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Trenton Board of Trustees

December 13, 2016

Trenton, NE

REGULAR MEETING

 

A meeting of the Board of Trustees of the Village of Trenton, NE, was convened in open and public session, Tuesday, December 13, 2016 at 6:30p.m. at the Village Office.  Present:  Chairman Rundel, Vice-Chairman Frakes, Trustees McArthur, Neely, Clerk McKain, Attorney Schroeder, Superintendent Vrbas, Larry Evans, Aaron Leggott, Tommy Lewis, Dave Lykins, Phil McDonald, Bob Seybold, and Dave Wimer.  Trustee Poppert was absent.  Availability of the agenda was communicated in advance notice and in the notice sent to the Chairman and Trustees of the meeting. All proceedings hereafter shown were taken while the meeting was open to the public.

 

 

Roll Call was taken at 6:30pm and quorum was verified.

 

Chairman made “Open Meeting Act” announcement.

 

Citizen Forum:  Mr. Lykins would like to have village ordinances available online.  Rundel explained the codification process was in the works and when the process is completed, the village would make them available online.

 

Motion made by Frakes and second by McArthur to approve agenda. Ayes: Frakes, McArthur, Neely, and Rundel.  Nays: None.  Absent: Poppert.  Motion carried.

 

Motion made by Frakes and second by McArthur to approve the October 16, 2016 meeting minutes.  Ayes: Frakes, McArthur, and Rundel.  Nays: None.  Abstain: Neely.  Absent: Poppert.  Motion carried.

 

Motion made by Frakes and second by McArthur to approve the November 8, 2016 meeting minutes bearing no changes from Poppert.  Ayes: Frakes, McArthur, Neely, and Rundel.  Nays: None.  Absent: Poppert.  Motion carried.

 

Motion made by McArthur and second by Neely to approve treasurer’s report.  Ayes: Frakes, McArthur, Neely, and Rundel.  Nays: None.  Absent: Poppert.  Motion carried.

 

Clerk McKain presented John A. Rundel with a plaque for his 21 years of service to the Village.  Clerk McKain presented Richard L. Frakes with a plaque for his 16 years of service to the Village.  Clerk McKain had a certificate for Austin Poppert for his 4 years of service to the Village and will deliver to him.  Rundel and Frakes thanked everyone for the plaques and allowing them to serve on the board.

 

Attorney Schroeder administered the Oath of Office for the three newly elected officials, Tommy Lewis, Phil McDonald and Dave Wimer.

 

Reorganization: Motion by Neely with second by Wimer to nominate Jessy McArthur as Chairman of the Board of Trustees.  Ayes: Lewis, McDonald, Neely, and Wimer.  Abstain: McArthur.  Nays: None.  Motion carried.

 

Motion by Wimer with second by Lewis to nominate Bill Neely as Vice-Chairman of the Board of Trustees.  Neely made a statement that he honored; however, he is in line for a promotion, and should he received that promotion, he would be out of town often.  The board members were still in agreement to have him serve as Vice-Chairman.  Ayes: Lewis, McArthur, McDonald, and Wimer.  Abstain: Neely.  Nays: None.  Motion carried.

 

Motion by McDonald with second by Lewis to nominate Jessy McArthur as Chairman of the Board of Zoning Adjustment and Bill Neely as Vice-Chairman of the Board of Zoning Adjustment.  Ayes: Lewis, McDonald and Wimer. Abstain: McArthur and Neely. Nays: None. Motion carried.

 

Motion by Neely with second by McDonald to have Chairman McArthur and Trustees Neely and Wimer to serve on the Park/Pool committee.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.

 

Motion by Wimer with second by Neely to have Chairman McArthur and Trustees Lewis and McDonald to serve on the Utility/Street & Alley/Trash committee.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.

 

Motion by Neely with second by McDonald to have Community First Bank of Trenton as the village’s depository.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.

 

Motion by Wimer with second by Lewis to have second signature for Chairman and Clerk to remain as Vice-Chairman and Deputy Clerk.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.

 

Motion by Neely with second by McDonald to have day and time of meetings remain the second Tuesday of each month at 6:30 p.m. at the Village Office.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.

 

Motion by McDonald with second by Neely to have Hitchcock County News for village publications.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.

 

Motion by Neely with second by McDonald to reappointment of Jon Schroeder as the Village Attorney. Ayes: Lewis, McArthur, McDonald, Neely, and Wimer. Nays: None. Motion carried.

 

Motion by Neely with second by Wimer to retain Wendy L. McKain as Village Clerk/Treasurer. Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None. Motion carried.

 

Motion by Wimer with second by Lewis to retain Tom Hovey as Village Fire Chief.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None. Motion carried.

 

Motion by Neely with second by McDonald to retain Greg Wolford of W Design as Village Street Superintendent.   Ayes: Lewis, McArthur, McDonald, Neely, and Wimer. Nays: None. Motion carried.

 

Motion by Neely with second by Lewis to retain Jared Vrbas as the Village Utility Superintendent.   Ayes: Lewis, McArthur, McDonald, Neely, and Wimer. Nays: None. Motion carried.

 

Motion by McDonald with second by Wimer to retain Larry Evans as the Village Library Director.  Evans asked why the Village Board had to approve his position as he reports to the Library Board and referenced §51-207.  It was explained that the position is a considered a village employee and Village code mandates the appointment.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer. Nays: None. Motion carried.

 

Motion by McDonald with second by Lewis to appoint Chairman McArthur, Utility Superintendent Jared Vrbas, and Registered Nurse Laken Vrbas to Board of Health.   Ayes: Lewis, McDonald, Neely, and Wimer.  Abstain: McArthur.  Nays: None. Motion carried.

 

Park/Pool Committee Report: No Report.

 

Utility/Street/Trash Committee Report: No Report.

 

Attorney Report: Schroeder reported he has worked on the DEQ Loan documents for the water project, EEOC and DHHS claims for El Dorado, as well as assisting with a set up for a non-profit corporation to start a daycare center.

 

Utility Superintendent Reports: Electric Department: Vrbas stated the utility conference is in Lincoln on January 12-13, 2017 and would like to attend.  Motion by Neely with second by McDonald to send Vrbas to the utility conference.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None. Motion carried.  Water Department: Vrbas stated there have been several unplanned water outages due to the water main project.  Sewer Department:  Vrbas stated the department is running well.  Trash Department: Vrbas stated the department is running well.  Street Department: Vrbas stated the inspection of the Elgin Pelican was conducted.  Some areas failed and will need repair.  Lykins stated he worked for the Colorado department of roads and the village may need to look at newer equipment.  Neely asked Vrbas to get estimates on the cost of repair.  Park Department: Vrbas stated the park is winterized for the season.  Pool Department:  Vrbas stated the pool is winterized for the season.

 

Animal Control: Vrbas stated there were 24 cats and 191 dogs licensed within the village for 2016.  There was 1 warning for failure to license, 1 warning for running at large, 0 citations for failure to license and 0 citations for running at large during the month of November, 2016.  There was a declaration of a dangerous dog.

 

Village Office:  McKain stated there is one deposit to be applied to the utility account.  McKain stated the office sent out the billing for December 1, 2016 and noted a message for animal licensure was on the bill.  McKain stated the sample employee handbook is ready for approval of the board.  McKain stated we are waiting for the first draft of the codification.  McKain stated the Clerk Institute for the deputy clerk is $393 for early registration and will have Rife complete a scholarship application.  Motion by Neely with second by Wimer to send Rife to the Clerk Institute March 20-24, 2017 in Kearney.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None. Motion carried.  McKain stated the Clerk Academy has early registration for $223 for McKain to attend.  Motion by Lewis with second by Wimer to send McKain to the Clerk Academy March 22-24, 2017 in Kearney.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None. Motion carried.  McKain stated she had sent out the 2017 Tobacco Licenses.  McKain stated she will update the LONM Municipal Officials listing.  McKain stated she is working on the Tree City USA Application.  McKain stated the MEAN annual meeting and conference is March 28-30, 2017 in South Sioux City.  Neely requested to discuss the annual MEAN Meeting at a later time.  McKain provided information on the conversion of data from Summit to PowerManager.  Evans stated the data should be able to be extracted with a text file.  After discussion, the board requested further information on the access of information and if access will not continue to pay for the conversion.  McKain stated she has provided LARM with the information for the workers comp audit.

 

Library:  Evans inquired about the new claim forms and stated the Library Board wanted to know which bank account funds were used.  McKain stated the Library Claims were from the library checking and the payroll claims were from the general checking.

 

Planning Commission: Evans stated McArthur has submitted a resignation from the Planning Commission.  Evans asked how to get a replacement.  Board members stated that suggestions can come from anyone and anyone interested should contact Evans.  Evans left the meeting.

 

El Dorado: Vrbas stated a concrete pad had been poured, but had no further update on the generator project.  McArthur stated he would contact L. Cook to get an update.  Motion made by McDonald with second by Wimer to reappoint Linda Cook to the El Dorado Nursing Home Board for a 3 year term ending December 31, 2019.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None. Motion carried.

 

Housing Authority:  Motion made by Neely with second by McDonald to reappoint Kyle Drain to the Housing Authority Board for a 5 year term ending December 31, 2021.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None. Motion carried.

 

Tree Board: No information provided.

 

Board of Health: No information provided.

 

Ordinance and/or Resolution: On October 11, 2016 Trustee Neely introduced Ordinance No. 797. The first reading of the ordinance was conducted.

 

On November 8, 2016 the second reading of the ordinance was conducted.

 

The third and final reading was conducted.  Motion by Neely with second by Lewis to pass and adopt Ordinance No. 797 on final reading. Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.  A true copy follows: AN ORDINANCE OF THE VILLAGE OF TRENTON, TO ANNEX CONTIGUOUS PROPERTY TO THE VILLAGE OF TRENTON, TO SPECIFICALLY DESCRIBE THE PROPERTY BEING ANNEXED; TO EXTEND THE CORPORATE LIMITS OF THE VILLAGE OF TRENTON, NEBRASKA TO INCLUDE SAID PROPERTY; TO GRANT RIGHTS AND PRIVILEGES; TO IMPOSE DUTIES AND RESPONSIBILITIES; TO REPEAL CONFLICTING ORDINANCES; AND TO PROVIDE AN EFFECTIVE DATE.

 

Motion by Neely with second by Wimer to publish Ordinance No. 797 in pamphlet form. Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.

 

Unfinished Business:  No updated on the wind turbine project was given.  Neely stated he did not believe the project was viable at this time.  Vrbas provided information on the water main project.  McKain provided information for the payment application #1 in the amount of $177,064.53 to be paid to BSB.  Motion by Neely with second by McDonald to approve payment application #1 to BSB in the amount of $177,064.63.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.  Discussion was made on the usage of the main street building.  McDonald stated the building is not closed up.  Vrbas was instructed to lock doors and cover up any open or broken windows.  Neely stated he did not have an update on nuisance properties.  McArthur will make contact for the recycle grant.  McKain provided an update on the electric financial plan.

 

New Business: McArthur provided a review of the street tour.  Motion made by Neely and second by Wimer to provide the Panhandlers $300 of Keno funds for the community Christmas.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.  Motion made by McDonald and second by Wimer to provide the Trenton Christmas Baskets $1,500 of Keno funds for the community Christmas baskets.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.  Motion made by Lewis and second by Wimer to provide the Hitch and Hay Transit $1,000 of Keno funds for support.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.  Discussion was made on the delegates for NERWA.  After discussion a Motion made by McDonald and second by Neely to have McArthur as delegate and Vrbas as alternate delegate for the NERWA.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None.  Motion carried.

 

Correspondence:  Essent Newsletter, Bosselman Energy, and El Dorado newsletter.

 

Motion made by Neely and second by Lewis to approve Operating claims, KENO claims, and Library claims.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.  Nays: None. Motion carried.

 

OPERATING CLAIMS:

1.    Payroll (2 pay periods)............................................................................... $15,884.70

2.    EFTPS, FED (Nov payroll tax)...................................................................... 3,808.90

3.    NE Dept. of Revenue (Nov payroll tax)........................................................... 496.15

4.    NE Dept. of Revenue (Nov sales tax)........................................................... 2,104.63

5.    Aflac (Sup. Ins.).................................................................................................. 32.70

6.    American Agricultural Lab (water samples)..................................................... 180.00

7.    American Legal Publishing (2016 NE code update)........................................ 650.00

8.    Barco (Shop supplies)...................................................................................... 521.63

9.    Berens-Tate (Water bonds)........................................................................... 1,500.00

10.  Blue Cross Blue Shield (Nov premium medical/dental)................................ 2,745.65

11.  BOK Financial (Water bonds)........................................................................ 2,000.63

12.  BSB Construction (Valley Drain)................................................................. 20,567.22

13.  CarQuest (#8 Lube, stabilizer)............................................................................ 91.46

14.  City of McCook (transfer station tickets)...................................................... 3,072.10

15.  Colonial Life (Sup. Ins.).................................................................................... 251.13

16.  D&L Pest Control (pest control).......................................................................... 53.00

17.  Dewey, Nadine (library payroll)........................................................................ 274.27

18.  Dunkers Radio (Transmitter repair).................................................................. 694.99

19.  Eakes (office supply)............................................................................................ 8.78

20.  Evans, Larry (library payroll)............................................................................ 182.86

21.  Farmers Co-op (fuel/shop supplies).............................................................. 1,816.68

22.  Farmers Co-op Pre-paid Propane

a.    Library............................................................................................... (1,360.47)

b.    Sewer Plant........................................................................................... (48.45)

23.  Fastenal (Shop supplies).................................................................................. 120.57

24.  First Bankcard (software, postage, travel)....................................................... 383.50

25.  Frakes, Richard (BOT payroll)...................................................................... 1,108.20

26.  Great Plains Communications (Phone/internet)............................................... 510.64

27.  Ideal Linen Supply (shop towels)........................................................................ 17.53

28.  Lakeside Sand & Gravel (wash sand)................................................................ 67.85

29.  League Builders (supplies).................................................................................. 64.94

30.  Lifetime Benefit solutions (Nov vision premium)................................................ 80.93

31.  MARC (Supplies).............................................................................................. 553.53

32.  McArthur, Jessy (BOT Payroll)..................................................................... 1,108.20

33.  McKain, Wendy (Mileage)................................................................................ 101.52

34.  Municipal Supply (Supplies).......................................................................... 1,486.26

35.  National Insurance (Nov life, ad&d prem).......................................................... 25.56

36.  Neely, Bill (BOT Payroll)............................................................................... 1,108.20

37.  NE DEQ (Certification)..................................................................................... 100.00

38.  NE Municipal Power Pool (Software support).............................................. 6,106.00

39.  NE RWA (Membership)................................................................................... 125.00

40.  O’Brien Electric (Lighting)................................................................................. 217.41

41.  Poppert, Austin (BOT Payroll)....................................................................... 1,108.20

42.  Quill (office supplies)........................................................................................ 431.73

43.  Rife, Samantha (Milage).................................................................................. 165.24

44.  Rundel, John (BOT Payroll).......................................................................... 1,292.90

45.  Sandhill Welding (Backfil)................................................................................. 200.00

46.  Schroeder & Schroeder (Attorney fees)....................................................... 2,081.31

47.  Southwest Fertilizer (Prepaid propane)

a.    Fire Barn........................................................................................... (4,013.54)

b.    Light Plant......................................................................................... (1,497.23)

48.  SWPPD (Oct billing $32,788.04; airport $28.00; north well $248.84;

south well $386.11, Software $100.00, Construction 5,590.16, Breaker

Rental $1,800.00, O&M True up cost $34,685.31)..................................... 75,626.46

49.  TD Ameritrade (Nov IRA)................................................................................. 756.46

50.  Titan Machinery (#8 repairs)......................................................................... 2,121.97

51.  Titan Machinery (Equipment)...................................................................... 11,624.24

52.  Verizon (Nov billing).......................................................................................... 131.33

53.  Village of Trenton (utilities)............................................................................ 2,489.50

54.  Walmart (winterizing)........................................................................................ 134.29

 

KENO CLAIMS (Keno Checking Account): ............................................................. NONE

 

LIBRARY CLAIMS (Library checking account):

         L1. Firstbank Card (amazon.com)............................................................................ 62.95

 

With no further business, motion made by Neely and second by Lewis to adjourn meeting at 8:37pm.  Ayes: Lewis, McArthur, McDonald, Neely, and Wimer. Nays: None.  Motion carried.

 

Next regular meeting will be January 10, 2017 at 6:30pm in the Village Office.

 

 

                                                                                                                                                           

Jessy McArthur, Chairman

Trenton Board of Trustees

ATTEST:

 

                                                           

Wendy L. McKain, Village Clerk



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