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Trenton Board of Trustees

November 24, 2015

Trenton, NE

REGULAR MEETING

 

A meeting of the Board of Trustees of the Village of Trenton, NE, was convened in open and public session, Tuesday, November 24, 2015 at 6:30p.m. at the Village Office.  Present:  Chairman Rundel, Vice-Chairman Frakes, Trustees Neely and Poppert, Clerk McKain, Superintendent Vrbas, Robert Brown, and Phil McDonald.  Trustee McArthur was absent.  Availability of the agenda was communicated in advance notice and in the notice sent to the Chairman and Trustees of the meeting. All proceedings hereafter shown were taken while the meeting was open to the public.

 

Roll Call was taken at 6:30pm and quorum was verified.

 

Vice-Chairman made “Open Meeting Act” announcement.

 

Citizen Forum:  Robert Brown questioned the use of the main street building and why the window has not been replaced or covered to keep moisture out of the building.  Poppert stated the board was still discussing the usage of the building and he would at least get plywood up in the window next week to keep moisture out of the building.

 

Motion made by Frakes and second by Poppert to approve agenda. Ayes: Frakes, Neely, Poppert, and Rundel.  Nays: None.  Absent: McArthur.  Motion carried.

 

Motion made by Neely and second by Poppert to approve the October 13, 2015 meeting minutes with a correction to add the dollar amounts for prepaid propane to the Farmer Co-op and Southwest Fertilizer. Ayes: Frakes, Neely, Poppert, and Rundel.  Nays: None.  Absent: McArthur.  Motion carried.

 

Motion made by Frakes and second by Neely to approve treasurer’s report.  Ayes: Frakes, Neely, Poppert, and Rundel.  Nays: None.  Absent: McArthur.  Motion carried.

 

Utility Superintendent Reports: Electric Department: Vrbas stated the department is running well.  Vrbas asked about raising the re-connect fee to $100 for each time a re-connect is needed.  There was discussion on the issue and a resolution will be drafted for the next board meeting.  Water Department: Vrbas reported the department is running well.  Vrbas asked about raising the re-connect fee to $50 for each time a re-connect is needed.  There was discussion on the issue and a resolution will be drafted for the next board meeting.  Vbras stated there was a water main break on East I street.  Under the advisory of the State of Nebraska a boil water advisory was announced to the citizens until two water samples were taken and found absent of bacteria.  Sewer Department: Vrbas stated the department is running good.  Trash Department: Vrbas asked about a deposit fee for dumpsters going to country routes of $50.  There was discussion on the issue and a draft resolution will be drafted for the next board meeting.    Vrbas stated he would like to see that a charge be made for commercial businesses for grass and tree dumping.  Some discussion was made and further review will be made next month after Vrbas contacts McCook to find out what they charge.  Vrbas provided information on pick-ups to use with the dump trailer.  The board reviewed the information and asked that Vrbas obtain information from local vendors.  Vrbas stated the holiday trash schedule is Tuesday, 11/24/15 for country route and Wednesday, 11/22/15 for town route.  Street Department: Vrbas stated the state did not have millings readily available and he was looking for cold patch.  Park Department: Vrbas stated park has been winterized for the season.  Pool Department:  Vrbas stated the pool was winterized for the season.

 

Animal Control: Vrbas stated there were 28 cats and 176 dogs licensed within the village for the 2015 year.  There were 2 warnings for failure to license, 0 warning for running at large, 0 citations for failure to license and 0 citations for running at large during the month of October, 2015.  An ordinance for breeds prohibited within the village limits is awaiting a new village attorney to draft.

 

Village Office:  McKain stated there are four deposits to be returned with one to be applied to the final bills this month and three to the utility accounts.  McKain stated the proposal from American Legal Publishing for codification has been delayed until the village appoints a new village attorney.  McKain stated she continues to review a sample employee handbook from LARM for updates to the Village Personnel Handbook and will review with Village Attorney.  McKain stated the auditors completed the audit on November 2.  McKain provided information on the scrap tire grant for 2016.  McKain stated she received a scholarship from the Groundwater Guardians for the Annual conference.  McKain asked that Rife be reinstated as a backup/temporary clerk.  Motion made by Neely and second by Poppert to reinstate Rife as the backup/temporary clerk.  Ayes: Neely, Poppert, and Rundel.  Nays: None.  Abstain: Frakes.  Absent: McArthur.  Motion carried.

 

Library:  No information provided. 

 

Planning Commission: No information provided.

 

Unfinished Business: Rundel stated that there are several issues concerning power in the state at this time.  Rundel stated he not received additional information cleary on the completion of the East 2nd street building.  Rundel stated he is working with Midwest on the planning process for the Main street water main project.  Rundel stated he plans to have the bidding process begin in December.  Poppert stated he would get the mains street building sealed up with plywood.  Frakes and McArthur toured the village and Frakes provided an update on weed control and nuisance properties.  Frakes stated that properties have made progress and they will continue to monitor.  The airport is still awaiting approval for closure.  Phil McDonald wants the board to reconsider the closing of the airport.  McDonald stated that lifeflight would need 2200 feet of runway for takeoff and 1800 feet of runway to land, which the Trenton airport has enough feet in the runway.  McDonald stated that leaving the airport open to save one life, is worth the expense of maintaining and keeping the airport open.  Rundel will continue to issue a temporarily closure notice.    Discussion on the Farm lease at the airport was made.  The board is willing to continue the lease at the current rate for an additional three years.  Rundel stated he would check with the current lease holder.  Discussion was made on the software for meter readings.

 

Ordinance and/or Resolution:  None.

 

New Business: A letter of resignation was received from the Village Attorney.  Discussion was made as to advertising for a new attorney.  It was decided that a letter would be sent to area attorneys asking for interested parties to contact the village.  SWPPD has requested to set up a time for a presentation to the board.  Rundel stated he will contact SWPPD to set up a time to meet.  Rundel stated he has investigated recycle grants.  He asked Vrbas to contact McCook recycling to see if they had equipment to pick up dumpsters on a trailer.  Discussion on a corporate limits and a septic tank were made.  Further research is necessary as it is believed that the property in question is within village limits.  Rundel stated that the operating hours for utility personnel is 8am-5pm Monday-Friday with an hour break for lunch.  Operating hours for the Clerk’s office will remain 8am-5pm M-F with an hour break for lunch during the first 10 days of the month.  Rundel stated that he has Brown and Hay working on the clerk’s office building grinding our broken mortar and replacing.

 

Correspondence:  Rural Electric Nebraskan, Pheasants Forever, Governor Pete Ricketts, Annual “Needs Survey” & Commercial Dog Regulations, El Dorado Manor Newsletter, Mobile Pantry, 2017 Public Water System Needs Survey, USDA Community Programs.

 

Motion made by Neely and second by Poppert to approve Operating claims except claims #32, KENO claims, and Library claims. Ayes: Frakes, Neely, Poppert, and Rundel.  Nays: None. Absent: McArthur.  Motion carried. Motion made by Neely and second by Frakes to approve Operating claim #32.  Ayes: Frakes, Neely, and Rundel.  Nays: None. Abstain: Poppert. Absent: McArthur.  Motion carried.

 

OPERATING CLAIMS:

1.    Oct payroll (2 pay periods)........................................................................ $11,923.06

2.    EFTPS, FED (Oct payroll tax)...................................................................... 2,811.98

3.    NE Dept. of Revenue (Oct payroll tax)............................................................ 335.95

4.    NE Dept. of Revenue (Oct sales tax)........................................................... 3,387.91

5.    Aflac (Nov prem)................................................................................................ 32.70

6.    Almquist Maltzahn Galloway & Luth (Budget)............................................... 5,400.00

7.    American Agricultural Lab (water samples)....................................................... 17.50

8.    American Funds (Oct IRA)............................................................................... 183.36

9.    American Legal Publishing (2016 NE basic code)........................................... 650.00

10.  Blue Cross Blue Shield (Nov prem medical/dental)...................................... 1,939.33

11.  City of McCook (transfer station tickets)...................................................... 3,379.20

12.  Colonial Life (Nov prem).................................................................................... 40.48

13.  Dewey, Nadine (library payroll)........................................................................ 243.81

14.  Eakes Office Plus (office supply)...................................................................... 19.99

15.  Evans, Larry (library payroll)............................................................................ 243.80

16.  Farmers Co-op (fuel/shop supplies).............................................................. 1,164.25

17.  Farmers Co-op (Prepaid Propane).........................................................................

a.    Library.................................................................................................. (991.20)

b.    Sewer Plant......................................................................................... (295.00)

18.  Fastenal (shop supplies)..................................................................................... 28.89

19.  First Bankcard (software, Christmas deco,water sample postage, travel)... 1,189.22

20.  Goodwin Siegfried, LLP (legal services).......................................................... 472.50

21.  Great Plains Communications (phone/internet)............................................... 469.04

22.  Hay, Billy (Building repairs)........................................................................... 1,395.00

23.  Ideal Linen Supply (shop towels)........................................................................ 16.80

24.  J.A. Automotive & Repair (#8 repairs)............................................................... 65.14

25.  Lifetime Benefit solutions (oct vision prem)....................................................... 53.34

26.  MNB (Oct IRA)................................................................................................. 332.16

27.  McKain, Wendy (meals/mileage conf)............................................................. 309.35

28.  Midlands Toxicology (Pre-emp test).................................................................. 30.00

29.  National Insurance (sept life, ad&d prem).......................................................... 19.17

30.  Nebraska Public Health Environmental Lab (water samples)......................... 781.90

31.  Orscheln (shop supply)....................................................................................... 35.88

32.  Poppert, Austin (labor main st building)......................................................... 1,400.00

33.  Quill (office supply)............................................................................................. 47.96

34.  R W Welding (#26 repairs)................................................................................. 80.00

35.  Schamel’s Auto Supply (#8 & #2 repairs)........................................................ 261.97

36.  Southwest Fertilizer.......................................................................................... 104.86

37.  Southwest Fertilizer (Prepaid propane)..................................................................

a.    Fire Barn........................................................................................... (3,716.24)

b.    Light Plant......................................................................................... (1,460.90)

38.  SWPPD (Oct billing $43,949.40; airport $48.68; north well $384.86;

south well $375.49)...................................................................................... 44,758.43

39.  T and J Repair (tires/shop supply/labor)........................................................... 875.25

40.  Titan Machinery (#16 pto repair)................................................................... 1,840.24

41.  Top Office (copier lease/supplies).................................................................... 337.97

42.  Verizon (Oct billing).......................................................................................... 176.41

43.  Village of Trenton Petty Cash (car wash/desks).................................................. 4.75

44.  Village of Trenton (utilities)............................................................................ 2,219.03

45.  Walmart (supplies).............................................................................................. 32.58

46.  Aflac (Dec prem)................................................................................................ 32.70

47.  Fastenal (Shop supplies).................................................................................. 184.28

48.  Goodwin Siegfried, LLP (legal services).......................................................... 300.00

49.  Great Plains Communications (phone/internet)............................................... 352.59

50.  Scoop Media (publications 213.02, reissue ck# 54786 for 503.78)................. 716.80

 

EDM CLAIMS (EDM Checking Account):

         E1. W Design Associates (EDM Project).......................................................... 13,794.89

 

KENO CLAIMS (Keno Checking Account):

         NONE

 

LIBRARY CLAIMS (Library checking account):

         L1. First Bankcard (amazon purchases) ................................................................ 104.66

         L2. Magazine: Country Living (1 yr) (Current exp D/J 2017).................................... 26.97

         L3. Magazine: Country Women (1 yr) (Current exp A/S 2017)................................ 18.00

         L4. Magazine: Midwest Living (1 yr) (Current exp A 2016)...................................... 19.97

         L5. Magazine: Taste of Home (1 yr) (Current exp D 2015)...................................... 10.00

         L6. Petty Cash (office supply)..................................................................................... 7.64

 

**CLAIMS ARE MISSING RECEIPT DOCUMENTATION**

 

With no further business, motion made by Poppert and second by Neely to adjourn meeting at 8:17pm.  Ayes: Frakes, Neely, Poppert and Rundel. Nays: None.  Absent: McArthur.  Motion carried.

 

Next regular meeting will be December 8, 2015 at 6:30pm in the Village Office.

 

 

                                                                                                                                                           

John A. Rundel, Chairman

Trenton Board of Trustees

ATTEST:

 

                                                           

Wendy L. McKain, Village Clerk



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