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Trenton Board of Trustees

May 12, 2015

Trenton, NE

REGULAR MEETING

 

A meeting of the Board of Trustees of the Village of Trenton, NE, was convened in open and public session, Tuesday, May 12, 2015 at 6:30p.m. at the Village Office.  Present:  Vice-Chairman Frakes, Trustees Neely, McArthur and Poppert, Superintendent Vrbas, Clerk McKain, Bob Brown, Linda Cook and Jesse Kauffman. Chairman Rundel provided notice that he would be late.  Availability of the agenda was communicated in advance notice and in the notice sent to the Chairman and Trustees of the meeting. All proceedings hereafter shown were taken while the meeting was open to the public.

 

Roll Call was taken at 6:30pm and quorum was verified.

 

Vice-Chairman made “Open Meeting Act” announcement.

 

Citizen Forum:  Mr. Brown commented on the “Rest Area” in his neighborhood.

 

Motion made by McArthur and second by Poppert to approve agenda. Ayes: Frakes, Neely, McArthur, and Poppert.  Nays: None. Absent: Rundel.  Motion carried.

 

Motion made by Neely and second by Poppert to approve minutes of the April 27, 2015 meeting.  Ayes: Frakes, Neely, and Poppert. Nays: None. Abstain: McArthur.  Absent: Rundel.  Motion carried.

 

Motion made by Poppert and second by McArthur approve treasurer’s report.  Ayes: Frakes, Neely, McArthur, and Poppert. Nays: None.  Absent: Rundel.  Motion carried.

 

Utility Superintendent Reports: Electric Department: Vrbas reported that Trenton Rec has requested additional outlets by the cement slab for the band during harvest festival.  Vrbas asked Linda Cook for clarification.  Water Department:  Vrbas stated that deficiency compliance report has been submitted.  Vrbas stated the 2014 Water Quality Report has been submitted and published.  Sewer Department: Vrbas stated there was nothing to report.  Trash Department: Vrbas stated he received short notice on the household hazardous waste to be held at the Trenton Fire barn on Saturday, May 16, 2015 from 8:00am to 9:00am.  McArthur stated he had checked the 2007 Trash Truck and the bushings had been replaced.  Street Department: Vrbas stated TopKote would be in Trenton the first part of June, 2015.  Vrbas asked if gutters would be placed on the backside of the new street building on East 3rd.  Board members stated they believed gutters would be installed.  Vrbas asked if the Village would be advertising for bids on the cement work.  Board members indicated that the cement work would need to go out for bid.  Park Department: Vrbas stated he is waiting for Wayne’s Tree Service to remove a stump.  Vrbas stated he has put grass seed on the old volleyball pit.  Vrbas stated the 4-H kids painted the park restrooms, shelter and the pool bath house.  Pool Department:  Vrbas reported they have begun preparations for opening the pool.  Vrbas stated a lift chair has been ordered, however, it has not arrived yet.  Vrbas stated he has been looking for new drain covers as they need to be replaced every 3-5 years.

 

Animal Control: Vrbas stated there were 25 cats and 169 dogs licensed within the village for the 2015 year.  There were 3 warnings for failure to license, 1 warning for running at large, 0 citations for failure to license and 1 citation for running at large during the month of April, 2015. 

 

Village Office:  McKain reported that there were no utility deposits to be returned.  McKain stated the LONM Finance conference will be held in Kearney on June 17-19, 2015.  She would be attending the conference and Heffner would be working until noon on those days.  McKain reported that one small claims case was filed, with a court date on May 27th.  McKain reported that she has had a hard time finding current addresses on some of the accounts.

 

Library:  No information was provided from the Library.

 

Unfinished Business: McKain stated that she had sent out five certified letters, in which all had been picked up.  The follow up date for those properties is May 26th.  Frakes stated that the show cause hearing for a nuisance property was extended to June 1, 2015.

 

Ordinance or Resolution:  Ordinance #784 was introduced by Trustee Neely.

Motion made by Neely and second by McArthur to suspend the statutory reading of the ordinance on three (3) separate days. Ayes: Frakes, Neely, McArthur, and Poppert. Nays: None. Absent: Rundel.  Motion carried.

 

Motion made by Neely and second by McArthur to pass and adopt Ordinance #783 on final reading. Ayes: Frakes, Neely, McArthur, and Poppert. Nays: None. Absent: Rundel.  Motion carried.

 

ORDINANCE NO. 784

 

AN ORDINANCE AMENDING ORDINANCE # 783 OF THE MUNICIPAL CODE RELATING TO VACATING A PORTION OF CERTAIN ALLEYS SITUATED IN THE VILLAGE OF TRENTON, AND PROVIDING FOR AN EFFECTIVE DATE.

 

BE IT ORDAINED BY THE CHAIRPERSON AND VILLAGE BOARD OF TRUSTEES OF THE VILLAGE OF TRENTON, NEBRASKA, THAT:

 

It is to the best interest of the Village of Trenton, Nebraska, that the alleys hereinafter described be vacated; and that:

 

The following alleys be and the same hereby are vacated:

 

the Alley lying between Lots 1 through 8, inclusive of High School Addition and Lots 9 through 15, inclusive of High School Addition to the Village of Trenton, Nebraska; and

 

The Alley lying between Lots 1 through 8, inclusive, of High School Addition and a land in limits lot being part of the NE¼ of the NW¼ of Section 12, Township 2 North, Range 33 West of the 6th P.M. (75 feet x 188 feet) abutting the Burlington Northern Santa Fe Railroad Road right–of–way.

 

There is reserved to the Village the right to maintain,  operate, repair, and renew public utilities existing at the time title to the property is vacated there; and

 

There is reserved to the Village any public utilities, and any cable television systems the right to maintain, repair, renew, and operate water mains, gas mains, pole lines, conduits, electrical transmission lines, sound and signal transmission lines, and other similar services and equipment and appurtenances, including lateral connections or branch lines, above, on, or below the surface of the ground that are existing as valid easements at the time title to the property is vacated for the purpose of serving the general public or the abutting properties and to enter upon the premises to accomplish such purposes at any and all reasonable times.

 

Provided, that the Village retains the right to maintain, operate, repair and replace, any sewer, water, or other utility pipes, conduits, mains, and other equipment required for the maintenance or operation of any utilities situated in, on, or under said alleys or portions thereof vacated by this Ordinance.

 

Any other ordinance or section passed and approved prior to passage, approval, and publication of this Ordinance and in conflict of its provisions is repealed.

 

This Ordinance shall take effect and be in full force from and after its passage, approval, and publication as required by law.

 

PASSED AND APPROVED THIS 12th DAY OF May, 2015.

 

Richard L. Frakes, Vice-Chairman of the Board

ATTEST:

Wendy L. McKain, Village Clerk

 

Ordinance #785 was introduced by Trustee Neely.

Motion made by Neely and second by McArthur to suspend the statutory reading of the ordinance on three (3) separate days. Ayes: Frakes, Neely, McArthur, and Poppert. Nays: None. Absent: Rundel.  Motion carried.

 

Motion made by Neely and second by McArthur to pass and adopt Ordinance #783 on final reading. Ayes: Frakes, Neely, McArthur, and Poppert. Nays: None. Absent: Rundel.  Motion carried.

 

ORDINANCE NO. 785

 

AN ORDINANCE AUTHORIZING §9-802 UNSAFE BUILDINGS; DETERMINATION AND NOTICE; PROVIDING AN EFFECTVIE DATE; REPEAL OF ALL ORDINANCES IN CONFLICT HEREWITH; AND AMENDING THE TRENTON MUNICIPAL CODE TO INCLUDE THE FOLLOWING CHAPTER 9, ARTICLE 8 SECTION 9-802.

 

            NOW, THEREFORE, BE IT ORDAINED BY THE CHAIRPERSON AND THE VILLAGE BOARD OF TRUSTEES OF THE VILLAGE OF TRENTON:

 

§9-802 UNSAFE BUILDING; DETERMINATION AND NOTICE.  Whenever the Utility Superintendent, the fire official, the health official, the Board of Health or the Governing Body shall be of the opinion that any building or structure of the Village is an unsafe building, he or it shall file a written statement to this effect with the Village Clerk.  The Clerk shall thereupon cause the property to be posted accordingly, and shall serve written notice upon the owner thereof, and upon the occupant thereof, if any, by certified mail or by personal service.  Such notice shall state that the building has been declared to be in an unsafe condition; and that such dangerous condition must be removed or remedied by repairing or altering the building or by demolishing it; and that the condition must have begun to be remedied within thirty (30) days from the date of receipt.  In the event that the owner or person in possession of such building is unable to be found, the Village Clerk, the Utility Superintendent, the fire official, the health official, the Board of Health or the Governing Body  shall forward notice by registered mail to the owner of record at his or her last known address, and in addition thereto, shall post in a conspicuous place upon such building a printed notice that the building has been declared to be in a dangerous condition and has been condemned by the Utility Superintendent, the fire official, the health official, the Board of Health or the Governing Body.  It shall be unlawful to remove the said notice.  In the event that the owner, agent or person in possession shall fail, neglect, or refuse to put the building in a safe condition within the time specified in the notice, the Governing Body may order the Utility Superintendent to proceed to cause the work to be done and the costs thereof shall be assessed and levied as a lien against the property.

 

This ordinance shall become effective upon its passage and publication as provided by law. 

 

Passed and adopted this 12th day of May, 2015.

                                                                                                                                                           

Richard L. Frakes, Vice-Chairman of the Board

ATTEST:

                                                           

Wendy L. McKain, Village Clerk

 

New Business: Linda Cook stated Vrbas had already addressed one item with the electrical outlets at the cement slab.  Mrs. Cook also asked if a new hydrant can be installed closer.  The new water hydrant would be used during Harvest Festival for the kids “bouncy house”.  Frakes stated the board would look into getting a new hydrant for that use.  A discussion for the planning commission to approve building permits was made.  A discussion was made on the new building in construction on the west side of town.  Vrbas was instructed to contact the owner.  McKain is to contact the village attorney to look into the language and change of the current zoning ordinance.  A review of the current disconnection of services was reviewed.  McKain was asked to contact SWPPD to attend the June 9, 2015 meeting to discuss reading dates.  A discussion on budget meeting dates was made.  The first budget meeting is set for June 23, 2015 at 6:00pm at the Village Clerk’s Office.  Food will be provided.  Pool applications were reviewed.  Motion made by Neely and second by Poppert to hire Lanessa Wickizer as manager and Danny Schluckenbier as assistant manager, all other application would be hired as lifegaurds. Ayes: Frakes, Neely, McArthur, and Poppert. Nays: None. Absent: Rundel.  Motion carried.  Motion made by Poppert and second by Neely to raise hourly wage of pool manager to $9.00 per hour and pool assistant manager to $8.50 per hour. Ayes: Frakes, Neely, McArthur, and Poppert. Nays: None. Absent: Rundel.  Motion carried.  A review of the farmer’s market application was made.  Trustees kept the same hours and fees for the market times.  A discussion on code enforcement was made.  Neely suggested speaking with village attorney for guidance and an additional or “back-up” attorney.

 

Correspondence:  El Dorado Newsletter, Arbor Day May/June Newsletter, and a letter from First Security Power, LLC.

Motion made by Neely and second by McArthur to approve Operating claims except claims #34, El Dorado Heating/Cooling claims, KENO claims, and Library claims. Ayes: Frakes, Neely, McArthur, and Poppert.  Nays: None. Absent: Rundel.  Motion carried. Motion made by McArthur and second by Neely to approve Operating claim #34.  Ayes: Frakes, Neely, and McArthur.  Nays: None. Abstain: Poppert. Absent: Rundel.  Motion carried.

 

OPERATING CLAIMS:

1.    April payroll (2 pay periods)....................................................................... $12,358.66

2.    EFTPS, FED (April payroll tax)..................................................................... 2,892.72

3.    NE Dept. of Revenue (April payroll tax)........................................................... 333.03

4.    NE Dept. of Revenue (April sales tax).......................................................... 2,986.19

5.    83 Repair (Repairs to #8A)............................................................................ 7,350.00

6.    Aflac (May premiums) ....................................................................................... 32.70

7.    Almquist (Audited financial statements)........................................................ 6,150.00

8.    American Agricultural Lab (Water samples)...................................................... 16.50

9.    American Funds (April IRA contributions)........................................................ 166.64

10.  Blue Cross Blue Shield (May premiums medical/dental).............................. 4,022.14

11.  C & K (Pool supplies).......................................................................................... 14.85

12.  City of McCook (Transfer station tickets)..................................................... 3,964.80

13.  Clinch (Paper towels)......................................................................................... 38.76

14.  Colonial Life (May premium).............................................................................. 40.48

15.  Dewey, Nadine (Library Payroll)...................................................................... 206.87

16.  Diamond Vogel (Paint for park and pool)...................................................... 1,389.99

17.  Evans, Larry (Library Payroll).......................................................................... 273.36

18.  Farmers Co-op (Fuel).................................................................................... 1,544.61

19.  First Bankcard (Stamps, software, meals/hotel, letterhead)............................ 802.88

20.  Great Plains Communications (phones/internet)............................................. 712.26

21.  Hitchcock County Schools (liquor license)...................................................... 550.00

22.  Ideal Linen Supply (Shop towels)....................................................................... 16.78

23.  IIMC (McKain/Heffner membership dues)....................................................... 250.00

24.  In the Swim (PH kit)........................................................................................... 85.94

25.  LARM (Insurance premium 4/1/15-10/1/15)............................................... 10,150.30

26.  League Builders Supply (Drill screws).................................................................. 6.99

27.  League of Municipalities (2015 accounting conference)................................. 462.00

28.  MARC (Penetrating oil).................................................................................... 122.10

29.  MNB (April IRA contribution)............................................................................ 413.68

30.  Municipal Supply (Water line supplies for pow wow grounds)...................... 1,119.54

31.  MWC (Dumpsters and lids)......................................................................... 13,065.00

32.  National Insurance Services (April Life & LTD premium).................................. 25.56

33.  NE DHHS (Routine water samples)................................................................... 57.00

34.  Poppert, Austin (Main Street Building Repairs April 2015)............................ 1,360.00

35.  Quill (Office supplies)....................................................................................... 348.76

36.  RW Welding (#10 repairs).................................................................................. 16.79

37.  Scoop Media (Publications).............................................................................. 844.15

38.  SWPPD (Purchase Power April Billing $39,747.98; Airport $52.68;

North Well $323.89; South Well $352.03)................................................... 40,476.58

39.  Sunbelt Rentals (#9 Windows)......................................................................... 710.62

40.  Titan Machinery NP (Graffel bucket)............................................................... 276.78

41.  Top Office Products (Copier lease, yrly allowance overage, maint)............... 422.80

42.  Verizon (May billing)......................................................................................... 176.42

43.  Village of Trenton (Utilities)............................................................................ 2,305.22

44.  Walmart (Operating supplies, airport marking).................................................. 64.09

45.  Wayne’s Tree Service (Tree and stump removal)........................................ 1,425.00

46.  Western Cartographers (3 maps sold through 4/2015)...................................... 60.00

 

EDM CLAIMS (EDM Checking Account):

         E1. Snell Services (HVAC Pay applications #2)............................................... 36,067.65

 

KENO CLAIMS (Keno Checking Account):

         K1. AmFirst Services (Riverside arena liability renewal).................................... 1,983.78

 

LIBRARY CLAIMS (Library checking account):

         L1. First Bankcard (amazon)................................................................................... 264.42

         L2. Library Petty Cash (floor refinishing materials)................................................... 86.48

 

Motion made by McArthur with second by Neely to adjourn the meeting.  Ayes: Frakes, Neely, McArthur, and Poppert.  Nays: None.  Absent: Rundel.  Motion carried.

 

With no further business, the meeting was adjourned at 8:50p.m.

 

Next regular meeting will be June 9, 2015, at 6:30p.m. in the Village Office.  A Budget meeting will be June 23, 2015, at 6:00pm in the Village Office.

 

 

 

                                                           

John A. Rundel, Chairman

Trenton Board of Trustees

ATTEST:

 

                                                           

Wendy L. McKain, Village Clerk



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