A meeting of the Board of Trustees of
the Village of Trenton, NE, was convened in open and public session, Tuesday, October
13, 2015 at 6:30p.m. at the Village Office. Present: Chairman Rundel, Vice-Chairman
Frakes, Trustees McArthur, Neely and Poppert, Clerk McKain, Superintendent
Vrbas, Robert Brown, Kyle Drain, Larry Evans, Les Janousek, and Phil McDonald.
Availability of the agenda was communicated in advance notice and in the notice
sent to the Chairman and Trustees of the meeting. All proceedings hereafter
shown were taken while the meeting was open to the public.
Roll Call was taken at 6:33pm and quorum
was verified.
Vice-Chairman made “Open Meeting Act”
announcement.
Citizen
Forum: Kyle Drain expressed
a concern for the weeds in the streets and curbs. Mr. Drain also expressed a
concern with pit bull dogs on East D street. He would like the village to band
vicious breeds of dogs from the village limits. Rundel stated that the dogs
have been a problem. McKain stated that the resident has been ticketed and
will contact to the village attorney to see what additional measures the
village can pursue. Les Janousek inquired on why a good standing resident
would have to put a utility deposit on an additional residence. Mr. Rundel
stated that the village has lost funds due to people “skipping out” on utility
bills. Janousek stated that he can understand the deposit for those who are
new or do not have a previous payment history. Rundel stated that it was
policy that a $200 deposit for new service be made.
Motion
made by Frakes and second by Poppert to approve agenda. Ayes: Frakes, McArthur,
Neely, Poppert, and Rundel. Nays: None. Absent: None. Motion carried.
Motion
made by Neely and second by Poppert to approve the September 8, 2015 meeting
minutes. Ayes: Frakes, Neely, Poppert, and Rundel. Nays: None. Absent: None.
Abstain: McArthur. Motion carried.
Motion
made by Neely and second by Poppert to approve treasurer’s report. Ayes:
Frakes, McArthur, Neely, Poppert, and Rundel. Nays: None. Absent: None. Motion
carried.
Utility
Superintendent Reports: Electric
Department: Vrbas stated
the department is running well. Vrbas asked about raising the re-connect fee
to $100 for each time a re-connect is needed. There was discussion on the
issue. Motion made by McArthur and second by Frakes to table the increase of
the re-connect fee. Ayes: Frakes, McArthur, Neely, Poppert, and Rundel. Nays:
None. Absent: None. Motion carried. Water Department: Vrbas reported the
department is running well. Vrbas asked about raising the re-connect fee to
$50 for each time a re-connect is needed. There was discussion on the issue.
Motion made by McArhtur and second by Frakes to table the increase of the
re-connect fee. Ayes: Frakes, McArthur, Neely, Poppert, and Rundel. Nays:
None. Absent: None. Motion carried. Sewer Department: Vrbas stated the
department is running good. Trash Department: Vrbas asked about a
deposit fee for dumpsters going to country people of $50. There was discussion
on the issue. Motion made by Neely and second by Poppert to table the increase
of the re-connect fee. Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.
Nays: None. Absent: None. Motion carried. Vrbas stated there have been
several times that trash has been dumped on the ground at the tree branch
site. He asked that there be a charge of $35 an hour for the clean-up. If the
dumping on the ground continues, the locks will be changed and no keys will be
issued to residents. Rundel stated that Vrbas make it clear to the tree branch
site operator that there will be no dumping trash on the ground. All trash
would be charged a fee and dumped in the dump trailer. Vrbas stated he would
like to see that a charge be made for commercial businesses for grass and tree
dumping. Some discussion was made and further review will be made next month.
The tree branch site will continue to be open on Tuesdays, Thursdays, and
Saturdays from 1pm to 5pm until November 1, 2015. After November 1, the site
will be open on Tuesdays and Saturdays from 1pm to 5pm. Vrbas stated that an
additional dump trailer would be beneficial as the trailers have been rented a
lot. Motion made by Frakes and second by McArthur to purchase an additional
dump trailer. Ayes: Frakes, McArthur, Neely, Poppert, and Rundel. Nays:
None. Absent: None. Motion carried. Vrbas stated that a pick-up to use with
the dump trailer is needed. Rundel asked that Vrbas research some pick-ups for
the board to review for purchase. Street Department: Vrbas stated Top Kote
completed the armor coating. Vrbas was happy with the work. Vrbas stated it
is time to spray for mosquitos this week. Park Department: Vrbas stated
the work ethic camp is scheduled to come to do some clean up and edging in the
park. Pool Department: Vrbas reported that the pool is drained and
winterized.
Animal Control: Vrbas stated there were 28 cats and 176
dogs licensed within the village for the 2015 year. There were 2 warnings for
failure to license, 0 warning for running at large, 0 citations for failure to
license and 2 citations for running at large during the month of September,
2015.
Village
Office: McKain
stated there are three deposits to be applied to the final bills this month.
McKain provided a summary of the four candidates interviewed for the deputy
clerk position. Motion made by Neely and second by McArthur to offer candidate
#4 the position of deputy clerk, contingent on passing a pre-employment drug
test, at the rate of $8.00 per hour. Ayes: Frakes, McArthur, Neely, Poppert,
and Rundel. Nays: None. Absent: None. Motion carried. McKain provided a
proposal from American Legal Publishing for codification. McKain stated that
Attorney Siegfried would review the proposal. McKain provided an estimate for
blank door hangers and “stick-it” notes for Nuisance violations. McKain stated
she would be out of the office October 20-22 to attend the National Groundwater
Guardian Conference. McKain stated she would be out of the office on November
5 to attend the NMCA/IIMC Committee meeting. McKain stated she would be out of
the office on November 17-20 to attend the IIMC Region VIII conference. McKain
stated that she continues to try and locate persons that still have final bills
due. One small claims case was granted; however, the person has no job, no
assets and has moved out of state. Two other small claims cases were not filed
due to a lack of current addresses. After discussion, the board instructed
McKain to continue the pursuit of collection and file small claims against
persons as the law allows. McKain stated she continues to review a sample
employee handbook from LARM for updates to the Village Personnel Handbook and
will review with Village Attorney. McKain stated the auditors will be in the
office on November 2 and is preparing for the visit.
Library: Evans stated that Richard Black will
replace Betty Horinek on the library board for the term ending June 30, 2018
and Paula Johnson would replace Marian Acton on the Library board for a term
ending June 30, 2015. Evans stated that Jason Brown will be moving and that
Helen Arnold would take his place on the Library board when he leaves. Motion
made by Neely and second by McArthur to appoint Richard Black to fulfil Betty
Horinek’s term ending June 30, 2018 and Paula Johnson to fulfil Marian Action’s
term ending June 30, 2016 and to appoint Helen Arnold as an alternate to
replace Jason Brown upon his departure for the term ending June 30, 2019.
Ayes: Frakes, McArthur, Neely, Poppert, and Rundel. Nays: None. Absent: None.
Motion carried.
Planning Commission: Evans stated there were no issues for
the planning commission.
Unfinished
Business: Rundel
stated that the current contract with SWPPD expires in November 2016. Rundel
stated that there are several issues concerning power in the state at this
time. Rundel stated there were many changes happening with NPPD and some
customers may be leaving. Many customers are not happy with the expected
signing of a contract with no dollar amounts within the contract. Rundel will
be setting up a meeting with SWPPD for some negotiations and introductions.
The Wind and solar conference is November 4-5 in Omaha. Rundel stated he not
received additional information cleary on the completion of the East 2nd
street building. Rundel stated he is working with Mid West on the planning
process for the Main street water main project. Rundel stated he plans to have
the bidding process begin in December. Frakes and McArthur toured the village
and provided an update on weed control and nuisance properties. Frakes stated
that one property was removed from the list and that five properties have made
progress; however, they remain on the list. There was one additional
properties to be notified of clean-up. The airport is still awaiting approval
for closure. In the meantime Rundel will continue to issue a temporarily
closure notice. Trustee McArthur left the meeting at 8:20pm.
Ordinance
and/or Resolution: None.
New Business: The board was notified that Wanda
Lewis has resigned from the Trenton Housing Authority Board of Commissioners.
The housing authority would like to appoint Carol Schell to finish Wanda’s term
ending on December 31, 2015. Motion made by Frakes and second by Neely to
approve appointment of Carol Schell to complete Wanda Lewis’ term ending on
December 31, 2015. Ayes: Frakes, Neely, Poppert, and Rundel. Nays: None.
Absent: McArthur. Motion carried. Rundel presented a new disciplinary form
for review. Motion made by Neely and second by Poppert to adopt new
disciplinary form. Ayes: Frakes, Neely, Poppert, and Rundel. Nays: None.
Absent: McArthur. Motion carried. Bids for pre-paid propane were reviewed.
Motion by Neely and second by Frakes to pre-pay for the Library and Sewer plant
from Farmer Co-op of $1,286.00 and Fire barn and light plant from Southwest
Fertilizer of $5,600.00. The Proclamation for Domestic Violence Awareness Month
was discussed. Motion by Poppert and second by Neely to approve the
Proclamation for Domestic Violence Awareness Month. Ayes: Frakes, Neely,
Poppert, and Rundel Nays: None. Absent: McArthur. Motion carried. Burlington
Northern Sante Fe (BNSF) Railroad requests to be penalty exempt due to
third-party processing. After discussion the board did not approve a waiver of
penalty for BNSF. A contract for Municipal supply for software for reading
meters and equipment was discussed. Some problems have arisen with reading
meters. The board would like those issues resolved before a new contract is
signed. The Farm lease at the airport is coming up in December and will need
to be reviewed at the November meeting.
Correspondence: John Cook, El Dorado Newsletter,
Arbor Day Foundation, MSA Flags, Drinking water protection workshop-October 28
in Gothenburg, Law Enforcement Luncheon.
Motion made by Neely
and second by Frakes to approve Operating claims except claims #32, KENO claims,
and Library claims. Ayes: Frakes, Neely, Poppert, and Rundel. Nays: None.
Absent: McArthur. Motion carried. Motion made by Neely and second by Frakes to
approve Operating claim #32. Ayes: Frakes, Neely, and Rundel. Nays: None.
Abstain: Poppert. Absent: McArthur. Motion carried.
OPERATING CLAIMS:
1. Sept payroll (2 pay
periods)....................................................................... $13,522.82
2. EFTPS, FED (sept
payroll tax)...................................................................... 3,086.80
3. NE Dept. of Revenue (sept
payroll tax)........................................................... 330.43
4. NE Dept. of Revenue (sept
sales tax)........................................................... 3,291.33
5. Aflac (oct premium)............................................................................................ 32.70
6. American Agricultural
Lab (water samples)....................................................... 17.50
7. American Funds (sept ira)................................................................................ 183.36
8. Arbor Day Foundation
(annual membership)..................................................... 15.00
9. Blue Cross Blue
Shield (oct prem medical/dental)........................................ 1,939.33
10. Burger and Bennett (legal
services)................................................................. 722.98
11. City of McCook (transfer
station tickets)...................................................... 3,448.20
12. Colonial Life (oct
prem)...................................................................................... 40.48
13. Community First Bank
(sept loan pmt)....................................................... 10,441.35
14. D&L Pest Control
(pest control).......................................................................... 50.00
15. Dewey, Nadine (library
payroll)........................................................................ 169.92
16. Evans, Larry (library
payroll)............................................................................ 273.36
17. Farmers Co-op (fuel/shop
supplies)................................................................. 965.65
18. Fastenal (shop
supplies)..................................................................................... 13.31
19. First Bankcard
(adobe, water sample postage, repairs)............................... 2,843.57
20. Goodwin Siegfried,
LLP (legal services).......................................................... 375.00
21. Great Plains
Communications (phone/internet)............................................... 468.17
22. Harders Skidsteer
(oil)........................................................................................ 48.00
23. Ideal Linen Supply (shop
towels)........................................................................ 16.80
24. Lifetime Benefit
solutions (oct vision prem)....................................................... 53.34
25. MNB (sept ira).................................................................................................. 381.60
26. McKain, Wendy
(meals/mileage for lonm conf).............................................. 336.31
27. National Insurance (sept
life, ad&d prem).......................................................... 19.17
28. Nebraska Public
Health Environmental Lab (water samples)......................... 519.00
29. Nebraska Municipal
Clerks Assoc (annual membership).................................. 30.00
30. Nebraska Rural Water
Assoc (water conf)...................................................... 165.00
31. One Call Concepts (diggers
hotline qtrly billing)................................................. 11.75
32. Poppert, Austin
(labor main st building)............................................................ 760.00
33. Schamel’s Auto Supply
(#8 repairs)................................................................. 105.24
34. Scoop Media (publications).............................................................................. 384.83
35. SWPPD (sept billing
$46,497.57; airport $57.82; north well $1,452.01;
south well $131.54)...................................................................................... 48,138.94
36. Titan Machinery (#16
pto repair)................................................................... 2,171.32
37. TopKote (armor
coating)............................................................................. 35,700.10
38. Top Office (copier
lease).................................................................................... 49.95
39. Total Turf (sprinkler
repair)............................................................................... 212.90
40. Unitech (sewer
degreaser)............................................................................. 1897.50
41. Verizon (sept
billing).......................................................................................... 176.51
42. Village of Trenton
Petty Cash (filing fees/office supply).................................... 18.48
43. Village of Trenton (utilities)............................................................................ 2,854.68
44. Walmart (supplies).............................................................................................. 98.24
EDM CLAIMS (EDM Checking
Account):
E1. Snell Services (HVAC
FINAL pay application) (El Dorado requested payment to beheld until work is
complete)................................................................................................... $59,593.42
KENO CLAIMS (Keno
Checking Account):
NONE
LIBRARY CLAIMS (Library
checking account):
L1. First
Bankcard (amazon purchases) ................................................................ 227.62
L2. Lloyd
Warner (book)............................................................................................ 23.95
CLAIMS ADDED OR
SUBMITTED TO CLERK LATE OR CHANGED DUE TO PREMIUM ADJUSTMENTS ON 10/12/2015
With no further business, motion made
by Poppert and second by Frakes to adjourn meeting at 9:05pm. Ayes: Frakes, Neely,
Poppert and Rundel. Nays: None. Absent: McArthur. Motion carried.
Next regular meeting will be November
10, 2015 at 6:30pm in the Village Office.
John
A. Rundel, Chairman
Trenton Board of Trustees
ATTEST:
Wendy L. McKain, Village Clerk