A meeting of the Board of Trustees of
the Village of Trenton, NE, was convened in open and public session, Tuesday, December
13, 2016 at 6:30p.m. at the Village Office. Present: Chairman Rundel, Vice-Chairman
Frakes, Trustees McArthur, Neely, Clerk McKain, Attorney Schroeder, Superintendent
Vrbas, Larry Evans, Aaron Leggott, Tommy Lewis, Dave Lykins, Phil McDonald, Bob
Seybold, and Dave Wimer. Trustee Poppert was absent. Availability of the
agenda was communicated in advance notice and in the notice sent to the
Chairman and Trustees of the meeting. All proceedings hereafter shown were
taken while the meeting was open to the public.
Roll Call was taken at 6:30pm and
quorum was verified.
Chairman made “Open Meeting Act”
announcement.
Citizen
Forum: Mr. Lykins
would like to have village ordinances available online. Rundel explained the
codification process was in the works and when the process is completed, the
village would make them available online.
Motion
made by Frakes and second by McArthur to approve agenda. Ayes: Frakes, McArthur,
Neely, and Rundel. Nays: None. Absent: Poppert. Motion carried.
Motion
made by Frakes and second by McArthur to approve the October 16, 2016 meeting
minutes. Ayes: Frakes, McArthur, and Rundel. Nays: None. Abstain: Neely.
Absent: Poppert. Motion carried.
Motion
made by Frakes and second by McArthur to approve the November 8, 2016 meeting
minutes bearing no changes from Poppert. Ayes: Frakes, McArthur, Neely, and
Rundel. Nays: None. Absent: Poppert. Motion carried.
Motion
made by McArthur and second by Neely to approve treasurer’s report. Ayes:
Frakes, McArthur, Neely, and Rundel. Nays: None. Absent: Poppert. Motion
carried.
Clerk
McKain presented John A. Rundel with a plaque for his 21 years of service to
the Village. Clerk McKain presented Richard L. Frakes with a plaque for his 16
years of service to the Village. Clerk McKain had a certificate for Austin
Poppert for his 4 years of service to the Village and will deliver to him.
Rundel and Frakes thanked everyone for the plaques and allowing them to serve
on the board.
Attorney
Schroeder administered the Oath of Office for the three newly elected
officials, Tommy Lewis, Phil McDonald and Dave Wimer.
Reorganization: Motion by Neely with
second by Wimer to nominate Jessy McArthur as Chairman of the Board of
Trustees. Ayes: Lewis, McDonald, Neely, and Wimer. Abstain: McArthur. Nays:
None. Motion carried.
Motion by Wimer with
second by Lewis to nominate Bill Neely as Vice-Chairman of the Board of Trustees.
Neely made a statement that he honored; however, he is in line for a promotion,
and should he received that promotion, he would be out of town often. The
board members were still in agreement to have him serve as Vice-Chairman. Ayes:
Lewis, McArthur, McDonald, and Wimer. Abstain: Neely. Nays: None. Motion
carried.
Motion by McDonald
with second by Lewis to nominate Jessy McArthur as Chairman of the Board of Zoning
Adjustment and Bill Neely as Vice-Chairman of the Board of Zoning Adjustment.
Ayes: Lewis, McDonald and Wimer. Abstain: McArthur and Neely. Nays: None.
Motion carried.
Motion by Neely with
second by McDonald to have Chairman McArthur and Trustees Neely and Wimer to
serve on the Park/Pool committee. Ayes: Lewis, McArthur, McDonald, Neely, and
Wimer. Nays: None. Motion carried.
Motion by Wimer with
second by Neely to have Chairman McArthur and Trustees Lewis and McDonald to
serve on the Utility/Street & Alley/Trash committee. Ayes: Lewis,
McArthur, McDonald, Neely, and Wimer. Nays: None. Motion carried.
Motion by Neely with
second by McDonald to have Community First Bank of Trenton as the village’s
depository. Ayes: Lewis, McArthur, McDonald, Neely, and Wimer. Nays: None.
Motion carried.
Motion by Wimer with
second by Lewis to have second signature for Chairman and Clerk to remain as
Vice-Chairman and Deputy Clerk. Ayes: Lewis, McArthur, McDonald, Neely, and Wimer.
Nays: None. Motion carried.
Motion by Neely with
second by McDonald to have day and time of meetings remain the second Tuesday
of each month at 6:30 p.m. at the Village Office. Ayes: Lewis, McArthur, McDonald,
Neely, and Wimer. Nays: None. Motion carried.
Motion by McDonald
with second by Neely to have Hitchcock County News for village publications.
Ayes: Lewis, McArthur, McDonald, Neely, and Wimer. Nays: None. Motion
carried.
Motion by Neely with
second by McDonald to reappointment of Jon Schroeder as the Village Attorney.
Ayes: Lewis, McArthur, McDonald, Neely, and Wimer. Nays: None. Motion carried.
Motion by Neely with
second by Wimer to retain Wendy L. McKain as Village Clerk/Treasurer. Ayes: Lewis,
McArthur, McDonald, Neely, and Wimer. Nays: None. Motion carried.
Motion by Wimer with
second by Lewis to retain Tom Hovey as Village Fire Chief. Ayes: Lewis,
McArthur, McDonald, Neely, and Wimer. Nays: None. Motion carried.
Motion by Neely with
second by McDonald to retain Greg Wolford of W Design as Village Street
Superintendent. Ayes: Lewis, McArthur, McDonald, Neely, and Wimer. Nays:
None. Motion carried.
Motion by Neely with
second by Lewis to retain Jared Vrbas as the Village Utility Superintendent.
Ayes: Lewis, McArthur, McDonald, Neely, and Wimer. Nays: None. Motion carried.
Motion by McDonald
with second by Wimer to retain Larry Evans as the Village Library Director.
Evans asked why the Village Board had to approve his position as he reports to
the Library Board and referenced §51-207. It was explained that the position
is a considered a village employee and Village code mandates the appointment.
Ayes: Lewis, McArthur, McDonald, Neely, and Wimer. Nays: None. Motion carried.
Motion by McDonald
with second by Lewis to appoint Chairman McArthur, Utility Superintendent Jared
Vrbas, and Registered Nurse Laken Vrbas to Board of Health. Ayes: Lewis,
McDonald, Neely, and Wimer. Abstain: McArthur. Nays: None. Motion carried.
Park/Pool
Committee Report: No
Report.
Utility/Street/Trash
Committee Report: No
Report.
Attorney
Report: Schroeder
reported he has worked on the DEQ Loan documents for the water project, EEOC
and DHHS claims for El Dorado, as well as assisting with a set up for a
non-profit corporation to start a daycare center.
Utility
Superintendent Reports: Electric
Department: Vrbas
stated the utility conference is in Lincoln on January 12-13, 2017 and would
like to attend. Motion by Neely with second by McDonald to
send Vrbas to the utility conference. Ayes: Lewis, McArthur, McDonald, Neely,
and Wimer. Nays: None. Motion carried. Water Department:
Vrbas stated there have been several unplanned water outages due to the water
main project. Sewer Department: Vrbas stated the department is running
well. Trash Department: Vrbas stated the department is running well. Street
Department: Vrbas stated the inspection of the Elgin Pelican was
conducted. Some areas failed and will need repair. Lykins stated he worked
for the Colorado department of roads and the village may need to look at newer
equipment. Neely asked Vrbas to get estimates on the cost of repair. Park
Department: Vrbas stated the park is winterized for the season. Pool
Department: Vrbas stated the pool is winterized for the season.
Animal Control: Vrbas stated there were 24 cats and 191
dogs licensed within the village for 2016. There was 1 warning for failure to
license, 1 warning for running at large, 0 citations for failure to license and
0 citations for running at large during the month of November, 2016. There was
a declaration of a dangerous dog.
Village Office: McKain stated there is one deposit to
be applied to the utility account. McKain stated the office sent out the
billing for December 1, 2016 and noted a message for animal licensure was on
the bill. McKain stated the sample employee handbook is ready for approval of
the board. McKain stated we are waiting for the first draft of the
codification. McKain stated the Clerk Institute for the deputy clerk is $393
for early registration and will have Rife complete a scholarship application. Motion by Neely with
second by Wimer to send Rife to the Clerk Institute March 20-24, 2017 in
Kearney. Ayes: Lewis, McArthur, McDonald, Neely, and Wimer. Nays: None.
Motion carried. McKain stated the Clerk Academy has early registration for
$223 for McKain to attend. Motion by Lewis with second by Wimer to send McKain
to the Clerk Academy March 22-24, 2017 in Kearney. Ayes: Lewis, McArthur, McDonald,
Neely, and Wimer. Nays: None. Motion carried. McKain stated she had sent out
the 2017 Tobacco Licenses. McKain
stated she will update the LONM Municipal Officials listing. McKain stated she
is working on the Tree City USA Application. McKain stated the MEAN annual
meeting and conference is March 28-30, 2017 in South Sioux City. Neely
requested to discuss the annual MEAN Meeting at a later time. McKain provided
information on the conversion of data from Summit to PowerManager. Evans
stated the data should be able to be extracted with a text file. After
discussion, the board requested further information on the access of
information and if access will not continue to pay for the conversion. McKain
stated she has provided LARM with the information for the workers comp audit.
Library: Evans inquired about the new claim
forms and stated the Library Board wanted to know which bank account funds were
used. McKain stated the Library Claims were from the library checking and the
payroll claims were from the general checking.
Planning Commission: Evans stated McArthur has submitted a
resignation from the Planning Commission. Evans asked how to get a
replacement. Board members stated that suggestions can come from anyone and
anyone interested should contact Evans. Evans left the meeting.
El Dorado: Vrbas stated a concrete pad had been
poured, but had no further update on the generator project. McArthur stated he
would contact L. Cook to get an update. Motion made by McDonald with second by Wimer
to reappoint Linda Cook to the El Dorado Nursing Home Board for a 3 year term
ending December 31, 2019. Ayes: Lewis, McArthur, McDonald, Neely, and Wimer. Nays:
None. Motion carried.
Housing Authority: Motion made by
Neely with second by McDonald to reappoint Kyle Drain to the Housing Authority
Board for a 5 year term ending December 31, 2021. Ayes: Lewis, McArthur,
McDonald, Neely, and Wimer. Nays: None. Motion carried.
Tree Board: No information
provided.
Board of Health: No information
provided.
Ordinance and/or Resolution: On October 11, 2016 Trustee Neely
introduced Ordinance No. 797. The first reading of the ordinance was conducted.
On November 8, 2016 the second reading
of the ordinance was conducted.
The third and final reading was
conducted. Motion by Neely with second by Lewis to pass and adopt Ordinance
No. 797 on final reading. Ayes: Lewis, McArthur, McDonald, Neely, and Wimer. Nays:
None. Motion carried. A true copy follows: AN ORDINANCE OF THE VILLAGE OF
TRENTON, TO ANNEX CONTIGUOUS PROPERTY TO THE VILLAGE OF TRENTON, TO
SPECIFICALLY DESCRIBE THE PROPERTY BEING ANNEXED; TO EXTEND THE CORPORATE
LIMITS OF THE VILLAGE OF TRENTON, NEBRASKA TO INCLUDE SAID PROPERTY; TO GRANT
RIGHTS AND PRIVILEGES; TO IMPOSE DUTIES AND RESPONSIBILITIES; TO REPEAL
CONFLICTING ORDINANCES; AND TO PROVIDE AN EFFECTIVE DATE.
Motion by Neely with second by Wimer
to publish Ordinance No. 797 in pamphlet form. Ayes: Lewis, McArthur, McDonald,
Neely, and Wimer. Nays: None. Motion carried.
Unfinished Business: No updated on the wind turbine project
was given. Neely stated he did not believe the project was viable at this
time. Vrbas provided information on the water main project. McKain provided
information for the payment application #1 in the amount of $177,064.53 to be
paid to BSB. Motion by Neely with second by McDonald to approve payment
application #1 to BSB in the amount of $177,064.63. Ayes: Lewis, McArthur, McDonald,
Neely, and Wimer. Nays: None. Motion carried. Discussion was made on the
usage of the main street building. McDonald stated the building is not closed
up. Vrbas was instructed to lock doors and cover up any open or broken
windows. Neely stated he did not have an update on nuisance properties.
McArthur will make contact for the recycle grant. McKain provided an update on
the electric financial plan.
New
Business: McArthur
provided a review of the street tour. Motion made by Neely and second by Wimer
to provide the Panhandlers $300 of Keno funds for the community Christmas. Ayes:
Lewis, McArthur, McDonald, Neely, and Wimer. Nays: None. Motion carried. Motion
made by McDonald and second by Wimer to provide the Trenton Christmas Baskets
$1,500 of Keno funds for the community Christmas baskets. Ayes: Lewis, McArthur,
McDonald, Neely, and Wimer. Nays: None. Motion carried. Motion made by Lewis
and second by Wimer to provide the Hitch and Hay Transit $1,000 of Keno funds
for support. Ayes: Lewis, McArthur, McDonald, Neely, and Wimer. Nays: None.
Motion carried. Discussion was made on the delegates for NERWA. After
discussion a Motion made by McDonald and second by Neely to have McArthur as
delegate and Vrbas as alternate delegate for the NERWA. Ayes: Lewis, McArthur,
McDonald, Neely, and Wimer. Nays: None. Motion carried.
Correspondence: Essent Newsletter, Bosselman Energy,
and El Dorado newsletter.
Motion made by Neely
and second by Lewis to approve Operating claims, KENO claims, and Library claims.
Ayes: Lewis, McArthur, McDonald, Neely, and Wimer. Nays: None. Motion carried.
OPERATING CLAIMS:
1. Payroll (2 pay
periods)............................................................................... $15,884.70
2. EFTPS, FED (Nov
payroll tax)...................................................................... 3,808.90
3. NE Dept. of Revenue (Nov
payroll tax)........................................................... 496.15
4. NE Dept. of Revenue (Nov
sales tax)........................................................... 2,104.63
5. Aflac (Sup. Ins.).................................................................................................. 32.70
6. American Agricultural
Lab (water samples)..................................................... 180.00
7. American Legal
Publishing (2016 NE code update)........................................ 650.00
8. Barco (Shop supplies)...................................................................................... 521.63
9. Berens-Tate (Water
bonds)........................................................................... 1,500.00
10. Blue Cross Blue
Shield (Nov premium medical/dental)................................ 2,745.65
11. BOK Financial (Water
bonds)........................................................................ 2,000.63
12. BSB Construction
(Valley Drain)................................................................. 20,567.22
13. CarQuest (#8 Lube,
stabilizer)............................................................................ 91.46
14. City of McCook
(transfer station tickets)...................................................... 3,072.10
15. Colonial Life (Sup.
Ins.).................................................................................... 251.13
16. D&L Pest Control
(pest control).......................................................................... 53.00
17. Dewey, Nadine
(library payroll)........................................................................ 274.27
18. Dunkers Radio
(Transmitter repair).................................................................. 694.99
19. Eakes (office supply)............................................................................................ 8.78
20. Evans, Larry (library
payroll)............................................................................ 182.86
21. Farmers Co-op
(fuel/shop supplies).............................................................. 1,816.68
22. Farmers Co-op
Pre-paid Propane
a. Library............................................................................................... (1,360.47)
b. Sewer Plant........................................................................................... (48.45)
23. Fastenal (Shop
supplies).................................................................................. 120.57
24. First Bankcard (software,
postage, travel)....................................................... 383.50
25. Frakes, Richard (BOT
payroll)...................................................................... 1,108.20
26. Great Plains
Communications (Phone/internet)............................................... 510.64
27. Ideal Linen Supply
(shop towels)........................................................................ 17.53
28. Lakeside Sand &
Gravel (wash sand)................................................................ 67.85
29. League Builders
(supplies).................................................................................. 64.94
30. Lifetime Benefit
solutions (Nov vision premium)................................................ 80.93
31. MARC (Supplies).............................................................................................. 553.53
32. McArthur, Jessy (BOT
Payroll)..................................................................... 1,108.20
33. McKain, Wendy
(Mileage)................................................................................ 101.52
34. Municipal Supply
(Supplies).......................................................................... 1,486.26
35. National Insurance (Nov
life, ad&d prem).......................................................... 25.56
36. Neely, Bill (BOT
Payroll)............................................................................... 1,108.20
37. NE DEQ
(Certification)..................................................................................... 100.00
38. NE Municipal Power Pool
(Software support).............................................. 6,106.00
39. NE RWA (Membership)................................................................................... 125.00
40. O’Brien Electric
(Lighting)................................................................................. 217.41
41. Poppert, Austin (BOT
Payroll)....................................................................... 1,108.20
42. Quill (office
supplies)........................................................................................ 431.73
43. Rife, Samantha
(Milage).................................................................................. 165.24
44. Rundel, John (BOT
Payroll).......................................................................... 1,292.90
45. Sandhill Welding
(Backfil)................................................................................. 200.00
46. Schroeder &
Schroeder (Attorney fees)....................................................... 2,081.31
47. Southwest Fertilizer
(Prepaid propane)
a. Fire Barn........................................................................................... (4,013.54)
b. Light Plant......................................................................................... (1,497.23)
48. SWPPD (Oct billing $32,788.04;
airport $28.00; north well $248.84;
south
well $386.11, Software $100.00, Construction 5,590.16, Breaker
Rental $1,800.00, O&M True up cost
$34,685.31)..................................... 75,626.46
49. TD Ameritrade (Nov
IRA)................................................................................. 756.46
50. Titan Machinery (#8
repairs)......................................................................... 2,121.97
51. Titan Machinery
(Equipment)...................................................................... 11,624.24
52. Verizon (Nov billing).......................................................................................... 131.33
53. Village of Trenton (utilities)............................................................................ 2,489.50
54. Walmart (winterizing)........................................................................................ 134.29
KENO CLAIMS (Keno
Checking Account): ............................................................. NONE
LIBRARY CLAIMS (Library
checking account):
L1. Firstbank
Card (amazon.com)............................................................................ 62.95
With no further business, motion made
by Neely and second by Lewis to adjourn meeting at 8:37pm. Ayes: Lewis, McArthur,
McDonald, Neely, and Wimer. Nays: None. Motion carried.
Next regular meeting will be January 10,
2017 at 6:30pm in the Village Office.
Jessy
McArthur, Chairman
Trenton Board of Trustees
ATTEST:
Wendy L. McKain, Village Clerk
