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Trenton Board of Trustees

January 10, 2017

Trenton, NE

REGULAR MEETING

 

A meeting of the Board of Trustees of the Village of Trenton, NE, was convened in open and public session, Tuesday, January 10, 2017 at 6:30p.m. at the Village Office.  Present:  Chairman McArthur, Vice-Chairman Neely, Trustees Lewis, McDonald and Wimer, Clerk McKain, Deputy Clerk Rife, Attorney Schroeder, Lacey Alig, Tyson Bardsley, Bob Brown, Larry Evans, Aaron Leggott, Colleen McVicker, Tracy Propp, Bob Seybold, and Merlin Shaffer.  Availability of the agenda was communicated in advance notice and in the notice sent to the Chairman and Trustees of the meeting. All proceedings hereafter shown were taken while the meeting was open to the public.

 

 

Roll Call was taken at 6:30pm and quorum was verified.

 

Chairman made “Open Meeting Act” announcement.

 

Citizen Forum:  Mr. Shaffer requested a closed session for his utility issue.  McArthur requested the closed session be later in the meeting.  Ms. Propp provided information on her utility bill and felt that the penalties the village imposes are excessive.  She stated that a single mother of two children working part-time makes it difficult to pay penalties.  McArthur stated the village is making an effort to no longer carry utility balances as the village has had to write off accounts that have not paid.  Ms. Propp questioned why there were two full-time employees in the office when other villages/cities do not.  Ms. Propp provided information that she gathered from other villages/cities, noting McCook only had one full-time clerk.  Neely stated that calling to make arrangements would be beneficial for persons who are unable to pay on the 10th.  Bob Seybold asked if residents were able to make a monthly payment of the same amount.  McKain stated the new system was able to budget people to make a set monthly payment based on the previous years billing with a settlement payment in the 12th month.  Other discussion was made on the penalty fees.  Mr. Brown asked how long the MEAN contract was for.  McArthur stated 5 years.  Ms. Alig asked if a “round-up” on utility bills would be feasible to help fund the proposed daycare.  This would allow residents to donate a small amount each month for the daycare to get started.  Attorney Schroeder will check into the ability for the village to collect funds.  Mr. Seybold asked about how the village is funding the daycare project.  McDonald stated the village was not funding the daycare.

 

Motion made by Neely and second by Wimer to approve agenda. Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.

 

Motion made by Wimer and second by McDonald to approve the December 13, 2016 meeting minutes.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.

 

Motion made by Neely and second by Lewis to approve treasurer’s report.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.

 

Park/Pool Committee Report: No Report.

 

Utility/Street/Trash Committee Report: Nuisance properties.  McDonald stated he and Lewis identified quite a few; however, during the winter months not much would be done.  They will check again in spring.  McDonald would like to start a sign-up sheet for persons who would be able to volunteer time and equipment to help residents clean up yards.  McArthur stated the village may be able to have more clean up days and a possible day that village board members would volunteer their time and a dump trailer to help residents. 

 

Attorney Report: Schroeder reported he has worked on the DEQ Loan documents for the water project, EEOC and DHHS claims for El Dorado, as well as assisting with a set up for a non-profit corporation to start a daycare center.  His office is reviewing the updated ordinances sent by American Publishing and will advise the board in February on which ones to adopt.

 

Utility Superintendent Reports: Electric Department: Leggott stated Vrbas is attending the utility conference in Lincoln on January 12-13, 2017.  Leggott will be attending electric training in Imperial on Wednesday, January 11, 2017.  Leggott stated Stratton personnel would come to Trenton if needed.  Water Department: Leggott stated the water conference is in Kearney March 13-15, 2017.  Motion made by Neely and second by Wimer to approve Vrbas to attend the Water Conference in Kearney.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.  McArthur stated in September 2015 a large amount of water was billed to a resident with no apparent leak.  After discussion, Motion made by Neely and second by Wimer to offer a 50/50 split on the outstanding balance.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.  Sewer Department:  Leggott stated the department is running well.  Trash Department: Leggott stated the department is running well.  Street Department: Leggott stated department is running well; however, the streets are torn up due to the water project.  Park Department: Leggott stated the park is winterized for the season.  Pool Department:  Leggott stated the pool is winterized for the season.

 

Animal Control: Leggott stated there were 11 cats and 60 dogs licensed within the village for 2017.  There was no warnings for failure to license, no warnings for running at large, no citations for failure to license and no citations for running at large during the month of December, 2016.

 

Village Office:  McKain stated the codification project is completed and adoption is on the agenda in the Ordinance section.  McKain stated the employee handbook is ready for approval of the board.  Motion made by McDonald and second by Neely to approve the 2017 Employee Handbook.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.  The Tree City USA application was submitted December 30, 2016.  Three tobacco licenses were issued for 2017.  McKain provided the board with two quotes for conference tables.  The Board asked for additional quotes with a few different setup styles.  McKain stated the Ground Water Guardian application for 2017 is due February 15, 2017 and she is working on it.  Motion made by Neely and second by Lewis to approve McKain attending the Mid-Winter Conference in Lincoln on February 27-28, 2017.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.  Motion made by Lewis and second by Neely to approve Rundel and McKain to attend the MEAN Annual Meeting and Conference in South Sioux City on March 28-30, 2017.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.

 

Library:  Motion made by Neely and second by McDonald to go into executive session at 7:52pm for the purpose of discussing strategy sessions with respect to collective bargaining, real estate purchases, pending litigation, or litigation which is imminent as evidence by communication of a claim or threat of litigation to or by the public body.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.  Motion made by McDonald and second by Lewis to come out of executive session at 8:15pm.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.

 

Motion made by Neely and second by Wimer to go into executive session at 8:19pm for the purpose of discussing strategy sessions with respect to collective bargaining, real estate purchases, pending litigation, or litigation which is imminent as evidence by communication of a claim or threat of litigation to or by the public body.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.  Motion made by Wimer and second by Lewis to come out of executive session at 8:32pm.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.  Motion made by Neely and second by Lewis to have Attorney Schroeder provide an agreement for Merlin Shaffer.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.

 

Planning Commission:  No information.

 

El Dorado: McKain stated there was no update on the generartor project.  McKain stated the search for a new administrator is being conducted. 

 

Housing Authority:  No information.

 

Tree Board: McKain was asked to contact Wertz on the status of the board meetings.

 

Board of Health: No information.

 

Unfinished Business:  Tyson Bardsley of Miller & Associates provided information on the water main project.  Bardsley provided information for the payment application #2 in the amount of $52,629.40 to be paid to BSB and a change order for an isolation point on the East side of town.  Motion by Neely with second by Wimer to approve payment application #2 to BSB in the amount of $52,629.40 and a change order for the isolation point on the East side of town.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.  McDonald inquired on the security of the main street building.  Leggott stated they had boarded up windows and locked the building.  McKain stated she had been in contact with the state on a recycling grant.  McKain stated that due to a family issue Mr. Ross was unable to attend to provide an update on the electric financial plan; however, Mr. Ross plans to be at the February meeting.

 

Ordinance and/or Resolution: Vice-Chairman Neely introduced Ordinance No. 799. After the reading of the ordinance.  Vice-Chairman Neely made a motion which was seconded by Trustee Wimer to suspend the statutory reading of the ordinance on three separate days. Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.  Motion by Neely with second by Lewis to pass and adopt Ordinance No. 799 on final reading. Ayes: Lewis, McArthur, McDonald, Neely, and Wimer. Nays: None.  Motion carried. A true copy follows:

AN ORDINANCE OF THE VILLAGE OF TRENTON, TO REVISE ALL THE ORDINANCES OF THE VILLAGE OF TRENTON, NEBRASKA; TO REPEAL PRIOR ORDINANCES; TO REQUIRE FILING, AND TO PROVIDE AN EFFECTIVE DATE.

 

Motion by Neely with second by McDonald to publish Ordinance No. 799 in pamphlet form. Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.

 

New Business: McKain stated that Mr. Ross would attend the February 2017 meeting to provide the new board members with information on MEAN.  McKain stated that the airport leases all have different due dates and she is working to get them all on the same timeframe.  Wimer provided information on the village fire truck.  Wimer stated the rural fire department is searching for a newer truck and asked if the village could negotiate for the purchase of the rural fire department truck.  Wimer will set up a meeting to discuss the fire trucks.  Motion by Neely with second by Lewis to approve volunteer firefighter application of Morgan Wimer.  Ayes: Lewis, McArthur, McDonald, and Neely.  Abstain: Wimer.  Nays: None.  Motion carried.

 

Correspondence:  El Dorado newsletter, Essent newsletter, Great Plains Communications 2016 Annual Customer Notice, Rural Electric Nebraskan.

 

Motion made by Neely and second by Wimer to approve Operating claims, KENO claims, Library claims excluding L2 and L3 for bonuses and Meter Deposit claims.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None. Motion carried.

 

OPERATING CLAIMS:

1.    Payroll (2 pay periods)............................................................................... $21,918.45

2.    EFTPS, FED (Dec payroll tax)...................................................................... 4,696.12

3.    NE Dept. of Revenue (Dec payroll tax)........................................................... 483.27

4.    NE Dept. of Revenue (Dec sales tax)........................................................... 4,803.61

5.    7-D Lockshop (Keys)............................................................................................ 6.00

6.    Aflac (Sup. Ins.).................................................................................................. 32.70

7.    American Agricultural Lab (water samples)....................................................... 17.50

8.    American Legal Publishing (Codification)..................................................... 7,431.00

9.    Barnetts (supplies)............................................................................................ 104.99

10.  Blue Cross Blue Shield (Dec premium medical/dental)................................ 2,745.65

11.  City of McCook (transfer station tickets)...................................................... 3,072.10

12.  Colonial Life (Sup. Ins.).................................................................................... 251.13

13.  Data Technologies (Data Conversion).......................................................... 1,000.00

14.  Dewey, Nadine (library payroll)........................................................................ 232.73

15.  Evans, Larry (library payroll)............................................................................ 315.84

16.  Farmers Co-op (fuel/shop supplies).............................................................. 1,043.42

17.  Farmers Co-op Pre-paid Propane

a.    Library............................................................................................... (1,069.77)

b.    Sewer Plant........................................................................................... (48.45)

18.  First Bankcard (software, postage, travel)....................................................... 316.66

19.  Great Plains Communications (Phone/internet)............................................... 509.03

20.  Hitchcock County Schools (Tobacco lic proceeds)........................................... 30.00

21.  Hitchcock County Treasurer (Election expenses)........................................... 239.01

22.  Ideal Linen Supply (shop towels)........................................................................ 26.04

23.  Jacobsenorr (Legal services)............................................................................. 31.00

24.  Kriz-Davis (Electric supplies)............................................................................ 697.20

25.  Lakeside Sand & Gravel (Road base).............................................................. 288.50

26.  LARM (Auto Ins)................................................................................................. 32.37

27.  League Builders (supplies).................................................................................. 27.81

28.  LONM (Utility Conf).......................................................................................... 445.00

29.  Lifetime Benefit solutions (Dec vision premium)................................................ 80.93

30.  Miller & Associates (Water Project)............................................................. 21,565.05

31.  Municipal Supply (Supplies)............................................................................. 777.36

32.  National Insurance (Dec life, ad&d prem).......................................................... 25.56

33.  One Call (locates)............................................................................................... 54.93

34.  Orscheln (supplies)............................................................................................. 51.65

35.  Railroad Mgmt (Leases)................................................................................... 583.65

36.  Schamel’s Auto (fitting)........................................................................................ 3.87

37.  Schroeder & Schroeder (Attorney fees)....................................................... 4,162.57

38.  Scoop Media (Publications).............................................................................. 218.27

39.  SWPPD (Nov billing $28,229.83; airport $51.94; north well $435.21;

south well $526.36, Software $100.00, Construction 918.00)..................... 30,261.34

40.  TD Ameritrade (Dec IRA)................................................................................. 756.46

41.  Titan Machinery (#8 repairs)............................................................................ 297.68

42.  Utility Service (Tower cleaning).................................................................... 4,123.09

43.  Village of Stratton (supplies)............................................................................. 492.86

44.  Verizon (Dec billing).......................................................................................... 131.33

45.  Village of Trenton (utilities)............................................................................ 2,896.01

46.  Volz (Fire barn heater)...................................................................................... 105.00

47.  Walmart (winterizing).......................................................................................... 40.86

 

KENO CLAIMS (Keno Checking Account):

         K1. Danco (Bunker gear).................................................................................... 4,505.68

 

LIBRARY CLAIMS (Library checking account):

         L1. Firstbank Card (amazon.com).......................................................................... 213.87

         L2. Dewey, Nadine (Bonus–pending documentation)............................................. 138.52

         L3. Evans, Larry (Bonus-pending documentation).................................................. 184.70

 

METER DEPOSIT CLAIMS (Meter Deposit Checking Account)

         M1. Cust# 191......................................................................................................... 200.00

         M2. Cust# 42 (Applied to account).......................................................................... 200.00

         M3. Cust# 311 (Applied to final billing)...................................................................... 99.15

         M4. Cust# 311 (Refund).......................................................................................... 100.85

         M5. Cust# 8 (Applied to account)............................................................................ 200.00

         M6. Cust# FB (Applied to final billing)....................................................................... 40.96

         M7. Cust# FB (Refund)........................................................................................... 159.04

 

Bob Seybold asked about Keno funds being sent to Hitch & Hay.  Seybold inquired why the new street building was not handicapped accessible.  McArthur stated the building is not completed and a handicapped accessible entrance will be made.  Seybold inquired why the new trash truck was setting and not being used.  McArthur stated the truck is in need of a repair.  Seybold inquired if village would still allow semi-trucks on streets after new water line.  McArthur stated the village cannot keep semi-trucks off state highway.

 

With no further business, motion made by Neely and second by Lewis to adjourn meeting at 9:05pm.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer. Nays: None.  Motion carried.

 

Next regular meeting will be February 14, 2017 at 6:30pm in the Village Office.

 

 

                                                                                                                                                           

Jessy McArthur, Chairman

Trenton Board of Trustees

ATTEST:

 

                                                           

Wendy L. McKain, Village Clerk



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