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Trenton Board of Trustees

March 10, 2015

Trenton, NE

REGULAR MEETING

 

A meeting of the Board of Trustees of the Village of Trenton, NE, was convened in open and public session, Tuesday, March 10, 2014 at 6:30p.m. at the Village Office.  Present: Chairman Rundel, Vice-Chairman Frakes, Trustees McArthur, Neely and Poppert, Superintendent Vrbas, Clerk McKain, Deputy Clerk Heffner, Kyle Drain, and Larry Evans. Availability of the agenda was communicated in advance notice and in the notice sent to the Chairman and Trustees of the meeting. All proceedings hereafter shown were taken while the meeting was open to the public.

 

Roll Call was taken at 6:30pm and quorum was verified.

 

Chairman made “Open Meeting Act” announcement.

 

Citizen Forum:  Mr. Drain expressed concern with aggressive pitbull/mix dogs in the 400 block of East D Street that have been running at large a number of times.  McKain stated the dogs have had recent complaints from others in the neighborhood.  Rundel stated that any dog that is considered aggressive and running at large by any employee of the Village and within the Village of Trenton corporate limits would be considered vicious and by ordinance may put the dog to death.

 

Motion made by Frakes and second by McArthur to approve agenda. Ayes: Frakes, McArthur, Neely, Poppert, and Rundel. Nays: None. Motion carried.

 

Motion made by McArthur and second by Neely to approve minutes of the February 10, 2015 meeting.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel. Nays: None. Motion carried.

 

Motion made by Neely and second by Frakes approve treasurer’s report.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel. Nays: None. Motion carried.

 

Utility Superintendent Reports: Electric Department: Vrbas reported that the department is running good.  Water Department:  Vrbas stated that an inspection of the water system was conducted by DHHS.  There were six significant violations and two minor violations.  The significant violations were mainly due to paperwork not easily found.  Rundel asked about the water meter heads being replaced on several residents due to improper readings.  Vrbas stated he was waiting for the salesperson to get them shipped.  Sewer Department: Vrbas reported that there was a complaint about a sewer line in the 500 block of East 2nd and in the 200 block of West 2nd.  No blockage was found. Trash Department: Vrbas stated that the 01 trash truck was back.  McArthur worked of some wiring.  Rundel asked about an update on the repair status of the 07 trash truck, Vrbas did not have an update.  Vrbas reported that the inventory on dumpsters was getting low and stated additional dumpsters would need to be ordered.  Motion by Neely and second by McArthur to maintain a running inventory of at least 5-3yrd, 5-2yd and 5-rollouts and to order another 50-sets of lids.  When the inventory hit one or more of those limits, to order additional dumpsters.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel. Nays: None. Motion carried.  Vrbas stated that there were a few inquiries of trash service north of Culberson.  The board stated they were willing to go five to six miles north for trash service.  Rundel stated a research of additional mapping software for dumpsters/routes was being researched.  Street Department: Vrbas stated they were street sweeping today.  Rundel stated complaints were received about all the dust that was stirred up during the sweeping process and that using additional water or waiting until there was more moisture to reduce the dust.  Neely stated there is some concern with the street at East C and Main Street.  Vrbas was asked to inquire about repairs when other repair work was scheduled.  Park Department: Vrbas stated the park has been winterized for the season.  Rundel asked that the broken table be removed and some other type of table be researched to replace it.  Rundel inquired about the high use of electric at the restrooms at the Pow wow grounds.  Vrbas stated a small electric heater was placed inside to keep the pipes from freezing.  Pool Department:  Vrbas reported he has been researching paint prices for the pool.  Vrbas plans to begin preparations in April for the pool opening on Memorial Day weekend.

 

Animal Control: Vrbas stated there were 25 cats and 157 dogs licensed within the village for the 2015 year.  There were 0 warnings for failure to license, 3 warnings for running at large, 0 citations for failure to license and 0 citations for running at large during the month of February, 2015. 

 

Village Office:  McKain reported that there was one utility deposit to be applied to a final billing account. McKain stated the Clerk Institute/Academy was March 22-27, 2015 this year.  Deputy Clerk Heffner received a full scholarship from the NMCA for tuition and she would be attending all week.  McKain stated she would be closing the office early on Tuesday, March 24th and all day on March 25-27, 2015 to attend.  McKain reported there was an error in billing for some yearly trash customers were sent.  McKain spoke with SWPP to correct the issue.  McKain reported that the new computer system for the Deputy Clerk had arrived and that another system with windows 8.1 may be considered to keep consistency with office networking.  The board authorized the purchase of an additional computer for the clerk office.

 

Library: Evans inquired on the status of the $25,000 transfer of funds from the Library Savings account into the Friends of the Library checking account.  Rundel stated that the item was on the claims list.  Evans stated that the library applied for a grant for teaching innovative farming techniques.

 

Unfinished Business: Rundel stated that there is some legislation occurring that could affect wind turbine projects. He also stated that he was continuing to move along with the project.  Rundel stated that nuisance properties continue to be an issue and he is working on cleanup issues. Rundel stated that he has discussed nuisance abatement issue with the Village attorney and will begin the process.  Rundel suggested a “Free” Clean-up day for residents.  Motion made by McArthur and second by Poppert to offer a free clean-up day to residents on April 4, 2015.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel. Nays: None. Motion carried.  Poppert reported that the Gazebo package was not shipped yet and McKain provided follow-up which now has an expected arrival date of March 20th for the materials. Rundel asked that Vrbas call diggers hotline for removal of the small building and shrubs on the corner of Main and West F as well as East 3rd where the new cleary building will be placed next week.  Rundel provided an update on the El Dorado Nursing Home heating and cooling system. Rundel stated that contracts have been approved and once signed would go back to the architect.  Rundel reported that he is working on some funding for the Main Street water project. Rundel reported that an engineer would need to be hired for the water main project.  Rundel stated he received information concerning the two alleys and will be forwarding to Attorney Burger to vacate the alleys between Pedersen and Webb/Lykins and Webb/Lykins and Leahy. Mr. Burger advised that an ordinance was needed.

 

Ordinance or Resolution:  None.

 

New Business: Rundel stated that some insurance bidders were having difficulty in meeting the deadline of March 10; there for an additional week was granted.  A special meeting has been set up for March 17, 2015 at 7:00pm to open sealed bids.  Neely stated he could not make the meeting.  Poppert stated he would not be able to attend until 8pm.

 

Correspondence:  Arbor Day March/April newsletter.  Nebraska Forest Service. Rundel stated he would be attending the Tree City USA meeting on April 1, 2015 in Lincoln.  El Dorado Newsletter.

Motion made by McArthur and second by Frakes to approve Operating claims except claims #33, KENO claims, and Library claims except #L3 until proper documentation was provided. Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None. Motion carried. Motion made by McArthur and second by Neely to approve Operating claim #33. Ayes: Frakes, McArthur, Neely, and Rundel.  Nays: None. Abstain: Poppert. Motion carried.

 

OPERATING CLAIMS:

1.    February payroll (2 pay periods)............................................................... $11,698.02

2.    EFTPS, FED (Feb payroll tax)...................................................................... 2,699.62

3.    NE Dept. of Revenue (Feb payroll tax)............................................................ 304.04

4.    NE Dept. of Revenue, (Feb sales tax).......................................................... 3,400.34

5.    Aflac (March premiums) ................................................................................... 32.70

6.    American Agricultural Lab (Water samples)...................................................... 16.50

7.    American Funds (Feb IRA contributions)......................................................... 166.64

8.    BSB Construction (East Court & E streets)................................................... 3,374.00

9.    Blue Cross Blue Shield (March premiums medical/dental).......................... 1,825.55

10.  C&K Distributers ( Water operating supply)......................................................... 9.33

11.  City of McCook (Transfer station tickets)..................................................... 2,269.20

12.  Colonial Life (March premium)........................................................................... 40.48

13.  Dewey, Nadine (Library Payroll)...................................................................... 203.88

14.  Evans, Larry (Library Payroll).......................................................................... 199.48

15.  Farmers Co-op (Fuel).................................................................................... 1,786.49

16.  Fifthroom.com (Gazebo)............................................................................... 7,000.00

17.  First Bankcard (Postage, GWG, Computer)................................................. 1,069.42

18.  Great Plains Communications (phones/internet)............................................. 392.85

19.  Harders Skidsteer (#11A couplers).................................................................... 65.00

20.  Heffner, Samantha (Quarterly clerks meeting in Curtis)................................... 71.88

21.  Ideal Linen Supply (Shop towels)....................................................................... 16.78

22.  Lakeside Sand & Gravel (Road gravel)............................................................. 55.50

23.  League Builders Supply (water supplies)........................................................... 48.95

24.  Lifetime Benefit Solutions (March Vision Ins).................................................... 80.93

25.  MARC ( Spray paint)........................................................................................ 176.40

26.  MNB (Feb IRA contribution)............................................................................. 413.68

27.  Michael Todd (Conv. Poly Refil)...................................................................... 794.00

28.  Mid-lands Toxicology (DOT Random Drug Test).............................................. 65.50

29.  Municipal Supply (Clamps, tubing, meter cover).......................................... 3,487.03

30.  National Insurance Services (March Life & LTD premium)............................... 25.56

31.  NE Dept. of HHS (Swimming pool permit)........................................................ 40.00

32.  Orscheln (Welding helmet, antifreeze, battery, impact wrench)...................... 471.51

33.  Poppert, Austin (Main Street Building Repairs Feb 2015)................................ 420.00

34.  RW Welding (#11A repairs).............................................................................. 142.76

35.  Schamel’s Auto (#8A parts).............................................................................. 160.74

36.  Southwest Fertilizer ( light plant propane, 11A Propane)................................. 468.21

37.  Southwest Fertilizer (pre-pay propane)........................................................... (563.04)

38.  SWPPD (Purchase Power February Billing $6,657.95; Airport $51.86;

North Well $409.10; South Well $455.22)................................................... 47,674.13

39.  T & J Repair (#8 Tires, #21 repairs, #8a tire repairs).................................... 2,887.68

40.  Titan Machinery McCook (Belt for #8A)............................................................ 38.36

41.  Top Office Products (Copier lease)................................................................... 49.95

42.  Trenton Rural Fire (1/2 Life insurance premiums)........................................... 177.65

43.  Verizon (March billing)...................................................................................... 195.86

44.  Village of Trenton (Utilities)............................................................................ 2,995.16

45.  Walmart (Office supplies)................................................................................... 16.61

 

KENO CLAIMS (Keno Checking Account): NONE

 

LIBRARY CLAIMS (Library checking account):

         L1. First Bank Card (books).................................................................................... 150.30

         L2. Fleider, Harold (drywall work)........................................................................... 504.52

         L3. Friends of the Library (Transfer from Library savings account to the

               Friends of the Library account) (Pending proper documentation)............... 25,000.00

 

The agenda item of Executive Session was not entered as Board members agreed that personnel issues did not need to be discussed at this time.

 

Motion made by McArthur with second by Neely to adjourn the meeting.  Ayes: Frakes, Neely, McArthur, Poppert, and Rundel.  Nays: None. Motion carried.

 

With no further business, the meeting was adjourned at 7:55p.m.

 

Special meeting will be March 17, 2015 at 7:00pm in the Village Office.

 

Next regular meeting will be April 14, 2015, at 6:30p.m. in the Village Office.

 

 

 

                                                           

John A. Rundel, Chairman

Trenton Board of Trustees

ATTEST:

 

                                                           

Wendy L. McKain, Village Clerk



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