Village info :

Select meeting minutes :

Trenton Board of Trustees

January 12, 2016

Trenton, NE

REGULAR MEETING

 

A meeting of the Board of Trustees of the Village of Trenton, NE, was convened in open and public session, Tuesday, January 12, 2016 at 6:30p.m. at the Village Office.  Present:  Chairman Rundel, Vice-Chairman Frakes, Trustees McArthur, Neely (arrived at 6:36pm) and Poppert, Clerk McKain, Superintendent Vrbas (arrived at 6:39pm), Larry Evans, Phil McDonald, Jon Schroder, and Judy Todd.  Availability of the agenda was communicated in advance notice and in the notice sent to the Chairman and Trustees of the meeting. All proceedings hereafter shown were taken while the meeting was open to the public.

 

Roll Call was taken at 6:30pm and quorum was verified.

 

Chairman made “Open Meeting Act” announcement.

 

Citizen Forum:  Phil McDonald inquired about nuisance properties, building permits and why some residents are not getting a building permit.  Specifically a property on East C and a property on West 1st.  Rundel stated he would check into the status of the permits.

 

Motion made by Poppert and second by McArthur to approve agenda. Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried.

 

Motion made by McArthur and second by Neely to approve the December 14, 2015 meeting minutes.  Ayes: Frakes, McArthur, Neely, and Rundel.  Nays: None.  Abstain: Poppert.  Motion carried.

 

Motion made by McArthur and second by Poppert to approve treasurer’s report.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried.

 

Utility Superintendent Reports: Electric Department: Vrbas stated he is attending the LONM Utility Conference in Lincoln Jan 13-15, 2016.  Vrbas stated the street decorations have been taken down.  Water Department: Vrbas stated that he and Leggott renewed their grade IV water operator licenses.  Sewer Department: Vrbas stated the department is running good.  Trash Department: Vrbas stated several lids have been replaced on dumpsters in town.  Street Department: Vrbas provided information on the upgrade for a 2016 Bobcat.  Motion made by Neely and second by McArthur to approve the upgrade cost of $5,598.00 for a 2016 Bobcat.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried.  Vrbas inquired about declaring three village vehicles as surplus property and how would the board like to go forward with disposing of the vehicles.  After discussion, it was decided to publish an accepting bids notice in the paper.  If bids are not accepted the board will move to an online option of selling.  Motion made by Neely and second by McArthur to declare a 1973 Chevy Farm Truck (village #3), a 1989 Ford Ranger (village #2), and a 2001 Ford Ranger (village #21) as surplus property.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried.  Poppert will provide information for AuctionTime online auction and Vrbas will provide information for Cornlea online auction.  Motion made by Frakes and second by McArthur to publish an accepting bids advertisement for the three vehicles with an option to not to accept any or all bids.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried.  .  Park Department: Vrbas stated is winterized for the season.  Pool Department:  Vrbas stated the pool is winterized for the season.

 

Animal Control: Vrbas stated there were 12 cats and 64 dogs licensed within the village for the 2016 year in December 2015.  There were 0 warnings for failure to license, 0 warning for running at large, 0 citations for failure to license and 0 citations for running at large during the month of November, 2015.  A draft ordinance for breeds prohibited within the village limits was reviewed.  Schroder will provide an ordinance for prohibited breeds for approval at the February 9, 2016 meeting.  Attorney Schroder advised that the village designate a person to be animal control officer. 

 

Village Office:  McKain stated there are two deposits to be applied to a final billing account and a disconnected utility account.  McKain stated the proposal from American Legal Publishing for codification has been delayed until the new village attorney may review.  McKain stated she continues to review a sample employee handbook from LARM for updates to the Village Personnel Handbook and will review with Village Attorney.  McKain stated the application process for the 2016 scrap tire grant has begun and she is awaiting three bids from companies to continue with the application process.  The application deadline is February 3, 2016. McKain stated she completed the Tree City USA Application.  McKain stated she completed the Tobacco License renewals.  McKain stated she completed the Annual Banner Application – Banner Permit.  McKain stated the LONM Winter Conference is in Lincoln February 22 & 23, 2016.  Rundel stated he would like McKain to attend and the board agreed.

 

Library:  No information provided for the agenda.  Evans provided an update on the grant process, which has a deadline of January 21, 2016.  Evans stated a profession with UNK was interested in helping.

 

Planning Commission: Evans reported the Planning Commission did not believe a conditional use application was necessary for the Flanders to park a semi-tracker and/or trailer and an occasional camper on the lot located at 602 West 2nd.  Therefore, no action was taken.

 

Unfinished Business: Rundel stated he has not progressed much on the wind turbine project due to some regulations.  Rundel stated he will be calling the City of Valentine for information on their new turbine.  Rundel stated he is getting information on cement flooring for the East 2nd street building.  Phil McDonald questioned why a yield sign had not been installed as the village agreed to put one up.  Rundel instructed Vrbas to order and install a yield sign.  Rundel stated he has contacted DEQ for grants and/or low interest financing.  Rundel expects the project to begin in April or May 2016.  Poppert stated he sealed up the front window with plywood on the Main Street building.  Poppert continues to clean out the building.  Discussion was made on for Vrbas to check with the fire marshal on codes for the building.  Frakes and Neely are now on the nuisance properties.  Frakes and Neely will continue to monitor properties and provide a report next month.  Frakes stated that properties have made progress and they will continue to monitor.  The airport is still awaiting approval for closure.  Rundel will continue to issue a temporarily closure notice.    Phil McDonald again asked that the village postpone closure of the airport.  McDonald also suggested that a new look on the leases for the airport.  McDonald suggested the village rent at “fair market value”, which may be enough to provide insurance coverage to the airport and remain open.  The Municipal Supply – Neptune Software/Support contract continues to be tabled.  Vrbas will gather information from other vendors at the utility conference for software for meter readings.  Rundel has contacted McCook on a recycling program.  Rundel provided an update on the village office building repairs.

 

Ordinance and/or Resolution:  Motion made by McArthur and second by Frakes to approve Resolution 2015-12-01.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried.

RESOLUTION 2015-12-01

            WHEREAS, the Board of Trustees of the Village of Trenton, Nebraska, deems it necessary to increase Village electrical rates in order to maintain essential community services:

 

            AND WEHEREAS, it is necessary to increase said Village electrical rates because of increased wholesale rates:

 

            NOW THEREFORE, Be it resolved by the Board of Trustees of the Village of Trenton, Nebraska:

 

            That the electrical rates for the Village of Trenton should be, and hereby are, set as follows:

 

            SINGLE PHASE RATE:

                                                            June-September                     October-May

 

Customer service charge                   $8.30 per month                      $8.30 per month

First 100 kWH per month @                 0.31423                                   0.31423

Next 1900 kWH per month @                                                                          0.08526

All excess @                                         0.12086                                   0.07677

Minimum bill                                        $3.00 per month                      $3.00 per month

 

In the event of a re-connect following a disconnection to the same customer due to non-payment, a re-connect charge of $100.00 is necessary to restore electrical service, along with any outstanding balance prior to reconnection.

 

            THREE PHASE RATE:

                                                            June-September                     October-May

Customer service charge                   $8.30 per month                      $8.30 per month

First 100 kWH per month @                 0.43298                                   0.42274

Next 1900 kWH per month @                                                                          0.08526

All excess @                                         0.12086                                  0.07677

Minimum bill                                        11.25 per month                      11.25 per month

 

            BALL PARKS RATE:

Minimum                                             0.00

99999999999                                      0.08526

 

            LARGE POWER RATE:

Customer Service Charge                  8.30

99999999999                                      0.05166

 

In the event of a re-connect following a disconnection to the same customer due to non-payment, a re-connect charge of $100.00 is necessary to restore electrical service, along with any outstanding balance prior to reconnection.

 

Any consumer, who has requested that their meter be deactivated, will be reconnected upon their request one time each calendar year for a charge of $30.00 for the reconnection fee provided herein.  Any consumer requesting reconnection of the same meter for the second, or any subsequent time, in any calendar year shall be required to pay a reconnection fee of $50.00 prior to reconnection.  Service will not be reconnected weekends, holidays, or outside of normal business hours.

 

All charges are plus or minus any applicable Production Cost Adjustment.

 

            BE IT FURTHER RESOLVED that these rates are effective as of January 12, 2016.

 

            BE IT FURTHER RESOLVED that fees set forth herein shall be placed on file for public inspection in the Office of the Municipal Clerk.

 

Passed and approved this 12th day of January, 2016.

 

ATTEST:

 

Wendy L. McKain, Village Clerk                     John A. Rundel, Chairman of the Board of Trustees

 

Motion made by Neely and second by McArthur to approve Resolution 2015-12-02.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried.

 

RESOLUTION 2015-12-02

 

            WHEREAS, the Board of Trustees of the Village of Trenton, Nebraska, finds that current water rates are insufficient to meet the debt payments and expenses for the Village in providing service and testing; and,

 

            WHEREAS, there is a need and it is in the best interest of the Village of Trenton that said water usage rates be increased to collect sufficient revenue to meet its debt service obligations and expense,

 

            BE IT THEREFORE RESOLVED that the Municipal water rates be hereby set as follows:

 

Water usage rates:

            $1.50 per 1,000 gallons used, or any part thereof.

 

Service charge:

Each meter shall constitute a separate water account, and shall be charged a monthly service charge of $20.00 in addition to the water charges.  Consumers with multiple meters may request in writing that a meter be disabled and deactivated by the village.  While a meter is deactivated and disabled it will not accrue a monthly service charge.

 

Late fees:

All water charges are due and payable by the 10th of each month and shall pay an additional delinquent account charge of ten (10%) percent of the total charges.

 

In the event of a re-connect following a disconnection to the same customer due to non-payment, a re-connect charge of $50.00 is necessary to restore water service, along with any outstanding balance prior to reconnection.

 

Any consumer, who has requested that their meter be deactivated, will be reconnected upon their request one time each calendar year for a charge of $30.00 for the reconnection fee provided herein.  Any consumer requesting reconnection of the same meter for the second, or any subsequent time, in any calendar year shall be required to pay a reconnection fee of $50.00 prior to reconnection.  Service will not be reconnected weekends, holidays, or outside of normal business hours.

 

            BE IT FURTHER RESOLVED that these rates are effective as of January 12, 2016.

 

            BE IT FURTHER RESOLVED that fees set forth herein shall be placed on file for public inspection in the Office of the Municipal Clerk.

 

Passed and approved this 12th day of January, 2016.

 

ATTEST:

 

Wendy L. McKain, Village Clerk                     John A. Rundel, Chairman Board of Trustees          

 

Motion made by Neely and second by Poppert to approve Resolution 2015-12-03.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried.

 

RESOLUTION 2015-12-03

 

            WHEREAS, the Board of Trustees of the Village of Trenton, Nebraska, finds that current deposit rates for country trash route dumpsters are insufficient to meet the debt payments and expenses for the Village in providing service; and,

 

            BE IT THEREFORE RESOLVED that the Municipal country route deposit rates be hereby set as follows:

 

Country Route Dumpster Deposit:

3yd - $75.00

2yd - $50.00

 

Late fees:

All solid waste charges are due and payable by the 10th of each month and shall pay an additional delinquent account charge of ten (10%) percent of the total charges.

 

In the event of a re-connect following a disconnection to the same customer due to non-payment, a re-connect charge of $50.00 is necessary to restore solid waste service, along with any outstanding balance prior to reconnection.

 

Any consumer, who has requested that their solid waste service be deactivated, will be reconnected upon their request one time each calendar year for a charge of $10.00 for the reconnection fee provided herein.  Any consumer requesting reconnection of the same dumpster for the second, or any subsequent time, in any calendar year shall be required to pay a reconnection fee of $15.00 prior to reconnection.  Service will not be reconnected weekends, holidays, or outside of normal business hours.

 

            BE IT FURTHER RESOLVED that these rates are effective as of January 12, 2016.

 

            BE IT FURTHER RESOLVED that fees set forth herein shall be placed on file for public inspection in the Office of the Municipal Clerk.

 

Passed and approved this 12th day of January, 2016.

 

ATTEST:

 

Wendy L. McKain, Village Clerk                     John A. Rundel, Chairman of the Board of Trustees                        

New Business: Motion made by Frakes and second by McArthur to re-appoint Carol Schell and Jerry Stupka to the Housing Authority Board for a five year term ending on December 31, 2020.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried.  Motion made by Poppert and second by Neely to re-appoint Cathy Upton and Karen Wertz to the Tree Board for a three year term ending on December 31, 2018.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried.  The signature card will be updated for the Grand Island Menards account.  A review of the Workers Compensation Experience Rating was made.  The Villages rating has gone down.  Motion made by McArthur and second by Poppert to approve the airport leases for Kyle Drain, JP Logistics, and John Richardson for a one year term ending on December 31, 2017.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried.  Discussion was made on the fuel storage tank being installed at the airport.  Rundel instructed Vrbas to gather information from EPA for the requirements as well as what fire protection is needed.  Rundel asked that board to approve financing for the 2015 Chevy pick-up to help the budget expenditures.  Motion made by Neely and second by McArthur to secure financing for $35,000 for the purchase of the 2015 Chevy pick-up for a three year term with annual payments in January.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried.  Rundel stated he had not completed all the evaluations and asked for the evaluations to be addressed at the February 9, 2016 meeting.  The board agreed.  Motion made by McArthur and second by Frakes to raise the hourly rate of the library personnel to $9.00 as of January 1, 2016 due to state legislature.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried.

 

Correspondence:  NE-DOR meeting notification, Thank you Jerry Rippen from Wagnor Chevrolet-Buick, El Dorado Newsletter, Rural Electric Nebraska, USDA meeting notification, MADD – Hero Award, and Arbor Day Jan/Feb 2016 Newsletter.

 

Motion made by Frakes and second by Neely to approve Operating claims with the late additions of #51 and #52, KENO claims, and Library claims. Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None. Motion carried.

 

OPERATING CLAIMS:

1.    December payroll (2 pay periods)............................................................. $17,942.38

2.    EFTPS, FED (December payroll tax)........................................................... 3,691.00

3.    NE Dept. of Revenue (December payroll tax)................................................. 330.37

4.    NE Dept. of Revenue (December sales tax)................................................ 2,521.88

5.    Aflac (Supp ins).................................................................................................. 32.70

6.    American Agricultural Lab (water samples)....................................................... 17.50

7.    American Funds (December IRA)................................................................... 183.36

8.    Blue Cross Blue Shield (Jan premium medical/dental)................................. 1,939.33

9.    City of McCook (transfer station tickets)...................................................... 3,051.00

10.  Colonial Life (December premium).................................................................... 40.48

11.  D&S Hardware (keys).......................................................................................... 2.49

12.  Dewey, Nadine (library payroll/bonus)............................................................. 336.15

13.  Display Sales (street decorations).................................................................... 136.25

14.  Eakes (1099 forms)............................................................................................ 13.49

15.  Evans, Larry (library payroll/bonus)................................................................. 347.24

16.  Farmers Co-op (fuel/shop supplies).............................................................. 1,203.36

17.  Farmers Co-op (Prepaid Propane).........................................................................

a.    Library.................................................................................................. (637.20)

b.    Sewer Plant......................................................................................... (295.00)

18.  Fastenal (barrel pump)....................................................................................... 35.69

19.  First Bankcard (software, water sample postage, travel)................................ 426.02

20.  Foley Equipment (trash truck repairs)................................................................ 98.87

21.  Goodwin Siegfried, LLP (Trenton Housing Legal fees).................................... 570.00

22.  Great Plains Communications (Phone/internet)............................................... 393.80

23.  Hay, Billy (Building repairs)........................................................................... 2,822.50

24.  Hitchcock of Goodland (remote kit #26).......................................................... 167.78

25.  Ideal Linen Supply (shop towels)........................................................................ 25.20

26.  LARM (Ins)....................................................................................................... 259.61

27.  League Builders (keys)....................................................................................... 19.90

28.  Lifetime Benefit solutions (December vision premium).................................... (16.38)

29.  MARC (Shop supplies)..................................................................................... 122.45

30.  MNB (November IRA)...................................................................................... 332.16

31.  Messersmith Water Treatment (El Dorado)....................................................... 95.12

32.  National Insurance (December life, ad&d prem)............................................... 19.17

33.  Nebraska Public Health Environmental Lab (water samples)......................... 741.00

34.  One Call Concepts (diggers hotline Q4 2015)...................................................... 7.05

35.  Orscheln (shop supply)....................................................................................... 27.80

36.  Quill (office supply)........................................................................................... 451.75

37.  Schamels Auto Supply (batteries/booster cable)............................................. 467.76

38.  Southwest Fertilizer (supplies).......................................................................... 466.82

39.  Southwest Fertilizer (Prepaid propane)

a.    Fire Barn........................................................................................... (3,576.25)

b.    Light Plant......................................................................................... (1,114.10)

40.  SWPPD (Dec billing $39,027.90; airport $24.07; north well $257.44;

south well $574.05)...................................................................................... 39,883.46

41.  Stratton Auto Parts (shop supply)..................................................................... 122.28

42.  T and J Repair (shop supplies)......................................................................... 690.67

43.  Top Office (copier lease/supplies)...................................................................... 49.95

44.  Utility Service Co. Inc (Water Tower Inspection).......................................... 4,123.09

45.  Verizon (November billing)............................................................................... 177.40

46.  Village of Trenton (utilities)............................................................................ 2,702.65

47.  Village of Trenton Petty Cash (#12 car wash)..................................................... 4.00

48.  Wagnor Chevrolet-Buick (2015 Chevy Pickup )......................................... 38,550.00

49.  Walmart (bleach).................................................................................................. 5.20

50.  Western Cartographers (maps)........................................................................ 100.00

51.  Titan Machinery (Bobcat trade)..................................................................... 5,598.00

52.  Scoop Media (publications).............................................................................. 346.85

 

EDM CLAIMS (EDM Checking Account):

         NONE

 

KENO CLAIMS (Keno Checking Account):

         NONE

 

LIBRARY CLAIMS (Library checking account):

         L1. First Bankcard (amazon purchases) .................................................................. 35.96

 

With no further business, motion made by Frakes and second by Neely to adjourn meeting at 8:10pm.  Ayes: Frakes, McArthur, Neely, Poppert and Rundel. Nays: None.  Motion carried.

 

Next regular meeting will be February 9, 2016 at 6:30pm in the Village Office.

 

 

                                                                                                                                                           

John A. Rundel, Chairman

Trenton Board of Trustees

ATTEST:

 

                                                           

Wendy L. McKain, Village Clerk



View list of available meeting minutes



Copyright© 2014