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Trenton Board of Trustees

February 9, 2016

Trenton, NE

REGULAR MEETING

 

A meeting of the Board of Trustees of the Village of Trenton, NE, was convened in open and public session, Tuesday, February 9, 2016 at 6:30p.m. at the Village Office.  Present:  Chairman Rundel, Vice-Chairman Frakes, Trustees McArthur (arrived at 6:31pm), Neely, and Poppert, Clerk McKain, Superintendent Vrbas, Phyllis Bach, Ric Black, Brian Bynog, Linda Cook, Kelly Cook, Phyliss Daugherty, Larry Evans, Jacque Haupt, April Hock, Cliff Johnson, Jessy Kauffman, Kevin League, Phil McDonald, Lora Mousel, Aaron Peterson, Brad Rooney, Craig Schmitt, Jon Schroder, Dave Swanson, Tyler Theissen, Harlan Williams.  Availability of the agenda was communicated in advance notice and in the notice sent to the Chairman and Trustees of the meeting. All proceedings hereafter shown were taken while the meeting was open to the public.

 

Roll Call was taken at 6:30pm and quorum was verified.

 

Chairman Rundel opened the Public Hearing for the One and Six Years Plan of Street Improvements.  Aaron Peterson from W Design detailed the One year plan. The priority #1 is replacing and repairing the valley drains at West C & 1st and West B & Main. Priority #2 is double armor coating East 1st from G Street going north 75 feet towards I Street. Peterson explained that the cost estimate was made with higher oil prices.  Motion by McArthur with second by Neely to adopt Resolution 2016-01-01. Ayes: Frakes, McArthur, Neely, Poppert, and Rundel. Nays: None. Motion carried.

 

RESOLUTION 2016-01-01

            Whereas, in accordance with the statutes of the State of Nebraska and as prescribed by the Board of Public Roads Classifications and Standards, Notice of Hearing has been given by publication in the legal newspaper of TRENTON, Nebraska, and by posting in three public places within the village, of a Hearing on the One and Six Year Plans of Street Improvements of Trenton to be held at the VILLAGE OFFICE on the 9th day of February, 2016, at 6:30 P.M. for the purpose of hearing comments and objections to said plan.

            Whereas, upon said Hearing, the Village Board finds that the Plans submitted are adequate for the purpose prescribed by law and that the same should be approved.

            Now therefore, be it resolved by the Village Board of TRENTON, Nebraska that the One and Six Year Plan for specific improvements during the current year are hereby approved and adopted.

John A. Rundel, Chairman

Trenton Board of Trustees

ATTEST:

Wendy L. McKain, Village Clerk

 

Motion by Neely with second by Poppert to close public hearing and resume in to regular session at 6:45pm. Ayes: Frakes, McArthur, Neely, Poppert, and Rundel. Nays: None. Motion carried.

 

Chairman made “Open Meeting Act” announcement.

 

Motion made by Frakes and second by McArthur to approve agenda. Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried.

 

Eldorado Manor: Lora Mousel expressed her concern with the new heating/cooling system and snow getting into the building housing the system.  April Hock explained the building needed ventilation for the system and the system is normally outside in elements; therefore, there should not be an issue with moisture.  Mousel also questioned reporting by Hock and cement testing.  Mouse questioned who hired W Design for the project.  Rundel stated the Nursing Home Board hired W Design.  Mousel is not satisfied with the contract requirements for the heating/cooling system.  Mousel questioned when the warranty began on the system.  It is believed the warranty started on October 12, 2015.  Mousel also has a concern for a generator backup system for the nursing home.  Discussion was made on what requirements are needed with Hock.  Hock will provide information on the requirements for to both boards for review.

 

Citizen Forum:  Brian Bynog expressed his concern for the Lakeside Gravel pit.  Bynog believed the gravel pit is not keeping with the requirements of the conditional use permit issued in 2008.  Bynog believes the pit is a hazard.  Rundel stated he believed Lakeside was within the requirements of the permit by keeping the pit south of the arena fence line.  Bynog had some questions concerning legal descriptions of his property and stated he owned land south of old highway 34.  It was suggested that Bynog check with the county clerk and his attorney if he had additional questions on ownership. 

 

Attorney Schroeder presented a draft ordinance for vicious dogs.  The board will review and provide him with any corrections for final approval in March.  Schroeder will review the contract with American Publishing for codification.

 

Motion made by Frakes and second by McArthur to approve the January 12, 2016 meeting minutes.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried.

 

Motion made by McArthur and second by Neely to approve treasurer’s report.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried.

 

Utility Superintendent Reports: Electric Department: Vrbas asked Kevin League, Superintendent for Stratton, to report on how they maintain electric service.  League stated Stratton no longer has an Operations & Management contract with SWPPD.  Stratton has a mutual aid agreement with MEAN.  League stated Stratton has saved a considerable amount of money.  League stated they read meters, disconnect or re-connect service, and other maintenance issues.  Stratton does have an agreement with SWPPD to assist if needed.  Water Department: Vrbas stated the February readings may need to be estimated, depending on snow melt next week.  Vrbas stated the water conference is in Kearny, March 21-23.  Jacque Haupt with Miller& Associates provided the board information on services they provide.  Haupt will provide information on grants and funding that may be available for the water main project.  Sewer Department: Vrbas stated there was a sewer backup on January 29th.  Vrbas stated shop rags and mop head was the cause.  Kelly Cook stated he had a backup at his residence on East 3rd.  Motion made by Neely with second by Poppert to submit a claim to insurance.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel. Nays: None. Motion carried.  Trash Department: Vrbas stated the tree branch site key was changed.  After discussion, the board decided that a key would be available to the Village Clerk’s office for those who want to get in on days it is closed.  A discussion was made on a yearly charge for businesses to use the tree branch site. 
Vrbas is to find out how other villages charge. 

 

Street Department:  Vrbas stated snow removal went well; however, many complaints were received about not moving snow from driveways fast enough.  Both Culbertson and Stratton do not clear driveways for residents.  Discussion of a snow route was made.  Park Department: Vrbas stated is winterized for the season.  Pool Department:  Vrbas stated the pool is winterized for the season.

 

Animal Control: Vrbas stated there were 12 cats and 64 dogs licensed within the village for the 2016 year in December 2015.  There were 0 warnings for failure to license, 0 warning for running at large, 0 citations for failure to license and 0 citations for running at large during the month of November, 2015.

 

Village Office:  McKain stated there are two deposits to be applied to a current account and a return to consumer as the final bill had been paid.  McKain stated she continues to review a sample employee handbook from LARM for updates to the Village Personnel Handbook and will review with Village Attorney.  McKain stated the application for the 2016 scrap tire grant has been submitted.  McKain stated she completed the Groundwater Guardian and Green Site applications.  McKain stated she is attending the LONM Winter Conference in Lincoln February 22 & 23, 2016, and Rife will help cover the office until noon on those days.  McKain stated she is reviewing software for billing.

 

Library: No information provided for the agenda.  Evans provided an update on the grant.  Evans stated a faculty member of UNK is helping with the grant project.  Evans stated due to an automatic renewal of website the village library credit card was over the limit.  Rundel stated he was aware of an expenditure on the village credit card for a purchase for the Friends of the Library and that it is very important to keep expenditures on the credit card only for the village library expenses.  Evans was instructed not to purchase items for other people or entities with the village credit card, even if there is a reimbursement for the expenditure.  Rundel stated he is very appreciative of the Friends of the Library and all they do for the village library, however, the transactions must remain separate.  Evans stated e-rates and all reports were filed.

 

Planning Commission: No information provided for the agenda.  Evans inquired about the one mile jurisdiction of the village and what is the zoning considered to be.  There was discussion made on the issue.

 

Unfinished Business: Rundel stated he has not progressed much on the wind turbine project due to some regulations.  Rundel stated NPPD may foster some wind projects.  Rundel stated he has received some bids cement flooring for the East 2nd street building; however, the flooring will wait until late spring.  Rundel stated he has contacted DEQ for grants and/or low interest financing.  Rundel expects the Main & East 1st Streets water main project to begin in May or June, 2016.  Poppert stated the upstairs is ready for new construction, the main level is almost ready, and he has not begun in the basement.  Poppert asked Vrbas to put up No Trespassing signs.  Rundel stated he would check with the fire marshal on codes for the building.  Frakes stated that he and Neely continue to monitor properties.  They contacted three property owners who have showed progress and they will continue to monitor.  The airport is still awaiting approval for closure.  Rundel will continue to issue a temporarily closure notice.  Rundel stated he has met with JP and discussed the fuel storage.  The tanks are double wall with alarms.  Rundel stated he would like a concrete pad to be poured where they fuel trucks.  The Municipal Supply – Neptune Software/Support contract continues to be tabled.  Rundel stated funding is available; however, he is having trouble finding ways to unload the items from a trailer.  Rundel provided an update on the village office building repairs.

 

Ordinance and/or Resolution:  Resolution 2016-01-01 One and Six Year Plans of Street Improvements were addressed in the public hearing.

 

New Business: Bids were opened for the surplus property.  One bid came in for the 1973 Chevy, one bid came in for the 1989 Ford Ranger, and two bids came in for the 2001 Ford Ranger.  Motion made by Neely with second by McArthur to decline the bids for the 1973 Chevy and 1989 Ford Ranger.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel. Nays: None. Motion carried.  Motion made by Neely with second by Frakes to accept the bid from Harlan Williams for the 2001 Ford Ranger.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel. Nays: None. Motion carried.  Tyler Thiessen presented information for online auctions through his company, Frontier Auction.  Motion made by Neely with second by McArthur to put the 1973 Chevy and 1989 Ford Ranger in an online auction with Frontier Auction Services.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel. Nays: None. Motion carried.  The SWPPD construction report and Addendum were reviewed.  Motion made by Neely with second by McArthur to accept report and sign addendum to SWPPD Contract.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel. Nays: None. Motion carried.  Discussion on Gaston Lawns and Landscapes applications for the park were made.  Motion made by Neely with second by McArthur to have Gaston Lawns and Landscapes apply applications 1 and 4 to the park for $500 per application for 2016.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel. Nays: None. Motion carried.  Discussions were made for the Midlands Toxicology service agreement for 2016.  Motion made by Poppert with second by Frakes to sign the Midlands Toxicology service agreement for 2016.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel. Nays: None. Motion carried.  Discussion was made on the NACO Benefit services renewal of BCBS Medical/Dental plans.  Motion made by McArthur with second by Poppert to sign the NACO Benefit services renewal of BCBS Medical/Dental plans for 2016.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel. Nays: None. Motion carried.  Motion made by Frakes with second by McArthur to reappoint Cliff Johnson and Phyllis Bach to the Nursing Home Board for a three year term ending December 31, 2018.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel. Nays: None. Motion carried.  Rundel stated he has not completed the employee evaluations and it will remain on the agenda for next month.

 

Correspondence: El Dorado Newsletter, Great Plains Communications, Federal Aviation Administration, Ideal Linen, Nebraska 811, NE Dept of Roads – State Highway Commission’s 2016 Meeting Schedule, Tree Care Workshop, US Dept of Agriculture Newsletter, US Dept of Commerce, US Dept of Labor.

Motion made by Frakes and second by McArthur to approve Operating claims without claim #32, KENO claims, and Library claims. Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None. Motion carried.   Motion made by Neely and second by McArthur to approve Operating claim #32. Ayes: Frakes, McArthur, Neely, and Rundel.  Nays: None. Abstain: Poppert.  Motion carried.

 

OPERATING CLAIMS:

1.    January payroll (2 pay periods)................................................................. $12,183.66

2.    EFTPS, FED (January payroll tax)............................................................... 2,852.90

3.    NE Dept. of Revenue (January payroll tax)..................................................... 333.80

4.    NE Dept. of Revenue (January sales tax).................................................... 2,575.99

5.    Aflac (Supp ins).................................................................................................. 32.70

6.    American Agricultural Lab (water samples)....................................................... 17.50

7.    American Funds (January IRA)....................................................................... 183.36

8.    Barco (traffic cones, arrow signs).................................................................... 353.13

9.    Blue Cross Blue Shield (Jan premium medical/dental)................................. 1,939.33

10.  Carquest (filter)................................................................................................... 36.90

11.  City of McCook (transfer station tickets)...................................................... 2,407.80

12.  Colonial Life (Supp ins)....................................................................................... 40.48

13.  D&L Pest Control (Office & Library).................................................................. 50.00

14.  Dewey, Nadine (library payroll)........................................................................ 274.29

15.  Evans, Larry (library payroll)............................................................................ 232.71

16.  Farmers Co-op (fuel/shop supplies)................................................................. 954.26

17.  Farmers Co-op (Prepaid Propane).........................................................................

a.    Library.................................................................................................. (263.14)

b.    Sewer Plant......................................................................................... (295.00)

18.  First Bankcard (software, water Conf, travel).................................................. 439.89

19.  Foley Equipment (trash truck/Cat Loader repairs)........................................ 1,069.64

20.  Frenchman Valley Mutual Aid (2016 Dues)....................................................... 50.00

21.  Great Plains Communications (Phone/internet)............................................... 364.33

22.  Groundwater Guardian (Admin fee/Green site fee)........................................... 85.00

23.  Hay, Billy (Building repairs)............................................................................ 1631.75

24.  Ideal Linen Supply (shop towels)........................................................................ 17.04

25.  LONM (Conf - Vrbas – CK# 54950)................................................................. 444.00

26.  LONM (Cont – McKain..................................................................................... 325.00

27.  Lifetime Benefit solutions (January vision premium)......................................... 28.96

28.  MNB (January IRA).......................................................................................... 332.16

29.  National Insurance (January life, ad&d prem)................................................... 19.17

30.  O’Brien Electric (receptacles, ground panel)................................................... 651.32

31.  Orscheln (Filter/bulb).......................................................................................... 36.19

32.  Poppert, Austin (Main St Building).................................................................... 520.00

33.  Schamel’s Auto Supply (Filter, bulb).................................................................. 36.19

34.  Scoop Media (publications).............................................................................. 139.32

35.  Southwest Fertilizer (Prepaid propane)

a.    Fire Barn........................................................................................... (3,195.44)

b.    Light Plant............................................................................................ (718.60)

36.  SWPPD (Jan billing $42,756.95; airport ($26.01); north well ($87.55);

south well $255.62)...................................................................................... 43,012.57

37.  Top Office (copier lease/supplies)...................................................................... 57.90

38.  Verizon (January billing)................................................................................... 177.65

39.  Village of Trenton (utilities)............................................................................ 2,899.44

40.  Village of Trenton Petty Cash (#21 car wash)................................................... 10.00

41.  Walmart (supplies)............................................................................................ 190.26

 

EDM CLAIMS (EDM Checking Account):

         NONE

 

KENO CLAIMS (Keno Checking Account):

         NONE

 

LIBRARY CLAIMS (Library checking account):

         L1. First Bankcard (amazon purchases) ................................................................ 553.31

         L2. Good Housekeeping Magazine (1 yr sub)........................................................... 34.97

         L3. Smithsonian Magazine (1 yr sub).......................................................................... 8.00

 

With no further business, motion made by McArthur and second by Poppert to adjourn meeting at 9:30pm.  Ayes: Frakes, McArthur, Neely, Poppert and Rundel. Nays: None.  Motion carried.

 

Next regular meeting will be March 8, 2016 at 6:30pm in the Village Office.

 

 

                                                                                                                                                           

John A. Rundel, Chairman

Trenton Board of Trustees

ATTEST:

 

                                                           

Wendy L. McKain, Village Clerk



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