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Trenton Board of Trustees

May 10, 2016

Trenton, NE

REGULAR MEETING

 

A meeting of the Board of Trustees of the Village of Trenton, NE, was convened in open and public session, Tuesday, May 10, 2016 at 6:30p.m. at the Village Office.  Present:  Chairman Rundel, Trustees Frakes, McArthur, and Poppert, Attorney Schroeder, Clerk McKain, Superintendent Vrbas, Larry Evans, Mike Matheson, Phil McDonald, Samantha Rife and Judy Todd.  Board member Neely was absent.  Availability of the agenda was communicated in advance notice and in the notice sent to the Chairman and Trustees of the meeting. All proceedings hereafter shown were taken while the meeting was open to the public.

 

Roll Call was taken at 6:30pm and quorum was verified.

 

Citizen Forum:  P. McDonald stated a resident on West 4th had tall weeds.

 

Motion made by Frakes and second by McArthur to approve agenda. Ayes: Frakes, McArthur, Poppert, and Rundel.  Nays: None.  Absent: Neely.  Motion carried.

 

Motion made by McArthur and second by Poppert to approve the April 12, 2016 meeting minutes.  Ayes: McArthur, Poppert, and Rundel.  Nays: None.  Abstain: Frakes.  Absent: Neely.  Motion carried.

 

Motion made by McArthur and second by Poppert to approve treasurer’s report.  Ayes: Frakes, McArthur, Poppert, and Rundel.  Nays: None.  Absent: Neely.  Motion carried.

 

Attorney Schroeder discussed the issuance of tickets for failure to license.  Attorney Schroeder left the meeting at 7:13pm.

 

Utility Superintendent Reports: Electric Department: Vrbas reported department is running well.  Water Department: Vrbas provided a quote for total upgrade and repair of the North and South wells.  Sewer Department: Vrbas stated they did some maintenance jetting on West 1st and 2nd streets.  There is a newer head on the Sewer jet machine.  Trash Department: Vrbas stated the weather made trash pick-up fall behind schedule; however, they are all caught up.  Stratton had the trash trailer for an abatement property.  Street Department:  Vrbas stated cold patch is in Benkelman and he will be picking up next week.  Weather permitting he will begin to spray streets.  Park Department: Vrbas stated they began mowing the park on a regular basis and some sprinkler heads were replaced.  Leggott stated they have been working on cleaning up the ball field.  Pool Department:  Vrbas stated there were enough applications received. Lifeguard certification is scheduled for May 23-26, 2016 and Lifeguard re-certification and CPR are scheduled for May 26th

 

Animal Control: Leggott stated there are 22 cats and 167 dogs licensed within the village for the 2016 year.  There were 0 warnings for failure to license, 0 warning for running at large, 0 citations for failure to license and 0 citations for running at large during the month of April 2016.  A dangerous dog hearing was conducted on April 27, 2016.  The dog is on a probationary status for 60 days.

 

Village Office:  McKain stated there were four deposits to return this month, three will be applied to final bills and one will be returned to consumer.  McKain stated due to the current status of additional help the updates of the employee handbook and disaster plan have been put on hold.  McKain stated the application for the 2016 scrap tire grant was approved.  The dates are July 18-24, 2016.  Advertisements will be made as the date gets closer.  McKain stated a representative from Power Manager provided a proposal for the software and installation.  The codification project is awaiting the first draft to be produced by American Publishing.

 

Library: No information provided for the agenda.  Evans stated the library will be working on accreditation this year.  Evans stated the link for the ordinances was removed and inquired when he would be getting the ordinances as he never has received any.  McKain stated she has sent them and would send them again. 

 

Planning Commission: No information provided for the agenda.  Evans asked about building permits and wants to be notified by email when one is issued.

 

El Dorado Board: Rundel stated that the ventilation panel was being moved and they are moving forward on the installation of a new generator.

 

Housing Board – No information provided for the agenda.  Todd asked Vrbas about the pipes for the sprinkler system.  Vrbas stated he could not find a problem with them.

 

Tree Board: No information provided for the agenda.

 

Board of Health: No information to update.

 

Unfinished Business: Rundel stated he has not progressed much on the wind turbine project due to unicameral being in session.  M. Matheson provided information on an electric provider.  Matheson explained some legislation and tariffs on electric lines.  Matheson stated a draft contract would be presented for a new electric provider.  Rundel explained the village was at least two years away from alternative energy source, such as a wind turbine.  Rundel asked that a continuation of information be presented from Matheson at the June 14 meeting.  Matheson stated he would get a better idea of the area and thought the company could provide a lower electric rate for the village.  Rundel stated in the next 30 days the village needs to make a determination as to who the electric supplier would be. A review of the electric rates will be discussed during the budget meeting.  Rundel stated SWPPD would like to meet the first week of June.  Discussion was made and a special meeting will be set up for Thursday, June 9, 2016 at 6:30pm at the Village office to meet with SWPPD for discussions on electricity rates, and contract.  Vrbas stated four bids were received for the concrete work at the shop on East 3rd.  After a review of the bids, motion made by Poppert and second by McArthur to approve the bid from Gerih for $56,483.  Ayes: Frakes, McArthur, Poppert, and Rundel.  Nays: None.  Absent: Neely.  Motion carried.  Vrbas will notify the bidders.  Surveying for the water main project is still being conducted.  Vrbas stated he will be meeting with Miller & Associates next week.  Poppert stated the gazebo would be handicap accessible by the end of May 2016. Rundel stated contacted the fire marshal on codes for the building and had a tour with him.  The fire marshal provided information on what uses may be possible for the building.  Frakes stated that he has toured the town, removed a few from the listing and added a few to the list, as well as, continue to monitor the progress on properties.  With the current rains, grass has grown and needs mowing, he has been contacting those property owners.  The airport is still awaiting approval for closure.  Rundel stated grant funding for recycling is still available; however, several ideas have been researcher, such as pellet, grinding trees and a possible recycling trailer. 

 

Ordinance and/or Resolution:  None

 

New Business: McKain and Rife provided a presentation on Agenda Free, a web based agenda system, for meetings.  Board members were impressed with the idea of a paperless agenda.  Rife presented information on several different tablets for the meetings.  The tablets range from $60 to $200 depending on size, memory, and brand.  McKain presented information on the LONM Finance Conference being held in Kearney, June 15-17, 2016.  Motion made by McArthur and second by Poppert to send McKain to conference in Kearney. Ayes: Frakes, McArthur, Poppert, and Rundel.  Nays: None.  Absent: Neely.  Motion carried.  A discussion was made on properties that are delinquent on street assessments.   Discussion was made on the LIHEAP Energy Agreement with Nebraska Department of Health and Human Services.  This agreement is to accept electronic payments for energy assistance.  Motion made by Frakes and second by McArthur to sign LIHEAP Energy Agreement. Ayes: Frakes, McArthur, Poppert, and Rundel.  Nays: None.  Absent: Neely.  Motion carried.  A review of pool manager, asst. manager, and lifeguards were reviewed.  Motion made by Frakes and second by McArthur to hire Billy Straub as Pool Manager at $9.00 per hour, Jyssica Forch and Zita Rundel as Asst. Pool Managers at $8.50 per hour, and Shayleigh Bland, Will Kisker, Zach Janousek, Brooke Scott, Seth Straub, and Mattie Windhotz.  First year guards will be paid $7.25 per hour, second year guards will be paid $7.35 per hour, third year guards will be paid $ 7.45 per hour and fourth year guards will be paid $7.55 per hour. Ayes: Frakes, McArthur, Poppert, and Rundel.  Nays: None.  Absent: Neely.  Motion carried.  Discussion was made on the pool daily admission rates, family passes and single passes.  There will not be an increase in the pool admission rates.  P. McDonald stated he would donate a refrigerator for the pool concessions.  P. McDonald also stated he would like to donate another baby swing for the park, if the village was willing to install the swing.  The board thanked P. McDonald for his donations.  Motion made by Poppert and second by McArthur to enter into executive session at 8:22pm to discuss employment offer of deputy clerk position. Ayes: Frakes, McArthur, Poppert, and Rundel. Nays: None. Absent: Neely.  Motion carried.  Motion made by McArthur and second by Poppert to exit out of executive session at 8:50pm. Ayes: Frakes, McArthur, Poppert, and Rundel. Nays: None. Absent: Neely.  Motion carried.  Motion made by McArthur and second by Poppert to hire Samantha Rife for a full-time deputy clerk position with benefits at $14.00 per hour beginning June 13, 2016.  Ayes: McArthur, Poppert, and Rundel. Nays: None. Abstain: Frakes.  Absent: Neely.  Motion carried. 

 

Correspondence: Arbor Day May/June Newsletter, El Dorado Newsletter, FES Marketing, LARM – Risk Management Newsletter, National Association for State Agency for Surplus Property, Nebraska Aviation Council, Nebraska Department of Roads, Nebraska Division of Public Health, Nebraska Wind and Solar Conference, Pheasants Forever Newsletter

Motion made by McArthur and second by Poppert to approve Operating claims except #29, KENO claims, and Library claims. Ayes: Frakes, McArthur, Poppert, and Rundel.  Nays: None. Absent: Neely.  Motion carried.  Motion made by Poppert and second by Frakes to approve # 29 of the Operating claims. Ayes: Frakes, Poppert, and Rundel.  Nays: None. Abstain: McArthur.  Absent: Neely.  Motion carried.

 

OPERATING CLAIMS:

1.    Payroll (2 pay periods)............................................................................... $11,736.34

2.    EFTPS, FED (April payroll tax)..................................................................... 2,751.46

3.    NE Dept. of Revenue (April payroll tax)........................................................... 326.55

4.    NE Dept. of Revenue (April sales tax).......................................................... 2,388.94

5.    Aflac (Sup. Ins. May).......................................................................................... 32.70

6.    Almquist (Audited financial statements)........................................................ 6,250.00

7.    American Agricultural Lab (water samples)....................................................... 17.50

8.    American Funds (April IRA)............................................................................. 213.92

9.    Blue Cross Blue Shield (April premium medical/dental)............................... 1,648.85

10.  Brooks, Brian (refund of overpayment)............................................................. 50.98

11.  Carquest (fuel filters #8)..................................................................................... 20.70

12.  City of McCook (transfer station tickets)...................................................... 2,710.20

13.  Colonial Life (Sup. Ins.)...................................................................................... 40.48

14.  Dewey, Nadine (library payroll)........................................................................ 324.15

15.  Eakes Office Plus (maintenance agreement, supplies)................................... 273.99

16.  Englot (#8A service call)................................................................................... 475.00

17.  Evans, Larry (library payroll)............................................................................ 182.86

18.  Farmers Co-op (fuel/shop supplies)................................................................. 820.54

19.  Farmers Co-op (Prepaid Propane).........................................................................

a.    Library................................................................................................... 114.46

b.    Sewer Plant......................................................................................... (295.00)

20.  Fastenal (parts for park benches)........................................................................ 3.91

21.  First Bankcard (software, postage, dodge pickup repairs).............................. 831.99

22.  Great Plains Communications (Phone/internet)............................................... 354.64

23.  Hay, Billy (building repairs)............................................................................ 5,328.06

24.  Hitchcock County School (revenue from liquor license)................................. 550.00

25.  Ideal Linen Supply (shop towels)........................................................................ 17.28

26.  IIMC (Rife, McKain membership dues)........................................................... 250.00

27.  Kildare Lumber (ballfield supplies).................................................................... 242.80

28.  Lifetime Benefit solutions (April vision premium)............................................... 53.34

29.  McArthur, Jessy (#8 repairs)......................................................................... 1,685.71

30.  MNB (April IRA)................................................................................................ 332.16

31.  Menards (supplies for gazebo)......................................................................... 216.78

32.  National Insurance (April life, ad&d prem)......................................................... 19.17

33.  Orscheln (gloves, lawn seed)............................................................................. 33.93

34.  Schroeder & Schroeder (Attorney fees)....................................................... 1,618.81

35.  Scoop Media (Publications/subscription)......................................................... 148.29

36.  Southwest Fertilizer (weed spraying chemicals).............................................. 117.72

37.  Southwest Fertilizer (Prepaid propane)

a.    Fire Barn........................................................................................... (2,692.59)

b.    Light Plant............................................................................................ (204.45)

38.  SWPPD (April billing $49,814.16; airport $27.41; north well $421.92;

south well $426.68)...................................................................................... 50,690.17

39.  Titan Machinery (#16 filters, #8 supplies)......................................................... 331.89

40.  Vap, Dave (key refund tree branch site)............................................................ 10.00

41.  Verizon (April billing)......................................................................................... 177.62

42.  Village of Trenton (utilities)............................................................................ 2,333.64

43.  Walmart (grass for park).................................................................................... 32.92

 

EDM CLAIMS (EDM Checking Account):

         NONE

 

KENO CLAIMS (Keno Checking Account):

         NONE

 

LIBRARY CLAIMS (Library checking account):

         L1. First Bankcard (amazon purchases) .................................................................. 79.11

 

With no further business, motion made by McArthur and second by Frakes to adjourn meeting at 9:05pm.  Ayes: Frakes, McArthur, Poppert and Rundel.  Nays: None.  Absent: Neely.  Motion carried.

 

Next regular meeting will be June 14, 2016 at 6:30pm in the Village Office.

 

 

                                                                                                                                                           

John A. Rundel, Chairman

Trenton Board of Trustees

ATTEST:

 

                                                           

Wendy L. McKain, Village Clerk



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