A meeting of the Board of Trustees of
the Village of Trenton, NE, was convened in open and public session, Tuesday, November
24, 2015 at 6:30p.m. at the Village Office. Present: Chairman Rundel, Vice-Chairman
Frakes, Trustees Neely and Poppert, Clerk McKain, Superintendent Vrbas, Robert
Brown, and Phil McDonald. Trustee McArthur was absent. Availability of the
agenda was communicated in advance notice and in the notice sent to the
Chairman and Trustees of the meeting. All proceedings hereafter shown were
taken while the meeting was open to the public.
Roll Call was taken at 6:30pm and
quorum was verified.
Vice-Chairman made “Open Meeting Act”
announcement.
Citizen
Forum: Robert Brown
questioned the use of the main street building and why the window has not been
replaced or covered to keep moisture out of the building. Poppert stated the
board was still discussing the usage of the building and he would at least get
plywood up in the window next week to keep moisture out of the building.
Motion
made by Frakes and second by Poppert to approve agenda. Ayes: Frakes, Neely, Poppert,
and Rundel. Nays: None. Absent: McArthur. Motion carried.
Motion
made by Neely and second by Poppert to approve the October 13, 2015 meeting
minutes with a correction to add the dollar amounts for prepaid propane to the
Farmer Co-op and Southwest Fertilizer. Ayes: Frakes, Neely, Poppert, and Rundel.
Nays: None. Absent: McArthur. Motion carried.
Motion
made by Frakes and second by Neely to approve treasurer’s report. Ayes:
Frakes, Neely, Poppert, and Rundel. Nays: None. Absent: McArthur. Motion
carried.
Utility
Superintendent Reports: Electric
Department: Vrbas
stated the department is running well. Vrbas asked about raising the
re-connect fee to $100 for each time a re-connect is needed. There was
discussion on the issue and a resolution will be drafted for the next board
meeting. Water Department: Vrbas reported the department is running
well. Vrbas asked about raising the re-connect fee to $50 for each time a
re-connect is needed. There was discussion on the issue and a resolution will
be drafted for the next board meeting. Vbras stated there was a water main
break on East I street. Under the advisory of the State of Nebraska a boil
water advisory was announced to the citizens until two water samples were taken
and found absent of bacteria. Sewer Department: Vrbas stated the
department is running good. Trash Department: Vrbas asked about a
deposit fee for dumpsters going to country routes of $50. There was discussion
on the issue and a draft resolution will be drafted for the next board
meeting. Vrbas stated he would like to see that a charge be made for
commercial businesses for grass and tree dumping. Some discussion was made and
further review will be made next month after Vrbas contacts McCook to find out
what they charge. Vrbas provided information on pick-ups to use with the dump
trailer. The board reviewed the information and asked that Vrbas obtain
information from local vendors. Vrbas stated the holiday trash schedule is
Tuesday, 11/24/15 for country route and Wednesday, 11/22/15 for town route. Street
Department: Vrbas stated the state did not have millings readily available
and he was looking for cold patch. Park Department: Vrbas stated park
has been winterized for the season. Pool Department: Vrbas stated the
pool was winterized for the season.
Animal Control: Vrbas stated there were 28 cats and
176 dogs licensed within the village for the 2015 year. There were 2 warnings
for failure to license, 0 warning for running at large, 0 citations for failure
to license and 0 citations for running at large during the month of October,
2015. An ordinance for breeds prohibited within the village limits is awaiting
a new village attorney to draft.
Village
Office: McKain
stated there are four deposits to be returned with one to be applied to the
final bills this month and three to the utility accounts. McKain stated the proposal
from American Legal Publishing for codification has been delayed until the
village appoints a new village attorney. McKain stated she continues to review
a sample employee handbook from LARM for updates to the Village Personnel
Handbook and will review with Village Attorney. McKain stated the auditors completed
the audit on November 2. McKain provided information on the scrap tire grant
for 2016. McKain stated she received a scholarship from the Groundwater
Guardians for the Annual conference. McKain asked that Rife be reinstated as a
backup/temporary clerk. Motion made by Neely and second by Poppert to reinstate
Rife as the backup/temporary clerk. Ayes: Neely, Poppert, and Rundel. Nays:
None. Abstain: Frakes. Absent: McArthur. Motion carried.
Library: No information provided.
Planning Commission: No information provided.
Unfinished
Business: Rundel
stated that there are several issues concerning power in the state at this
time. Rundel stated he not received additional information cleary on the
completion of the East 2nd street building. Rundel stated he is
working with Midwest on the planning process for the Main street water main
project. Rundel stated he plans to have the bidding process begin in
December. Poppert stated he would get the mains street building sealed up with
plywood. Frakes and McArthur toured the village and Frakes provided an update
on weed control and nuisance properties. Frakes stated that properties have
made progress and they will continue to monitor. The airport is still awaiting
approval for closure. Phil McDonald wants the board to reconsider the closing
of the airport. McDonald stated that lifeflight would need 2200 feet of runway
for takeoff and 1800 feet of runway to land, which the Trenton airport has
enough feet in the runway. McDonald stated that leaving the airport open to
save one life, is worth the expense of maintaining and keeping the airport
open. Rundel will continue to issue a temporarily closure notice. Discussion
on the Farm lease at the airport was made. The board is willing to continue
the lease at the current rate for an additional three years. Rundel stated he
would check with the current lease holder. Discussion was made on the software
for meter readings.
Ordinance
and/or Resolution: None.
New Business: A letter of resignation was received
from the Village Attorney. Discussion was made as to advertising for a new
attorney. It was decided that a letter would be sent to area attorneys asking
for interested parties to contact the village. SWPPD has requested to set up a
time for a presentation to the board. Rundel stated he will contact SWPPD to
set up a time to meet. Rundel stated he has investigated recycle grants. He
asked Vrbas to contact McCook recycling to see if they had equipment to pick up
dumpsters on a trailer. Discussion on a corporate limits and a septic tank
were made. Further research is necessary as it is believed that the property
in question is within village limits. Rundel stated that the operating hours
for utility personnel is 8am-5pm Monday-Friday with an hour break for lunch.
Operating hours for the Clerk’s office will remain 8am-5pm M-F with an hour
break for lunch during the first 10 days of the month. Rundel stated that he
has Brown and Hay working on the clerk’s office building grinding our broken
mortar and replacing.
Correspondence: Rural Electric Nebraskan, Pheasants
Forever, Governor Pete Ricketts, Annual “Needs Survey” & Commercial Dog
Regulations, El Dorado Manor Newsletter, Mobile Pantry, 2017 Public Water
System Needs Survey, USDA Community Programs.
Motion made by Neely
and second by Poppert to approve Operating claims except claims #32, KENO
claims, and Library claims. Ayes: Frakes, Neely, Poppert, and Rundel. Nays:
None. Absent: McArthur. Motion carried. Motion made by Neely and second by Frakes
to approve Operating claim #32. Ayes: Frakes, Neely, and Rundel. Nays: None.
Abstain: Poppert. Absent: McArthur. Motion carried.
OPERATING
CLAIMS:
1. Oct payroll (2 pay
periods)........................................................................ $11,923.06
2. EFTPS, FED (Oct
payroll tax)...................................................................... 2,811.98
3. NE Dept. of Revenue (Oct
payroll tax)............................................................ 335.95
4. NE Dept. of Revenue (Oct
sales tax)........................................................... 3,387.91
5. Aflac (Nov prem)................................................................................................ 32.70
6. Almquist Maltzahn
Galloway & Luth (Budget)............................................... 5,400.00
7. American Agricultural
Lab (water samples)....................................................... 17.50
8. American Funds (Oct
IRA)............................................................................... 183.36
9. American Legal
Publishing (2016 NE basic code)........................................... 650.00
10. Blue Cross Blue
Shield (Nov prem medical/dental)...................................... 1,939.33
11. City of McCook
(transfer station tickets)...................................................... 3,379.20
12. Colonial Life (Nov
prem).................................................................................... 40.48
13. Dewey, Nadine (library
payroll)........................................................................ 243.81
14. Eakes Office Plus (office
supply)...................................................................... 19.99
15. Evans, Larry (library
payroll)............................................................................ 243.80
16. Farmers Co-op
(fuel/shop supplies).............................................................. 1,164.25
17. Farmers Co-op
(Prepaid Propane).........................................................................
a. Library.................................................................................................. (991.20)
b. Sewer Plant......................................................................................... (295.00)
18. Fastenal (shop
supplies)..................................................................................... 28.89
19. First Bankcard (software,
Christmas deco,water sample postage, travel)... 1,189.22
20. Goodwin Siegfried,
LLP (legal services).......................................................... 472.50
21. Great Plains Communications
(phone/internet)............................................... 469.04
22. Hay, Billy (Building
repairs)........................................................................... 1,395.00
23. Ideal Linen Supply (shop
towels)........................................................................ 16.80
24. J.A. Automotive &
Repair (#8 repairs)............................................................... 65.14
25. Lifetime Benefit
solutions (oct vision prem)....................................................... 53.34
26. MNB (Oct IRA)................................................................................................. 332.16
27. McKain, Wendy
(meals/mileage conf)............................................................. 309.35
28. Midlands Toxicology
(Pre-emp test).................................................................. 30.00
29. National Insurance (sept
life, ad&d prem).......................................................... 19.17
30. Nebraska Public
Health Environmental Lab (water samples)......................... 781.90
31. Orscheln (shop
supply)....................................................................................... 35.88
32. Poppert, Austin
(labor main st building)......................................................... 1,400.00
33. Quill (office supply)............................................................................................. 47.96
34. R W Welding (#26
repairs)................................................................................. 80.00
35. Schamel’s Auto Supply
(#8 & #2 repairs)........................................................ 261.97
36. Southwest Fertilizer.......................................................................................... 104.86
37. Southwest Fertilizer
(Prepaid propane)..................................................................
a. Fire Barn........................................................................................... (3,716.24)
b. Light Plant......................................................................................... (1,460.90)
38. SWPPD (Oct billing $43,949.40;
airport $48.68; north well $384.86;
south well $375.49)...................................................................................... 44,758.43
39. T and J Repair
(tires/shop supply/labor)........................................................... 875.25
40. Titan Machinery (#16
pto repair)................................................................... 1,840.24
41. Top Office (copier
lease/supplies).................................................................... 337.97
42. Verizon (Oct billing).......................................................................................... 176.41
43. Village of Trenton
Petty Cash (car wash/desks).................................................. 4.75
44. Village of Trenton (utilities)............................................................................ 2,219.03
45. Walmart (supplies).............................................................................................. 32.58
46. Aflac (Dec prem)................................................................................................ 32.70
47. Fastenal (Shop
supplies).................................................................................. 184.28
48. Goodwin Siegfried,
LLP (legal services).......................................................... 300.00
49. Great Plains Communications
(phone/internet)............................................... 352.59
50. Scoop Media
(publications 213.02, reissue ck# 54786 for 503.78)................. 716.80
EDM CLAIMS (EDM Checking
Account):
E1. W Design
Associates (EDM Project).......................................................... 13,794.89
KENO CLAIMS (Keno Checking
Account):
NONE
LIBRARY CLAIMS (Library
checking account):
L1. First
Bankcard (amazon purchases) ................................................................ 104.66
L2. Magazine:
Country Living (1 yr) (Current exp D/J 2017).................................... 26.97
L3. Magazine:
Country Women (1 yr) (Current exp A/S 2017)................................ 18.00
L4. Magazine:
Midwest Living (1 yr) (Current exp A 2016)...................................... 19.97
L5. Magazine:
Taste of Home (1 yr) (Current exp D 2015)...................................... 10.00
L6. Petty Cash
(office supply)..................................................................................... 7.64
**CLAIMS ARE MISSING
RECEIPT DOCUMENTATION**
With no further business, motion made
by Poppert and second by Neely to adjourn meeting at 8:17pm. Ayes: Frakes,
Neely, Poppert and Rundel. Nays: None. Absent: McArthur. Motion carried.
Next regular meeting will be December
8, 2015 at 6:30pm in the Village Office.
John
A. Rundel, Chairman
Trenton Board of Trustees
ATTEST:
Wendy L. McKain, Village Clerk
