A meeting of the Board of Trustees of
the Village of Trenton, NE, was convened in open and public session, Tuesday, June
14, 2016 at 6:30p.m. at the Village Office. Present: Chairman Rundel,
Trustees Frakes, and McArthur, Attorney Schroeder (arrived 6:45pm), Clerk
McKain, Superintendent Vrbas, Mike Matheson, Phil McDonald, and Deputy Clerk
Rife. Board members Neely and Poppert were absent. Availability of the agenda
was communicated in advance notice and in the notice sent to the Chairman and
Trustees of the meeting. All proceedings hereafter shown were taken while the
meeting was open to the public.
Roll Call was taken at 6:35pm and
quorum was verified.
Citizen
Forum: P. McDonald questioned
if the gazebo was finished. Rundel stated that it was not yet complete but it
would be shortly. P. McDonald stated a resident on West 1st needed
to mow their lawn. P. McDonald also wondered if a resident on East C had gotten
a building permit for the building built about three (3) months ago. McKain
stated that resident did not obtain a permit and efforts would be made to
contact the resident. P. McDonald also wondered if anyone was thinking about
fixing the entrance to the park. Vrbas stated that we had a local resident
volunteering to fix the entrance to the park.
Motion
made by Frakes and second by McArthur to approve agenda. Ayes: Frakes, McArthur,
and Rundel. Nays: None. Absent: Neely and Poppert. Motion carried.
Minutes
from June 9, 2016 Special Meeting were not approved due to lack of board member
presence.
Motion
made by McArthur and second by Frakes to approve the treasurers report. Ayes:
McArthur, Frakes, and Rundel. Nays: None. Absent: Neely and Poppert. Motion
carried.
Attorney
Schroeder discussed the dismissal of animal tickets due to residents moving.
Attorney Schroeder also discussed the EEOC Claim against El Dorado. Attorney
Schroeder left the meeting at 7:20 p.m.
Utility
Superintendent Reports: Electric
Department: Vrbas
reported a cat blew a fuse but other than that the department was running well.
Water Department: Vrbas was asked about the water tower cleaning. Vrbas
stated it would be within the next few months but didn’t have a specific
timeline. Sewer Department: Vrbas stated the breakers popped at the
sewer. KC Electric came to look at it and there were no more problems. Trash
Department: Vrbas stated the department was going smooth and both trash
trucks were up and running again. Street Department: Vrbas stated armor
coating went well. Vrbas stated that low spots in the alley’s still needed to
be packed. Park Department: Vrbas stated that the department was going
well but there was some sprinkler issues. Pool Department: Vrbas
stated that the department was going smooth.
Animal Control: Vrbas stated there are 24 cats and 169
dogs licensed within the village for the 2016 year. There were 3 warnings for
failure to license, 0 warning for running at large, 0 citations for failure to
license and 0 citations for running at large during the month of May 2016. A
dangerous dog hearing was conducted on April 27, 2016. The dog owner will be
notified that if there are no issues, the dog will be off probation effective
June 27, 2016; however, Village employees will continue to monitor.
Village
Office: McKain
stated there were no deposits to return this month. McKain stated review and
updates are being done to the employee handbook to update and put into place. McKain
stated the application for the 2016 scrap tire grant was approved. The dates
are July 18-24, 2016. McKain stated she would try to get an advertisement in
the Hitchcock County News towards the end of June and there would definitely be
advertisements in July. McKain provided a review of new software for billing.
McKain stated she received information about sample disaster plan software but
it was fairly expensive. McKain would look into talking to the county for ideas
on a disaster plan. The codification project first draft was received.
Library: Evans not present. McKain stated
there was one library board appointment that needed to be made. A motion made
by McArthur and second by Frakes made to accept Helen Arnold as a library board
member to complete the term of Richard Black ending on June 30, 2019. Ayes: Frakes,
McArthur, and Rundel. Nays: None. Absent: Neely and Poppert. Motion Carried.
Planning Commission: No information provided for the
agenda. Rundel mentioned to P. McDonald that they needed to look at an
annexation of property at the July planning commission meeting.
El Dorado Board: Rundel stated that they were working
with the engineers to get everything completed for a new generator.
Housing Board – No information provided for the
agenda.
Tree Board: No information provided for the
agenda.
Board of Health: No information provided for the
agenda. Rundel stated that a six (6) month meeting needed to be set up in June
or July.
Unfinished
Business: M. Matheson
provided information on wholesale electric rates through his company. Matheson
provided information on general terminology. Matheson stated that a contract
would be in the works for the village to review. Review of the electric rates
will be considered during the budget meeting. Vrbas stated they started pouring
concrete, at least half of it done and the rest should be done by the end of
the week. There was no update for the Main Street water main project. The handicap
access to the gazebo is complete. P. McDonald questioned the amount of work
Poppert was accomplishing. P. McDonald stated the Village was paying out a lot
of money and not getting anything done in return. Rundel stated that he hadn’t
received a report from the fire marshal about the Main Street building. Frakes
stated that he has toured the town, removed a few properties from the listing
and added a few to the list, as well as, continue to monitor the progress on properties.
We may need to send some letter to some of these residents out. A report from
the FAA stated effective May 26, 2016 the Trenton Airport is officially closed.
Rundel stated he is still working on how the recycling grant is going to work
for sure. The AgendaFree software for the board meetings is working well.
Ordinance
and/or Resolution: None
New
Business: Budget
workshop dates were reviewed. It was decided to hold a Budget Meeting on June
21, 2016 at 6 p.m. The street assessment delinquent accounts were discussed but
no action was taken. McKain stated that LARM sent a notice of 2016-2017 Pool
Rates increasing about 5%.
Correspondence: Gov. Ricketts- Sesquicentennial
Celebration Grants, LONM-NE Leadership Workshop- August 30-31 in Ashland, NE,
NE & Notification of upcoming vacancies on League Executive Board, NE
Department of Environmental Quality- Source Water Protection, WCNDD- Annual
Meeting & Membership Assessment.
Motion made by McArthur and second by Frakes
to approve Operating claims plus the addition of two (2) library payroll claims,
KENO claims, and the addition of one (1) Library claim. Ayes: Frakes, McArthur,
and Rundel. Nays: None. Absent: Neely and Poppert. Motion carried.
OPERATING
CLAIMS:
1. Payroll (3 pay
periods)............................................................................... $18,128.81
2. EFTPS, FED (May
payroll tax)..................................................................... 4,334.52
3. NE Dept. of Revenue (May
payroll tax)........................................................... 536.49
4. NE Dept. of Revenue (May
sales tax).......................................................... 3,810.04
5. Aflac (Sup. Ins.
June)......................................................................................... 32.70
6. American Agricultural
Lab (water samples)....................................................... 17.50
7. American Electric
(bulbs for scoreboard, lamp).............................................. 164.80
8. American Funds (May
IRA)............................................................................. 343.38
9. American Legal
(Nebraska basic code 50% payment)................................ 3,535.00
10. Blue Cross Blue
Shield (May premium medical/dental)............................... 1,648.85
11. BOK Financial (water
bond payment)......................................................... 38,102.50
12. City of McCook
(transfer station tickets)...................................................... 3,195.00
13. Clinch (paper towels).......................................................................................... 67.52
14. Colonial Life (Sup.
Ins.)...................................................................................... 40.48
15. D&L Pest Control
(pest control).......................................................................... 53.00
16. D&S Hardware
(weed eater repair).................................................................... 35.86
17. Farmers Co-op
(fuel/shop supplies).............................................................. 1,052.45
18. Fastenal (O-ring for
pool)..................................................................................... 4.86
19. First Bankcard (software,
water samples, pressure washer, tablets, hotel). 2,794.30
20. Great Plains
Communications (Phone/internet)............................................... 390.62
21. Hitchcock County
Court (court fees-animal control)......................................... 34.00
22. Ideal Linen Supply
(shop towels)........................................................................ 17.25
23. In the Swim (pool
chemicals and supplies)........................................................ 86.94
24. Jacobsenorr (attorney
fees)............................................................................... 74.25
25. Lang Diesel (#6A repairs)................................................................................... 67.55
26. League Builders
(repair supplies for park/pool).................................................. 93.12
27. Lifetime Benefit
solutions (May vision premium)............................................... 53.34
28. McCauley, Rich (tree
branch site key refund)................................................... 10.00
29. MNB (May IRA)................................................................................................ 521.28
30. Midlands Toxicology
(pre-employment drug screens)..................................... 245.00
31. Miller &
Associates (water project survey and design)............................... 19,980.00
32. National Insurance (May
life, ad&d prem)......................................................... 19.17
33. Nick’s Dist. (pool
concession supplies)............................................................ 291.56
34. O’Brien Electric
(shop building elec. hook up)............................................ 20,049.00
35. Poppert, Austin (main
st. gazebo handicap).................................................. 1,160.00
36. Quill (copy paper,
ink, paper towels)................................................................ 129.95
37. R&L Sprinklers
(service call, spray heads, valves)....................................... 1,875.35
38. Riggs, Diane (tree
branch site key refund)........................................................ 10.00
39. Schroeder &
Schroeder (Attorney fees)....................................................... 2,019.47
40. Scoop Media
(Publications/subscription)......................................................... 938.60
41. Southwest Fertilizer
(Prepaid propane)
a. Fire Barn........................................................................................... (2,581.42)
b. Light Plant.............................................................................................. (76.16)
42. SWPPD (May billing $33,211.27;
airport $27.71; north well $310.44;
south well $246.88)...................................................................................... 33,796.30
43. Titan Machinery (#8
gauge)............................................................................... 19.95
44. Verizon (May billing)......................................................................................... 181.40
45. Village of Trenton (utilities)............................................................................ 2,117.14
46. Village of Trenton
Petty Cash (pool startup cash).............................................. 25.00
47. Walmart (sprayer,
office supplies, bleach)......................................................... 47.46
EDM CLAIMS
(EDM Checking Account):
NONE
KENO CLAIMS
(Keno Checking Account):
NONE
LIBRARY
CLAIMS (Library checking account):
NO
CLAIMS SUBMITTED DUE TO LACK OF QUORUM ON MEETING HELD 06/01/16
ADDED
CLAIMS
L1.
Firstbank Card (amazon)................................................................................... 325.84
ADDED
OPERATING CLAIMS
48. Dewey, Nadine
(library payroll)......................................................................... 232.73
49. Evans, Larry (library
payroll)............................................................................. 232.72
With no further business, motion made
by McArthur and second by Frakes to adjourn meeting at 8:52 p.m. Ayes: Frakes,
McArthur, and Rundel. Nays: None. Absent: Neely and Poppert. Motion carried.
A Budget meeting will be June 21, 2016
at 6:00 p.m. in the Village Office in which a meal will be served. Public is
encouraged to attend.
A Special meeting with SWPPD to
discuss rates and contract will be June 29, 2016 at 6:00pm in the Village
Office.
Next regular meeting will be July 12,
2016 at 6:30pm in the Village Office.
John
A. Rundel, Chairman
Trenton Board of Trustees
ATTEST:
Wendy L. McKain, Village Clerk
