the Village of Trenton, NE, was convened in open and public session, Tuesday, June 11, 2013 at 6:30p.m. at the Village Office.  Present: Chairman Rundel, Trustees Neely and Poppert, Clerk McKain, Utility Superintendent Vrbas, Deputy Clerk Cock, and Aaron Leggott.  Availability of the agenda was communicated in advance notice and in the notice sent to the Chairman and Trustees of the meeting.  All proceedings hereafter shown were taken while the meeting was open to the public.

 

Chairman made “Open Meeting Act” announcement.

 

Roll Call was taken and quorum was verified.

 

Motion by Poppert with second by Neely to approve agenda. Ayes: Rundel, Neely, and Poppert Nays: None.  Absent: Frakes, and McArthur.  Motion carried.

 

Motion made by Neely with second by Poppert to approve minutes of the May 14, 2013. Ayes: Rundel, Neely, and Poppert Nays: None.  Abstain: None.  Absent: Frakes, and McArthur.  Motion carried.

 

Motion made by Neely and second by Poppert to approve treasurer’s report.  Ayes: Rundel, Neely, and Poppert.  Nays: None.  Absent: Frakes and McArthur.  Motion carried.

 

Utility Superintendent Reports: Electric Department: Superintendent Vrbas had nothing to report.  Water Department:  Superintendent Vrbas stated things were working well.  The wells are running more with the heat.  He is getting ready for water samples due this month.  Sewer Department: Superintendent Vrbas stated he is working on finding a company for installation of the new sewer station.  The new sewer station was delivered.  Trash Department: Superintendent Vrbas reported the truck is running good but he did have to make a repair on the truck so they could still dump the roll out dumpsters. Additional dumpsters were ordered (4-3yrd and 6-2yrd). Street Department: Superintendent Vrbas stated that there are some pot holes that need filled and that they are planning on doing that within the next month. Park Department: Superintendent Vrbas stated there are some tree limbs that need to be removed and that the equipment needs to be updated according to a loss prevention inspection.  Pool Department: Superintendent Vrbas stated that a patron of the pool wanted to know if the board would refund family passes if the pool was not opened on a regular basis.  Disscussion was made and determined that the board would not refund passes, just as they would not charge extra for families that utilized more than the $75.00 worth of daily admission.  Superintendent Vrbas stated that Jaci Wright is a certified Boy Scouts of America Swim Instructor and was interested in providing swimming lessons for the Village.  Discussion was made with approval to hire Jaci to teach swimming lessons.

 

Animal Control: A report was viewed.  There are 23 cats and 143 dogs licensed within the village.  There are still have 5 unlicensed dogs and tickets will be issued.

 

Village Office:  No utility deposits will be refunded this month.  Clerk McKain stated that the Finance Conference will be in Kearney on June 19-21, 2013 and plans to attend.  The office would be covered by Deputy Clerk Cock from 8:00am to 12:00pm (Noon) during those days.  Clerk McKain stated that she was able to get an insurance refund for the village from a 95 Chevrolet trash truck that was sold, but remained on the village’s policy.   There was a discussion of the website expenditures that were allocated to the library.  No changes were made to the allocation of that expenditure. 

 

Unfinished Business:  Information was presented concerning the Village Credit Card application.  Clerk McKain stated that the Village was approved and a resolution was required.  Once the resolution was signed, the application would be complete.

 

Chairman Rundel reported on the wind turbine project.  He stated that soil boring was conducted last week and the results would are scheduled to arrive in approximately three weeks.  Once the samples are received, this would be the defining point for the Village to move forward with the project.  Shermco is working on an interconnection application.  Chairman Rundel will meet with SWPPD.  An interconnection study would cost approximately $5,000. 

 

Clerk McKain stated that all the paperwork had been submitted for Payport, which is the service to allow the village to accept credit card and e-check payments.  The next phase is the Electronic Fund Transfer information to ensure funds will arrive correctly. Once this process is completed a machine will be sent, and the village will begin accepting payments. 

 

There was discussion for the TCDC demolition permit with no action taken at this time. 

 

There was discussion about the Library roof and volleyball issues with no action taken at this time.

 

Ordinance or Resolution:  A Resolution to the Department of Roads for the closure of the highway for Harvest Festival was presented.  Motion made by Neely second by Poppert to accept this resolution.  Ayes: Rundel, Neely, and Poppert Nays: None Absent: Frakes and McArthur. Motion Carried.

 

RESOLUTION 6-2013-1

Special Event Closing of Highway 25 for Harvest Festival

The Board Chairman and Village Board of Trustees of the Village of Trenton (hereinafter in the Village), in special session assembled at the Village Office in Trenton, Nebraska on the 11th day of June, 2013, hereby resolve as follows:

WHEREAS, the Village will assume control of Highway 25 (Main Street) between West G Street and West B Street on August 3, 2013 from 11:00 a.m. to 12:30 p.m.

WHEREAS, the Village acknowledges the acceptance of the duties set out in LB 589 subsection (2) and is in agreement to indemnify, defend, and hold harmless the state from all claims, demands, actions, damages and liability, including reasonable attorney’s fees, which may arise as a result of the special event.

NOW THEREFORE BE IT RESOLVED that the Village will assume control of Highway 25 (Main Street) between West G Street and West B Street beginning at 11:00 a.m. on August 3, 2013.

NOW THEREFORE BE IT FURTHER RESOLVED that the Village will return possession back to the State of Nebraska Department of Roads Division (NDOR) at 12:30 p.m. on August 3, 2013.

INTRODUCED AND PASSED THIS 11th day of June, 2013.

John A. Rundel, Chairman

Trenton Board of Trustees

ATTEST:

 

Wendy L. McKain

Village Clerk

 

First Bankcard Corporate Resolution (credit card) was presented.  There was a motion made by Neely and second by Poppert to accept this resolution.  Ayes: Rundel, Neely, and Poppert Nays: None Absent: Frakes and McArthur.  Motion carried. 

 

RESOLUTION 6-2013-2

Corporate Resolution

 

I, the undersigned, hereby certify to First Bankcard, a division of First National Bank of Omaha (“Bank”), that I am Secretary of Village of Trenton (“Corporation”), located in Nebraska, and that I have been duly elected an am presently serving in that capacity.  I further certify that the following resolutions have been duly adopted by the Board of Directors, or other governing body, of the Corporation and such resolutions are in full force and effect as the date hereof and have not been revoked or rescinded as of this date:

 

RESOLVED that:

1.    The Commercial Card Agreement, the Commercial Card Terms and Conditions, and their respective schedules, addenda, and exhibits (“the Agreement”) by and between the Corporation and First Bankcard, a division of First National Bank of Omaha, is approved.

 

2.    The official(s) designated below (“Authorized Official(s)”) is/are duly elected and holding the office shown, authorized to borrow money on behalf and in the name of the Corporation, execute any notes, drafts, agreements and other documents and instruments, pledge and encumber property of the Corporation (including, without limitation, bank accounts), and name the individuals at the Corporation who shall be authorized to instruct First Bankcard, a division of First National Bank of Omaha, to issue credit cards to one or more employees of the Corporation, and the signatures below are the genuine signatures of such persons.

 

Authorized Official(s):

John A. Rundel, Chairman of the Board of Trustees

Richard L. Frakes, Vice-Chairman of the Board of Trustees

 

3.    The resolution shall continue to be in full force and effect until express written notice of its/their rescission, modification or termination has been received by the Bank.  Any and all prior resolutions received and certified by the Bank shall continue to have full force and effect, until the Bank receives such written notice.  Any rescission, modification or termination of a resolution must be accompanied by written notification to the Bank.

 

IN WITNESS WHEREOF, I have subscribed my name to this document and affixed the seal of the Corporation on the 11th day of June, 2013.

SEAL                                                                                                               Wendy L. McKain

                                                                                                                        Village Clerk

 

New Business: Discussion was made on Clerk and Deputy Clerk pay.  No actions were made and will be on the July agenda.  A membership application for Nebraska Arborists Association was discussed.  The Board of Trustees decided not to become members. A membership application for Pheasants forever organization was discussed.  Member Poppert suggested that next year that the Village become a lifetime member.  Motion made by Neely second by Poppert to continue membership at the associate level.  Ayes: Rundel, Neely, and Poppert Nays: None Absent: Frakes and McArthur.  Motion carried.  There was a discussion about the Budget Workshop, which is scheduled for June 18, 2013 at 6:00pm.  This budget meeting is open to the public and a meal will be served.

 

Correspondence:  A letter from LONM looking for nominations for Board members was reviewed and no nominations were made.  Notices of Property valuation changes were reviewed.  The El Dorado Newsletter was reviewed.

 

Motion made by Neely with second by Poppert to approve operating and/or keno claims.  Ayes: Rundel, Neely and Poppert.  Nays: None.  Absent: Frakes and McArthur.  Motion carried.

 

1.    May payroll............................................................................................... $9,996.97

2.    EFTPS, FED payroll taxes....................................................................... 2,305.28

3.    NE Department of Revenue (State Withholding).................................... 244.85

4.    NE Dept. of Revenue, April sales tax..................................................... 2,913.61

5.    Aflac.................................................................................................................. 43.70

6.    Autoglass Express (glass)............................................................................... 7.32

7.    Barnett’s (Desk/Toilet Repairs)................................................................... 157.67

8.    Blue Cross Blue Shield (Ins premium).................................................. 2,396.64

9.    Burger & Bennett, P.C. (legal services).................................................... 455.51

10. C & K Distributers (shop supply).................................................................. 36.90

11. City of McCook (Trash)............................................................................. 2,197.35

12. Colonial Life (Ins premium)........................................................................... 40.48

13. D & L Pest Control (application Library/Office).......................................... 48.00

14. Dewey, Nadine (Payroll).............................................................................. 213.69

15. Diamond Vogal (Pool Paint).................................................................... 1,712.50

16. Eakes Office Plus (Office Supplies)........................................................... (22.70)

17. Evans, Larry (Payroll)................................................................................... 225.52

18. Farmers Co-op (Supplies/Fuel)............................................................... 2,112.29

19. Fastenal Company (Pool repairs)................................................................ 44.37

20. Great Plains Communications (Telephone/Internet).............................. 434.13

21. Ideal Linen Supply (Shop supply)............................................................... 16.74

22. In the Swim (Pool supplies)..................................................................... 1,809.39

23. Kleins (Bush hog repairs)................................................................................ 4.50

24. Lang Diesel, INC (parts for ‘05 mower)....................................................... 56.19

25. League Builders (pool repairs)..................................................................... 40.25

26. McKain, Wendy L. (Meeting mileage/lunch)............................................ 133.47

27. McKain, Wendy L. /Chase Credit Card (Library books).......................... 157.25

28. MNB (Simple IRA Apr/May)......................................................................... 568.08

29. Midlands Toxicology (Pre-employment drug tests)................................. 245.50

30. One Call Concepts......................................................................................... 10.65

31. Orscheln (supplies)........................................................................................ 64.01

32. QLT (equipment lease)................................................................................... 17.74

33. Quill (supplies).............................................................................................. 121.42

34. Rundel, Zita (Pool Operator Class).............................................................. 40.00

35. Ruzicka, Janelle (Pool Operator Class)...................................................... 40.00

36. Schamel’s Auto Supply (sprayer repair)........................................................ 2.15

37. Smith & Loveless (Sewer Station)........................................................ 37,223.00

38. Southwest Fertilizer (Prepaid Propane Credit)......................................... (26.55)

39. SWPPD (Power May Billing $40,392.52; South Well $349.68; North Well $391.12; Airport $42.75)...................................................................................................... 41,176.07

40. T & J Repair (Mower Battery)......................................................................... 57.95

41. Titan Machinery (Bush hog repairs)............................................................ 75.24

42. Top Office (copier lease/maintenance/supplies)..................................... 116.35

43. Verizon (Cell phones).................................................................................. 113.73

44. Village of Trenton (utilities)...................................................................... 2,495.41

45. Walmart (Office/Shop Supplies)................................................................... 88.13

46. Weathercraft (Library roof repairs)............................................................. 709.88

47. American Funds (Simple IRA May)........................................................... 144.00

 

 

KENO CLAIMS

48. United Methodist Church (Sidewalk) ....................................................... 300.00

 

With no further business, the meeting was adjourned at 7:50p.m.

 

Next regular meeting will be July 9, 2013, 6:30p.m. at the Village Office.

 

                                                           

John A. Rundel, Chairman

ATTEST:

 

                                                           

Wendy L. McKain, Village Clerk

 

 



View list of available meeting minutes



Copyright© 2014