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Trenton Board of Trustees

July 8, 2014

Trenton, NE

REGULAR MEETING

 

A meeting of the Board of Trustees of the Village of Trenton, NE, was convened in open and public session, Tuesday, July 8, 2014 at 6:30p.m. at the Village Office.  Present: Chairman Rundel, Trustees Frakes, Neely, McArthur, Poppert, Superintendent Vrbas, Maintenance Aaron Leggott, Clerk McKain, Deputy Clerk Cock, Larry Evans, Lee McCauley, Kelly McCauley, Ed Hanes, and Phil McDonald. Availability of the agenda was communicated in advance notice and in the notice sent to the Chairman and Trustees of the meeting.  All proceedings hereafter shown were taken while the meeting was open to the public.

 

Roll Call was taken at 6:30pm and quorum was verified.

 

Chairman made “Open Meeting Act” announcement.

 

Citizen Forum:  No concerns were presented by the citizens at this time.

 

Motion made by Frakes and second by McArthur to approve agenda. Ayes: Frakes, Neely, Rundel, McArthur, and Poppert Nays: None.  Motion carried.

 

Motion made by Neely and second by Frakes to approve minutes of the June 10, 2014 meeting. Ayes: Frakes, Neely, and Rundel Nays: None. Abstain: McArthur and Poppert. Motion carried.

 

Motion made by Frakes and second by Poppert to approve treasurer’s report.  Ayes: Frakes, Neely, McArthur, Poppert and Rundel.  Nays: None.  Motion carried.

 

Utility Superintendent Reports: Electric Department: Vrbas reported that a burglary report had been filed but he has not received anything back from the sheriff’s office.  Water Department:  Vrbas stated he has updated the Emergency Response Plan for the State Health & Human Services, Division of Public Health.  He also said there has been an issue with water readings & re-reads due to the old wand and that he just had re-read some of the re-reads wrong.  The new wand is in; however, he has continued to use the old wand for the last water reading.  The water tower is scheduled to be cleaned 7/15/14.  The Village received a grant to complete a security fence for the water tower.  It was suggested to include a security camera.  Sewer Department: Vrbas stated they have completed the project for the 400 block of West 4th and replaced five foot of the line.  The two residents have not had any issues after the repair.  Trash Department: Vrbas reported they are still waiting on dumpsters to be delivered.  He had called and due to steel issues the expected arrival is approximately two weeks.  Street Department: Vrbas stated they have been repairing streets and alleys.  Alley on West 3rd took eight loads of millings.  Park Department: Vrbas stated the sand court and sand box have not been cleaned up.  Pool Department:  Vrbas reported the pool has had the NE-HHS evaluation.  The inspection report noted a few minor violations.

 

Animal Control: Vrbas stated there are 22 cats and 153 dogs licensed within the village.  There was 1 warning for failure to license, 0 warnings for running at large, 0 citations for failure to license and 0 citations for running at large during the month of June.  Several complaints have been received concerning dogs at large.  One court case, some charges were dropped June 18, 2014.  Resident was only found guilty on two of the no licensure charges.

 

Village Office:  McKain reported that there is one utility deposit to be returned, McKain reported Frank’s Keno operation is running.  McKain also stated the office had received the audit preparations, and the audit is scheduled for 11/5/14.  McKain pointed out that the November meeting would fall on the Veteran’s Day Holiday and asked if the board wanted to change the date.  After discussion the Board agreed that the November Board of Trustees meeting would be held on November 4, 2014. 

 

Library: No agenda items were provided; however, Evans stated the Library Board inquired of where the over limit fee of the credit card from last month’s bill would be applied.  Rundel stated that it was covered by village.  Evans also inquired on the final break down for the new roof.  McKain reported the total square footage from the billing was 5437, which the library was 4492 and the village office was 945.  This break down put the Library over budget.  McKain asked Evans to provide all library claims with a break down on where funds should be allocated, as several times the claims have had to be corrected due to misallocation.

 

Unfinished Business: Rundel provided an update for the wind turbine project.  Rundel is meeting with Curtis from SWPPD for further discussions and after this meeting he will setup another meeting Mr. Askamit discuss the project in more detail. There is an expectation to have better figures for the project in early 2015. Rundel stated he continues to see progress on the nuisance properties.  The property donated to the village was discussed.  Some preparation work has been done for the roof repairs, along with cleaning out the building. Rundel stated the village has contracted with Poppert for an hourly wage to help with the building repairs and new construction of the building.  Rundel stated a preliminary plan is to have two apartments on the top floor and two office spaces on the main floor and storage available in the basement.   Vrbas stated he has yet to hear from the railroad on the clean up.  He will follow-up with a phone call to Mr. Smith.  The surplus equipment that was listed for the July 3rd online Cornlea Auction was sold.  A budget meeting was discussed and due to no quorum on June 24th, a new date of July 15th for a budget meeting will be held at 6:30pm in the Village Clerk’s Office.  Farmer’s market is set to start up on July 12th from 8am-noon.  McKain reported there are a few people signed up and fees paid.  Culbertson trash service was discussed.  Rundel would like to meet with the Culbertson Board to discuss an interlocal agreement to provide trash service.  Employee evaluations and wages were tabled until the budget meeting. 

 

Ordinance or Resolution:  There were no new ordinances or resolutions.

 

New Business: Kelly McCauley requested the board to provide some type of device for handicap access for the pool.  The Board instructed Vrbas to research some devices that may work for the pool.  Holden Contracting provided a bid for foam covering for the roof and north wall of the Main Street building.  Motion made by Frakes and second by Neely to approve the proposal from Holden Contracting for the roof repair and foam coating of the roof and north wall.  Ayes: Frakes, Neely, Rundel, McArthur, and Poppert Nays: None.  Motion carried.  Vrbas stated that Trenton Recreation Association is requesting that horseshoe pits for the Harvest Festival be located on the east sided of football field in the Pow Wow grounds.  Motion made by McArthur and second by Poppert to approve putting in horse shoe pits at the Pow Wow ground. Ayes: Frakes, Neely, Rundel, McArthur, and Poppert.  Nays: None.  Motion carried.

 

Correspondence:  Boston Bombing Lessons Learned; US Department of Transportation; NE Department of Roads; EL Dorado Nursing Home; NE DEQ – 2015 Litter Reduction and Recycling Grant Program; FSA County Committee Election. 

Motion made by Neely and second by Poppert to approve Operating, KENO, and Library Claims excluding operating claim #32 due to a conflict of interest for Trustee Poppert. Ayes: Frakes, Neely, McArthur, Poppert, and Rundel.  Nays: None.  Motion carried.

 

Motion made by McArthur and second by Frakes to approve operating claim #32.  Ayes: Frakes, Neely, McArthur, and Rundel.  Nays: None.  Abstain: Poppert.  Motion Carried. 

 

1.    June payroll (3 pay periods)...................................................................... $19,329.47

2.    EFTPS, FED (June payroll tax).................................................................... 4,398.20

3.    NE Dept. of Revenue (June payroll tax).......................................................... 453.56

4.    NE Dept. of Revenue, (June sales tax)........................................................ 3,735.13

5.    Aflac (Supplement Insurance)............................................................................ 43.70

6.    American Funds (Simple IRA)......................................................................... 238.02

7.    Blue Cross Blue Shield (Med/Den June Premiums)..................................... 2,190.86

8.    BOK (Water Bond Payment)....................................................................... 38,327.50

9.    C&K Distributers (Pool Parts)........................................................................... 107.13

10.  City of McCook (Trash)................................................................................. 2,743.94

11.  Colonial Life (Supplement insurance)................................................................ 40.48

12.  D&S Hardware (Pool Supplies)............................................................................ 4.98

13.  Dewey, Nadine (Payroll).................................................................................. 207.20

14.  Dr. Drain Rescue (Sewer Repairs).................................................................. 466.00

15.  EBS RMSCO, INC (Vision July Premiums)...................................................... 91.97

16.  Evans, Larry (Payroll)....................................................................................... 244.20

17.  Farmers Co-op (Fuel).................................................................................... 1,660.36

18.  Fastenal (Shop Supplies).................................................................................. 826.89

19.  FirstBank Credit Card (Supplies/ Postage)...................................................... 184.75

20.  Great Plains Communications (Telephone/Internet)........................................ 427.91

21.  Holden Contracting, INC (Library/Village office Roof Repairs).................. 29,000.00

22.  Ideal Linen Supply (Shop supplies).................................................................... 16.78

23.  In The Swim (Supplies).................................................................................... 352.90

24.  Klein’s Motor Electric Co. (Parts)....................................................................... 58.64

25.  League Builders (Pool Parts)............................................................................ 137.67

26.  MNB (June Simple IRA)................................................................................... 459.18

27.  Midlands Toxicology (Pre-employment Drug Testing).................................... 375.00

28.  Municipal Supply, INC (Water wand)............................................................ 1,821.61

29.  Nebraska Power Review Board (Annual Assessment)..................................... 76.59

30.  Olsen’s Agricultural Lab (Water Samples)......................................................... 16.50

31.  One Call Concepts, INC (Diggers Hotline)......................................................... 27.25

32.  Poppert, Austin (Main Street Repairs/Labor)................................................ 2,340.00

33.  Protective Equipment Testing Laboratory (Bucket Truck Inspection)............. 445.00

34.  Ramada Inn (Lodging)...................................................................................... 158.00

35.  RW Welding (Supplies)....................................................................................... 14.00

36.  Southwest Fertilizer (Chemicals)........................................................................ 46.00

37.  SWPPD (Purchase Power June Billing $35,531.00; Airport $51.23;

North Well $303.11; South Well $624.80)................................................... 36,510.14

38.  Titan Machinery (New Mower).................................................................... 17,000.00

39.  Top Office (Copier Lease).................................................................................. 49.95

40.  Verizon (Cell phones)....................................................................................... 114.70

41.  Village of Trenton (Utilities)............................................................................ 2,425.78

 

KENO CLAIMS (Keno Checking Account):

         NONE

        

LIBRARY CLAIMS (Library checking account):

         L1.  First Bankcard (Books).................................................................................... 130.70

 

Motion made by Neely with second by Poppert to adjourn the meeting.  Ayes: Frakes, Neely, Rundel, Poppert, and McArthur.  Nays: None.  Motion carried.

 

With no further business, the meeting was adjourned at 7:31p.m.

 

Next budget meeting will be July 15, 2014, at 6:30p.m. in the Village office.

Next regular meeting will be August 12, 2014, at 6:30p.m. in the Village office.

 

 

 

                                                           

John A. Rundel, Chairman

Trenton Board of Trustees

ATTEST:

 

                                                           

Wendy L. McKain, Village Clerk



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