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Trenton Board of Trustees

June 14, 2016

Trenton, NE

REGULAR MEETING

 

A meeting of the Board of Trustees of the Village of Trenton, NE, was convened in open and public session, Tuesday, June 14, 2016 at 6:30p.m. at the Village Office.  Present:  Chairman Rundel, Trustees Frakes, and McArthur, Attorney Schroeder (arrived 6:45pm), Clerk McKain, Superintendent Vrbas, Mike Matheson, Phil McDonald, and Deputy Clerk Rife.  Board members Neely and Poppert were absent.  Availability of the agenda was communicated in advance notice and in the notice sent to the Chairman and Trustees of the meeting. All proceedings hereafter shown were taken while the meeting was open to the public.

 

Roll Call was taken at 6:35pm and quorum was verified.

 

Citizen Forum:  P. McDonald questioned if the gazebo was finished. Rundel stated that it was not yet complete but it would be shortly. P. McDonald stated a resident on West 1st needed to mow their lawn. P. McDonald also wondered if a resident on East C had gotten a building permit for the building built about three (3) months ago. McKain stated that resident did not obtain a permit and efforts would be made to contact the resident. P. McDonald also wondered if anyone was thinking about fixing the entrance to the park. Vrbas stated that we had a local resident volunteering to fix the entrance to the park.

 

Motion made by Frakes and second by McArthur to approve agenda. Ayes: Frakes, McArthur, and Rundel.  Nays: None.  Absent: Neely and Poppert.  Motion carried.

 

Minutes from June 9, 2016 Special Meeting were not approved due to lack of board member presence.

 

Motion made by McArthur and second by Frakes to approve the treasurers report. Ayes: McArthur, Frakes, and Rundel. Nays: None.  Absent: Neely and Poppert. Motion carried.

 

Attorney Schroeder discussed the dismissal of animal tickets due to residents moving. Attorney Schroeder also discussed the EEOC Claim against El Dorado.  Attorney Schroeder left the meeting at 7:20 p.m.

 

Utility Superintendent Reports: Electric Department: Vrbas reported a cat blew a fuse but other than that the department was running well.  Water Department: Vrbas was asked about the water tower cleaning. Vrbas stated it would be within the next few months but didn’t have a specific timeline.  Sewer Department: Vrbas stated the breakers popped at the sewer. KC Electric came to look at it and there were no more problems. Trash Department: Vrbas stated the department was going smooth and both trash trucks were up and running again.  Street Department:  Vrbas stated armor coating went well. Vrbas stated that low spots in the alley’s still needed to be packed.  Park Department: Vrbas stated that the department was going well but there was some sprinkler issues.  Pool Department:  Vrbas stated that the department was going smooth. 

 

Animal Control: Vrbas stated there are 24 cats and 169 dogs licensed within the village for the 2016 year.  There were 3 warnings for failure to license, 0 warning for running at large, 0 citations for failure to license and 0 citations for running at large during the month of May 2016.  A dangerous dog hearing was conducted on April 27, 2016.  The dog owner will be notified that if there are no issues, the dog will be off probation effective June 27, 2016; however, Village employees will continue to monitor.

 

Village Office:  McKain stated there were no deposits to return this month. McKain stated review and updates are being done to the employee handbook to update and put into place.  McKain stated the application for the 2016 scrap tire grant was approved.  The dates are July 18-24, 2016.  McKain stated she would try to get an advertisement in the Hitchcock County News towards the end of June and there would definitely be advertisements in July.  McKain provided a review of new software for billing. McKain stated she received information about sample disaster plan software but it was fairly expensive. McKain would look into talking to the county for ideas on a disaster plan.  The codification project first draft was received.

 

Library: Evans not present. McKain stated there was one library board appointment that needed to be made. A motion made by McArthur and second by Frakes made to accept Helen Arnold as a library board member to complete the term of Richard Black ending on June 30, 2019. Ayes: Frakes, McArthur, and Rundel. Nays: None. Absent: Neely and Poppert. Motion Carried.

 

Planning Commission: No information provided for the agenda. Rundel mentioned to P. McDonald that they needed to look at an annexation of property at the July planning commission meeting.

 

El Dorado Board: Rundel stated that they were working with the engineers to get everything completed for a new generator.

 

Housing Board – No information provided for the agenda.

 

Tree Board: No information provided for the agenda.

 

Board of Health: No information provided for the agenda. Rundel stated that a six (6) month meeting needed to be set up in June or July.

 

Unfinished Business: M. Matheson provided information on wholesale electric rates through his company.  Matheson provided information on general terminology. Matheson stated that a contract would be in the works for the village to review. Review of the electric rates will be considered during the budget meeting. Vrbas stated they started pouring concrete, at least half of it done and the rest should be done by the end of the week. There was no update for the Main Street water main project. The handicap access to the gazebo is complete. P. McDonald questioned the amount of work Poppert was accomplishing. P. McDonald stated the Village was paying out a lot of money and not getting anything done in return.  Rundel stated that he hadn’t received a report from the fire marshal about the Main Street building.  Frakes stated that he has toured the town, removed a few properties from the listing and added a few to the list, as well as, continue to monitor the progress on properties. We may need to send some letter to some of these residents out.  A report from the FAA stated effective May 26, 2016 the Trenton Airport is officially closed. Rundel stated he is still working on how the recycling grant is going to work for sure. The AgendaFree software for the board meetings is working well.   

 

Ordinance and/or Resolution:  None

 

New Business: Budget workshop dates were reviewed. It was decided to hold a Budget Meeting on June 21, 2016 at 6 p.m. The street assessment delinquent accounts were discussed but no action was taken. McKain stated that LARM sent a notice of 2016-2017 Pool Rates increasing about 5%.

 

Correspondence: Gov. Ricketts- Sesquicentennial Celebration Grants, LONM-NE Leadership Workshop- August 30-31 in Ashland, NE, NE & Notification of upcoming vacancies on League Executive Board, NE Department of Environmental Quality- Source Water Protection, WCNDD- Annual Meeting & Membership Assessment.

Motion made by McArthur and second by Frakes to approve Operating claims plus the addition of two (2) library payroll claims, KENO claims, and the addition of one (1) Library claim. Ayes: Frakes, McArthur, and Rundel.  Nays: None. Absent: Neely and Poppert.  Motion carried.

 

OPERATING CLAIMS:

1.    Payroll (3 pay periods)............................................................................... $18,128.81

2.    EFTPS, FED (May payroll tax)..................................................................... 4,334.52

3.    NE Dept. of Revenue (May payroll tax)........................................................... 536.49

4.    NE Dept. of Revenue (May sales tax).......................................................... 3,810.04

5.    Aflac (Sup. Ins. June)......................................................................................... 32.70

6.    American Agricultural Lab (water samples)....................................................... 17.50

7.    American Electric (bulbs for scoreboard, lamp).............................................. 164.80

8.    American Funds (May IRA)............................................................................. 343.38

9.    American Legal (Nebraska basic code 50% payment)................................ 3,535.00

10.  Blue Cross Blue Shield (May premium medical/dental)............................... 1,648.85

11.  BOK Financial (water bond payment)......................................................... 38,102.50

12.  City of McCook (transfer station tickets)...................................................... 3,195.00

13.  Clinch (paper towels).......................................................................................... 67.52

14.  Colonial Life (Sup. Ins.)...................................................................................... 40.48

15.  D&L Pest Control (pest control).......................................................................... 53.00

16.  D&S Hardware (weed eater repair).................................................................... 35.86

17.  Farmers Co-op (fuel/shop supplies).............................................................. 1,052.45

18.  Fastenal (O-ring for pool)..................................................................................... 4.86

19.  First Bankcard (software, water samples, pressure washer, tablets, hotel). 2,794.30

20.  Great Plains Communications (Phone/internet)............................................... 390.62

21.  Hitchcock County Court (court fees-animal control)......................................... 34.00

22.  Ideal Linen Supply (shop towels)........................................................................ 17.25

23.  In the Swim (pool chemicals and supplies)........................................................ 86.94

24.  Jacobsenorr (attorney fees)............................................................................... 74.25

25.  Lang Diesel (#6A repairs)................................................................................... 67.55

26.  League Builders (repair supplies for park/pool).................................................. 93.12

27.  Lifetime Benefit solutions (May vision premium)............................................... 53.34

28.  McCauley, Rich (tree branch site key refund)................................................... 10.00

29.  MNB (May IRA)................................................................................................ 521.28

30.  Midlands Toxicology (pre-employment drug screens)..................................... 245.00

31.  Miller & Associates (water project survey and design)............................... 19,980.00

32.  National Insurance (May life, ad&d prem)......................................................... 19.17

33.  Nick’s Dist. (pool concession supplies)............................................................ 291.56

34.  O’Brien Electric (shop building elec. hook up)............................................ 20,049.00

35.  Poppert, Austin (main st. gazebo handicap).................................................. 1,160.00

36.  Quill (copy paper, ink, paper towels)................................................................ 129.95

37.  R&L Sprinklers (service call, spray heads, valves)....................................... 1,875.35

38.  Riggs, Diane (tree branch site key refund)........................................................ 10.00

39.  Schroeder & Schroeder (Attorney fees)....................................................... 2,019.47

40.  Scoop Media (Publications/subscription)......................................................... 938.60

41.  Southwest Fertilizer (Prepaid propane)

a.    Fire Barn........................................................................................... (2,581.42)

b.    Light Plant.............................................................................................. (76.16)

42.  SWPPD (May billing $33,211.27; airport $27.71; north well $310.44;

south well $246.88)...................................................................................... 33,796.30

43.  Titan Machinery (#8 gauge)............................................................................... 19.95

44.  Verizon (May billing)......................................................................................... 181.40

45.  Village of Trenton (utilities)............................................................................ 2,117.14

46.  Village of Trenton Petty Cash (pool startup cash).............................................. 25.00

47.  Walmart (sprayer, office supplies, bleach)......................................................... 47.46

EDM CLAIMS (EDM Checking Account):

         NONE

KENO CLAIMS (Keno Checking Account):

         NONE

LIBRARY CLAIMS (Library checking account):

         NO CLAIMS SUBMITTED DUE TO LACK OF QUORUM ON MEETING HELD 06/01/16

         ADDED CLAIMS

         L1. Firstbank Card (amazon)................................................................................... 325.84

ADDED OPERATING CLAIMS

48.  Dewey, Nadine (library payroll)......................................................................... 232.73

49.  Evans, Larry (library payroll)............................................................................. 232.72

 

With no further business, motion made by McArthur and second by Frakes to adjourn meeting at 8:52 p.m.  Ayes: Frakes, McArthur, and Rundel.  Nays: None.  Absent: Neely and Poppert.  Motion carried.

 

A Budget meeting will be June 21, 2016 at 6:00 p.m. in the Village Office in which a meal will be served.  Public is encouraged to attend.

 

A Special meeting with SWPPD to discuss rates and contract will be June 29, 2016 at 6:00pm in the Village Office.

 

Next regular meeting will be July 12, 2016 at 6:30pm in the Village Office.

 

 

                                                                                                                                                           

John A. Rundel, Chairman

Trenton Board of Trustees

ATTEST:

 

                                                           

Wendy L. McKain, Village Clerk



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