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Trenton Board of Trustees

December 8, 2015

Trenton, NE

REGULAR MEETING

 

A meeting of the Board of Trustees of the Village of Trenton, NE, was convened in open and public session, Tuesday, December 8, 2015 at 6:30p.m. at the Village Office.  Present:  Chairman Rundel, Vice-Chairman Frakes, Trustees McArthur, Neely and Poppert, Clerk McKain, Superintendent Vrbas, Gary Aksamit (via phone), Kyle Baxter, Neal Coleman, Dana Frakes, Leo McKain, Lora Mousel, Laurie Poppert, Paisley Poppert, and Zita Rundel .  Trustee McArthur was absent.  Availability of the agenda was communicated in advance notice and in the notice sent to the Chairman and Trustees of the meeting. All proceedings hereafter shown were taken while the meeting was open to the public.

 

A pot luck dinner was served for attendees.

 

Roll Call was taken at 7:13pm and quorum was verified.

 

Chairman made “Open Meeting Act” announcement.

 

Citizen Forum:  Lora Mousel introduced herself to the board.  She is the new Administrator at El Dorado Nursing Home.

 

Motion made by Frakes and second by Poppert to approve agenda. Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried.

 

Motion made by Neely and second by Frakes to approve the November 24, 2015 meeting minutes.  Ayes: Frakes, Neely, Poppert, and Rundel.  Nays: None.  Abstain: McArthur.  Motion carried.

 

Motion made by Frakes and second by McArthur to approve treasurer’s report.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried.

 

Reorganization: Motion by Neely with second by Poppert to nominate John Rundel as Chairman of the Board of Trustees and Rich Frakes as Vice-Chairman of the Board of Trustees.  Ayes: Neely, McArthur, and Poppert. Abstain: Frakes and Rundel. Nays: None. Motion carried.

 

Motion by Neely with second by Poppert to nominate John Rundel as Chairman of the Board of Zoning Adjustment and Rich Frakes as Vice-Chairman of the Board of Zoning Adjustment.  Ayes: Neely, McArthur, and Poppert. Abstain: Frakes and Rundel. Nays: None. Motion carried.

 

Motion by Neely with second by Frakes to have Chairman Rundel and Trustees McArthur, and Poppert to serve on the Park/Pool/Airport committee.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried.

 

Motion by Neely with second by Poppert to have Chairman Rundel and Trustees Frakes, and Neely to serve on the Utility/Street & Alley/Trash committee.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried.

 

Motion by Neely with second by Frakes to have Community First Bank of Trenton as our depository.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried.

 

Motion by Poppert with second by McArthur to have second signature for Chairman and Clerk to remain as Vice-Chairman and Deputy Clerk and/or back up Deputy Clerk.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried.

 

Motion by Frakes with second by Poppert to have day and time of meetings remain the second Tuesday at 6:30 p.m. at the Village Office.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried.

 

Motion by Poppert with second by McArthur to have Hitchcock News for village publications.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried.

 

Motion by Neely with second by Poppert to TABLE appointment of Village Attorney. Ayes: Frakes, McArthur, Neely, Poppert and Rundel. Nays: None. Motion carried.

 

Motion by Neely with second by Poppert to retain Wendy L. McKain as Village Clerk/Treasurer. Ayes: McArthur, Neely, Poppert and Rundel.  Abstain: Frakes.  Nays: None. Motion carried.

 

Motion by Neely with second by Frakes to retain Tom Hovey as Village Fire Chief.  Ayes: Frakes, McArthur, Neely, Poppert and Rundel.  Nays: None. Motion carried.

 

Motion by Neely with second by Poppert to retain Greg Wolford of W Design as Village Street Superintendent.   Ayes: Frakes, McArthur, Neely, Poppert and Rundel. Nays: None. Motion carried.

 

Motion by McArthur with second by Neely to retain Jared Vrbas as the Village Utility Superintendent.   Ayes: Frakes, McArthur, Neely, Poppert and Rundel. Nays: None. Motion carried.

 

Motion by McArthur with second by Frakes to retain Larry Evans as the Village Library Director.   Ayes: Frakes, McArthur, Neely, Poppert and Rundel. Nays: None. Motion carried.

 

Motion by Poppert with second by Frakes to appoint Chairman Rundel, Utility Superintendent Jared Vrbas, and Registered Nurse Laken Vrbas to Board of Health.   Ayes: Frakes, McArthur, Neely, Poppert and Rundel. Nays: None. Motion carried.

 

Utility Superintendent Reports: Electric Department: Vrbas stated the Christmas lights were put up.  The star for the center of town is unrepairable.  Discussion was made on a replacement for next year.  Water Department: Water main break on East I by Depot.  Village was under the advisory by the State of Nebraska to issue a boil water advisory and was removed on November 26thSewer Department: Vrbas stated the department is running good.  Trash Department: Vrbas stated the holiday trash schedule is Tuesday, 12/22/15 for country route and Wednesday, 12/23/15 for town route.  Street Department: Neal Coleman provided information on the upgrade of the skid steer.  The board asked that the upgrade be an agenda item for January’s meeting.  Vrbas provided four estimates for new pick-ups.  The board asked Vrbas find out if two of the pickups were still available.  The board would review at next meeting for the purchase of one.  Vrbas stated the street tour with Greg Wolford was conducted and several valleys were identified as needing repair.  Park Department: Vrbas stated is winterized for the season.  Pool Department:  Vrbas stated the pool is winterized for the season.

 

Animal Control: Vrbas stated there were 28 cats and 179 dogs licensed within the village for the 2015 year.  There were 2 warnings for failure to license, 0 warning for running at large, 0 citations for failure to license and 0 citations for running at large during the month of November, 2015.  There were 210 reminder notices for 2016 animal licensing mailed.  An ordinance for breeds prohibited within the village limits is awaiting a new village attorney to draft.

 

Village Office:  McKain stated there is one deposits to be applied to the utility account.  McKain stated the proposal from American Legal Publishing for codification has been delayed until the village appoints a new village attorney.  McKain stated she continues to review a sample employee handbook from LARM for updates to the Village Personnel Handbook and will review with Village Attorney.  McKain stated the application process for the 2016 scrap tire grant will begin at the end of December, 2015.  McKain stated she will update the LONM Municipal Officials listing.  McKain stated she is working on the Tree City USA Application.  McKain stated she will be mailing Tobacco License renewals.  McKain stated she is working on the Annual Banner Application – Banner Permit.

 

Library:  No information provided. 

 

Planning Commission: No information provided.

 

Unfinished Business: Gary Aksamit joined the meeting via telephone to provide additional information on legislature concerning Nebraska Public Power. Aksamit provided an overview of some options available for electricity.  Rundel stated he has a meeting set up with Cleary on the completion of the East 2nd street building.  Rundel stated he has contacted DEQ for grants and/or low interest financing.  Poppert stated he would get the main street building sealed up with plywood this week.  Discussion was made on the usage of the main street building.  Some ideas were to have the clerk office move to the ground floor and rooms for rent on the top floor.  Frakes and McArthur toured the village and Frakes provided an update on weed control and nuisance properties.  Frakes stated that properties have made progress and they will continue to monitor.  The airport is still awaiting approval for closure.  Rundel will continue to issue a temporarily closure notice.    Discussion on the Farm lease at the airport was made.  Motion by Frakes with second by McArthur to continue with Seeker Farms for a three-year term to end December 31, 2019.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None. Motion carried.  Discussion was made on the software for meter readings.  Other software will be explored.  Discussion on village attorney was made; there was a review of several firms.  Motion by Neely with second by Poppert to offer the Curtis firm first with the Elwood firm as a second choice.  Ayes: Frakes, Neely, McArthur, Poppert, and Rundel.  Nays: None. Motion carried.  Rundel continues to gather information on a recycling program.  Discussion on property for a septic tank was made.  Due to financial concerns and a question as to whether the property is in the village limits, the board authorized a septic system to be installed.  Rundel provided an update on the village office building repairs.  Rundel continues to work on a date for the SWPPD presentation on electric rates and discussions on the contract.  A special meeting may need to be set up.

 

Ordinance and/or Resolution:  Motion made by Frakes and second by Neely to table the approval of Resolutions 2015-12-01, 2015-12-02, and 2015-12-03 until the attorney can review.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried.

 

New Business: Motion made by Poppert and second by McArthur to raise the hourly rate of the tree branch site and deputy clerk to $9.00 as of January 1, 2016 due to state legislature.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried.  Motion made by Neely and second by McArthur to provide the Panhandlers $300 of Keno funds for the community Christmas.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried.  Motion carried.  Motion made by Neely and second by Frakes to provide the Trenton Christmas Baskets $1,500 of Keno funds for the community Christmas baskets.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried.  LARM provided a notice of denial of coverage for pending litigation.  Motion carried.  Motion made by Neely and second by McArthur to retain Daniel L. Lindstrom as the attorney to represent the Village in the pending litigation.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried.  A review of the Road and Street – Standard System of Annual Reporting was conducted.  Motion carried.  Motion made by Neely and second by Poppert for J. Vrbas to attend the 2016 LONM Utilities/Public Works Section Annual Conference in Lincoln.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried.

 

Correspondence:  Thank you from Dave and Trudy Crouse, El Dorado Newsletter, Community First Bank Fee changes, Tree City USA Bulletin 10, PIREPS Newsletter, Pheasants Forever, Rural Electric Nebraskan, Hitchcock County Visitors Committee, State of Nebraska Department of Roads, Statewide Transportation Improvement Plan.

 

Motion made by Frakes and second by Neely to approve Operating claims except claims #33, KENO claims, and Library claims. Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None. Motion carried. Motion made by Frakes and second by McArthur to approve Operating claim #33.  Ayes: Frakes, McArthur, Neely, and Rundel.  Nays: None. Abstain: Poppert. Absent: McArthur.  Motion carried.

 

OPERATING CLAIMS:

1.    November payroll (3 pay periods)............................................................. $18,382.98

2.    EFTPS, FED (November payroll tax)........................................................... 4,317.44

3.    NE Dept. of Revenue (November payroll tax)................................................. 524.47

4.    NE Dept. of Revenue (November sales tax)................................................. 2146.35

5.    American Agricultural Lab (water samples)..................................................... 107.50

6.    American Funds (November IRA)................................................................... 275.04

7.    Blue Cross Blue Shield (December premium medical/dental)..................... 1,939.33

8.    BOK Financial (Water bonds)...................................................................... 13,102.50

9.    City of McCook (transfer station tickets)...................................................... 3,130.20

10.  Colonial Life (December premium).................................................................... 40.48

11.  D&L Pest Control (office & library)..................................................................... 50.00

12.  Dewey, Nadine (library payroll)........................................................................ 177.31

13.  Evans, Larry (library payroll)............................................................................ 169.92

14.  Farmers Co-op (fuel/shop supplies).............................................................. 1,169.01

15.  Farmers Co-op (Prepaid Propane).........................................................................

a.    Library.................................................................................................. (778.80)

b.    Sewer Plant......................................................................................... (295.00)

16.  Fastenal (grease gun)....................................................................................... 184.28

17.  First Bankcard (software, water sample postage, travel)................................ 735.40

18.  Foley Equipment (trash truck repairs).............................................................. 733.79

19.  Frakes, Richard (Board payroll).................................................................... 1,108.20

20.  Harders Skidsteer (air filter)............................................................................... 65.99

21.  Hay, Billy (Building repairs)........................................................................... 2,238.00

22.  Hitchcock of Goodland (dump trailer, PD on 11/30/15).............................. 10,100.00

23.  Ideal Linen Supply (shop towels)........................................................................ 16.80

24.  J.P. Cooke (dog tags and receipt books)........................................................... 92.30

25.  Lifetime Benefit solutions (November vision premium)..................................... 69.89

26.  McArthur, Jessy (Board payroll)................................................................... 1,108.20

27.  MNB (November IRA)...................................................................................... 498.24

28.  National Insurance (November life, ad&d prem)............................................... 19.17

29.  Nebraska Public Health Environmental Lab (water samples)......................... 537.00

30.  Nebraska Rural Water Assoc. (membership dues)......................................... 125.00

31.  Neely, Bill (Board Payroll)............................................................................. 1,108.20

32.  Orscheln (shop supply)..................................................................................... 328.89

33.  Poppert, Austin (labor main st building)............................................................ 280.00

34.  Poppert, Austin (Board Payroll)..................................................................... 1,108.20

35.  Railroad Management (power line crossing rent)............................................ 530.58

36.  Rundel, John (Board Payroll)........................................................................ 1,292.90

37.  SWPPD (Nov billing $33,614.02; airport $74.98; north well $506.27;

south well $796.32)...................................................................................... 34,991.59

38.  Top Office (copier lease/supplies)...................................................................... 75.45

39.  Verizon (November billing)............................................................................... 178.76

40.  Village of Trenton (utilities)............................................................................ 2,163.23

41.  Walmart (extension cord)................................................................................... 11.47

 

EDM CLAIMS (EDM Checking Account):

         NONE

 

KENO CLAIMS (Keno Checking Account):

         NONE

 

LIBRARY CLAIMS (Library checking account):

         L1. First Bankcard (amazon purchases) ................................................................ 219.32

         L2. Magazine: Smithsonian (22 issues)..................................................................... 16.00

         L3. Warner, Lloyd (Book series)................................................................................ 75.00

 

With no further business, motion made by McArthur and second by Poppert to adjourn meeting at 9:50pm.  Ayes: Frakes, McArthur, Neely, Poppert and Rundel. Nays: None.  Motion carried.

 

Next regular meeting will be January 12, 2016 at 6:30pm in the Village Office.

 

 

                                                                                                                                                           

John A. Rundel, Chairman

Trenton Board of Trustees

ATTEST:

 

                                                           

Wendy L. McKain, Village Clerk



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