Village info :

Select meeting minutes :

Trenton Board of Trustees

October 13, 2015

Trenton, NE

REGULAR MEETING

 

A meeting of the Board of Trustees of the Village of Trenton, NE, was convened in open and public session, Tuesday, October 13, 2015 at 6:30p.m. at the Village Office.  Present:  Chairman Rundel, Vice-Chairman Frakes, Trustees McArthur, Neely and Poppert, Clerk McKain, Superintendent Vrbas, Robert Brown, Kyle Drain, Larry Evans, Les Janousek, and Phil McDonald.  Availability of the agenda was communicated in advance notice and in the notice sent to the Chairman and Trustees of the meeting. All proceedings hereafter shown were taken while the meeting was open to the public.

 

Roll Call was taken at 6:33pm and quorum was verified.

 

Vice-Chairman made “Open Meeting Act” announcement.

 

Citizen Forum:  Kyle Drain expressed a concern for the weeds in the streets and curbs.  Mr. Drain also expressed a concern with pit bull dogs on East D street.  He would like the village to band vicious breeds of dogs from the village limits.  Rundel stated that the dogs have been a problem.  McKain stated that the resident has been ticketed and will contact to the village attorney to see what additional measures the village can pursue.  Les Janousek inquired on why a good standing resident would have to put a utility deposit on an additional residence.  Mr. Rundel stated that the village has lost funds due to people “skipping out” on utility bills.  Janousek stated that he can understand the deposit for those who are new or do not have a previous payment history.  Rundel stated that it was policy that a $200 deposit for new service be made.

 

Motion made by Frakes and second by Poppert to approve agenda. Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Absent: None.  Motion carried.

 

Motion made by Neely and second by Poppert to approve the September 8, 2015 meeting minutes. Ayes: Frakes, Neely, Poppert, and Rundel.  Nays: None.  Absent: None.  Abstain: McArthur.  Motion carried.

 

Motion made by Neely and second by Poppert to approve treasurer’s report.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Absent: None.  Motion carried.

 

Utility Superintendent Reports: Electric Department: Vrbas stated the department is running well.  Vrbas asked about raising the re-connect fee to $100 for each time a re-connect is needed.  There was discussion on the issue.  Motion made by McArthur and second by Frakes to table the increase of the re-connect fee.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Absent: None.  Motion carried.  Water Department: Vrbas reported the department is running well.  Vrbas asked about raising the re-connect fee to $50 for each time a re-connect is needed.  There was discussion on the issue.  Motion made by McArhtur and second by Frakes to table the increase of the re-connect fee.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Absent: None.  Motion carried.  Sewer Department: Vrbas stated the department is running good.  Trash Department: Vrbas asked about a deposit fee for dumpsters going to country people of $50.  There was discussion on the issue.  Motion made by Neely and second by Poppert to table the increase of the re-connect fee.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Absent: None.  Motion carried.  Vrbas stated there have been several times that trash has been dumped on the ground at the tree branch site.  He asked that there be a charge of $35 an hour for the clean-up.  If the dumping on the ground continues, the locks will be changed and no keys will be issued to residents.  Rundel stated that Vrbas make it clear to the tree branch site operator that there will be no dumping trash on the ground.  All trash would be charged a fee and dumped in the dump trailer.  Vrbas stated he would like to see that a charge be made for commercial businesses for grass and tree dumping.  Some discussion was made and further review will be made next month.  The tree branch site will continue to be open on Tuesdays, Thursdays, and Saturdays from 1pm to 5pm until November 1, 2015.  After November 1, the site will be open on Tuesdays and Saturdays from 1pm to 5pm.  Vrbas stated that an additional dump trailer would be beneficial as the trailers have been rented a lot.  Motion made by Frakes and second by McArthur to purchase an additional dump trailer.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Absent: None.  Motion carried.  Vrbas stated that a pick-up to use with the dump trailer is needed.  Rundel asked that Vrbas research some pick-ups for the board to review for purchase.  Street Department: Vrbas stated Top Kote completed the armor coating.  Vrbas was happy with the work.  Vrbas stated it is time to spray for mosquitos this week.  Park Department: Vrbas stated the work ethic camp is scheduled to come to do some clean up and edging in the park.  Pool Department:  Vrbas reported that the pool is drained and winterized.

 

Animal Control: Vrbas stated there were 28 cats and 176 dogs licensed within the village for the 2015 year.  There were 2 warnings for failure to license, 0 warning for running at large, 0 citations for failure to license and 2 citations for running at large during the month of September, 2015.

 

Village Office:  McKain stated there are three deposits to be applied to the final bills this month.  McKain provided a summary of the four candidates interviewed for the deputy clerk position.  Motion made by Neely and second by McArthur to offer candidate #4 the position of deputy clerk, contingent on passing a pre-employment drug test, at the rate of $8.00 per hour.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Absent: None.  Motion carried.  McKain provided a proposal from American Legal Publishing for codification.  McKain stated that Attorney Siegfried would review the proposal.  McKain provided an estimate for blank door hangers and “stick-it” notes for Nuisance violations.  McKain stated she would be out of the office October 20-22 to attend the National Groundwater Guardian Conference.  McKain stated she would be out of the office on November 5 to attend the NMCA/IIMC Committee meeting.  McKain stated she would be out of the office on November 17-20 to attend the IIMC Region VIII conference.  McKain stated that she continues to try and locate persons that still have final bills due.  One small claims case was granted; however, the person has no job, no assets and has moved out of state.  Two other small claims cases were not filed due to a lack of current addresses.  After discussion, the board instructed McKain to continue the pursuit of collection and file small claims against persons as the law allows.  McKain stated she continues to review a sample employee handbook from LARM for updates to the Village Personnel Handbook and will review with Village Attorney.  McKain stated the auditors will be in the office on November 2 and is preparing for the visit.

 

Library:  Evans stated that Richard Black will replace Betty Horinek on the library board for the term ending June 30, 2018 and Paula Johnson would replace Marian Acton on the Library board for a term ending June 30, 2015.  Evans stated that Jason Brown will be moving and that Helen Arnold would take his place on the Library board when he leaves. Motion made by Neely and second by McArthur to appoint Richard Black to fulfil Betty Horinek’s term ending June 30, 2018 and Paula Johnson to fulfil Marian Action’s term ending June 30, 2016 and to appoint Helen Arnold as an alternate to replace Jason Brown upon his departure for the term ending June 30, 2019.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Absent: None.  Motion carried. 

 

Planning Commission: Evans stated there were no issues for the planning commission.

 

Unfinished Business: Rundel stated that the current contract with SWPPD expires in November 2016.  Rundel stated that there are several issues concerning power in the state at this time.  Rundel stated there were many changes happening with NPPD and some customers may be leaving.  Many customers are not happy with the expected signing of a contract with no dollar amounts within the contract.  Rundel will be setting up a meeting with SWPPD for some negotiations and introductions.  The Wind and solar conference is November 4-5 in Omaha.  Rundel stated he not received additional information cleary on the completion of the East 2nd street building.  Rundel stated he is working with Mid West on the planning process for the Main street water main project.  Rundel stated he plans to have the bidding process begin in December.  Frakes and McArthur toured the village and provided an update on weed control and nuisance properties.  Frakes stated that one property was removed from the list and that five properties have made progress; however, they remain on the list.  There was one additional properties to be notified of clean-up.  The airport is still awaiting approval for closure.  In the meantime Rundel will continue to issue a temporarily closure notice.    Trustee McArthur left the meeting at 8:20pm.

 

Ordinance and/or Resolution:  None.

 

New Business: The board was notified that Wanda Lewis has resigned from the Trenton Housing Authority Board of Commissioners.  The housing authority would like to appoint Carol Schell to finish Wanda’s term ending on December 31, 2015.  Motion made by Frakes and second by Neely to approve appointment of Carol Schell to complete Wanda Lewis’ term ending on December 31, 2015. Ayes: Frakes, Neely, Poppert, and Rundel.  Nays: None.  Absent: McArthur.  Motion carried.  Rundel presented a new disciplinary form for review.  Motion made by Neely and second by Poppert to adopt new disciplinary form.  Ayes: Frakes, Neely, Poppert, and Rundel.  Nays: None.  Absent: McArthur.  Motion carried.  Bids for pre-paid propane were reviewed.  Motion by Neely and second by Frakes to pre-pay for the Library and Sewer plant from Farmer Co-op of $1,286.00 and Fire barn and light plant from Southwest Fertilizer of $5,600.00.  The Proclamation for Domestic Violence Awareness Month was discussed.  Motion by Poppert and second by Neely to approve the Proclamation for Domestic Violence Awareness Month. Ayes: Frakes, Neely, Poppert, and Rundel Nays: None.  Absent: McArthur.  Motion carried.  Burlington Northern Sante Fe (BNSF) Railroad requests to be penalty exempt due to third-party processing.  After discussion the board did not approve a waiver of penalty for BNSF.  A contract for Municipal supply for software for reading meters and equipment was discussed.  Some problems have arisen with reading meters.  The board would like those issues resolved before a new contract is signed.  The Farm lease at the airport is coming up in December and will need to be reviewed at the November meeting. 

 

Correspondence:  John Cook, El Dorado Newsletter, Arbor Day Foundation, MSA Flags, Drinking water protection workshop-October 28 in Gothenburg, Law Enforcement Luncheon.

 

Motion made by Neely and second by Frakes to approve Operating claims except claims #32, KENO claims, and Library claims. Ayes: Frakes, Neely, Poppert, and Rundel.  Nays: None. Absent: McArthur.  Motion carried. Motion made by Neely and second by Frakes to approve Operating claim #32.  Ayes: Frakes, Neely, and Rundel.  Nays: None. Abstain: Poppert. Absent: McArthur.  Motion carried.

 

OPERATING CLAIMS:

1.    Sept payroll (2 pay periods)....................................................................... $13,522.82

2.    EFTPS, FED (sept payroll tax)...................................................................... 3,086.80

3.    NE Dept. of Revenue (sept payroll tax)........................................................... 330.43

4.    NE Dept. of Revenue (sept sales tax)........................................................... 3,291.33

5.    Aflac (oct premium)............................................................................................ 32.70

6.    American Agricultural Lab (water samples)....................................................... 17.50

7.    American Funds (sept ira)................................................................................ 183.36

8.    Arbor Day Foundation (annual membership)..................................................... 15.00

9.    Blue Cross Blue Shield (oct prem medical/dental)........................................ 1,939.33

10.  Burger and Bennett (legal services)................................................................. 722.98

11.  City of McCook (transfer station tickets)...................................................... 3,448.20

12.  Colonial Life (oct prem)...................................................................................... 40.48

13.  Community First Bank (sept loan pmt)....................................................... 10,441.35

14.  D&L Pest Control (pest control).......................................................................... 50.00

15.  Dewey, Nadine (library payroll)........................................................................ 169.92

16.  Evans, Larry (library payroll)............................................................................ 273.36

17.  Farmers Co-op (fuel/shop supplies)................................................................. 965.65

18.  Fastenal (shop supplies)..................................................................................... 13.31

19.  First Bankcard (adobe, water sample postage, repairs)............................... 2,843.57

20.  Goodwin Siegfried, LLP (legal services).......................................................... 375.00

21.  Great Plains Communications (phone/internet)............................................... 468.17

22.  Harders Skidsteer (oil)........................................................................................ 48.00

23.  Ideal Linen Supply (shop towels)........................................................................ 16.80

24.  Lifetime Benefit solutions (oct vision prem)....................................................... 53.34

25.  MNB (sept ira).................................................................................................. 381.60

26.  McKain, Wendy (meals/mileage for lonm conf).............................................. 336.31

27.  National Insurance (sept life, ad&d prem).......................................................... 19.17

28.  Nebraska Public Health Environmental Lab (water samples)......................... 519.00

29.  Nebraska Municipal Clerks Assoc (annual membership).................................. 30.00

30.  Nebraska Rural Water Assoc (water conf)...................................................... 165.00

31.  One Call Concepts (diggers hotline qtrly billing)................................................. 11.75

32.  Poppert, Austin (labor main st building)............................................................ 760.00

33.  Schamel’s Auto Supply (#8 repairs)................................................................. 105.24

34.  Scoop Media (publications).............................................................................. 384.83

35.  SWPPD (sept billing $46,497.57; airport $57.82; north well $1,452.01;

south well $131.54)...................................................................................... 48,138.94

36.  Titan Machinery (#16 pto repair)................................................................... 2,171.32

37.  TopKote (armor coating)............................................................................. 35,700.10

38.  Top Office (copier lease).................................................................................... 49.95

39.  Total Turf (sprinkler repair)............................................................................... 212.90

40.  Unitech (sewer degreaser)............................................................................. 1897.50

41.  Verizon (sept billing).......................................................................................... 176.51

42.  Village of Trenton Petty Cash (filing fees/office supply).................................... 18.48

43.  Village of Trenton (utilities)............................................................................ 2,854.68

44.  Walmart (supplies).............................................................................................. 98.24

EDM CLAIMS (EDM Checking Account):

         E1. Snell Services (HVAC FINAL pay application) (El Dorado requested payment to beheld until work is complete)................................................................................................... $59,593.42

KENO CLAIMS (Keno Checking Account):

         NONE

LIBRARY CLAIMS (Library checking account):

         L1. First Bankcard (amazon purchases) ................................................................ 227.62

         L2. Lloyd Warner (book)............................................................................................ 23.95

 

CLAIMS ADDED OR SUBMITTED TO CLERK LATE OR CHANGED DUE TO PREMIUM ADJUSTMENTS ON 10/12/2015

 

With no further business, motion made by Poppert and second by Frakes to adjourn meeting at 9:05pm.  Ayes: Frakes, Neely, Poppert and Rundel. Nays: None.  Absent: McArthur.  Motion carried.

 

Next regular meeting will be November 10, 2015 at 6:30pm in the Village Office.

 

 

                                                                                                                                                           

John A. Rundel, Chairman

Trenton Board of Trustees

ATTEST:

 

                                                           

Wendy L. McKain, Village Clerk



View list of available meeting minutes



Copyright© 2014