A meeting of the Board of Trustees of
the Village of Trenton, NE, was convened in open and public session, Tuesday, July
12, 2016 at 6:30p.m. at the Village Office. Present: Chairman Rundel,
Trustees Frakes, and Neely, Village Attorney Schroeder, Clerk McKain, Deputy
Clerk Rife, Superintendent Vrbas (arrived late), Lacey Alig, Luke Alig, Bob
Brown, Larry Evans, Curtis Kayton, Mike Matheson, Phil McDonald, Mary Nichols,
and Paul Nichols. Board members McArthur and Poppert were absent. Availability
of the agenda was communicated in advance notice and in the notice sent to the
Chairman and Trustees of the meeting. All proceedings hereafter shown were
taken while the meeting was open to the public.
Roll Call was taken at 6:40pm and
quorum was verified.
Chairman made “Open Meeting Act”
announcement.
Citizen
Forum: Lacey Alig
discussed that Trenton lacks daycare providers. Ms. Alig asked if the Board
would be willing to help with opening a daycare. She stated there were some
funding sources that may be able to assist with the start-up and continuation
of the daycare. The Board were not opposed to the idea and would look at some
properties in which may be utilized. Ms. Alig and Mr. Rundel would meet to
discuss the issue further.
Motion
made by Frakes and second by Neely to approve agenda. Ayes: Frakes, Neely and
Rundel. Nays: None. Absent: McArthur and Poppert. Motion carried.
Meeting
minutes from June 9, 2016 were not approved.
Motion
made by Neely and second by Frakes to approve the June 21, 2016 meeting
minutes. Ayes: Frakes, Neely and Rundel. Nays: None. Absent: McArthur and Poppert.
Motion carried.
Motion
made by Frakes and second by Neely to approve the treasurers report. Ayes:
Frakes, Neely, and Rundel. Nays: None. Absent: McArthur and Poppert. Motion
carried.
Utility
Superintendent Reports: Electric
Department: Vrbas
reported the department was running well. Water Department: Vrbas
stated Sargent had been out to get measurements and will be out again to
install the VFD. Sewer Department: Vrbas stated the department is
running well. Trash Department: Vrbas stated C. Relph had been ill and
other village personnel would cover the tree branch site until he returns. Street
Department: Vrbas stated cold patch had been completed on some streets.
Vrbas stated he would be spraying for mosquitos on Thursday mornings. Park
Department: Vrbas stated that the department was going well. Pool
Department: Vrbas stated that the department was going smooth.
Animal Control: Vrbas stated there are 24 cats and 178
dogs licensed within the village for the 2016 year. There were 5 warnings for
failure to license, 2 warning for running at large, 0 citations for failure to
license and 0 citations for running at large during the month of June 2016.
Village
Office: McKain
stated there was one deposit to return this month, which was applied to the
utility account. McKain stated review and updates were almost completed on the
employee handbook and will be forwarded to the Village Attorney for review.
McKain stated the application for the 2016 scrap tire grant was approved. The
dates are July 18-24, 2016 with collection times of 9am to 4pm. McKain stated
advertisements have been in the Hitchcock County News and posted around town.
Rundel stated the gates would be locked to ensure additional tires are not
unaccounted for to maintain the tonnage limit. McKain provided a review of
software for utility billing purposes. Discussion was made and Rundel would
like to wait for additional board input from the missing members. The
codification project first draft was received and we are awaiting the legal and
editorial report, which should be arriving next week.
Library: A motion made by Neely and second by
Frakes to re-appoint K. Borg and P. Johnson to the Library Board for a term
ending June 30, 2020. Ayes: Frakes, Neely, and Rundel. Nays: None. Absent: McArthur
and Poppert. Motion Carried. Rundel asked if Mr. Evans had any potential
replacements Mr. Brown’s term ending June 20, 2016. Mr. Evans stated there
were no candidates at this time.
Planning Commission: Mr. Evans stated the variance,
preliminary platting for the proposed Doller General were approved and
recommended the Village Board approve both. A motion made by Neely and second
by Frakes to approve the variance application of the proposed Dollar General.
Ayes: Frakes, Neely, and Rundel. Nays: None. Absent: McArthur and Poppert.
Motion Carried. A motion made by Neely and second by Frakes to approve the
preliminary platting application of the proposed Dollar General. Ayes: Frakes,
Neely, and Rundel. Nays: None. Absent: McArthur and Poppert. Motion Carried.
Mr. Evans stated the planning commission will be working on additional
annexation to the village limits. A motion made by Neely and second by Frakes
to approve the planning commission to begin proceedings to annex some
properties into the village limits. Ayes: Frakes, Neely, and Rundel. Nays:
None. Absent: McArthur and Poppert. Motion Carried.
El Dorado Board: Rundel stated that they were working
with the engineers to get everything completed for a new generator.
Housing Board – No information provided for the
agenda.
Tree Board: Rundel stated Nebraska Forestry would
provide a tree planting seminar in the fall.
Board of Health: No information provided for the
agenda.
Unfinished
Business: No update
for the wind turbine project. Vrbas stated the cement work was completed at
the new street building. Rundel asked if the broken light had been replaced.
Vrbas was not sure and would check. Rundel stated he did not have an update
from Miller and Associates; however a permit to perform work on the public
right of way was received. Rundel stated he had not received the fire marshal
report on the Main Street building. Rundel was continuing to look for funds for
the building remodeling. Frakes stated he had toured the village and had a new
list of properties that he or the clerk would be contacting for those owners to
mow or clean up. Rundel stated a review of a contract for an electric provider
is in the works. The Village Attorney will review the contract, and may need
additional resources for the utility portion. Rundel would like to have a
possible review at the August Board meeting.
Ordinance or
Resolution: None
New
Business: C. Kayton
provided information on the construction report for the period of January to
June, 2016. Kayton stated there were minor repairs made for a total of
$3,841.19. Caden would provide information on a consultant to review the
electrical system. He believed the price was between $6,000 and $9,000 for the
consultant. Kayton stated SWPPD representatives and others would be meeting
with Rundel at the village office to continue discussions on the contract
ending November 1, 2016. A motion made by Neely and second by Frakes to accept
the construction report and pay $3,841.19 on the next board meeting claims.
Ayes: Frakes, Neely, and Rundel. Nays: None. Absent: McArthur and Poppert.
Motion Carried. A motion made by Frakes and second by Neely to pay for a $500
insurance policy for the “bouncy houses” sponsored by Trenton Rec on Saturday,
August 6, 2016 for the Harvest Festival. Ayes: Frakes, Neely, and Rundel.
Nays: None. Absent: McArthur and Poppert. Motion Carried. Discussion was made
on allowing ATV, UTV and Golf Carts to be driven within the corporate limits of
the Village. Rundel asked McKain to contact other villages to provide a draft
ordinance to allow ATV, UTV and Golf Carts to be driving within the village
limits. Evaluations will be discussed at the July 29, 2016 meeting so that all
board members would be available.
Correspondence:
DHHS – Public Water
Operators – Security Grant Application; DOR – Regional meeting dates; El Dorado
Newsletter – July 2016; NE Law Enforcement – You Drink & Drive, You Lose
Crackdown; Wind and Solar Conference, November 7-8, 2016 in Lincoln
Motion made by Neely and second by Frakes
to approve Operating claims KENO claims, and Library claim. Ayes: Frakes,
Neely, and Rundel. Nays: None. Absent: McArthur and Poppert. Motion carried.
OPERATING
CLAIMS:
1. Payroll (2 pay
periods)............................................................................... $18,477.85
2. EFTPS, FED (June
payroll tax).................................................................... 4,371.90
3. NE Dept. of Revenue (June
payroll tax).......................................................... 493.63
4. NE Dept. of Revenue (June
sales tax)......................................................... 2,397.42
5. Aflac (Sup. Ins.
July).......................................................................................... 32.70
6. American Agricultural
Lab (water samples)....................................................... 17.50
7. American Funds (June
IRA)............................................................................. 228.92
8. Barco Municipal (grader
blades)...................................................................... 321.60
9. Blue Cross Blue
Shield (July premium medical/dental)................................ 2,751.65
10. C&K (toilet cap).................................................................................................... 5.35
11. City of McCook
(transfer station tickets)...................................................... 3,250.80
12. Colonial Life (Sup.
Ins.).................................................................................... 180.10
13. Dewey, Nadine
(library payroll)........................................................................ 265.96
14. Eakes (black ink for
printer)............................................................................... 67.98
15. Evans, Larry (library
payroll)............................................................................ 274.28
16. Farmers Co-op
(fuel/shop supplies).............................................................. 1,161.08
17. First Bankcard (software,
water samples, concession, tablet cases).............. 976.50
18. Gerih Concrete (shop
floor)......................................................................... 56,483.00
19. Great Plains
Communications (Phone/internet)............................................... 491.58
20. Hay, Billy
(materials, repair archway at park).................................................. 998.98
21. Hitchcock County
Court (court fees)................................................................. 51.00
22. Ideal Linen Supply
(shop towels)........................................................................ 25.97
23. In the Swim (pool
chemicals and supplies)...................................................... 261.36
24. Jacobsenorr (attorney
fees).......................................................................... 4,097.91
25. KC Motor &
Electric (water pump electrical check)........................................ 175.00
26. Lakeside Sand &
Gravel (white rock/light plant).............................................. 420.20
27. Lang Diesel (#6A
blades and freight)................................................................. 81.87
28. League Builders (tree
branch site keys, pvc pipe, sewer supplies)................... 70.97
29. Leggott, Aaron
(budget meeting bbq supplies)................................................... 43.62
30. Lifetime Benefit
solutions (June vision premium).............................................. 53.34
31. MNB (June IRA)............................................................................................... 414.72
32. McKain, Wendy (IIMC
mileage, LONM acct. mileage)................................... 484.92
33. Menards (sewer
grinder, pvc pipe and fittings)................................................ 608.38
34. Midlands Toxicology
(pre-employment drug screens)....................................... 70.00
35. MWC (10 2-yard dumpsters)......................................................................... 4,650.00
36. National Insurance (June
life, ad&d prem)......................................................... 25.56
37. Nebraska DHHS
Environ. Lab (water samples).............................................. 446.00
38. Nick’s Dist. (pool
concession supplies)............................................................ 153.84
39. One Call Concept
(diggers hotline).................................................................... 29.79
40. Poppert, Austin (main
street building)............................................................... 720.00
41. R&L Sprinklers
(service call, k-rain sport rotor)............................................... 119.00
42. RW Welding (hyd. Hose
x2)............................................................................. 128.20
43. Rife, Samantha (np
for sewage grinder)............................................................ 99.36
44. Schroeder &
Schroeder (Attorney fees)....................................................... 3,093.83
45. Scoop Media
(Publications/ad)......................................................................... 125.10
46. Southwest Fertilizer
(Prepaid propane)
a. Fire Barn........................................................................................... (2,581.42)
b. Light Plant.............................................................................................. (76.16)
47. SWPPD (June billing $31,890.37;
airport $28.00; north well $570.47;
south well $308.01)...................................................................................... 32,796.85
48. Titan Machinery (#16
a/c repair)...................................................................... 173.63
49. Topkote (armor coat)................................................................................... 34,921.74
50. Tri-State Fire
Exting. (check and tag extinguishers)........................................ 246.30
51. Van Diest Supply
(chemical for mosq. Fogging).......................................... 1,007.25
52. Verizon (June
billing)........................................................................................ 179.66
53. Village of Trenton (utilities)............................................................................ 2,525.46
54. Walmart (bulbs,
clarifiers, supplies).................................................................. 134.49
55. Western Tire (#16
service call, repair boots, labor).......................................... 330.20
56. Wickizer, Lanessa
(lifeguard cert. and cpr cert.)............................................. 335.00
EDM CLAIMS (EDM Checking
Account): NONE
KENO CLAIMS (Keno
Checking Account): NONE
LIBRARY CLAIMS (Library
checking account):
L1. Firstbank
Card (amazon)................................................................................... 137.51
Pre-paid
$110.53 of expenses – billing was $26.98
With no further business, motion made
by Neely and second by Frakes to adjourn meeting at 8:25pm. Ayes: Frakes, Neely
and Rundel. Nays: None. Absent: McArthur and Poppert. Motion carried.
A budget meeting on July 29, 2016 at
6:00pm is scheduled at the Village office.
Next regular meeting will be August 9,
2016 at 6:30pm in the Village Office.
John
A. Rundel, Chairman
ATTEST: Trenton Board of Trustees
Wendy L. McKain, Village Clerk
