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Trenton Board of Trustees

April 11, 2017

Trenton, NE

REGULAR MEETING

 

A regular meeting of the Board of Trustees of the Village of Trenton, NE, was convened in open and public session, Tuesday, April 11, 2017 at 6:37p.m. at the Village Office.  Present:  Chairman McArthur, Vice-Chairman Neely, Trustees Lewis, McDonald and Wimer, Clerk McKain, Deputy Clerk Rife, Attorney Schroeder, Superintendent Vrbas, Lacey Alig, Bob Brown, Kyle Drain, Larry Evans, Rich Frakes, Peyton Heffner, and John Rundel.  Availability of the agenda was communicated in advance notice and in the notice sent to the Chairman and Trustees of the meeting. All proceedings hereafter shown were taken while the meeting was open to the public.

 

Roll Call was taken at 6:38pm and quorum was verified.

 

Chairman made “Open Meeting Act” announcement.

 

Citizen Forum:  Mr. Evans requested a digital copy of the new ordinances. 

 

Motion made by Neely and second by Lewis to approve agenda. Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.

 

Motion made by Lewis and second by McDonald to approve the March 14, 2017 regular meeting minutes.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.

 

Motion made by Wimer and second by Neely to approve treasurer’s report.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.

 

Park/Pool Committee Report: Wimer commented on how nice the park looks.

 

Utility/Street/Trash Committee Report: Discussion was made on properties that need to be cleaned up.  The committee has toured the town and will be contacting those properties identified.  Discussion was made on having a free clean-up day for residents.  It was decided that May 6th and June 3rd will be free for residents to dispose of trash.  The board will also offer assistance with volunteers to clean up properties.  McKain was instructed to get a notice and gather a listing of volunteers.  The village dump trailers may also be used for clean-up of resident’s property. 

 

Attorney Report: Schroeder stated nuisance abatement is costly and takes some time to get through the process.  Schroeder has been working on a collection letter for final billed accounts that still carry a balance.  Schroeder reviewed the safety clothing policy and had no changes.

 

Utility Superintendent Reports:  Electric Department: Vrbas stated the training they attended in Fleming was beneficial.  Water Department: Vrbas stated he met with Williamson and there is no hurry to install the water meter pit.  Vrbas provided a quote from Municipal Supply for a new handheld reader, which was $7000.00.  The board stated they would not purchase a new handheld reader at this time.  Wimer stated the high school was still interested in using the pow-wow well for irrigation of the football fields.  Vrbas stated he had not heard back from Mike at NEDNR.  Wimer stated the school would like an agreement be drawn up.  Vrbas provided a quote from Municipal Automation for remote access.  No action taken on the remote access quote.  Sewer Department:  Discussion was made on the Barnett sewer pump.  The board would like an agreement to be drawn up for maintenance charges for parts and time.  Discussion was made on the Johnson Service Company service maintenance.  Motion by Neely with second by Lewis to get on a schedule for an annual maintenance inspection and repair of the sewer system.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.  Trash Department: A discussion to replace the main street trash cans with newer ones was made.  No action taken.  Vrbas stated the household hazardous waste clean-up is scheduled for Saturday, April 15, 2017 at 12:30pm to 1:30pm at the Trenton Fire Barn.  Street Department: A quote for a speed mover was discussed.  Motion by Wimer and second by Neely to approve $1,500.00 expense to McArthur Transport for the purchase of a speed mover.  Ayes: Lewis, McDonald, Neely, and Wimer.  Abstain: McArthur. Nays: None.  Motion carried.  A quote from Nebraska Environmental Products for repairs to the street sweeper was reviewed.  Motion by Neely with second by Wimer to get make the repairs, which were estimated at $4,095.49.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.  Vrbas provided a quote to replace the curb and gutter at Main and East G where cones are presently located.  Motion by Neely with second by Lewis to repair the curb and gutter on Main and East G for $1,503.42.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.    Park Department: Vrbas stated they have removed fencing and cleaned up the park.  Pool Department:  Discussion was made on opening the pool.  Vrbas was instructed to go ahead and paint the pool.  Only three lifeguard and one manager application was received.  The board will continue to take applications until the next board meeting.  Motion by McDonald with second by Lewis to raise 1st year lifeguard wages to $8.00 per hour, 2nd year and more would be raised by .10 cents for each year of service; manager will be $10.00 per hour; and asst. manager would be $9.50 per hour.  Ayes: Lewis, McArthur, McDonald, and Neely.  Abstain: Wimer.  Nays: None.  Motion carried.

 

Animal Control: Vrbas reported there are 18 cats and 125 dogs licensed for 2017.  No warnings or citations were issued for the month of March.  The NE Department of Agriculture made and inspection of the pound and found no violation.

 

Village Office:  McKain stated there were no meter deposits to return this month.  McKain stated they would be reading meters April 19-21.  McKain presented the board with the new application for utility accounts.  This is a requirement for municipal code.  McKain stated they are working on a Census update, vision insurance, and a commerce report.  McKain stated she had been reviewing leases.  McKain was instructed to notify the President and Secretary of Trenton Recreation Association and the Riverside Arena Association to attend the May 9, 2017 meeting for lease and insurance review.

 

Library:  Evans stated he noticed a sewer backup last week at the library and notified the village board at the meeting that it should be looked at.  Evans inquired about library bonus checks and why the checks were not issued.  McKain stated the library board has not approved them, as more than two library board members must vote to approve.  Evans stated the library board had approved the bonus.  After review of several months of library meeting minutes, it was noted the library board had not had more than two votes of the members to approve the bonus checks.

 

Planning Commission: Evans stated the planning commission granted a conditional use application for the Little Village Daycare with a condition that 600 block of East 3rd and the west alley be fixed and maintained by the village.  Vrbas was instructed to contact the street superintendent to work on the drainage problem.  Motion by Neely with second by McDonald to approve the conditional use application of the Little Village Daycare with the condition the street and alley be fixed and maintained by the Village of Trenton.  Ayes: McArthur, McDonald, Neely, and Wimer.  Abstain: Lewis.  Nays: None.  Motion carried.  No action was taken on the planning commission vacancy.

 

El Dorado: Neely provided an update on the generator and administrator search. 

 

Housing Authority: No Report.

 

Tree Board: No Report.

 

Board of Health: McArthur stated one property has been notified of abatement.  Additional properties will be identified and notices to be sent.

 

Unfinished Business:  Motion by Neely with second by Wimer to table the approval of the pay application for the water project until the May 9, 2017 meeting.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.  Discussion was made on B. Horinek water usage problem.  Motion by Wimer with second by Neely to write off $36.39 of water usage for B. Horinek.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.

 

Ordinance and/or Resolution: Motion by Wimer with second by McDonald to approve Resolution 2017-04-01 for the Little Village Daycare “Round up” donation collection.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.

 

RESOLUTION 2017-04-01

                WHEREAS, Little Village Daycare, Inc., A Nebraska Nonprofit Corporation is planning to own and operate in Trenton, Nebraska; and

 

WHEREAS, Little Village Daycare, Inc. will be raising funds to operate its daycare; and,

WHEREAS, the Village of Trenton agrees to give its utility customers the option to make additional payments on bills as a donation with the additional amounts going to Little Village Daycare, Inc.; and,

WHEREAS, Little Village Daycare, Inc. and the Village of Trenton wish to memorialize their agreement in this Resolution

 

                NOW THEREFORE, BE IT RESOLVED, by the Village Board of Trustees and the Village of Trenton, Hitchcock County, Nebraska and Little Village Daycare, Inc. as follows:

 

1.       The Village of Trenton agrees to collect any donations made by its customers for Little Village Daycare, Inc. and pay the collected amounts to Little Village Daycare, Inc. on a monthly basis.

2.       Little Village Daycare, Inc. authorizes the Village of Trenton to collect money and pay the received donations monthly for the benefit of Little Village Daycare, Inc.

3.       Little Village Daycare, Inc. agrees to hold the Village of Trenton harmless from any liability from the collection of these donations

 

Passed and approved this 11th day of April, 2017.

 

ATTEST:

Wendy L. McKain, MBA, MMC                                                   Jessy McArthur, Chairman

Village Clerk                                                                                                       Board of Trustees           

 

New Business: J. Rundel presented information on the Oil and Gas commission to borrow the mag finder.  After discussion the board approved for the Oil and Gas commission to borrow the mag finder.  J. Rundel provided an update on the Power Pool annual meeting.  He thanked the board for allowing him to continue to be the village’s representative.  McKain presented a Special Liquor License application from Schmick’s for May 20th at TCDC.  Motion by Lewis with second by McDonald to approve the special liquor license from Schmick’s on May 20th at  TCDC.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.  Discussion was made on the tree branch site summer days and hours of operation.  Motion by McDonald with second by Lewis to have the tree branch site open on Tuesday, Thursday, and Saturday from 1-6pm beginning May 1, 2017.  Clean-up days will continue to be the first Saturday of the month from 9-12 and 1-6.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.  Discussion for the Riverside Arena Association Special Insurance Policy was discussed.  Motion by Wimer with second by Lewis to approve the payment of $2,060.00 with Keno Funds; however, a discussion with the association to pay half would be made.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.  Discussion was made on the safety clothing policy. Motion by Neely with second by McDonald to adopt
Safety clothing policy effective immediately and become part of the employee handbook.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.  Discussion on a policy to require advisory boards and groups using the village EIN to submit bylaws, signed minutes and agendas for meetings.  Motion by McDonald with second by Neely to adopt policy requirement for advisory board and groups using village EIN to submit bylaws, agendas and signed meeting minutes on a monthly basis or if meetings are quarterly then quarterly submissions.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried. 
Motion made by Neely and second by Lewis to sign the proclamation for arbor day on April 28, 2017, domestic abuse sexual assault awareness month for April, 2017 and Clerk’s week for May 7-13, 2017. Ayes: Lewis, McArthur, McDonald, Neely, and Wimer. Nays: None. Motion carried.

 

PROCLAMATION

 

            WHEREAS, In 1872 Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees, and

 

            WHEREAS, this holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska; and

 

WHEREAS, Arbor Day is now observed throughout the nation and world; and

 

WHEREAS, trees can reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce oxygen and provide habitat for wildlife; and

 

WHEREAS, trees are a renewable resource giving us paper, wood for our homes, fuel for our fires and countless other wood products; and

 

WHEREAS, trees in our city increase property values, enhance the economic vitality of business areas, and beautify our community; and

 

WHEREAS, trees are a source of joy and spiritual renewal; and

 

WHEREAS, Trenton has been recognized as a Tree City USA by the National Arbor Day Foundation and desires to continue its tree-planting ways.

 

NOW THEREFORE, I, Jessy McArthur, Chairperson, do hereby proclaim the 28th day of April, 2017 as Arbor Day in the Village of Trenton and urge the citizens to support efforts to care for our trees and woodland and to support our village’s community forestry program, and

 

FURTHER, I urge all citizens to plant trees to gladden the hearts and promote the well-being of present and future generations.

 

In witness thereof I have hereunto

Set my hand and caused this seal to be affixed

 

Signed this 11th day of April, 2017.

 

ATTEST:

Wendy L. McKain. MBA, MMC                                          Jessy McArthur

Village Clerk/Treasurer                                                       Chairman Board of Trustees

 

PROCLAMATION

 

            WHEREAS, sexual violence affects every child and adult in Trenton, as a victim/survivor or as a family member, significant other, neighbor, employer and/or co-worker of a victim/survivor; and

 

            WHEREAS, Sexual Assault Awareness Month is intended to draw attention to the fact that sexual violence is a devastating and intolerable crime affecting all races, ages, cultures, economic situations and abilities; and

 

WHEREAS, sexual violence is a major social problem in homes, schools and communities across the nation, resulting in countless physical, mental and other health consequences; and

 

WHEREAS, no one person, organization agency or community can eliminate sexual violence on their own, but we can work together to educate our entire population about what can be done to prevent sexual violence, support victim/survivors and their significant others, help hold perpetrators accountable, and increase support for agencies providing services to victims/survivors; and

 

WHEREAS, it is important to encourage healthy, non-violent interactions and diminish aspects of society that promote and support sexual violence; and

 

WHEREAS, Sexual Assault Awareness Month provides an excellent opportunity for citizens to learn more about preventing sexual violence; and

 

WHEREAS, Domestic Abuse Sexual Assault Services is dedicated to the elimination of sexual violence through prevention and community action throughout southwest Nebraska, promoting equality, safety and respect among all individuals and helping to empower all sexual assault victims/survivors.

 

NOW THEREFORE, I, Jessy McArthur, Chairperson, do hereby proclaim the Month of April as Sexual Assault Awareness Month in the Village of Trenton and urge the citizens of our community to help eliminate sexual violence by working together to support victims/survivors and promote social change.

 

In witness thereof I have hereunto

Set my hand and caused this seal to be affixed

 

Signed this 11th day of April, 2017

 

ATTEST:

Wendy L. McKain, MBA, MMC                                          Jessy McArthur

Village Clerk/Treasurer                                                       Chairman Board of Trustees

 

PROCLAMATION

 

            WHEREAS, The Office of the Municipal Clerk, a time honored and vital part of local government exists throughout the world, and

 

            WHEREAS, The Office of the Municipal Clerk is the oldest among public servants; and

 

WHEREAS, The Office of the Municipal Clerk provides the professional link between the citizens, the local governing bodies and agencies of government at other levels; and

 

WHEREAS, Municipal Clerks have pledged to be ever mindful of their neutrality and impartiality, rendering equal service to all.

 

WHEREAS, The Municipal Clerk serves as the information center on functions of local government and community.

 

WHEREAS, Municipal Clerks continually strive to improve the administration of the affairs of the Municipal Clerk through participation in education programs, seminars, workshops and the annual meetings of their state, province, country and international professional organizations.

 

WHEREAS, It is most appropriate that we recognize the accomplishment of the Office of the Municipal Clerk.

 

NOW THEREFORE, I, Jessy McArthur, Chairperson of Village of Trenton Board of Trustees, do hereby proclaim the week of May 7, 2017 through May 13, 2017, as Municipal Clerks Week and further extend appreciation of our Municipal Clerk, Wendy L. McKain and Deputy Clerk, Samantha Rife, and to all Municipal Clerks for the vital services they perform and their exemplary dedication to the communities they represent.

 

In witness thereof I have hereunto

Set my hand and caused this seal to be affixed

 

Signed this 11th day of April, 2017.

 

ATTEST:

Wendy L. McKain, MBA, MMC                                          Jessy McArthur

Village Clerk/Treasurer                                                       Chairman Board of Trustees

 

Correspondence:  Domestic Abuse / Sexual Assault Services, El Dorado Newsletter, Groundwater Foundation, Hitchcock County Planning Commission, Municipal Leasing Credit Corporation, Nebraska Department of Roads, Nebraska Rural Electric, Nebraska Rural Water Association, Tree City USA Bulletin #17

Motion made by Neely and second by Wimer to approve Operating claims, KENO claims, Library claims, and Meter Deposit claims.  Ayes: Lewis, McDonald, McArthur, Neely, and Wimer.  Nays: None. Motion carried.

 

OPERATING CLAIMS:

1.    March Payroll (2 pay periods)................................................................... $14,924.69

2.    EFTPS, FED (Mar payroll tax)...................................................................... 3,553.98

3.    NE Dept. of Revenue (Mar payroll tax)........................................................... 431.59

4.    NE Dept. of Revenue (Jan/Mar sales tax).................................................... 2,438.21

5.    Aflac (Sup. Ins.).................................................................................................. 32.70

6.    Almquist Maltzahn Galloway & Luth (Audit).................................................. 6,750.00

7.    American Agricultural Lab (water samples).................................................. 1,010.00

8.    American Electric (Supplies)............................................................................ 110.74

9.    Barnett’s Do it Center (Supplies)........................................................................ 41.12

10.  Blue Cross Blue Shield (Mar premium medical/dental)................................ 3,310.40

11.  City of McCook (transfer station tickets, Water supplies)............................. 2,437.07

12.  Colonial Life (Sup. Ins.).................................................................................... 251.13

13.  Culbertson Auto Body (#8 repairs)................................................................... 281.40

14.  D&L Pest Control................................................................................................ 53.00

15.  Dewey, Nadine (Mar library payroll)................................................................ 274.28

16.  Dutton-Lainson (Electric supplies)................................................................. 2,791.22

17.  Evans, Larry (Mar library payroll)..................................................................... 265.96

18.  Farmers Co-op (fuel/shop supplies).............................................................. 1,299.88

19.  Farmers Co-op Pre-paid Propane

a.    Library.................................................................................................. (679.26)

b.    Sewer Plant........................................................................................... (48.45)

20.  First Bankcard (software, travel, repairs)......................................................... 734.52

21.  Great Plains Communications (Phone/internet)............................................... 561.08

22.  Holiday Inn (Water Conf).................................................................................. 202.65

23.  Ideal Linen Supply (shop towels)........................................................................ 17.76

24.  Jacobsenorr (Attorney)..................................................................................... 240.80

25.  Kansas City Life (Apr Vision)............................................................................ 108.91

26.  Kriz-Davis (Electric supplies)............................................................................ 891.45

27.  Lang Diesel (#23 #67a repairs)......................................................................... 346.06

28.  LARM (Worker Comp Audit)............................................................................ 467.44

29.  Miller & Assoc (Water Project).................................................................... 26,573.65

30.  Municipal Automation (Repairs Wells)............................................................. 209.82

31.  Municipal Supply (Water supplies)................................................................... 485.19

32.  National Insurance (Mar life, ad&d prem).......................................................... 25.56

33.  Nebraska DHHS (Pool Operator)...................................................................... 80.00

34.  Nebraska Municipal Power Pool (Membership).............................................. 680.60

35.  One Call (Diggers hotline).................................................................................. 55.20

36.  Orscheln (Shop supplies)................................................................................... 22.78

37.  RW Welding (supplies)....................................................................................... 94.80

38.  Rife, Samantha (Mileage)................................................................................ 146.59

39.  Schamels (filters)................................................................................................ 70.99

40.  Shroeder & Schroeder (Attorney fees)............................................................ 562.50

41.  Scoop Media (Publications).............................................................................. 999.88

42.  SWPPD (airport $27.48; north well $375.17; south well $358.36,

 Construction $4,689.10)......................................................................... 5,450.11

43.  TD Ameritrade (Mar IRA)................................................................................. 902.76

44.  Verizon (Mar billing).......................................................................................... 160.40

45.  Village of Trenton (Mar utilities)..................................................................... 2,802.57

46.  W Design (Engineering Service – Streets).................................................... 1,000.00

47.  Walmart (Water supplies)................................................................................... 28.80

 

KENO CLAIMS (Keno Checking Account): NONE

 

LIBRARY CLAIMS (Library checking account):

         L1. Firstbank Card (amazon.com).......................................................................... 245.97

 

METER DEPOSIT CLAIMS (Meter Deposit Checking Account): NONE

 

With no further business, motion made by Neely and second by McDonald to adjourn meeting at 9:37pm.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer. Nays: None.  Motion carried.

 

Next regular meeting will be May 9, 2017 at 6:30pm in the Village Office.

 

 

                                                                                                                                                           

Jessy McArthur, Chairman

Trenton Board of Trustees

ATTEST:

 

                                                           

Wendy L. McKain, Village Clerk



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