A regular meeting of
the Board of Trustees of the Village of Trenton, NE, was convened in open and
public session, Tuesday, April 11, 2017 at 6:37p.m. at the Village Office.
Present: Chairman McArthur, Vice-Chairman Neely, Trustees Lewis, McDonald and
Wimer, Clerk McKain, Deputy Clerk Rife, Attorney Schroeder, Superintendent
Vrbas, Lacey Alig, Bob Brown, Kyle Drain, Larry Evans, Rich Frakes, Peyton
Heffner, and John Rundel. Availability of the agenda was communicated in
advance notice and in the notice sent to the Chairman and Trustees of the
meeting. All proceedings hereafter shown were taken while the meeting was open
to the public.
Roll Call was taken
at 6:38pm and quorum was verified.
Chairman made “Open
Meeting Act” announcement.
Citizen Forum: Mr.
Evans requested a digital copy of the new ordinances.
Motion made by Neely and second by Lewis
to approve agenda. Ayes: Lewis, McArthur, McDonald, Neely, and Wimer. Nays:
None. Motion carried.
Motion made by Lewis and second by McDonald
to approve the March 14, 2017 regular meeting minutes. Ayes: Lewis, McArthur, McDonald,
Neely, and Wimer. Nays: None. Motion carried.
Motion made by Wimer and second by Neely
to approve treasurer’s report. Ayes: Lewis, McArthur, McDonald, Neely, and
Wimer. Nays: None. Motion carried.
Park/Pool Committee Report: Wimer
commented on how nice the park looks.
Utility/Street/Trash Committee
Report: Discussion was made on properties that need to be
cleaned up. The committee has toured the town and will be contacting those
properties identified. Discussion was made on having a free clean-up day for
residents. It was decided that May 6th and June 3rd will
be free for residents to dispose of trash. The board will also offer
assistance with volunteers to clean up properties. McKain was instructed to
get a notice and gather a listing of volunteers. The village dump trailers may
also be used for clean-up of resident’s property.
Attorney Report: Schroeder
stated nuisance abatement is costly and takes some time to get through the
process. Schroeder has been working on a collection letter for final billed
accounts that still carry a balance. Schroeder reviewed the safety clothing
policy and had no changes.
Utility Superintendent
Reports: Electric Department: Vrbas stated the training
they attended in Fleming was beneficial. Water Department: Vrbas stated
he met with Williamson and there is no hurry to install the water meter pit.
Vrbas provided a quote from Municipal Supply for a new handheld reader, which
was $7000.00. The board stated they would not purchase a new handheld reader
at this time. Wimer stated the high school was still interested in using the
pow-wow well for irrigation of the football fields. Vrbas stated he had not
heard back from Mike at NEDNR. Wimer stated the school would like an agreement
be drawn up. Vrbas provided a quote from Municipal Automation for remote
access. No action taken on the remote access quote. Sewer Department:
Discussion was made on the Barnett sewer pump. The board would like an
agreement to be drawn up for maintenance charges for parts and time. Discussion
was made on the Johnson Service Company service maintenance. Motion by Neely
with second by Lewis to get on a schedule for an annual maintenance inspection
and repair of the sewer system. Ayes: Lewis, McArthur, McDonald, Neely, and
Wimer. Nays: None. Motion carried. Trash Department: A discussion to
replace the main street trash cans with newer ones was made. No action taken.
Vrbas stated the household hazardous waste clean-up is scheduled for Saturday,
April 15, 2017 at 12:30pm to 1:30pm at the Trenton Fire Barn. Street
Department: A quote for a speed mover was discussed. Motion by Wimer and
second by Neely to approve $1,500.00 expense to McArthur Transport for the
purchase of a speed mover. Ayes: Lewis, McDonald, Neely, and Wimer. Abstain:
McArthur. Nays: None. Motion carried. A quote from Nebraska Environmental
Products for repairs to the street sweeper was reviewed. Motion by Neely with
second by Wimer to get make the repairs, which were estimated at $4,095.49. Ayes:
Lewis, McArthur, McDonald, Neely, and Wimer. Nays: None. Motion carried.
Vrbas provided a quote to replace the curb and gutter at Main and East G where
cones are presently located. Motion by Neely with second by Lewis to repair
the curb and gutter on Main and East G for $1,503.42. Ayes: Lewis, McArthur,
McDonald, Neely, and Wimer. Nays: None. Motion carried. Park Department:
Vrbas stated they have removed fencing and cleaned up the park. Pool
Department: Discussion was made on opening the pool. Vrbas was instructed
to go ahead and paint the pool. Only three lifeguard and one manager
application was received. The board will continue to take applications until
the next board meeting. Motion by McDonald with second by Lewis to raise 1st
year lifeguard wages to $8.00 per hour, 2nd year and more would be raised by
.10 cents for each year of service; manager will be $10.00 per hour; and asst.
manager would be $9.50 per hour. Ayes: Lewis, McArthur, McDonald, and Neely. Abstain:
Wimer. Nays: None. Motion carried.
Animal Control: Vrbas reported there
are 18 cats and 125 dogs licensed for 2017. No warnings or citations were
issued for the month of March. The NE Department of Agriculture made and
inspection of the pound and found no violation.
Village Office: McKain
stated there were no meter deposits to return this month. McKain stated they
would be reading meters April 19-21. McKain presented the board with the new
application for utility accounts. This is a requirement for municipal code.
McKain stated they are working on a Census update, vision insurance, and a
commerce report. McKain stated she had been reviewing leases. McKain was
instructed to notify the President and Secretary of Trenton Recreation
Association and the Riverside Arena Association to attend the May 9, 2017
meeting for lease and insurance review.
Library: Evans
stated he noticed a sewer backup last week at the library and notified the
village board at the meeting that it should be looked at. Evans inquired about
library bonus checks and why the checks were not issued. McKain stated the
library board has not approved them, as more than two library board members
must vote to approve. Evans stated the library board had approved the bonus.
After review of several months of library meeting minutes, it was noted the
library board had not had more than two votes of the members to approve the
bonus checks.
Planning Commission: Evans stated the
planning commission granted a conditional use application for the Little
Village Daycare with a condition that 600 block of East 3rd and the
west alley be fixed and maintained by the village. Vrbas was instructed to
contact the street superintendent to work on the drainage problem. Motion by
Neely with second by McDonald to approve the conditional use application of the
Little Village Daycare with the condition the street and alley be fixed and
maintained by the Village of Trenton. Ayes: McArthur, McDonald, Neely, and
Wimer. Abstain: Lewis. Nays: None. Motion carried. No action was taken on
the planning commission vacancy.
El Dorado: Neely provided an
update on the generator and administrator search.
Housing Authority: No Report.
Tree Board: No Report.
Board of Health: McArthur stated one
property has been notified of abatement. Additional properties will be
identified and notices to be sent.
Unfinished Business: Motion by Neely
with second by Wimer to table the approval of the pay application for the water
project until the May 9, 2017 meeting. Ayes: Lewis, McArthur, McDonald, Neely,
and Wimer. Nays: None. Motion carried. Discussion was made on B. Horinek
water usage problem. Motion by Wimer with second by Neely to write off $36.39
of water usage for B. Horinek. Ayes: Lewis, McArthur, McDonald, Neely, and
Wimer. Nays: None. Motion carried.
Ordinance and/or
Resolution: Motion
by Wimer with second by McDonald to approve Resolution 2017-04-01 for the
Little Village Daycare “Round up” donation collection. Ayes: Lewis, McArthur,
McDonald, Neely, and Wimer. Nays: None. Motion carried.
RESOLUTION 2017-04-01
WHEREAS,
Little Village Daycare, Inc., A Nebraska Nonprofit Corporation is planning to
own and operate in Trenton, Nebraska; and
WHEREAS,
Little Village Daycare, Inc. will be raising funds to operate its daycare; and,
WHEREAS,
the Village of Trenton agrees to give its utility customers the option to make
additional payments on bills as a donation with the additional amounts going to
Little Village Daycare, Inc.; and,
WHEREAS,
Little Village Daycare, Inc. and the Village of Trenton wish to memorialize
their agreement in this Resolution
NOW
THEREFORE, BE IT RESOLVED, by the Village Board of Trustees and the Village of
Trenton, Hitchcock County, Nebraska and Little Village Daycare, Inc. as
follows:
1.
The Village of Trenton agrees to collect any donations made by its
customers for Little Village Daycare, Inc. and pay the collected amounts to
Little Village Daycare, Inc. on a monthly basis.
2.
Little Village Daycare, Inc. authorizes the Village of Trenton to
collect money and pay the received donations monthly for the benefit of Little
Village Daycare, Inc.
3.
Little Village Daycare, Inc. agrees to hold the Village of Trenton
harmless from any liability from the collection of these donations
Passed and approved
this 11th day of April, 2017.
ATTEST:
Wendy L. McKain, MBA,
MMC Jessy McArthur, Chairman
Village Clerk Board
of Trustees
New Business: J.
Rundel presented information on the Oil and Gas commission to borrow the mag
finder. After discussion the board approved for the Oil and Gas commission to
borrow the mag finder. J. Rundel provided an update on the Power Pool annual
meeting. He thanked the board for allowing him to continue to be the village’s
representative. McKain presented a Special Liquor License application from
Schmick’s for May 20th at TCDC. Motion by Lewis with second by
McDonald to approve the special liquor license from Schmick’s on May 20th
at TCDC. Ayes: Lewis, McArthur, McDonald, Neely, and Wimer. Nays: None.
Motion carried. Discussion was made on the tree branch site summer days and
hours of operation. Motion by McDonald with second by Lewis to have the tree
branch site open on Tuesday, Thursday, and Saturday from 1-6pm beginning May 1,
2017. Clean-up days will continue to be the first Saturday of the month from
9-12 and 1-6. Ayes: Lewis, McArthur, McDonald, Neely, and Wimer. Nays: None.
Motion carried. Discussion for the Riverside Arena Association Special
Insurance Policy was discussed. Motion by Wimer with second by Lewis to
approve the payment of $2,060.00 with Keno Funds; however, a discussion with
the association to pay half would be made. Ayes: Lewis, McArthur, McDonald,
Neely, and Wimer. Nays: None. Motion carried. Discussion was made on the
safety clothing policy. Motion by Neely with second by McDonald to adopt
Safety clothing policy effective immediately and become part of the employee
handbook. Ayes: Lewis, McArthur, McDonald, Neely, and Wimer. Nays: None.
Motion carried. Discussion on a policy to require advisory boards and groups
using the village EIN to submit bylaws, signed minutes and agendas for
meetings. Motion by McDonald with second by Neely to adopt policy requirement
for advisory board and groups using village EIN to submit bylaws, agendas and
signed meeting minutes on a monthly basis or if meetings are quarterly then
quarterly submissions. Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.
Nays: None. Motion carried. Motion
made by Neely and second by Lewis to sign the proclamation for arbor day on
April 28, 2017, domestic abuse sexual assault awareness month for April, 2017
and Clerk’s week for May 7-13, 2017. Ayes: Lewis, McArthur, McDonald, Neely,
and Wimer. Nays: None. Motion carried.
PROCLAMATION
WHEREAS, In 1872 Sterling Morton
proposed to the Nebraska Board of Agriculture that a special day be set aside
for the planting of trees, and
WHEREAS, this holiday,
called Arbor Day, was first observed with the planting of more than a million
trees in Nebraska; and
WHEREAS, Arbor Day is now
observed throughout the nation and world; and
WHEREAS, trees can reduce
the erosion of our precious topsoil by wind and water, cut heating and cooling
costs, moderate the temperature, clean the air, produce oxygen and provide
habitat for wildlife; and
WHEREAS, trees are a
renewable resource giving us paper, wood for our homes, fuel for our fires and
countless other wood products; and
WHEREAS, trees in our city
increase property values, enhance the economic vitality of business areas, and
beautify our community; and
WHEREAS, trees are a source
of joy and spiritual renewal; and
WHEREAS, Trenton has been
recognized as a Tree City USA by the National Arbor Day Foundation and desires
to continue its tree-planting ways.
NOW THEREFORE, I,
Jessy McArthur, Chairperson,
do hereby proclaim the 28th day of April, 2017 as Arbor Day in the Village of
Trenton and urge the citizens to support efforts to care for our trees and
woodland and to support our village’s community forestry program, and
FURTHER, I urge all citizens
to plant trees to gladden the hearts and promote the well-being of present and
future generations.
In witness thereof I have hereunto
Set my hand and caused this seal to be
affixed
Signed this 11th
day of April, 2017.
ATTEST:
Wendy L. McKain. MBA,
MMC Jessy McArthur
Village Clerk/Treasurer Chairman
Board of Trustees
PROCLAMATION
WHEREAS, sexual violence
affects every child and adult in Trenton, as a victim/survivor or as a family
member, significant other, neighbor, employer and/or co-worker of a
victim/survivor; and
WHEREAS, Sexual Assault
Awareness Month is intended to draw attention to the fact that sexual violence
is a devastating and intolerable crime affecting all races, ages, cultures, economic
situations and abilities; and
WHEREAS, sexual violence is
a major social problem in homes, schools and communities across the nation,
resulting in countless physical, mental and other health consequences; and
WHEREAS, no one person,
organization agency or community can eliminate sexual violence on their own,
but we can work together to educate our entire population about what can be
done to prevent sexual violence, support victim/survivors and their significant
others, help hold perpetrators accountable, and increase support for agencies
providing services to victims/survivors; and
WHEREAS, it is important to
encourage healthy, non-violent interactions and diminish aspects of society
that promote and support sexual violence; and
WHEREAS, Sexual Assault
Awareness Month provides an excellent opportunity for citizens to learn more
about preventing sexual violence; and
WHEREAS, Domestic Abuse
Sexual Assault Services is dedicated to the elimination of sexual violence
through prevention and community action throughout southwest Nebraska,
promoting equality, safety and respect among all individuals and helping to
empower all sexual assault victims/survivors.
NOW THEREFORE, I,
Jessy McArthur, Chairperson,
do hereby proclaim the Month of April as Sexual Assault Awareness Month in the Village of
Trenton and urge the citizens of our community to help eliminate sexual
violence by working together to support victims/survivors and promote social
change.
In witness thereof I have hereunto
Set my hand and caused this seal to be
affixed
Signed this 11th
day of April, 2017
ATTEST:
Wendy L. McKain, MBA,
MMC Jessy McArthur
Village Clerk/Treasurer Chairman
Board of Trustees
PROCLAMATION
WHEREAS, The Office of the
Municipal Clerk, a time honored and vital part of local government exists
throughout the world, and
WHEREAS, The Office of the
Municipal Clerk is the oldest among public servants; and
WHEREAS, The Office of the
Municipal Clerk provides the professional link between the citizens, the local
governing bodies and agencies of government at other levels; and
WHEREAS, Municipal Clerks
have pledged to be ever mindful of their neutrality and impartiality, rendering
equal service to all.
WHEREAS, The Municipal Clerk
serves as the information center on functions of local government and
community.
WHEREAS, Municipal Clerks
continually strive to improve the administration of the affairs of the
Municipal Clerk through participation in education programs, seminars,
workshops and the annual meetings of their state, province, country and
international professional organizations.
WHEREAS, It is most
appropriate that we recognize the accomplishment of the Office of the Municipal
Clerk.
NOW THEREFORE, I, Jessy
McArthur, Chairperson of Village of Trenton Board of Trustees, do
hereby proclaim the week of May 7, 2017 through May 13, 2017, as Municipal
Clerks Week and further extend appreciation of our Municipal Clerk,
Wendy L. McKain and Deputy Clerk, Samantha Rife, and to all Municipal Clerks
for the vital services they perform and their exemplary dedication to the
communities they represent.
In witness thereof I have hereunto
Set my hand and caused this seal to be
affixed
Signed this 11th
day of April, 2017.
ATTEST:
Wendy L. McKain, MBA,
MMC Jessy McArthur
Village
Clerk/Treasurer Chairman
Board of Trustees
Correspondence: Domestic Abuse / Sexual Assault
Services, El Dorado Newsletter, Groundwater Foundation, Hitchcock County
Planning Commission, Municipal Leasing Credit Corporation, Nebraska Department
of Roads, Nebraska Rural Electric, Nebraska Rural Water Association, Tree City
USA Bulletin #17
Motion made by Neely
and second by Wimer to approve Operating claims, KENO claims, Library claims,
and Meter Deposit claims. Ayes: Lewis, McDonald, McArthur, Neely, and Wimer.
Nays: None. Motion carried.
OPERATING CLAIMS:
1. March Payroll (2 pay
periods)................................................................... $14,924.69
2. EFTPS, FED (Mar
payroll tax)...................................................................... 3,553.98
3. NE Dept. of Revenue (Mar
payroll tax)........................................................... 431.59
4. NE Dept. of Revenue (Jan/Mar
sales tax).................................................... 2,438.21
5. Aflac (Sup. Ins.).................................................................................................. 32.70
6. Almquist Maltzahn
Galloway & Luth (Audit).................................................. 6,750.00
7. American Agricultural
Lab (water samples).................................................. 1,010.00
8. American Electric
(Supplies)............................................................................ 110.74
9. Barnett’s Do it
Center (Supplies)........................................................................ 41.12
10. Blue Cross Blue
Shield (Mar premium medical/dental)................................ 3,310.40
11. City of McCook
(transfer station tickets, Water supplies)............................. 2,437.07
12. Colonial Life (Sup.
Ins.).................................................................................... 251.13
13. Culbertson Auto Body
(#8 repairs)................................................................... 281.40
14. D&L Pest Control................................................................................................ 53.00
15. Dewey, Nadine (Mar
library payroll)................................................................ 274.28
16. Dutton-Lainson
(Electric supplies)................................................................. 2,791.22
17. Evans, Larry (Mar
library payroll)..................................................................... 265.96
18. Farmers Co-op
(fuel/shop supplies).............................................................. 1,299.88
19. Farmers Co-op
Pre-paid Propane
a. Library.................................................................................................. (679.26)
b. Sewer Plant........................................................................................... (48.45)
20. First Bankcard (software,
travel, repairs)......................................................... 734.52
21. Great Plains
Communications (Phone/internet)............................................... 561.08
22. Holiday Inn (Water
Conf).................................................................................. 202.65
23. Ideal Linen Supply
(shop towels)........................................................................ 17.76
24. Jacobsenorr
(Attorney)..................................................................................... 240.80
25. Kansas City Life (Apr
Vision)............................................................................ 108.91
26. Kriz-Davis (Electric
supplies)............................................................................ 891.45
27. Lang Diesel (#23 #67a
repairs)......................................................................... 346.06
28. LARM (Worker Comp
Audit)............................................................................ 467.44
29. Miller & Assoc
(Water Project).................................................................... 26,573.65
30. Municipal Automation
(Repairs Wells)............................................................. 209.82
31. Municipal Supply
(Water supplies)................................................................... 485.19
32. National Insurance (Mar
life, ad&d prem).......................................................... 25.56
33. Nebraska DHHS (Pool
Operator)...................................................................... 80.00
34. Nebraska Municipal
Power Pool (Membership).............................................. 680.60
35. One Call (Diggers
hotline).................................................................................. 55.20
36. Orscheln (Shop
supplies)................................................................................... 22.78
37. RW Welding (supplies)....................................................................................... 94.80
38. Rife, Samantha
(Mileage)................................................................................ 146.59
39. Schamels (filters)................................................................................................ 70.99
40. Shroeder &
Schroeder (Attorney fees)............................................................ 562.50
41. Scoop Media
(Publications).............................................................................. 999.88
42. SWPPD (airport $27.48;
north well $375.17; south well $358.36,
Construction $4,689.10)......................................................................... 5,450.11
43. TD Ameritrade (Mar
IRA)................................................................................. 902.76
44. Verizon (Mar billing).......................................................................................... 160.40
45. Village of Trenton
(Mar utilities)..................................................................... 2,802.57
46. W Design (Engineering
Service – Streets).................................................... 1,000.00
47. Walmart (Water
supplies)................................................................................... 28.80
KENO CLAIMS (Keno
Checking Account): NONE
LIBRARY CLAIMS (Library
checking account):
L1. Firstbank
Card (amazon.com).......................................................................... 245.97
METER DEPOSIT CLAIMS
(Meter Deposit Checking Account): NONE
With no further
business, motion made by Neely and second by McDonald to adjourn meeting at 9:37pm.
Ayes: Lewis, McArthur, McDonald, Neely, and Wimer. Nays: None. Motion carried.
Next regular meeting
will be May 9, 2017 at 6:30pm in the Village Office.
Jessy McArthur, Chairman
Trenton Board of
Trustees
ATTEST:
Wendy L. McKain,
Village Clerk
