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Trenton Board of Trustees

August 12, 2014

Trenton, NE

REGULAR MEETING

 

A meeting of the Board of Trustees of the Village of Trenton, NE, was convened in open and public session, Tuesday, August 12, 2014 at 6:34p.m. at the Village Office.  Present: Vice-Chairman Frakes, Trustees Neely, Poppert, Superintendent Vrbas, Clerk McKain, Deputy Clerk Cock, Larry Evans, Ron Seeker, Bev Seeker, Sandra Brunkhorst and Terry Galloway. Trustee McArthur and Rundel were absent.  Availability of the agenda was communicated in advance notice and in the notice sent to the Chairman and Trustees of the meeting.  All proceedings hereafter shown were taken while the meeting was open to the public.

 

Roll Call was taken at 6:34pm and quorum was verified.

 

Chairman made “Open Meeting Act” announcement.

 

Citizen Forum:  Ron Seeker expressed concern with sidewalk issues on Circle Drive.  One spot of the sidewalk on the East side is raised and cracked, and on the corner of Circle Drive and West B, there is a bush blocking a portion of the sidewalk.  Mr. Seeker provided a number for a person to contact regarding ADA compliance for sidewalks.  Mr. Seeker asked the board to address the issue with the homeowners.  Mr. Seeker also expressed concern with the lack mowing with several properties within village limits.  Mr. Seeker asked about the “grandfather” issue with livestock on a property.

 

Motion made by Neely and second by Poppert to approve agenda. Ayes: Frakes, Neely, and Poppert Nays: None.  Absent: McArthur & Rundel.  Motion carried.

 

Motion made by Neely and second by Poppert to approve minutes of the July 8, 2014 meeting. Ayes: Frakes, Neely, and Poppert Nays: None.  Absent: McArthur & Rundel.  Motion carried.

 

Approval of the July 15, 2014 budget meeting minutes was tabled for the September 9, 2014 meeting.

 

Motion made by Neely and second by Poppert to approve treasurer’s report.  Ayes: Frakes, Neely, and Poppert Nays: None.  Absent: McArthur & Rundel.  Motion carried.

 

Utility Superintendent Reports: Electric Department: Vrbas reported that there was no update or arrest made by the sheriff’s office regarding the burglary.  Water Department:  Vrbas stated the department is running smoothly.  Sewer Department: Vrbas stated the department was good.  Trash Department: Vrbas reported the new dumpsters had arrived and they would be delivering to new customers next week.  Street Department: Vrbas stated they painted crosswalks by school.  Park Department: Vrbas stated the sand court and sand box cleanup project has had no progress.  Pool Department:  Vrbas reported the pool will be open until August 31, 2014.  The revised hours during August are Monday-Thursday 4pm-8pm, Fridays 3pm-6pm, Saturday & Sunday is 1pm to 6pm. 

 

Animal Control: Vrbas stated there are 22 cats and 155 dogs licensed within the village.  There was 3 warning for failure to license, 2 warnings for running at large, 5 citations for failure to license and 2 citations for running at large during the month of July.  Several complaints have been received concerning dogs at large.  

 

Village Office:  McKain reported that there are two utility deposits to be returned.  McKain provided the Board information on the LONM Annual Conference in North Platte on September 24-26, 2014.  Motion made by Neely and second by Poppert to approve McKain to attend conference. Ayes: Frakes, Neely, and Poppert Nays: None.  Absent: McArthur, Rundel.  Motion carried.  McKain reported that some pool employees were not paid correctly due to a manager not completing their timesheets.  There were three employees involved and all have been paid for the missing hours with the last pay period.  McKain stated the Southwest Clerks Association would be meeting August 21, 2014 in Paxton, so the office would close at 11am that day. McKain reported that NACO would no longer offer Life, AD&D and LTD; however, another company will provide the service for $6.39 per month for each employee who has medical benefits through NACO.  McKain stated she received a notice of a bankruptcy and has contacted the Village Attorney for assistance.  McKain provided an update on the negotiations between BCBS of Nebraska and Catholic Health Initiatives (CHI).

 

Library: No agenda items were provided.  Evans stated he was attending for budget concerns.

 

Unfinished Business: Terry Galloway provided an overview of the Village’s budget for the 2014-2015 year.  Evans questioned why funds were allocated from the library checking account to purchase books.  Evans voiced a concern that the village did not provide enough funds for the library to operate.  Board members stated they believed the library should spend some of the funds bequeathed to purchase books and updates for the library.  Mr. Galloway pointed out that the village provides 27% of tax monies to the library.  Some adjustments were made to the draft budget regarding the library checking account.  Mr. Galloway asked questions concerning the donated building and expenses for the building to get a better understanding of budgetary issues.  Mr. Galloway pointed out that some consideration should be made to raise rates in the sewer and trash departments.  There will be a budget hearing set for September 9, 2014.  There was no update on the wind turbine project.  Vrbas reported that most of the nuisance properties were cleaned up or have continued to show improvements with the exception of one property.  McKain reported that the paperwork has been completed and filed with the county clerk’s office to transfer the ownership of 445 Main Street building.  Vrbas reported there is no update on the cleanup issue with the railroad due to no response or contact.  McKain reported the farmer’s market was doing well and there are nine registered vendors.  McKain reported that the village attorney and chairman are working on an agreement with the Village of Culbertson for trash service.  The Village Attorney has requested to be on the Culbertson’s Board meeting agenda for September 2nd.  Rundel was not present to provide information on the employee evaluations and wage review.  The item was tabled for the September 9, 2014 meeting.

 

 

Ordinance or Resolution:  There were no new ordinances or resolutions.

 

New Business: A request to transfer an airport hangar lease from Berg to Walker was reviewed.  Motion made by Poppert and second by Neely to approve airport hangar transfer.  Ayes: Frakes, Neely, and Poppert Nays: None.  Absent: McArthur & Rundel.  Motion carried.  McKain reported that the Village of Trenton will be presenting a bid to the Village of Stratton along with an interlocal agreement to review for trash services.  A request to transfer an airport hangar lease from Waugh to JP Logistics/Harvesting was reviewed.  Motion made by Poppert and second by Neely to approve airport hangar transfer.  Ayes: Frakes, Neely, and Poppert Nays: None.  Absent: McArthur & Rundel.  Motion carried.  Sandra Brunkhorst provided an update on the operations of El Dorado Manor Nursing home.  Brunkhorst provided information on the purchase of a new heating system for the nursing home/assisted living facility, which will cost approximately $300,000.  Brunkhorst stated they had received a $25,000 grant from the Hansen Foundation, which they were very grateful.  Brunkhorst stated the Manor would be able to apply for additional funds from the Hanson Foundation.  Brunkhorst asked the board to consider help with financing if needed.  A copy of the SWPPD construction report was reviewed.  The construction costs were added in the claims listing for payment.

 

Correspondence:  El Dorado Manor newsletter, National seminars/training for A/P and FMLA, Titan Machinery, Nebraska 811, USDA, Law Enforcement Training, and Tree City.

Chairman Rundel joined the meeting at 8:25pm 

Motion made by Neely and second by Poppert to approve Operating, KENO, and Library Claims excluding operating claim #35 due to a conflict of interest for Trustee Poppert. Ayes: Frakes, Neely, Poppert and Rundel.  Nays: None. Absent: McArthur.  Motion carried.

 

Motion made by Neely and second by Frakes to approve operating claim #35.  Ayes: Frakes, Neely, and Rundel.  Nays: None.  Abstain: Poppert.  Absent: McArthur.  Motion Carried. 

 

1.    July payroll (2 pay periods)....................................................................... $15,349.32

2.    EFTPS, FED (July payroll tax)...................................................................... 3,461.28

3.    NE Dept. of Revenue (July payroll tax)........................................................... 345.08

4.    NE Dept. of Revenue, (July sales tax).......................................................... 4,488.85

5.    Aflac (Supplement Insurance)............................................................................ 43.70

6.    American Funds (Simple IRA)......................................................................... 158.68

7.    Arbor Day Foundation (Membership)................................................................. 55.00

8.    Blue Cross Blue Shield (Med/Den July Premiums)...................................... 2,190.86

9.    Burrell, Morgan (Overpayment on Final Bill)...................................................... 16.45

10.  C&K Distributers (Pool/Water Supplies)............................................................. 41.90

11.  Choice Plumbing (Maintenance Streets/Park).............................................. 1,892.50

12.  Clinch (Shop Supplies)....................................................................................... 41.26

13.  City of McCook (Trash/Water Supplies)....................................................... 2,994.94

14.  Colonial Life (Supplement insurance)................................................................ 40.48

15.  D&L Pest Control (Applications)......................................................................... 50.00

16.  Dewey, Nadine (Payroll).................................................................................. 244.20

17.  EBS RMSCO, INC (Vision August Premiums).................................................. 91.97

18.  Evans, Larry (Payroll)....................................................................................... 236.80

19.  Farmers Co-op (Fuel).................................................................................... 2,032.13

20.  FirstBank Credit Card (Supplies/ Postage)...................................................... 242.08

21.  Great Plains Communications (Telephone/Internet)........................................ 476.65

22.  Hitchcock Co Treasurer, Linda Cook (Property Taxes).................................... 32.26

23.  Ideal Linen Supply (Shop supplies).................................................................... 25.17

24.  Land Diesel, INC (Park Parts).......................................................................... 103.64

25.  League Builders (Pool Parts).............................................................................. 15.57

26.  League of NE Municipalities (Membership)..................................................... 872.00

27.  MNB (July Simple IRA).................................................................................... 306.12

28.  Midlands Toxicology (Random Drug Testing).................................................... 65.50

29.  MWC (Dumpsters)...................................................................................... 12,090.00

30.  NE Department of Agriculture (Animal Control License Fee).......................... 150.00

31.  NE Public Health Environmental Lab (Water Samples).................................... 48.00

32.  Olsen’s Agricultural Lab (Water Samples)......................................................... 34.50

33.  Orscheln (Supplies)............................................................................................ 29.06

34.  Pheasants Forever (Annual Dues)..................................................................... 35.00

35.  Poppert, Austin (Main Street Repairs/Labor)................................................ 3,320.00

36.  Quill (Supplies).................................................................................................. 460.39

37.  Rundel, Zita (Keys)............................................................................................... 3.81

38.  RW Welding (Parts)............................................................................................ 35.06

39.  Scoop Media (Publications).............................................................................. 237.56

40.  Southwest Fertilizer (Chemicals)...................................................................... 371.73

41.  SWPPD (Purchase Power July Billing $41,601.94; Airport $49.49;

North Well $383.79; South Well $428.72;

Construction Jan ’14 - June ’14 $4, 077.49................................................. 46,541.43

42.  T and J Repair (Repairs/Supplies)................................................................... 110.01

43.  Titan Machinery (Equipment Maintenance)..................................................... 217.97

44.  Top Office (Copier Lease/Supplies)................................................................... 94.90

45.  Verizon (Cell phones)....................................................................................... 189.91

46.  Village of Trenton (Utilities)............................................................................ 2,701.90

47.  Walmart (Supplies)............................................................................................. 70.59

 

KENO CLAIMS (Keno Checking Account):

         NONE

        

LIBRARY CLAIMS (Library checking account):

         L1.  First Bankcard (Books).................................................................................... 395.21

         L2.   Larry Evans (Petty Cash)................................................................................. 41.13

         L3.   NE Library Commission (Renewal Fee)......................................................... 500.00

         L4.   Village of Trenton (Holden Contracting – Roof Repair)............................. 23,942.46

 

Motion made by Frakes with second by Neely to enter into executive session to discuss a delinquent utility bill without damaging the reputation of the person at 8:40 pm.  Ayes: Frakes, Neely, Poppert and Rundel.  Nays: None. Absent: McArthur.  Motion carried.

Motion made by Poppert with second by Neely to come out of executive session at 9:02pm.  Ayes: Frakes, Neely, Poppert and Rundel.  Nays: None. Absent: McArthur.  Motion carried.

 

Motion made by Neely with second by Poppert to adjourn the meeting.  Ayes: Frakes, Neely, Poppert and Rundel.  Nays: None. Absent: McArthur.  Motion carried.

 

With no further business, the meeting was adjourned at 9:05p.m.

 

Next regular meeting will be September 9, 2014, at 6:30p.m. in the Village office.

 

 

 

                                                           

John A. Rundel, Chairman

Trenton Board of Trustees

ATTEST:

 

                                                           

Wendy L. McKain, Village Clerk



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