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Trenton Board of Trustees

April 9, 2013

Trenton, NE

REGULAR MEETING

 

A meeting of the Board of Trustees of the Village of Trenton, NE, was convened in open and public session, Tuesday, April 9, 2013 at 6:30p.m. at the Village Office.  Present: Chairman Rundel, Trustees Frakes, McArthur, Neely and Poppert, Clerk McKain, Deputy Clerk Cock, Utility Superintendent Vrbas, Aaron Leggott and Larry Evans.  Availability of the agenda was communicated in advance notice and in the notice sent to the Chairman and Trustees of the meeting.  All proceedings hereafter shown were taken while the meeting was open to the public.

 

Chairman made “Open Meeting Act” announcement.

 

Roll Call was taken and quorum was verified.

 

There was no one in attendance for citizen forum.

 

Motion by Frakes with second by McArthur to approve agenda. Ayes: Frakes, Rundel, McArthur, Neely and Poppert.  Nays: None.  Absent: None.  Motion carried.

 

Motion made by Frakes with second by Neely to approve minutes of the March 12, 2013 meeting with a correction that the heading reads March 12, 2013 meeting instead of the date of March 13, 2013. Ayes: Frakes, Rundel, McArthur and Neely.  Nays: None.  Abstain: Poppert due to non-attendance of the meeting.  Absent: None.  Motion carried.

 

Motion made by Neely and seconded by Poppert to approve treasurer’s report.  Ayes: Frakes, Rundel, McArthur, Neely and Poppert.  Nays: None.  Absent: None.  Motion carried.

 

Utility Superintendent Reports: Electric Department: Power outage on March 25th was due to a Berexco truck hooking the line at G street and Main.  Southwest Public Power fixed the lines.  Park Department: Discussion for a new mower.  Board members want to wait until next spring for possible purchase of new mower.  Sewer Department: Contractor for new pumps scheduled to install approximately April 16, 2013.  Street Department: Will begin working on fixing pot holes in streets and alleys.  Discussion on bid for new mower in street department.  Motion made by Neely and seconded by Frakes to purchase new grasshopper mower.  Ayes: Frakes, Rundel, McArthur, Neely and Poppert.  Nays: None.  Absent: None.  Motion carried.  Discussion on new bush hog was made.  Trash Department: Additional inquiries were made from country persons south of town and a few Stratton and Culbertson residents.  Chairman stated that he did not have an issue with additional customers if the routes could be set up for them.  Jared stated the Trenton Fire Department will be conducting a training session while burning the tree branches on Tuesday, April 16, 2013, weather permitting.  Water Department: The source grant project for GIS Mapping was completed and a final report was submitted.  Several water reading heads are not working and will need to be replaced.

 

Animal Control: A report was viewed.  Some residents have made appointments later in the month and will license once the rabies vaccination has been made.  One resident was warned for dog-at-large.

 

Village Office:  Three utility deposits will be refunded.  Information concerning Payport was discussed.  Payport is a service that will allow the village to accept credit card payments.  There is a $100 fee for equipment and set up.  There is a service charge per transaction that is charged to the consumer.  Additional information will be presented at the May meeting.  Larry Evans stated that the village could accept credit card payments through PayPal at no charge.

 

Unfinished Business:  One application for pool manager was received.  An advertisement will be in the Hitchcock County News and the McCook Gazette for pool personnel.  Applications will be accepted until April 29, 2013.  If no applications are received, the pool will not open for the 2013 season.

 

Wages were discussed for the Utility Superintendent and maintenance person.  Motion made by Neely and seconded by Poppert to raise both positions hourly wage by three percent.  This would make the hourly wage of the Utility Superintendent $18.54 and the Maintenance person $11.84  Ayes: Frakes, Rundel, McArthur, Neely and Poppert.  Nays: None.  Absent: None.  Motion carried.

 

Tree branch wages were discussed.  No changes to the hourly rate of $7.25 will be made at this time.

 

Park wages were discussed.  No changes to the monthly rate of $438.19 will be made at this time.

 

Clerk and deputy clerk wages were discussed.  No changes to the hourly rates of $15 for the clerk and $9.00 for the deputy clerk will be made at this time.

 

Clerk McKain continues to inquire with different companies to obtain a credit card for the Village.  Most credit card companies are requiring a “personal backing”.

 

An update on the GIS Mapping project was discussed.  Clerk McKain showed the meeting attendees the final map for the grant.  This map is shown through “Google Earth”.  The map has layers of different information, such as, curb stops, manholes, fire hydrants, and meters.

 

Chairman Rundel reported on the wind turbine project.  He stated that a trip with some Senators was cancelled and will be rescheduled, possibly in June.  Any board member wanting to go on the trip needs to let him know.  Currently a 20 year bond has an interest rate under three percent.

A discussion on helping the Trenton Rural Fire Department purchase light weight gear for grass fires was held.  Jared Vrbas provided information on the wild land gear for firefighters.  This gear is light weight for summer time heat issues.  Each suit is estimated to cost $459.00.  There are 13 firefighters and one pending approval.  Motion made by Neely and seconded by Frakes to purchase seven wild land suits with Keno funds.  The total contribution is $3,213.00.  Ayes: Frakes, Rundel, McArthur, Neely and Poppert.  Nays: None.  Absent: None.  Motion carried.

 

Chairman Rundel stated the copier agreement was presented.  Clerk McKain was able to get 1,500 additional copies included in the maintenance agreement per year.

 

Ordinance or Resolution: There were no new Ordinances or Resolutions presented at the meeting.

 

New Business: Proclamation’s for DASAS, Arbor Day and Municipal Clerks Week were discussed.  Motion made by Neely with second by McArthur to approved the following proclamations.  Ayes: Rundel, Frakes, McArthur, Neely and Poppert.  Nays: None.  Absent: None.  Motion carried.

 

PROCLAMATION

 

            WHEREAS, sexual violence affects every child and adult in Trenton, as a victim/survivor or as a family member, significant other, neighbor, employer and/or co-worker of a victim/survivor; and

 

            WHEREAS, Sexual Assault Awareness Month is intended to draw attention to the fact that sexual violence is a devastating and intolerable crime affecting all races, ages, cultures, economic situations and abilities; and

 

WHEREAS, sexual violence is a major social problem in homes, schools and communities across the nation, resulting in countless physical, mental and other health consequences; and

 

WHEREAS, no one person, organization agency or community can eliminate sexual violence on their own, but we can work together to educate our entire population about what can be done to prevent sexual violence, support victim/survivors and their significant others, help hold perpetrators accountable, and increase support for agencies providing services to victims/survivors; and

 

WHEREAS, it is important to encourage healthy, non-violent interactions and diminish aspects of society that promote and support sexual violence; and

 

WHEREAS, Sexual Assault Awareness Month provides an excellent opportunity for citizens to learn more about preventing sexual violence; and

 

WHEREAS, Domestic Abuse Sexual Assault Services is dedicated to the elimination of sexual violence through prevention and community action throughout southwest Nebraska, promoting equality, safety and respect among all individuals and helping to empower all sexual assault victims/survivors.

 

NOW THEREFORE, I, John A. Rundel, Chairperson, do hereby proclaim the Month of April as Sexual Assault Awareness Month in the Village of Trenton and urge the citizens of our community to help eliminate sexual violence by working together to support victims/survivors and promote social change.

 

In witness thereof I have hereunto

Set my hand and caused this seal to be affixed

 

Signed this 9th day of April, 2013.

 

ATTEST:

Wendy L. McKain                                                                John A. Rundel

Village Clerk                                                                         Chairman Board of Trustees

 

PROCLAMATION

 

            WHEREAS, In 1872 Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees, and

 

            WHEREAS, this holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska; and

 

WHEREAS, Arbor Day is now observed throughout the nation and world; and

 

WHEREAS, trees can reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce oxygen and provide habitat for wildlife; and

 

WHEREAS, trees are a renewable resource giving us paper, wood for our homes, fuel for our fires and countless other wood products; and

 

WHEREAS, trees in our city increase property values, enhance the economic vitality of business areas, and beautify our community; and

 

WHEREAS, trees are a source of joy and spiritual renewal; and

 

WHEREAS, Trenton has been recognized as a Tree City USA by the National Arbor Day Foundation and desires to continue its tree-planting ways.

 

NOW THEREFORE, I, John A. Rundel, Chairperson, do hereby proclaim the 26th day of April, 2013 as Arbor Day in the Village of Trenton and urge the citizens to support efforts to care for our trees and woodland and to support our village’s community forestry program, and

 

FURTHER, I urge all citizens to plant trees to gladden the hearts and promote the well-being of present and future generations.

 

In witness thereof I have hereunto

Set my hand and caused this seal to be affixed

 

Signed this 9th day of April, 2013.

 

ATTEST:

Wendy L. McKain                                                                John A. Rundel

Village Clerk                                                                         Chairman Board of Trustees

 

 

PROCLAMATION

 

            WHEREAS, The Office of the Municipal Clerk, a time honored and vital part of local government exists throughout the world, and

 

            WHEREAS, The Office of the Municipal Clerk is the oldest among public servants; and

 

WHEREAS, The Office of the Municipal Clerk provides the professional link between the citizens, the local governing bodies and agencies of government at other levels; and

 

WHEREAS, Municipal Clerks have pledged to be ever mindful of their neutrality and impartiality, rendering equal service to all.

 

WHEREAS, The Municipal Clerk serves as the information center on functions of local government and community.

 

WHEREAS, Municipal Clerks continually strive to improve the administration of the affairs of the Municipal Clerk through participation in education programs, seminars, workshops and the annual meetings of their state, province, country and international professional organizations.

 

WHEREAS, It is most appropriate that we recognize the accomplishment of the Office of the Municipal Clerk.

 

NOW THEREFORE, I, John A. Rundel, Chairperson of Village of Trenton Board of Trustees, do hereby proclaim the week of May 5, 2013 through May 11, 2013, as Municipal Clerks Week and further extend appreciation of our Municipal Clerk, Wendy L. McKain, and Deputy Clerk, Jessica L. Cock, and to all Municipal Clerks for the vital services they perform and their exemplary dedication to the communities they represent.

 

In witness thereof I have hereunto

Set my hand and caused this seal to be affixed

 

Signed this 9th day of April, 2013.

 

Wendy L. McKain                                                                John A. Rundel

Village Clerk                                                                         Chairman Board of Trustees

 

Discussion on the appointment of Darwin Hinrichs to the Trenton Housing Authority Board were made.  Motion made by Frakes with second by McArthur to appoint Darwin Hinrichs to the Trenton Housing Authority Board.  Yeas: Rundel, Frakes, McArthur, Neely and Poppert.  Nays: None.  Absent: None.  Motion carried.

 

Discussion on summer maintenance/mowing was made.  An advertisement will be in the Hitchcock County News and the McCook Gazette for summer maintenance/mowing personnel.  Applications will be accepted until April 29, 2013.

 

Discussion on the bid for street repairs was made.  Motion made by Neely with second by Poppert to accept bid from BSB for street repairs.  Yeas: Rundel, Frakes, McArthur, Neely and Poppert.  Nays: None.  Absent: None.  Motion carried.

 

Discussion on the preliminary municipal equalization fund estimates for the fiscal year of 2013-2014 were discussed.  Chairman Rundel stated the villages estimated funds are $38,000. 

 

Discussion on the SWPPD construction report was made.  Chairman Rundel provided an overview of the costs.  It was discovered that the fees were not paid for the 2011 year.  The billing for the construction report is for the 2011 and 2012 year.  The $5,615.09 figure is for both years and included in claim 38.  Motion made by Neely with second by McArthur to accept the construction report and pay for both years.  Yeas: Rundel, Frakes, McArthur, Neely and Poppert.  Nays: None.  Absent: None.  Motion carried.

 

Correspondence:  A letter from the State of Nebraska Department of Aeronautics regarding and employee soliciting beacon light repairs.

 

Larry Evans wanted to make the board aware of a budgetary issue with books.  The library is nearly over budget.  There appears to be a “glitch” on the amount that was budgeted.  Clerk McKain was made aware of the problem and will contact the auditors for assistance.

 

Motion by Frakes with second by Neely to add an additional claim of HTM sales for sewer repairs in the amount of $1,476.00 as number 48.  Yeas: Rundel, Frakes, McArthur, Neely and Poppert.  Nays: None.  Absent: None.  Motion carried.

 

Motion by McArthur with second by Poppert to approve claims.  Yeas: Rundel, Frakes, McArthur, Neely and Poppert.  Nays: None.  Absent: None.  Motion carried.

1.    March payroll............................................................................................ $9,568.70

2.    EFTPS, FED payroll taxes....................................................................... 2,365.03

a.    941Qtr Report................................................................................. 6,517.06

3.    NE Department of Revenue (State Withholding).................................... 301.09

a.    941N Qtr Report................................................................................ 770.19

4.    NE Dept. of Revenue, March sales tax.................................................. 3,561.77

5.    Aflac (Ins premium)......................................................................................... 43.70

6.    Amfirst Insurance Services (Riverside Arena – KENO FUNDS)...... 1,272.05

7.    B & H Paving (crack sealing)................................................................... 5,460.00

8.    Blue Cross Blue Shield (Ins premium).................................................. 2,396.64

9.    C & K Distributers (Water pump)................................................................ 121.96

10. City of McCook (Trash)............................................................................. 2,029.77

11. Colonial Life (Ins premium)........................................................................... 40.48

12. Columbus Inn (Wendy Clerk Academy)................................................... 130.00

13. Country Floral Design (Funeral).................................................................. 30.00

14. D & L Pest Control.......................................................................................... 48.00

15. Data Detectives (Process Service)............................................................... 25.74

16. Dewey, Nadine (Payroll).............................................................................. 243.26

17. Evans, Larry (Payroll)................................................................................... 164.01

18. Farmers Co-op (Supplies/Fuel)............................................................... 1,349.32

19. Great Plains Communications (Telephone)............................................ 474.29

20. Hauxwell Pump and Supply (Sewer pump)......................................... 2,070.80

21. Ideal Linen Supply (Shop supply)............................................................... 16.72

22. Intuit Quickbooks Enhanced Payroll (update software)........................ 429.00

23. League Builders (supplies)........................................................................... 31.11

24. Linda J. Cook, HC Treasurer (taxes)............................................................ 44.08

25. MARC (shop supplies)................................................................................. 317.42

26. McCook Daily Gazette (pool personnel ad).............................................. 196.30

27. McKain, Wendy (Clerk Academy mileage/food)...................................... 286.65

28. Midlands Toxicology (Drug test)................................................................... 55.00

29. MNB (Simple IRA)......................................................................................... 282.40

30. Olsen’s Agricultural Lab (water samples)................................................... 29.40

31. One Call Concepts (locates)........................................................................... 4.05

32. Orscheln (supplies)........................................................................................ 10.57

33. Quill (office supply credit)............................................................................. (47.62)

34. Sargent Drilling (efficiency tests)............................................................... 450.00

35. Scoop Media (publications, subscription renewal)................................. 494.83

36. Southwest Fertilizer (Prepaid Propane Credit)....................................... (696.00)

37. SWPPD (accident repairs)..................................................................... 12,052.77

38. SWPPD (Power/construction)............................................................... 52,246.91

39. T and J Repair (tire repair/battery)................................................................ 14.80

40. Top Office (copier lease/maintenance)..................................................... 349.90

41. U.S. Postmaster (postage)........................................................................... 184.00

42. Verizon (Cell phones).................................................................................. 114.00

43. Village of Trenton (utilities)...................................................................... 2,836.92

44. Village of Trenton Petty Cash (postage)....................................................... 4.42

45. Vrbas, Jared (Water school lodging)......................................................... 229.98

46. W Design Associates (engineering services)....................................... 2,526.80

47. Walmart (Office/Shop Supplies)................................................................. 131.34

ADDED AT THE MEETING

48. HTM Sales (Sewer repairs)...................................................................... 1,476.00

 

With no further business, the meeting was adjourned at 8:30p.m.

 

Next regular meeting will be May 14, 2013, 6:30p.m. at the Village Office.

 

                                                           

John A. Rundel, Chairman

ATTEST:

 

                                                           

Wendy L. McKain, Village Clerk

 

 



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