A meeting of the Board of Trustees of
the Village of Trenton, NE, was convened in open and public session, Tuesday, January
12, 2016 at 6:30p.m. at the Village Office. Present: Chairman Rundel, Vice-Chairman
Frakes, Trustees McArthur, Neely (arrived at 6:36pm) and Poppert, Clerk McKain,
Superintendent Vrbas (arrived at 6:39pm), Larry Evans, Phil McDonald, Jon
Schroder, and Judy Todd. Availability of the agenda was communicated in
advance notice and in the notice sent to the Chairman and Trustees of the
meeting. All proceedings hereafter shown were taken while the meeting was open
to the public.
Roll Call was taken at 6:30pm and
quorum was verified.
Chairman made “Open Meeting Act”
announcement.
Citizen
Forum: Phil McDonald
inquired about nuisance properties, building permits and why some residents are
not getting a building permit. Specifically a property on East C and a
property on West 1st. Rundel stated he would check into the status
of the permits.
Motion
made by Poppert and second by McArthur to approve agenda. Ayes: Frakes, McArthur,
Neely, Poppert, and Rundel. Nays: None. Motion carried.
Motion
made by McArthur and second by Neely to approve the December 14, 2015 meeting
minutes. Ayes: Frakes, McArthur, Neely, and Rundel. Nays: None. Abstain: Poppert.
Motion carried.
Motion
made by McArthur and second by Poppert to approve treasurer’s report. Ayes:
Frakes, McArthur, Neely, Poppert, and Rundel. Nays: None. Motion carried.
Utility
Superintendent Reports: Electric
Department: Vrbas
stated he is attending the LONM Utility Conference in Lincoln Jan 13-15, 2016.
Vrbas stated the street decorations have been taken down. Water Department:
Vrbas stated that he and Leggott renewed their grade IV water operator licenses.
Sewer Department: Vrbas stated the department is running good. Trash
Department: Vrbas stated several lids have been replaced on dumpsters in
town. Street Department: Vrbas provided information on the upgrade for
a 2016 Bobcat. Motion made by Neely and second by McArthur to approve the
upgrade cost of $5,598.00 for a 2016 Bobcat. Ayes: Frakes, McArthur, Neely,
Poppert, and Rundel. Nays: None. Motion carried. Vrbas inquired about
declaring three village vehicles as surplus property and how would the board
like to go forward with disposing of the vehicles. After discussion, it was
decided to publish an accepting bids notice in the paper. If bids are not accepted
the board will move to an online option of selling. Motion made by Neely and
second by McArthur to declare a 1973 Chevy Farm Truck (village #3), a 1989 Ford
Ranger (village #2), and a 2001 Ford Ranger (village #21) as surplus property.
Ayes: Frakes, McArthur, Neely, Poppert, and Rundel. Nays: None. Motion
carried. Poppert will provide information for AuctionTime online auction and
Vrbas will provide information for Cornlea online auction. Motion made by
Frakes and second by McArthur to publish an accepting bids advertisement for
the three vehicles with an option to not to accept any or all bids. Ayes:
Frakes, McArthur, Neely, Poppert, and Rundel. Nays: None. Motion carried. .
Park Department: Vrbas stated is winterized for the season. Pool Department:
Vrbas stated the pool is winterized for the season.
Animal Control: Vrbas stated there were 12 cats and 64
dogs licensed within the village for the 2016 year in December 2015. There
were 0 warnings for failure to license, 0 warning for running at large, 0
citations for failure to license and 0 citations for running at large during
the month of November, 2015. A draft ordinance for breeds prohibited within
the village limits was reviewed. Schroder will provide an ordinance for
prohibited breeds for approval at the February 9, 2016 meeting. Attorney
Schroder advised that the village designate a person to be animal control
officer.
Village
Office: McKain
stated there are two deposits to be applied to a final billing account and a
disconnected utility account. McKain stated the proposal from American Legal
Publishing for codification has been delayed until the new village attorney may
review. McKain stated she continues to review a sample employee handbook from
LARM for updates to the Village Personnel Handbook and will review with Village
Attorney. McKain stated the application process for the 2016 scrap tire grant has
begun and she is awaiting three bids from companies to continue with the
application process. The application deadline is February 3, 2016. McKain
stated she completed the Tree City USA Application. McKain stated she completed
the Tobacco License renewals. McKain stated she completed the Annual Banner
Application – Banner Permit. McKain stated the LONM Winter Conference is in
Lincoln February 22 & 23, 2016. Rundel stated he would like McKain to
attend and the board agreed.
Library: No information provided for the
agenda. Evans provided an update on the grant process, which has a deadline of
January 21, 2016. Evans stated a profession with UNK was interested in
helping.
Planning Commission: Evans reported the Planning
Commission did not believe a conditional use application was necessary for the
Flanders to park a semi-tracker and/or trailer and an occasional camper on the
lot located at 602 West 2nd. Therefore, no action was taken.
Unfinished Business: Rundel stated he has not progressed
much on the wind turbine project due to some regulations. Rundel stated he
will be calling the City of Valentine for information on their new turbine. Rundel
stated he is getting information on cement flooring for the East 2nd
street building. Phil McDonald questioned why a yield sign had not been
installed as the village agreed to put one up. Rundel instructed Vrbas to
order and install a yield sign. Rundel stated he has contacted DEQ for grants
and/or low interest financing. Rundel expects the project to begin in April or
May 2016. Poppert stated he sealed up the front window with plywood on the
Main Street building. Poppert continues to clean out the building. Discussion
was made on for Vrbas to check with the fire marshal on codes for the
building. Frakes and Neely are now on the nuisance properties. Frakes and
Neely will continue to monitor properties and provide a report next month. Frakes
stated that properties have made progress and they will continue to monitor.
The airport is still awaiting approval for closure. Rundel will continue to
issue a temporarily closure notice. Phil McDonald again asked that the
village postpone closure of the airport. McDonald also suggested that a new
look on the leases for the airport. McDonald suggested the village rent at
“fair market value”, which may be enough to provide insurance coverage to the
airport and remain open. The Municipal Supply – Neptune Software/Support
contract continues to be tabled. Vrbas will gather information from other
vendors at the utility conference for software for meter readings. Rundel has contacted
McCook on a recycling program. Rundel provided an update on the village office
building repairs.
Ordinance
and/or Resolution: Motion
made by McArthur and second by Frakes to approve Resolution 2015-12-01. Ayes:
Frakes, McArthur, Neely, Poppert, and Rundel. Nays: None. Motion carried.
RESOLUTION
2015-12-01
WHEREAS, the Board of
Trustees of the Village of Trenton, Nebraska, deems it necessary to increase
Village electrical rates in order to maintain essential community services:
AND WEHEREAS, it is
necessary to increase said Village electrical rates because of increased
wholesale rates:
NOW THEREFORE, Be it
resolved by the Board of Trustees of the Village of Trenton, Nebraska:
That the electrical rates
for the Village of Trenton should be, and hereby are, set as follows:
SINGLE PHASE RATE:
June-September October-May
Customer service charge $8.30
per month $8.30 per month
First 100 kWH per month @
0.31423 0.31423
Next 1900 kWH per month @
0.08526
All excess @
0.12086 0.07677
Minimum bill $3.00
per month $3.00 per month
In the event of a re-connect following
a disconnection to the same customer due to non-payment, a re-connect charge of
$100.00 is necessary to restore electrical service, along with any outstanding
balance prior to reconnection.
THREE PHASE RATE:
June-September October-May
Customer service charge $8.30
per month $8.30 per month
First 100 kWH per month @
0.43298 0.42274
Next 1900 kWH per month @
0.08526
All excess @ 0.12086 0.07677
Minimum bill 11.25
per month 11.25 per month
BALL PARKS RATE:
Minimum 0.00
99999999999 0.08526
LARGE POWER RATE:
Customer Service Charge 8.30
99999999999 0.05166
In the event of a re-connect following
a disconnection to the same customer due to non-payment, a re-connect charge of
$100.00 is necessary to restore electrical service, along with any outstanding
balance prior to reconnection.
Any consumer, who has requested that
their meter be deactivated, will be reconnected upon their request one time
each calendar year for a charge of $30.00 for the reconnection fee provided
herein. Any consumer requesting reconnection of the same meter for the second,
or any subsequent time, in any calendar year shall be required to pay a
reconnection fee of $50.00 prior to reconnection. Service will not be
reconnected weekends, holidays, or outside of normal business hours.
All charges are plus or minus any
applicable Production Cost Adjustment.
BE IT FURTHER RESOLVED
that these rates are effective as of January 12, 2016.
BE IT FURTHER RESOLVED
that fees set forth herein shall be placed on file for public inspection in the
Office of the Municipal Clerk.
Passed and approved this 12th
day of January, 2016.
ATTEST:
Wendy L. McKain, Village Clerk John
A. Rundel, Chairman of the Board of Trustees
Motion made by Neely and second by McArthur
to approve Resolution 2015-12-02. Ayes: Frakes, McArthur, Neely, Poppert, and
Rundel. Nays: None. Motion carried.
RESOLUTION
2015-12-02
WHEREAS, the Board of
Trustees of the Village of Trenton, Nebraska, finds that current water rates
are insufficient to meet the debt payments and expenses for the Village in
providing service and testing; and,
WHEREAS, there is a need
and it is in the best interest of the Village of Trenton that said water usage
rates be increased to collect sufficient revenue to meet its debt service
obligations and expense,
BE IT THEREFORE RESOLVED
that the Municipal water rates be hereby set as follows:
Water usage rates:
$1.50 per 1,000 gallons
used, or any part thereof.
Service charge:
Each meter shall constitute a separate
water account, and shall be charged a monthly service charge of $20.00 in
addition to the water charges. Consumers with multiple meters may request in
writing that a meter be disabled and deactivated by the village. While a meter
is deactivated and disabled it will not accrue a monthly service charge.
Late fees:
All water charges are due and payable
by the 10th of each month and shall pay an additional delinquent
account charge of ten (10%) percent of the total charges.
In the event of a re-connect following
a disconnection to the same customer due to non-payment, a re-connect charge of
$50.00 is necessary to restore water service, along with any outstanding
balance prior to reconnection.
Any consumer, who has requested that
their meter be deactivated, will be reconnected upon their request one time
each calendar year for a charge of $30.00 for the reconnection fee provided
herein. Any consumer requesting reconnection of the same meter for the second,
or any subsequent time, in any calendar year shall be required to pay a
reconnection fee of $50.00 prior to reconnection. Service will not be
reconnected weekends, holidays, or outside of normal business hours.
BE IT FURTHER RESOLVED
that these rates are effective as of January 12, 2016.
BE IT FURTHER RESOLVED
that fees set forth herein shall be placed on file for public inspection in the
Office of the Municipal Clerk.
Passed and approved this 12th
day of January, 2016.
ATTEST:
Wendy L. McKain, Village
Clerk John A. Rundel, Chairman Board of Trustees
Motion made by Neely and second by Poppert
to approve Resolution 2015-12-03. Ayes: Frakes, McArthur, Neely, Poppert, and
Rundel. Nays: None. Motion carried.
RESOLUTION
2015-12-03
WHEREAS, the Board of
Trustees of the Village of Trenton, Nebraska, finds that current deposit rates
for country trash route dumpsters are insufficient to meet the debt payments
and expenses for the Village in providing service; and,
BE IT THEREFORE RESOLVED
that the Municipal country route deposit rates be hereby set as follows:
Country Route Dumpster Deposit:
3yd - $75.00
2yd - $50.00
Late fees:
All solid waste charges are due and
payable by the 10th of each month and shall pay an additional
delinquent account charge of ten (10%) percent of the total charges.
In the event of a re-connect following
a disconnection to the same customer due to non-payment, a re-connect charge of
$50.00 is necessary to restore solid waste service, along with any outstanding
balance prior to reconnection.
Any consumer, who has requested that
their solid waste service be deactivated, will be reconnected upon their
request one time each calendar year for a charge of $10.00 for the reconnection
fee provided herein. Any consumer requesting reconnection of the same dumpster
for the second, or any subsequent time, in any calendar year shall be required
to pay a reconnection fee of $15.00 prior to reconnection. Service will not be
reconnected weekends, holidays, or outside of normal business hours.
BE IT FURTHER RESOLVED
that these rates are effective as of January 12, 2016.
BE IT FURTHER RESOLVED
that fees set forth herein shall be placed on file for public inspection in the
Office of the Municipal Clerk.
Passed and approved this 12th
day of January, 2016.
ATTEST:
Wendy L. McKain, Village Clerk John
A. Rundel, Chairman of the Board of Trustees
New
Business: Motion made
by Frakes and second by McArthur to re-appoint Carol Schell and Jerry Stupka to
the Housing Authority Board for a five year term ending on December 31, 2020. Ayes:
Frakes, McArthur, Neely, Poppert, and Rundel. Nays: None. Motion carried.
Motion made by Poppert and second by Neely to re-appoint Cathy Upton and Karen
Wertz to the Tree Board for a three year term ending on December 31, 2018. Ayes:
Frakes, McArthur, Neely, Poppert, and Rundel. Nays: None. Motion carried.
The signature card will be updated for the Grand Island Menards account. A
review of the Workers Compensation Experience Rating was made. The Villages rating
has gone down. Motion made by McArthur and second by Poppert to approve the
airport leases for Kyle Drain, JP Logistics, and John Richardson for a one year
term ending on December 31, 2017. Ayes: Frakes, McArthur, Neely, Poppert, and
Rundel. Nays: None. Motion carried. Discussion was made on the fuel storage
tank being installed at the airport. Rundel instructed Vrbas to gather
information from EPA for the requirements as well as what fire protection is
needed. Rundel asked that board to approve financing for the 2015 Chevy
pick-up to help the budget expenditures. Motion made by Neely and second by McArthur
to secure financing for $35,000 for the purchase of the 2015 Chevy pick-up for
a three year term with annual payments in January. Ayes: Frakes, McArthur, Neely,
Poppert, and Rundel. Nays: None. Motion carried. Rundel stated he had not
completed all the evaluations and asked for the evaluations to be addressed at
the February 9, 2016 meeting. The board agreed. Motion made by McArthur and second
by Frakes to raise the hourly rate of the library personnel to $9.00 as of
January 1, 2016 due to state legislature. Ayes: Frakes, McArthur, Neely, Poppert,
and Rundel. Nays: None. Motion carried.
Correspondence: NE-DOR meeting notification, Thank
you Jerry Rippen from Wagnor Chevrolet-Buick, El Dorado Newsletter, Rural
Electric Nebraska, USDA meeting notification, MADD – Hero Award, and Arbor Day
Jan/Feb 2016 Newsletter.
Motion made by Frakes
and second by Neely to approve Operating claims with the late additions of #51
and #52, KENO claims, and Library claims. Ayes: Frakes, McArthur, Neely, Poppert,
and Rundel. Nays: None. Motion carried.
OPERATING
CLAIMS:
1. December payroll (2
pay periods)............................................................. $17,942.38
2. EFTPS, FED (December
payroll tax)........................................................... 3,691.00
3. NE Dept. of Revenue (December
payroll tax)................................................. 330.37
4. NE Dept. of Revenue (December
sales tax)................................................ 2,521.88
5. Aflac (Supp ins).................................................................................................. 32.70
6. American Agricultural
Lab (water samples)....................................................... 17.50
7. American Funds (December
IRA)................................................................... 183.36
8. Blue Cross Blue
Shield (Jan premium medical/dental)................................. 1,939.33
9. City of McCook
(transfer station tickets)...................................................... 3,051.00
10. Colonial Life (December
premium).................................................................... 40.48
11. D&S Hardware
(keys).......................................................................................... 2.49
12. Dewey, Nadine (library
payroll/bonus)............................................................. 336.15
13. Display Sales (street
decorations).................................................................... 136.25
14. Eakes (1099 forms)............................................................................................ 13.49
15. Evans, Larry (library
payroll/bonus)................................................................. 347.24
16. Farmers Co-op
(fuel/shop supplies).............................................................. 1,203.36
17. Farmers Co-op
(Prepaid Propane).........................................................................
a. Library.................................................................................................. (637.20)
b. Sewer Plant......................................................................................... (295.00)
18. Fastenal (barrel
pump)....................................................................................... 35.69
19. First Bankcard (software,
water sample postage, travel)................................ 426.02
20. Foley Equipment
(trash truck repairs)................................................................ 98.87
21. Goodwin Siegfried,
LLP (Trenton Housing Legal fees).................................... 570.00
22. Great Plains
Communications (Phone/internet)............................................... 393.80
23. Hay, Billy (Building
repairs)........................................................................... 2,822.50
24. Hitchcock of Goodland
(remote kit #26).......................................................... 167.78
25. Ideal Linen Supply
(shop towels)........................................................................ 25.20
26. LARM (Ins)....................................................................................................... 259.61
27. League Builders
(keys)....................................................................................... 19.90
28. Lifetime Benefit
solutions (December vision premium).................................... (16.38)
29. MARC (Shop supplies)..................................................................................... 122.45
30. MNB (November IRA)...................................................................................... 332.16
31. Messersmith Water
Treatment (El Dorado)....................................................... 95.12
32. National Insurance (December
life, ad&d prem)............................................... 19.17
33. Nebraska Public
Health Environmental Lab (water samples)......................... 741.00
34. One Call Concepts
(diggers hotline Q4 2015)...................................................... 7.05
35. Orscheln (shop
supply)....................................................................................... 27.80
36. Quill (office supply)........................................................................................... 451.75
37. Schamels Auto Supply
(batteries/booster cable)............................................. 467.76
38. Southwest Fertilizer
(supplies).......................................................................... 466.82
39. Southwest Fertilizer
(Prepaid propane)
a. Fire Barn........................................................................................... (3,576.25)
b. Light Plant......................................................................................... (1,114.10)
40. SWPPD (Dec billing $39,027.90;
airport $24.07; north well $257.44;
south well $574.05)...................................................................................... 39,883.46
41. Stratton Auto Parts
(shop supply)..................................................................... 122.28
42. T and J Repair (shop
supplies)......................................................................... 690.67
43. Top Office (copier
lease/supplies)...................................................................... 49.95
44. Utility Service Co.
Inc (Water Tower Inspection).......................................... 4,123.09
45. Verizon (November
billing)............................................................................... 177.40
46. Village of Trenton (utilities)............................................................................ 2,702.65
47. Village of Trenton
Petty Cash (#12 car wash)..................................................... 4.00
48. Wagnor
Chevrolet-Buick (2015 Chevy Pickup )......................................... 38,550.00
49. Walmart (bleach).................................................................................................. 5.20
50. Western Cartographers
(maps)........................................................................ 100.00
51. Titan Machinery
(Bobcat trade)..................................................................... 5,598.00
52. Scoop Media
(publications).............................................................................. 346.85
EDM CLAIMS (EDM Checking
Account):
NONE
KENO CLAIMS (Keno
Checking Account):
NONE
LIBRARY CLAIMS (Library
checking account):
L1. First
Bankcard (amazon purchases) .................................................................. 35.96
With no further business, motion made
by Frakes and second by Neely to adjourn meeting at 8:10pm. Ayes: Frakes, McArthur,
Neely, Poppert and Rundel. Nays: None. Motion carried.
Next regular meeting will be February
9, 2016 at 6:30pm in the Village Office.
John
A. Rundel, Chairman
Trenton Board of Trustees
ATTEST:
Wendy L. McKain, Village Clerk
