A meeting of the Board of Trustees of
the Village of Trenton, NE, was convened in open and public session, Tuesday, February
9, 2016 at 6:30p.m. at the Village Office. Present: Chairman Rundel, Vice-Chairman
Frakes, Trustees McArthur (arrived at 6:31pm), Neely, and Poppert, Clerk
McKain, Superintendent Vrbas, Phyllis Bach, Ric Black, Brian Bynog, Linda Cook,
Kelly Cook, Phyliss Daugherty, Larry Evans, Jacque Haupt, April Hock, Cliff
Johnson, Jessy Kauffman, Kevin League, Phil McDonald, Lora Mousel, Aaron
Peterson, Brad Rooney, Craig Schmitt, Jon Schroder, Dave Swanson, Tyler Theissen,
Harlan Williams. Availability of the agenda was communicated in advance notice
and in the notice sent to the Chairman and Trustees of the meeting. All
proceedings hereafter shown were taken while the meeting was open to the
public.
Roll Call was taken at 6:30pm and
quorum was verified.
Chairman
Rundel opened the Public Hearing for the One and Six Years Plan of Street
Improvements. Aaron Peterson from W Design detailed the One year plan. The
priority #1 is replacing and repairing the valley drains at West C & 1st
and West B & Main. Priority #2 is double armor coating East 1st
from G Street going north 75 feet towards I Street. Peterson explained that the
cost estimate was made with higher oil prices. Motion by McArthur with second
by Neely to adopt Resolution 2016-01-01. Ayes: Frakes, McArthur, Neely, Poppert,
and Rundel. Nays: None. Motion carried.
RESOLUTION
2016-01-01
Whereas, in accordance
with the statutes of the State of Nebraska and as prescribed by the Board of
Public Roads Classifications and Standards, Notice of Hearing has been given by
publication in the legal newspaper of TRENTON, Nebraska, and by posting in
three public places within the village, of a Hearing on the One and Six Year
Plans of Street Improvements of Trenton to be held at the VILLAGE OFFICE on the
9th day of February, 2016, at 6:30 P.M. for the purpose of hearing
comments and objections to said plan.
Whereas, upon said
Hearing, the Village Board finds that the Plans submitted are adequate for the
purpose prescribed by law and that the same should be approved.
Now therefore, be it resolved
by the Village Board of TRENTON, Nebraska that the One and Six Year Plan for
specific improvements during the current year are hereby approved and adopted.
John
A. Rundel, Chairman
Trenton Board of Trustees
ATTEST:
Wendy L. McKain, Village Clerk
Motion
by Neely with second by Poppert to close public hearing and resume in to
regular session at 6:45pm. Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.
Nays: None. Motion carried.
Chairman made “Open Meeting Act”
announcement.
Motion
made by Frakes and second by McArthur to approve agenda. Ayes: Frakes, McArthur,
Neely, Poppert, and Rundel. Nays: None. Motion carried.
Eldorado
Manor: Lora Mousel
expressed her concern with the new heating/cooling system and snow getting into
the building housing the system. April Hock explained the building needed
ventilation for the system and the system is normally outside in elements;
therefore, there should not be an issue with moisture. Mousel also questioned
reporting by Hock and cement testing. Mouse questioned who hired W Design for
the project. Rundel stated the Nursing Home Board hired W Design. Mousel is
not satisfied with the contract requirements for the heating/cooling system.
Mousel questioned when the warranty began on the system. It is believed the
warranty started on October 12, 2015. Mousel also has a concern for a
generator backup system for the nursing home. Discussion was made on what
requirements are needed with Hock. Hock will provide information on the
requirements for to both boards for review.
Citizen
Forum: Brian Bynog
expressed his concern for the Lakeside Gravel pit. Bynog believed the gravel
pit is not keeping with the requirements of the conditional use permit issued
in 2008. Bynog believes the pit is a hazard. Rundel stated he believed
Lakeside was within the requirements of the permit by keeping the pit south of
the arena fence line. Bynog had some questions concerning legal descriptions
of his property and stated he owned land south of old highway 34. It was suggested
that Bynog check with the county clerk and his attorney if he had additional
questions on ownership.
Attorney
Schroeder presented a draft ordinance for vicious dogs. The board will review
and provide him with any corrections for final approval in March. Schroeder
will review the contract with American Publishing for codification.
Motion
made by Frakes and second by McArthur to approve the January 12, 2016 meeting
minutes. Ayes: Frakes, McArthur, Neely, Poppert, and Rundel. Nays: None.
Motion carried.
Motion
made by McArthur and second by Neely to approve treasurer’s report. Ayes:
Frakes, McArthur, Neely, Poppert, and Rundel. Nays: None. Motion carried.
Utility
Superintendent Reports: Electric
Department: Vrbas
asked Kevin League, Superintendent for Stratton, to report on how they maintain
electric service. League stated Stratton no longer has an Operations &
Management contract with SWPPD. Stratton has a mutual aid agreement with
MEAN. League stated Stratton has saved a considerable amount of money. League
stated they read meters, disconnect or re-connect service, and other
maintenance issues. Stratton does have an agreement with SWPPD to assist if
needed. Water Department: Vrbas stated the February readings may need
to be estimated, depending on snow melt next week. Vrbas stated the water
conference is in Kearny, March 21-23. Jacque Haupt with Miller& Associates
provided the board information on services they provide. Haupt will provide
information on grants and funding that may be available for the water main
project. Sewer Department: Vrbas stated there was a sewer backup on
January 29th. Vrbas stated shop rags and mop head was the cause.
Kelly Cook stated he had a backup at his residence on East 3rd.
Motion made by Neely with second by Poppert to submit a claim to insurance. Ayes:
Frakes, McArthur, Neely, Poppert, and Rundel. Nays: None. Motion carried. Trash
Department: Vrbas stated the tree branch site key was changed. After
discussion, the board decided that a key would be available to the Village
Clerk’s office for those who want to get in on days it is closed. A discussion
was made on a yearly charge for businesses to use the tree branch site.
Vrbas is to find out how other villages charge.
Street
Department: Vrbas
stated snow removal went well; however, many complaints were received about not
moving snow from driveways fast enough. Both Culbertson and Stratton do not
clear driveways for residents. Discussion of a snow route was made. Park
Department: Vrbas stated is winterized for the season. Pool Department:
Vrbas stated the pool is winterized for the season.
Animal Control: Vrbas stated there were 12 cats and 64
dogs licensed within the village for the 2016 year in December 2015. There
were 0 warnings for failure to license, 0 warning for running at large, 0
citations for failure to license and 0 citations for running at large during
the month of November, 2015.
Village
Office: McKain
stated there are two deposits to be applied to a current account and a return
to consumer as the final bill had been paid. McKain stated she continues to
review a sample employee handbook from LARM for updates to the Village
Personnel Handbook and will review with Village Attorney. McKain stated the
application for the 2016 scrap tire grant has been submitted. McKain stated
she completed the Groundwater Guardian and Green Site applications. McKain
stated she is attending the LONM Winter Conference in Lincoln February 22 &
23, 2016, and Rife will help cover the office until noon on those days. McKain
stated she is reviewing software for billing.
Library: No information provided for the
agenda. Evans provided an update on the grant. Evans stated a faculty member
of UNK is helping with the grant project. Evans stated due to an automatic
renewal of website the village library credit card was over the limit. Rundel
stated he was aware of an expenditure on the village credit card for a purchase
for the Friends of the Library and that it is very important to keep
expenditures on the credit card only for the village library expenses. Evans
was instructed not to purchase items for other people or entities with the village
credit card, even if there is a reimbursement for the expenditure. Rundel
stated he is very appreciative of the Friends of the Library and all they do
for the village library, however, the transactions must remain separate. Evans
stated e-rates and all reports were filed.
Planning Commission: No information provided for the
agenda. Evans inquired about the one mile jurisdiction of the village and what
is the zoning considered to be. There was discussion made on the issue.
Unfinished Business: Rundel stated he has not progressed
much on the wind turbine project due to some regulations. Rundel stated NPPD
may foster some wind projects. Rundel stated he has received some bids cement
flooring for the East 2nd street building; however, the flooring
will wait until late spring. Rundel stated he has contacted DEQ for grants
and/or low interest financing. Rundel expects the Main & East 1st
Streets water main project to begin in May or June, 2016. Poppert stated the
upstairs is ready for new construction, the main level is almost ready, and he
has not begun in the basement. Poppert asked Vrbas to put up No Trespassing
signs. Rundel stated he would check with the fire marshal on codes for the
building. Frakes stated that he and Neely continue to monitor properties.
They contacted three property owners who have showed progress and they will
continue to monitor. The airport is still awaiting approval for closure. Rundel
will continue to issue a temporarily closure notice. Rundel stated he has met
with JP and discussed the fuel storage. The tanks are double wall with
alarms. Rundel stated he would like a concrete pad to be poured where they
fuel trucks. The Municipal Supply – Neptune Software/Support contract
continues to be tabled. Rundel
stated funding is available; however, he is having trouble finding ways to
unload the items from a trailer. Rundel provided an update on the village
office building repairs.
Ordinance and/or Resolution: Resolution 2016-01-01
One and Six Year Plans of Street Improvements were addressed in the public
hearing.
New
Business: Bids were
opened for the surplus property. One bid came in for the 1973 Chevy, one bid
came in for the 1989 Ford Ranger, and two bids came in for the 2001 Ford
Ranger. Motion made by Neely with second by McArthur to decline the bids for
the 1973 Chevy and 1989 Ford Ranger. Ayes: Frakes, McArthur, Neely, Poppert,
and Rundel. Nays: None. Motion carried. Motion made by Neely with second by
Frakes to accept the bid from Harlan Williams for the 2001 Ford Ranger. Ayes:
Frakes, McArthur, Neely, Poppert, and Rundel. Nays: None. Motion carried. Tyler
Thiessen presented information for online auctions through his company,
Frontier Auction. Motion made by Neely with second by McArthur to put the 1973
Chevy and 1989 Ford Ranger in an online auction with Frontier Auction
Services. Ayes: Frakes, McArthur, Neely, Poppert, and Rundel. Nays: None. Motion
carried. The SWPPD construction report and Addendum were reviewed. Motion
made by Neely with second by McArthur to accept report and sign addendum to
SWPPD Contract. Ayes: Frakes, McArthur, Neely, Poppert, and Rundel. Nays: None.
Motion carried. Discussion on Gaston Lawns and Landscapes applications for the
park were made. Motion made by Neely with second by McArthur to have Gaston
Lawns and Landscapes apply applications 1 and 4 to the park for $500 per
application for 2016. Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.
Nays: None. Motion carried. Discussions were made for the Midlands Toxicology
service agreement for 2016. Motion made by Poppert with second by Frakes to
sign the Midlands Toxicology service agreement for 2016. Ayes: Frakes, McArthur,
Neely, Poppert, and Rundel. Nays: None. Motion carried. Discussion was made on
the NACO Benefit services renewal of BCBS Medical/Dental plans. Motion made by
McArthur with second by Poppert to sign the NACO Benefit services renewal of
BCBS Medical/Dental plans for 2016. Ayes: Frakes, McArthur, Neely, Poppert,
and Rundel. Nays: None. Motion carried. Motion made by Frakes with second by
McArthur to reappoint Cliff Johnson and Phyllis Bach to the Nursing Home Board
for a three year term ending December 31, 2018. Ayes: Frakes, McArthur, Neely,
Poppert, and Rundel. Nays: None. Motion carried. Rundel stated he has not
completed the employee evaluations and it will remain on the agenda for next
month.
Correspondence: El
Dorado Newsletter, Great Plains Communications, Federal Aviation
Administration, Ideal Linen, Nebraska 811, NE Dept of Roads – State Highway
Commission’s 2016 Meeting Schedule, Tree Care Workshop, US Dept of Agriculture
Newsletter, US Dept of Commerce, US Dept of Labor.
Motion made by Frakes
and second by McArthur to approve Operating claims without claim #32, KENO
claims, and Library claims. Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.
Nays: None. Motion carried. Motion made by Neely and second by McArthur to
approve Operating claim #32. Ayes: Frakes, McArthur, Neely, and Rundel. Nays:
None. Abstain: Poppert. Motion carried.
OPERATING
CLAIMS:
1. January payroll (2
pay periods)................................................................. $12,183.66
2. EFTPS, FED (January
payroll tax)............................................................... 2,852.90
3. NE Dept. of Revenue (January
payroll tax)..................................................... 333.80
4. NE Dept. of Revenue (January
sales tax).................................................... 2,575.99
5. Aflac (Supp ins).................................................................................................. 32.70
6. American Agricultural
Lab (water samples)....................................................... 17.50
7. American Funds (January
IRA)....................................................................... 183.36
8. Barco (traffic cones,
arrow signs).................................................................... 353.13
9. Blue Cross Blue
Shield (Jan premium medical/dental)................................. 1,939.33
10. Carquest (filter)................................................................................................... 36.90
11. City of McCook
(transfer station tickets)...................................................... 2,407.80
12. Colonial Life (Supp
ins)....................................................................................... 40.48
13. D&L Pest Control
(Office & Library).................................................................. 50.00
14. Dewey, Nadine (library
payroll)........................................................................ 274.29
15. Evans, Larry (library
payroll)............................................................................ 232.71
16. Farmers Co-op
(fuel/shop supplies)................................................................. 954.26
17. Farmers Co-op
(Prepaid Propane).........................................................................
a. Library.................................................................................................. (263.14)
b. Sewer Plant......................................................................................... (295.00)
18. First Bankcard (software,
water Conf, travel).................................................. 439.89
19. Foley Equipment
(trash truck/Cat Loader repairs)........................................ 1,069.64
20. Frenchman Valley
Mutual Aid (2016 Dues)....................................................... 50.00
21. Great Plains
Communications (Phone/internet)............................................... 364.33
22. Groundwater Guardian
(Admin fee/Green site fee)........................................... 85.00
23. Hay, Billy (Building
repairs)............................................................................ 1631.75
24. Ideal Linen Supply
(shop towels)........................................................................ 17.04
25. LONM (Conf - Vrbas –
CK# 54950)................................................................. 444.00
26. LONM (Cont – McKain..................................................................................... 325.00
27. Lifetime Benefit
solutions (January vision premium)......................................... 28.96
28. MNB (January IRA).......................................................................................... 332.16
29. National Insurance (January
life, ad&d prem)................................................... 19.17
30. O’Brien Electric
(receptacles, ground panel)................................................... 651.32
31. Orscheln
(Filter/bulb).......................................................................................... 36.19
32. Poppert, Austin (Main
St Building).................................................................... 520.00
33. Schamel’s Auto Supply
(Filter, bulb).................................................................. 36.19
34. Scoop Media
(publications).............................................................................. 139.32
35. Southwest Fertilizer
(Prepaid propane)
a. Fire Barn........................................................................................... (3,195.44)
b. Light Plant............................................................................................ (718.60)
36. SWPPD (Jan billing $42,756.95;
airport ($26.01); north well ($87.55);
south well $255.62)...................................................................................... 43,012.57
37. Top Office (copier
lease/supplies)...................................................................... 57.90
38. Verizon (January
billing)................................................................................... 177.65
39. Village of Trenton (utilities)............................................................................ 2,899.44
40. Village of Trenton
Petty Cash (#21 car wash)................................................... 10.00
41. Walmart (supplies)............................................................................................ 190.26
EDM CLAIMS (EDM Checking
Account):
NONE
KENO CLAIMS (Keno
Checking Account):
NONE
LIBRARY CLAIMS (Library
checking account):
L1. First
Bankcard (amazon purchases) ................................................................ 553.31
L2. Good
Housekeeping Magazine (1 yr sub)........................................................... 34.97
L3. Smithsonian
Magazine (1 yr sub).......................................................................... 8.00
With no further business, motion made
by McArthur and second by Poppert to adjourn meeting at 9:30pm. Ayes: Frakes, McArthur,
Neely, Poppert and Rundel. Nays: None. Motion carried.
Next regular meeting will be March 8,
2016 at 6:30pm in the Village Office.
John
A. Rundel, Chairman
Trenton Board of Trustees
ATTEST:
Wendy L. McKain, Village Clerk
