A meeting of the
Board of Trustees of the Village of Trenton, NE, was convened in open and
public session, Tuesday, April 9, 2013 at 6:30p.m. at the Village Office.
Present: Chairman Rundel, Trustees Frakes, McArthur, Neely and Poppert, Clerk
McKain, Deputy Clerk Cock, Utility Superintendent Vrbas, Aaron Leggott and
Larry Evans. Availability of the agenda was communicated in advance notice and
in the notice sent to the Chairman and Trustees of the meeting. All
proceedings hereafter shown were taken while the meeting was open to the
public.
Chairman made “Open
Meeting Act” announcement.
Roll Call was taken
and quorum was verified.
There was no one in
attendance for citizen forum.
Motion by Frakes with
second by McArthur to approve agenda. Ayes: Frakes, Rundel, McArthur, Neely and
Poppert. Nays: None. Absent: None. Motion carried.
Motion made by Frakes
with second by Neely to approve minutes of the March 12, 2013 meeting with a
correction that the heading reads March 12, 2013 meeting instead of the date of
March 13, 2013. Ayes: Frakes, Rundel, McArthur and Neely. Nays: None.
Abstain: Poppert due to non-attendance of the meeting. Absent: None. Motion
carried.
Motion made by Neely
and seconded by Poppert to approve treasurer’s report. Ayes: Frakes, Rundel,
McArthur, Neely and Poppert. Nays: None. Absent: None. Motion carried.
Utility
Superintendent Reports: Electric Department: Power outage on March 25th was due
to a Berexco truck hooking the line at G street and Main. Southwest Public
Power fixed the lines. Park Department: Discussion for a new mower. Board
members want to wait until next spring for possible purchase of new mower. Sewer
Department: Contractor for new pumps scheduled to install approximately April
16, 2013. Street Department: Will begin working on fixing pot holes in streets
and alleys. Discussion on bid for new mower in street department. Motion made
by Neely and seconded by Frakes to purchase new grasshopper mower. Ayes:
Frakes, Rundel, McArthur, Neely and Poppert. Nays: None. Absent: None.
Motion carried. Discussion on new bush hog was made. Trash Department: Additional
inquiries were made from country persons south of town and a few Stratton and
Culbertson residents. Chairman stated that he did not have an issue with
additional customers if the routes could be set up for them. Jared stated the
Trenton Fire Department will be conducting a training session while burning the
tree branches on Tuesday, April 16, 2013, weather permitting. Water
Department: The source grant project for GIS Mapping was completed and a final
report was submitted. Several water reading heads are not working and will
need to be replaced.
Animal Control: A report was
viewed. Some residents have made appointments later in the month and will
license once the rabies vaccination has been made. One resident was warned for
dog-at-large.
Village Office: Three utility
deposits will be refunded. Information concerning Payport was discussed.
Payport is a service that will allow the village to accept credit card
payments. There is a $100 fee for equipment and set up. There is a service
charge per transaction that is charged to the consumer. Additional information
will be presented at the May meeting. Larry Evans stated that the village
could accept credit card payments through PayPal at no charge.
Unfinished Business: One application
for pool manager was received. An advertisement will be in the Hitchcock
County News and the McCook Gazette for pool personnel. Applications will be
accepted until April 29, 2013. If no applications are received, the pool will
not open for the 2013 season.
Wages were discussed
for the Utility Superintendent and maintenance person. Motion made by Neely
and seconded by Poppert to raise both positions hourly wage by three percent.
This would make the hourly wage of the Utility Superintendent $18.54 and the
Maintenance person $11.84 Ayes: Frakes, Rundel, McArthur, Neely and Poppert.
Nays: None. Absent: None. Motion carried.
Tree branch wages
were discussed. No changes to the hourly rate of $7.25 will be made at this
time.
Park wages were
discussed. No changes to the monthly rate of $438.19 will be made at this
time.
Clerk and deputy
clerk wages were discussed. No changes to the hourly rates of $15 for the
clerk and $9.00 for the deputy clerk will be made at this time.
Clerk McKain
continues to inquire with different companies to obtain a credit card for the
Village. Most credit card companies are requiring a “personal backing”.
An update on the GIS
Mapping project was discussed. Clerk McKain showed the meeting attendees the
final map for the grant. This map is shown through “Google Earth”. The map
has layers of different information, such as, curb stops, manholes, fire
hydrants, and meters.
Chairman Rundel
reported on the wind turbine project. He stated that a trip with some Senators
was cancelled and will be rescheduled, possibly in June. Any board member
wanting to go on the trip needs to let him know. Currently a 20 year bond has
an interest rate under three percent.
A discussion on
helping the Trenton Rural Fire Department purchase light weight gear for grass
fires was held. Jared Vrbas provided information on the wild land gear for
firefighters. This gear is light weight for summer time heat issues. Each
suit is estimated to cost $459.00. There are 13 firefighters and one pending
approval. Motion made by Neely and seconded by Frakes to purchase seven wild
land suits with Keno funds. The total contribution is $3,213.00. Ayes: Frakes,
Rundel, McArthur, Neely and Poppert. Nays: None. Absent: None. Motion
carried.
Chairman Rundel
stated the copier agreement was presented. Clerk McKain was able to get 1,500
additional copies included in the maintenance agreement per year.
Ordinance or
Resolution:
There were no new Ordinances or Resolutions presented at the meeting.
New Business: Proclamation’s for
DASAS, Arbor Day and Municipal Clerks Week were discussed. Motion made by Neely
with second by McArthur to approved the following proclamations. Ayes: Rundel,
Frakes, McArthur, Neely and Poppert. Nays: None. Absent: None. Motion
carried.
PROCLAMATION
WHEREAS, sexual violence
affects every child and adult in Trenton, as a victim/survivor or as a family
member, significant other, neighbor, employer and/or co-worker of a
victim/survivor; and
WHEREAS, Sexual Assault
Awareness Month is intended to draw attention to the fact that sexual violence
is a devastating and intolerable crime affecting all races, ages, cultures,
economic situations and abilities; and
WHEREAS, sexual violence is
a major social problem in homes, schools and communities across the nation,
resulting in countless physical, mental and other health consequences; and
WHEREAS, no one person,
organization agency or community can eliminate sexual violence on their own,
but we can work together to educate our entire population about what can be
done to prevent sexual violence, support victim/survivors and their significant
others, help hold perpetrators accountable, and increase support for agencies
providing services to victims/survivors; and
WHEREAS, it is important to
encourage healthy, non-violent interactions and diminish aspects of society
that promote and support sexual violence; and
WHEREAS, Sexual Assault
Awareness Month provides an excellent opportunity for citizens to learn more
about preventing sexual violence; and
WHEREAS, Domestic Abuse
Sexual Assault Services is dedicated to the elimination of sexual violence
through prevention and community action throughout southwest Nebraska,
promoting equality, safety and respect among all individuals and helping to
empower all sexual assault victims/survivors.
NOW THEREFORE, I,
John A. Rundel, Chairperson,
do hereby proclaim the Month of April as Sexual Assault Awareness Month in the Village of
Trenton and urge the citizens of our community to help eliminate sexual
violence by working together to support victims/survivors and promote social
change.
In witness thereof I have hereunto
Set my hand and caused this seal to be
affixed
Signed this 9th
day of April, 2013.
ATTEST:
Wendy L. McKain John
A. Rundel
Village Clerk Chairman
Board of Trustees
PROCLAMATION
WHEREAS, In 1872 Sterling
Morton proposed to the Nebraska Board of Agriculture that a special day be set
aside for the planting of trees, and
WHEREAS, this holiday,
called Arbor Day, was first observed with the planting of more than a million
trees in Nebraska; and
WHEREAS, Arbor Day is now
observed throughout the nation and world; and
WHEREAS, trees can reduce
the erosion of our precious topsoil by wind and water, cut heating and cooling
costs, moderate the temperature, clean the air, produce oxygen and provide
habitat for wildlife; and
WHEREAS, trees are a
renewable resource giving us paper, wood for our homes, fuel for our fires and
countless other wood products; and
WHEREAS, trees in our city
increase property values, enhance the economic vitality of business areas, and
beautify our community; and
WHEREAS, trees are a source
of joy and spiritual renewal; and
WHEREAS, Trenton has been
recognized as a Tree City USA by the National Arbor Day Foundation and desires
to continue its tree-planting ways.
NOW THEREFORE, I,
John A. Rundel, Chairperson,
do hereby proclaim the 26th day of April, 2013 as Arbor Day in the Village of
Trenton and urge the citizens to support efforts to care for our trees and
woodland and to support our village’s community forestry program, and
FURTHER, I urge all citizens
to plant trees to gladden the hearts and promote the well-being of present and
future generations.
In witness thereof I have hereunto
Set my hand and caused this seal to be
affixed
Signed this 9th
day of April, 2013.
ATTEST:
Wendy L. McKain John
A. Rundel
Village Clerk Chairman
Board of Trustees
PROCLAMATION
WHEREAS, The Office of the
Municipal Clerk, a time honored and vital part of local government exists
throughout the world, and
WHEREAS, The Office of the
Municipal Clerk is the oldest among public servants; and
WHEREAS, The Office of the
Municipal Clerk provides the professional link between the citizens, the local
governing bodies and agencies of government at other levels; and
WHEREAS, Municipal Clerks
have pledged to be ever mindful of their neutrality and impartiality, rendering
equal service to all.
WHEREAS, The Municipal Clerk
serves as the information center on functions of local government and
community.
WHEREAS, Municipal Clerks
continually strive to improve the administration of the affairs of the
Municipal Clerk through participation in education programs, seminars,
workshops and the annual meetings of their state, province, country and
international professional organizations.
WHEREAS, It is most
appropriate that we recognize the accomplishment of the Office of the Municipal
Clerk.
NOW THEREFORE, I, John A.
Rundel, Chairperson
of Village of Trenton Board of Trustees, do hereby proclaim the week of May 5,
2013 through May 11, 2013,
as
Municipal
Clerks Week and further extend appreciation of our Municipal Clerk,
Wendy L. McKain, and Deputy Clerk, Jessica L. Cock, and to all Municipal Clerks
for the vital services they perform and their exemplary dedication to the
communities they represent.
In witness thereof I have hereunto
Set my hand and caused this seal to be
affixed
Signed this 9th
day of April, 2013.
Wendy L. McKain John
A. Rundel
Village Clerk Chairman
Board of Trustees
Discussion on the
appointment of Darwin Hinrichs to the Trenton Housing Authority Board were
made. Motion made by Frakes with second by McArthur to appoint Darwin Hinrichs
to the Trenton Housing Authority Board. Yeas: Rundel, Frakes, McArthur, Neely
and Poppert. Nays: None. Absent: None. Motion carried.
Discussion on summer
maintenance/mowing was made. An advertisement will be in the Hitchcock County
News and the McCook Gazette for summer maintenance/mowing personnel.
Applications will be accepted until April 29, 2013.
Discussion on the bid
for street repairs was made. Motion made by Neely with second by Poppert to accept
bid from BSB for street repairs. Yeas: Rundel, Frakes, McArthur, Neely and
Poppert. Nays: None. Absent: None. Motion carried.
Discussion on the
preliminary municipal equalization fund estimates for the fiscal year of
2013-2014 were discussed. Chairman Rundel stated the villages estimated funds
are $38,000.
Discussion on the
SWPPD construction report was made. Chairman Rundel provided an overview of
the costs. It was discovered that the fees were not paid for the 2011 year.
The billing for the construction report is for the 2011 and 2012 year. The
$5,615.09 figure is for both years and included in claim 38. Motion made by Neely
with second by McArthur to accept the construction report and pay for both
years. Yeas: Rundel, Frakes, McArthur, Neely and Poppert. Nays: None.
Absent: None. Motion carried.
Correspondence: A letter from the
State of Nebraska Department of Aeronautics regarding and employee soliciting
beacon light repairs.
Larry Evans wanted to
make the board aware of a budgetary issue with books. The library is nearly
over budget. There appears to be a “glitch” on the amount that was budgeted.
Clerk McKain was made aware of the problem and will contact the auditors for
assistance.
Motion by Frakes with
second by Neely to add an additional claim of HTM sales for sewer repairs in
the amount of $1,476.00 as number 48. Yeas: Rundel, Frakes, McArthur, Neely
and Poppert. Nays: None. Absent: None. Motion carried.
Motion by McArthur
with second by Poppert to approve claims. Yeas: Rundel, Frakes, McArthur,
Neely and Poppert. Nays: None. Absent: None. Motion carried.
1.
March payroll............................................................................................ $9,568.70
2.
EFTPS, FED payroll
taxes....................................................................... 2,365.03
a.
941Qtr Report................................................................................. 6,517.06
3.
NE Department of
Revenue (State Withholding).................................... 301.09
a.
941N Qtr Report................................................................................ 770.19
4.
NE Dept. of
Revenue, March sales tax.................................................. 3,561.77
5.
Aflac (Ins
premium)......................................................................................... 43.70
6.
Amfirst Insurance
Services (Riverside Arena – KENO FUNDS)...... 1,272.05
7.
B & H Paving
(crack sealing)................................................................... 5,460.00
8.
Blue Cross Blue
Shield (Ins premium).................................................. 2,396.64
9.
C & K
Distributers (Water pump)................................................................ 121.96
10.
City of McCook
(Trash)............................................................................. 2,029.77
11.
Colonial Life (Ins
premium)........................................................................... 40.48
12.
Columbus Inn
(Wendy Clerk Academy)................................................... 130.00
13.
Country Floral
Design (Funeral).................................................................. 30.00
14.
D & L Pest
Control.......................................................................................... 48.00
15.
Data Detectives
(Process Service)............................................................... 25.74
16.
Dewey, Nadine
(Payroll).............................................................................. 243.26
17.
Evans, Larry
(Payroll)................................................................................... 164.01
18.
Farmers Co-op
(Supplies/Fuel)............................................................... 1,349.32
19.
Great Plains
Communications (Telephone)............................................ 474.29
20.
Hauxwell Pump and
Supply (Sewer pump)......................................... 2,070.80
21.
Ideal Linen Supply
(Shop supply)............................................................... 16.72
22.
Intuit Quickbooks
Enhanced Payroll (update software)........................ 429.00
23.
League Builders
(supplies)........................................................................... 31.11
24.
Linda J. Cook, HC
Treasurer (taxes)............................................................ 44.08
25.
MARC (shop
supplies)................................................................................. 317.42
26.
McCook Daily
Gazette (pool personnel ad).............................................. 196.30
27.
McKain, Wendy
(Clerk Academy mileage/food)...................................... 286.65
28.
Midlands Toxicology
(Drug test)................................................................... 55.00
29.
MNB (Simple IRA)......................................................................................... 282.40
30.
Olsen’s
Agricultural Lab (water samples)................................................... 29.40
31.
One Call Concepts
(locates)........................................................................... 4.05
32.
Orscheln
(supplies)........................................................................................ 10.57
33.
Quill (office
supply credit)............................................................................. (47.62)
34.
Sargent Drilling
(efficiency tests)............................................................... 450.00
35.
Scoop Media
(publications, subscription renewal)................................. 494.83
36.
Southwest
Fertilizer (Prepaid Propane Credit)....................................... (696.00)
37.
SWPPD (accident
repairs)..................................................................... 12,052.77
38.
SWPPD
(Power/construction)............................................................... 52,246.91
39.
T and J Repair
(tire repair/battery)................................................................ 14.80
40.
Top Office (copier
lease/maintenance)..................................................... 349.90
41.
U.S. Postmaster
(postage)........................................................................... 184.00
42.
Verizon (Cell
phones).................................................................................. 114.00
43.
Village of Trenton
(utilities)...................................................................... 2,836.92
44.
Village of Trenton
Petty Cash (postage)....................................................... 4.42
45.
Vrbas, Jared
(Water school lodging)......................................................... 229.98
46.
W Design
Associates (engineering services)....................................... 2,526.80
47.
Walmart (Office/Shop
Supplies)................................................................. 131.34
ADDED AT THE MEETING
48.
HTM Sales (Sewer
repairs)...................................................................... 1,476.00
With no further
business, the meeting was adjourned at 8:30p.m.
Next regular meeting
will be May 14, 2013, 6:30p.m. at the Village Office.
John A. Rundel, Chairman
ATTEST:
Wendy L. McKain,
Village Clerk
