A meeting of the
Board of Trustees of the Village of Trenton, NE, was convened in open and
public session, Tuesday, March 10, 2014 at 6:30p.m. at the Village Office.
Present: Chairman Rundel, Vice-Chairman Frakes, Trustees McArthur, Neely and Poppert,
Superintendent Vrbas, Clerk McKain, Deputy Clerk Heffner, Kyle Drain, and Larry
Evans. Availability of the agenda was communicated in advance notice and in the
notice sent to the Chairman and Trustees of the meeting. All proceedings
hereafter shown were taken while the meeting was open to the public.
Roll Call was taken at 6:30pm and
quorum was verified.
Chairman made “Open Meeting Act”
announcement.
Citizen Forum: Mr. Drain expressed
concern with aggressive pitbull/mix dogs in the 400 block of East D Street that
have been running at large a number of times. McKain stated the dogs have had recent
complaints from others in the neighborhood. Rundel stated that any dog that is
considered aggressive and running at large by any employee of the Village and
within the Village of Trenton corporate limits would be considered vicious and
by ordinance may put the dog to death.
Motion made by Frakes and second by McArthur
to approve agenda. Ayes:
Frakes, McArthur, Neely, Poppert, and Rundel. Nays: None. Motion carried.
Motion made by McArthur and second by Neely
to approve minutes of the February 10, 2015 meeting. Ayes: Frakes, McArthur, Neely, Poppert,
and Rundel. Nays: None. Motion carried.
Motion made by Neely and second by Frakes
approve treasurer’s report. Ayes:
Frakes, McArthur, Neely, Poppert, and Rundel. Nays: None. Motion carried.
Utility Superintendent
Reports: Electric Department: Vrbas
reported that the department is running good. Water Department: Vrbas stated
that an inspection of the water system was conducted by DHHS. There were six
significant violations and two minor violations. The significant violations
were mainly due to paperwork not easily found. Rundel asked about the water
meter heads being replaced on several residents due to improper readings.
Vrbas stated he was waiting for the salesperson to get them shipped. Sewer
Department: Vrbas reported that there was a complaint about a sewer line in
the 500 block of East 2nd and in the 200 block of West 2nd.
No blockage was found. Trash Department: Vrbas stated that the 01 trash
truck was back. McArthur worked of some wiring. Rundel asked about an update
on the repair status of the 07 trash truck, Vrbas did not have an update.
Vrbas reported that the inventory on dumpsters was getting low and stated
additional dumpsters would need to be ordered. Motion by Neely and second by
McArthur to maintain a running inventory of at least 5-3yrd, 5-2yd and
5-rollouts and to order another 50-sets of lids. When the inventory hit one or
more of those limits, to order additional dumpsters. Ayes: Frakes, McArthur, Neely, Poppert,
and Rundel. Nays: None. Motion carried. Vrbas stated that there were a few
inquiries of trash service north of Culberson. The board stated they were
willing to go five to six miles north for trash service. Rundel stated a
research of additional mapping software for dumpsters/routes was being
researched. Street Department: Vrbas
stated they were street sweeping today. Rundel stated complaints were received
about all the dust that was stirred up during the sweeping process and that
using additional water or waiting until there was more moisture to reduce the
dust. Neely stated there is some concern with the street at East C and Main
Street. Vrbas was asked to inquire about repairs when other repair work was
scheduled. Park Department: Vrbas stated the park has been winterized
for the season. Rundel asked that the broken table be removed and some other
type of table be researched to replace it. Rundel inquired about the high use
of electric at the restrooms at the Pow wow grounds. Vrbas stated a small
electric heater was placed inside to keep the pipes from freezing. Pool
Department: Vrbas reported he has been researching paint prices for the
pool. Vrbas plans to begin preparations in April for the pool opening on
Memorial Day weekend.
Animal Control: Vrbas stated there
were 25 cats and 157 dogs licensed within the village for the 2015 year. There
were 0 warnings for failure to license, 3 warnings for running at large, 0 citations
for failure to license and 0 citations for running at large during the month of
February, 2015.
Village Office: McKain
reported that there was one utility deposit to be applied to a final billing account.
McKain stated the Clerk Institute/Academy was March 22-27, 2015 this year.
Deputy Clerk Heffner received a full scholarship from the NMCA for tuition and
she would be attending all week. McKain stated she would be closing the office
early on Tuesday, March 24th and all day on March 25-27, 2015 to
attend. McKain reported there was an error in billing for some yearly trash
customers were sent. McKain spoke with SWPP to correct the issue. McKain
reported that the new computer system for the Deputy Clerk had arrived and that
another system with windows 8.1 may be considered to keep consistency with
office networking. The board authorized the purchase of an additional computer
for the clerk office.
Library: Evans inquired on the
status of the $25,000 transfer of funds from the Library Savings account into
the Friends of the Library checking account. Rundel stated that the item was
on the claims list. Evans stated that the library applied for a grant for teaching
innovative farming techniques.
Unfinished Business: Rundel
stated that there is some legislation occurring that could affect wind turbine
projects. He also stated that he was continuing to move along with the project.
Rundel stated that nuisance properties continue to be an issue and he is
working on cleanup issues. Rundel stated that he has discussed nuisance
abatement issue with the Village attorney and will begin the process. Rundel
suggested a “Free” Clean-up day for residents. Motion made by McArthur and
second by Poppert to offer a free clean-up day to residents on April 4, 2015. Ayes: Frakes, McArthur, Neely, Poppert,
and Rundel. Nays: None. Motion carried. Poppert reported that the
Gazebo package was not shipped yet and McKain provided follow-up which now has
an expected arrival date of March 20th for the materials. Rundel
asked that Vrbas call diggers hotline for removal of the small building and
shrubs on the corner of Main and West F as well as East 3rd where
the new cleary building will be placed next week. Rundel provided an update on
the El Dorado Nursing Home heating and cooling system. Rundel stated that
contracts have been approved and once signed would go back to the architect. Rundel
reported that he is working on some funding for the Main Street water project. Rundel
reported that an engineer would need to be hired for the water main project. Rundel
stated he received information concerning the two alleys and will be forwarding
to Attorney Burger to vacate the alleys between Pedersen and Webb/Lykins and Webb/Lykins
and Leahy. Mr. Burger advised that an ordinance was needed.
Ordinance or
Resolution: None.
New Business: Rundel
stated that some insurance bidders were having difficulty in meeting the
deadline of March 10; there for an additional week was granted. A special
meeting has been set up for March 17, 2015 at 7:00pm to open sealed bids.
Neely stated he could not make the meeting. Poppert stated he would not be
able to attend until 8pm.
Correspondence: Arbor
Day March/April newsletter. Nebraska Forest Service. Rundel stated he would be
attending the Tree City USA meeting on April 1, 2015 in Lincoln. El Dorado Newsletter.
Motion made by McArthur
and second by Frakes to approve Operating claims except claims #33, KENO claims,
and Library claims except #L3 until proper documentation was provided. Ayes: Frakes,
McArthur, Neely, Poppert, and Rundel. Nays: None. Motion carried. Motion made
by McArthur and second by Neely to approve Operating claim #33. Ayes: Frakes, McArthur,
Neely, and Rundel. Nays: None. Abstain: Poppert. Motion carried.
OPERATING
CLAIMS:
1. February payroll (2
pay periods)............................................................... $11,698.02
2. EFTPS, FED (Feb
payroll tax)...................................................................... 2,699.62
3. NE Dept. of Revenue
(Feb payroll tax)............................................................ 304.04
4. NE Dept. of Revenue,
(Feb sales tax).......................................................... 3,400.34
5. Aflac (March
premiums) ................................................................................... 32.70
6. American Agricultural
Lab (Water samples)...................................................... 16.50
7. American Funds (Feb
IRA contributions)......................................................... 166.64
8. BSB Construction
(East Court & E streets)................................................... 3,374.00
9. Blue Cross Blue
Shield (March premiums medical/dental).......................... 1,825.55
10. C&K Distributers
( Water operating supply)......................................................... 9.33
11. City of McCook
(Transfer station tickets)..................................................... 2,269.20
12. Colonial Life (March
premium)........................................................................... 40.48
13. Dewey, Nadine (Library
Payroll)...................................................................... 203.88
14. Evans, Larry (Library
Payroll).......................................................................... 199.48
15. Farmers Co-op (Fuel).................................................................................... 1,786.49
16. Fifthroom.com
(Gazebo)............................................................................... 7,000.00
17. First Bankcard
(Postage, GWG, Computer)................................................. 1,069.42
18. Great Plains
Communications (phones/internet)............................................. 392.85
19. Harders Skidsteer
(#11A couplers).................................................................... 65.00
20. Heffner, Samantha
(Quarterly clerks meeting in Curtis)................................... 71.88
21. Ideal Linen Supply
(Shop towels)....................................................................... 16.78
22. Lakeside Sand &
Gravel (Road gravel)............................................................. 55.50
23. League Builders
Supply (water supplies)........................................................... 48.95
24. Lifetime Benefit
Solutions (March Vision Ins).................................................... 80.93
25. MARC ( Spray paint)........................................................................................ 176.40
26. MNB (Feb IRA
contribution)............................................................................. 413.68
27. Michael Todd (Conv.
Poly Refil)...................................................................... 794.00
28. Mid-lands Toxicology
(DOT Random Drug Test).............................................. 65.50
29. Municipal Supply
(Clamps, tubing, meter cover).......................................... 3,487.03
30. National Insurance
Services (March Life & LTD premium)............................... 25.56
31. NE Dept. of HHS
(Swimming pool permit)........................................................ 40.00
32. Orscheln (Welding
helmet, antifreeze, battery, impact wrench)...................... 471.51
33. Poppert, Austin (Main
Street Building Repairs Feb 2015)................................ 420.00
34. RW Welding (#11A
repairs).............................................................................. 142.76
35. Schamel’s Auto (#8A
parts).............................................................................. 160.74
36. Southwest Fertilizer
( light plant propane, 11A Propane)................................. 468.21
37. Southwest Fertilizer
(pre-pay propane)........................................................... (563.04)
38. SWPPD (Purchase Power
February Billing $6,657.95; Airport $51.86;
North Well $409.10;
South Well $455.22)................................................... 47,674.13
39. T & J Repair (#8
Tires, #21 repairs, #8a tire repairs).................................... 2,887.68
40. Titan Machinery
McCook (Belt for #8A)............................................................ 38.36
41. Top Office Products
(Copier lease)................................................................... 49.95
42. Trenton Rural Fire
(1/2 Life insurance premiums)........................................... 177.65
43. Verizon (March
billing)...................................................................................... 195.86
44. Village of Trenton
(Utilities)............................................................................ 2,995.16
45. Walmart (Office
supplies)................................................................................... 16.61
KENO CLAIMS (Keno
Checking Account): NONE
LIBRARY CLAIMS (Library
checking account):
L1. First Bank
Card (books).................................................................................... 150.30
L2. Fleider,
Harold (drywall work)........................................................................... 504.52
L3. Friends of
the Library (Transfer from Library savings account to the
Friends
of the Library account) (Pending proper documentation)............... 25,000.00
The agenda item of
Executive Session was not entered as Board members agreed that personnel issues
did not need to be discussed at this time.
Motion made by McArthur
with second by Neely to adjourn the meeting. Ayes: Frakes, Neely, McArthur, Poppert,
and Rundel. Nays: None. Motion carried.
With no further
business, the meeting was adjourned at 7:55p.m.
Special meeting will
be March 17, 2015 at 7:00pm in the Village Office.
Next regular meeting
will be April 14, 2015, at 6:30p.m. in the Village Office.
John A. Rundel, Chairman
Trenton Board of
Trustees
ATTEST:
Wendy L. McKain,
Village Clerk