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Trenton Board of Trustees

January 13, 2014

Trenton, NE

REGULAR MEETING

 

A meeting of the Board of Trustees of the Village of Trenton, NE, was convened in open and public session, Tuesday, January 13, 2014 at 6:30p.m. at the Village Office.  Present: Chairman Rundel, Vice-Chairman Frakes, Trustee Poppert, Superintendent Vrbas, Clerk McKain, Bob Brown, Larry Evans, Samantha Heffner, Phil McDonald, Dean Shackleford and Greg Wolford of W Design.  Trustees McArthur and Neely notified the Clerk in advance of their absence from meeting.  Availability of the agenda was communicated in advance notice and in the notice sent to the Chairman and Trustees of the meeting.  All proceedings hereafter shown were taken while the meeting was open to the public.

 

Roll Call was taken at 6:30pm and quorum was verified.

 

Chairman made “Open Meeting Act” announcement.

 

Chairman Rundel opened the Public Hearing for the One and Six Years Plan of Street Improvements.

Greg Woldford from W Design detailed the One year plan. The priority #1 is replacing and repairing the valley drains on West C St. and West 1st streets. Priority #2 is West E. Motion by Poppert with second by Frakes to adopt Resolution 2015-01-01. Ayes: Frakes, Poppert and Rundel. Nays: None. Absent: McArthur and Neely.  Motion carried.

RESOLUTION 2015-01-01

            Whereas, in accordance with the statutes of the State of Nebraska and as prescribed by the Board of Public Roads Classifications and Standards, Notice of Hearing has been given by publication in the legal newspaper of TRENTON, Nebraska, and by posting in three public places within the village, of a Hearing on the One and Six Year Plans of Street Improvements of Trenton to be held at the VILLAGE OFFICE on the 13th day of January, 2015, at 6:30 P.M. for the purpose of hearing comments and objections to said plan.

            Whereas, upon said Hearing, the Village Board finds that the Plans submitted are adequate for the purpose prescribed by law and that the same should be approved.

            Now therefore, be it resolved by the Village Board of TRENTON, Nebraska that the One and Six Year Plan for specific improvements during the current year are hereby approved and adopted.

 

 

                                                           

John A. Rundel, Chairman

Trenton Board of Trustees

ATTEST:

 

                                                           

Wendy L. McKain, Village Clerk

 

Motion by Poppert with second by Frakes to close public hearing and resume in regular session at 6:37pm. Ayes: Frakes, Poppert and Rundel. Nays: None. Absent: McArthur and Neely.  Motion carried.

 

Citizen Forum:  Mr. Brown expressed his concern for the inconsistency of trash pick-up during the last month.  Mr. Brown stated that if the weather would have been hot, it may have been considered a health hazard.  Rundel explained that there were issues with truck break-downs, weather, and holidays that all added to the inconsistency issues of pick up.  The village has borrowed a truck from the City of Curtis.  The Village Trustees decided to provide a month’s credit for trash service to all trash customers on the next billing.  Mr. McDonald stated he thought the village should use a more reputable company for the trash truck purchases.  Mr. McDonald inquired as to other companies in the area or closer than Texas that the village could use.  Mr. Shackelford inquired about maintenance of vehicles.  Vrbas stated the village employees provide maintenance on the equipment/vehicles.

 

Motion made by Frakes and second by Poppert to approve agenda. Ayes: Frakes, Poppert and Rundel. Nays: None. Absent: McArthur and Neely.  Motion carried.

 

Motion made by Frakes and second by Poppert to approve minutes of the December 9, 2014 meeting.  Ayes: Frakes, Poppert and Rundel. Nays: None. Absent: McArthur and Neely.  Motion carried.

 

Motion made by Poppert and second by Frakes to approve treasurer’s report.  Ayes: Frakes, Poppert and Rundel. Nays: None. Absent: McArthur and Neely.  Motion carried.

 

Utility Superintendent Reports: Electric Department: Vrbas reported street decorations had been taken down.  Water Department:  Vrbas asked if Gaylord should be scheduled in the weekend rotation for checking the wells.  Sewer Department: Vrbas reported department was running well.  Trash Department: Vrbas stated that Rundel had already provided an update on the trash department.  Street Department: Vrbas stated they have received some complaints about snow and ice in the streets.  Vrbas had scraped some areas. However, he was unable to remove the ice.  Vrbas stated he would work on moving snow and ice when it is a little warmer.  Park Department: Vrbas stated the park has been winterized for the season.  Pool Department:  Vrbas reported the pool is closed and winterized for the season. 

 

Animal Control: Vrbas stated there were 19 cats and 105 dogs licensed within the village for the 2015 year.  There were 0 warning for failure to license, 0 warnings for running at large, 0 citations for failure to license and 0 citations for running at large during the month of December, 2014. 

 

Village Office:  McKain reported that there were two utility deposits to be applied to accounts.  McKain stated the LONM Mid-winter conference is February 23-24, 2015 in Lincoln.  Rundel stated McKain should attend.  McKain reported that Stratton had purchased two-3yd dumpsters and one-2yd dumpster and she is preparing a bill.  McKain reported that SWPP billing personnel did not get the commercial trash accounts changed in the billing system; therefore, they did not have the rate increase.  She has made SWPP aware of the issue and they will correct for next month billing.

 

Library: Evans stated he wanted to provide a service to library patrons with online purchases using village resources; however, he had discussed the issue with McKain, who advised him not to use village funds.  Evans asked Rundel when he would be able to complete the flooring project.  Rundel stated he would get the project completed as soon as he could. Evans stated that he would be taking bids for the project so that it could get completed if Rundel could not get to it.

 

Unfinished Business: Rundel stated the wind turbine project is moving along.  A meeting with other area municipalities and SWPPD was held on December 23, 2014.  Rundel stated that nuisance properties continue to be an issue and he is working on cleanup issues.  Poppert reported that the Gazebo package was ready for shipment and would like the shipment to be held until March when his class would be able to work on the project. Rundel provided an update on the El Dorado Nursing Home heating and cooling system.  Rundel stated he had signed some paperwork and submitted to the bank.  Rundel reported that he is working on preliminary information on the Main Street water project and would like to have everything in place for the project by March, 2015.   Rundel stated he would be working with Attorney Burger to vacate the alleys between Pedersen and Lykins and Lykins and Leahy.  Rundel asked McKain to contact Mr. Burger for an update.

 

Ordinance or Resolution:  Resolution 2015-01-01 One and Six Year Plans of Street Improvements was addressed in the public hearing.

 

New Business: West Central Nebraska Development District provided information to update the community contact sheet.  Information was presented for a lifetime membership to Pheasants forever.  This item was tabled for the next meeting.

 

Correspondence:  El Dorado Nursing Home News Letter and NE Cooperative Government information concerning tax credits for buildings over 50 years old.

Motion made by Frakes and second by Poppert to approve Operating claims except #32, KENO claims, and Library claims Ayes: Frakes, Poppert, and Rundel.  Nays: None. Absent: McArthur and Neely.  Motion carried.

 

OPERATING CLAIMS:

1.    December payroll (3 pay periods)............................................................. $22,295.69

2.    EFTPS, FED (December payroll tax)........................................................... 4,848.08

3.    NE Dept. of Revenue (December payroll tax)................................................. 465.73

4.    NE Dept. of Revenue, (December sales tax).................................................. 276.01

5.    83 Repair (#8A repairs)................................................................................. 1,391.20

6.    Aflac (Jan premiums) ........................................................................................ 43.70

7.    Allegiant Emergency Services (1/2 Fire truck inspection)............................... 436.48

8.    American Agricultural Lab (Water samples)...................................................... 16.50

9.    American Funds (IRA contributions Dec)........................................................ 249.96

10.  American Legal Publishing (Basic codes)........................................................ 650.00

11.  AmFirst Insurance (#11A Bobcat)...................................................................... 22.00

12.  Blue Cross Blue Shield (Jan premiums medical/dental)............................... 4,524.63

13.  Burger & Bennett (Legal services)................................................................... 540.29

14.  Car Quest (#8A air filter).................................................................................. 108.59

15.  City of McCook (Transfer station tickets)..................................................... 3,067.20

16.  Colonial Life (Jan. premium).............................................................................. 40.48

17.  Dewey, Nadine (Library Payroll)...................................................................... 191.35

18.  Diamond Vogel (Paint)..................................................................................... 193.95

19.  Evans, Larry (Library Payroll).......................................................................... 184.51

20.  Farmers Co-op (Fuel).................................................................................... 2,198.37

21.  First Bankcard (Postage, office supplies, jackets)........................................... 698.52

22.  Frenchman Valley Mutual Aid (1/2 2015 annual dues)...................................... 50.00

23.  Great Plains Communications (phones/internet)............................................. 344.56

24.  Hitchcock County Treasurer (election expenses)............................................ 125.70

25.  Ideal Linen Supply (Shop towels)....................................................................... 16.78

26.  Lifetime Benefit Solutions (Vision Ins)................................................................ 91.97

27.  MARC (Shop supplies)..................................................................................... 937.60

28.  MNB (IRA contributions Dec)........................................................................... 620.52

29.  National Insurance Services (Life & LTD premiums Jan.)................................ 25.56

30.  NE Public Health Environment Lab. (water samples)...................................... 332.00

31.  One Call Concepts (diggers hotline)................................................................... 12.25

32.  Poppert, Austin (Main Street Building Repairs)................................................ 520.00

33.  Quill (Office supplies)......................................................................................... 26.99

34.  Schamel’s Auto (parts for #8A).......................................................................... 27.25

35.  Southwest Fertilizer (pre-pay propane)........................................................ (2,712.00)

36.  SWPPD (Purchase Power December Billing $42,140.35; Airport $54.01;

North Well $394.24; South Well $452.10, Maintenance 5,401.52)............. 48,542.22

37.  T & J Repair (Tire repair and oil for #8A)........................................................... 46.75

38.  Titan Machinery McCook (Engine oil filter for #8A)........................................... 40.03

39.  Top Office Products (Copier lease)................................................................... 49.95

40.  Utility Service Co. (water tower inspection).................................................. 4,123.09

41.  Verizon (Dec/Jan billing)................................................................................... 368.64

42.  Village of Trenton-Petty Cash (Title/inspection #8A)......................................... 10.00

43.  Village of Trenton (Utilities)............................................................................ 2,847.22


KENO CLAIMS (Keno Checking Account): NONE

LIBRARY CLAIMS (Library checking account):

         L1. Cornhusker State Industries (4 bookshelves)................................................ 2,082.00

Motion made by Poppert with second by Frakes to enter into executive session at 7:10pm to discuss the deputy clerk position/wage and personnel issues.  Ayes: Frakes, Poppert, and Rundel.  Nays: None.  Absent: McArthur and Neely.  Motion carried.

 

Trustee McArthur was contacted by phone to provide his input on the deputy clerk applicants and personnel issues.

 

Motion made by Poppert with second by Frakes to exit executive session at 8:05 p.m. and resume in regular session. Ayes: Frakes, Poppert, and Rundel. Nays: None. Absent: McArthur and Neely.  Motion carried.

 

McKain was instructed to contact the deputy clerk applicants for notification of the board decision.

 

Motion made by Poppert with second by Frakes to adjourn the meeting.  Ayes: Frakes, Poppert and Rundel.  Nays: None.  Absent: McArthur and Neely.  Motion carried.

 

With no further business, the meeting was adjourned at 8:12p.m.

 

Next regular meeting will be February 10, 2015, at 6:30p.m. in the Village Office.

 

 

 

                                                           

John A. Rundel, Chairman

Trenton Board of Trustees

ATTEST:

 

                                                           

Wendy L. McKain, Village Clerk



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