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Trenton Board of Trustees

May 13, 2014

Trenton, NE

REGULAR MEETING

 

A meeting of the Board of Trustees of the Village of Trenton, NE, was convened in open and public session, Tuesday, May 13, 2014 at 6:30p.m. at the Village Office.  Present: Chairman Rundel, Trustees Frakes, McArthur, Neely and Poppert, Superintendent Vrbas, Clerk McKain, Deputy Clerk Cock, Aaron Leggott, Larry Evans, Phil McDonald, Cliff Bach, Kyle Drain, and Berry Pederson.  Availability of the agenda was communicated in advance notice and in the notice sent to the Chairman and Trustees of the meeting.  All proceedings hereafter shown were taken while the meeting was open to the public.

 

Roll Call was taken and quorum was verified.

 

Chairman made “Open Meeting Act” announcement.

 

Citizen Forum:  Kyle Drain asked about using the village trash trailer for property clean up.  The Board stated they were willing to assist and to contact Superintendent Vrbas to get the trailer.

 

Motion made by Frakes and second by McArthur to approve agenda. Ayes: Frakes, McArthur, Neely, Poppert and Rundel Nays: None.  Motion carried.

 

Motion made by Poppert and second by Neely to approve minutes of the April 8, 2014 meeting. Ayes: Frakes, Neely, Poppert, and Rundel Nays: None.  Abstain: McAruthur.  Motion carried.

 

Motion made by Neely and second by McArthur to approve minutes of the April 22, 2014 special meeting. Ayes: Frakes, McArthur, Neely, Poppert, and Rundel Nays: None.  Motion carried.

 

Motion made by McArthur and second by Neely to approve treasurer’s report.  Ayes: Frakes, McArthur, Poppert, Neely and Rundel.  Nays: None.  Motion carried.

 

Utility Superintendent Reports: Electric Department: Vrbas reported he picked up the new bucket truck.  Water Department:  Vrbas stated department was running well.  Sewer Department: Vrbas stated they have not started the project on the 400 block of West 4thTrash Department: Vrbas reported yard waste and construction debris has been in several dumpsters.  A reminder was sent to some residents using the dumpsters.  Street Department: Vrbas stated he sprayed weeds, repairs on I street have settled and he will cold patch the area.  Rundel stated the street is buckling at East D Street and needed to be looked at. Park Department: Vrbas stated the work ethic camp cleaned up the park.  Vrbas stated the sand court and sand box will be removed.  Pool Department:  No report. 

 

Animal Control: Vrbas stated there are 22 cats and 147 dogs licensed within the village.  There are still several unlicensed animals.  There were 4 warning citations for failure to license and 1 warning citation for running at large in the month of April.  There were 11 citations for failure to license and 2 citations for running at large during the month of April.  Several complaints have been received concerning dogs at large.

 

Village Office:  McKain reported that there is one utility deposit being applied towards final billing.  McKain stated that the draft hazard mitigation plan was submitted.  McKain stated she attended the NACO meeting in Kearney on May 8th.  The insurance rates will increase by 5% and new agreements will be mailed on May 30th.  McKain stated the office will close early on May 15th and May 29th to attend meetings.  Discussion was made for McKain and Cock to attend the Accounting and Finance conference in Kearney.  It was decided that McKain would go this year on June 18-20, 2014 in Kearney and alternate with Cock on future years.  McKain stated that GP Communications sent out new modems for internet.  She installed the new modem and had some issues with the IP address, which have been corrected.

 

Library: Evans did not provide information of the agenda; however, he stated that the Library Board would like a breakdown the square footage for the repairs so that funds could be addressed accordingly for each department’s share of the repair cost.

 

Unfinished Business: No new information of the wind turbine project.  The Board of Health reviewed seven properties for compliance of property clean up.  The Board of Health stated that several of the properties were being cleaned up and will continue to monitor progress. Property being donated to the village was discussed and a June 1, 2014 date is estimated of possession.  The new position of Trash Driver/Summer Maintenance was discussed.  Currently the position is part-time and may become full-time depending on some other factors for other villages.  Applications were reviewed.  A motion for the hiring of Gaylord Vrbas for the position was made by McArthur and second by Frakes to hire Gaylord Vrbas as the Trash Driver/Summer Maintenance person at the rate of $7.25 per hour.  Ayes: Frakes, McArthur, Poppert, Neely and Rundel.  Nays: None.  Motion carried.  A discussion on opening the pool was made. It was decided that the pool would open with a tentative date of June 7, 2014.  There were two manager applications and three lifeguard applications received.  McKain stated that three lifeguards from Palisade were willing to help at Trenton.  A motion for the hiring of Janelle Ruzicka for the position of Pool Manager was made by Neely and second by McArthur.  Ayes: Frakes, McArthur, Poppert, Neely and Rundel.  Nays: None.  Motion carried.  A motion for the hiring of Jyssica Forch for the position of Asst. Pool Manager was made by Neely and second by Poppert.  Ayes: Frakes, McArthur, Poppert, Neely and Rundel.  Nays: None.  Motion carried.  A motion for the hiring of two of the applicants for the position of lifeguard and the one applicant be used only as an emergency was made by Frakes and second by Poppert.  Ayes: Frakes, McArthur, Poppert, Neely and Rundel.  Nays: None.  Motion carried.

 

New Business: The conditional use application for Cindy’s Grooming at 413 West 2nd was recommended for approval from the Planning Commission.  A motion to approve Cindy’s Grooming conditional use application was made by Frakes and second by Poppert.  Ayes: Frakes, McArthur, Poppert, Neely and Rundel.  Nays: None.  Motion carried.  Trenton Housing Authority Board of Commissioners received notification that Dennis McCauley resigned and Kyle Drain was willing to be appointed as his replacement.  A motion to appoint Kyle Drain to be appointed to the Trenton Housing Authority Board of Commissioners was made by Neely and second by McArthur.  Ayes: Frakes, McArthur, Poppert, Neely and Rundel.  Nays: None.  Motion carried.  Notice was given from the NE Cooperative Government that Frank’s was approved as a keno sales site.  Information was reviewed from West Central Nebraska Development District for an elected official and membership was reviewed.  After discussion it was decided that Trenton would not become a member of West Central Nebraska Development District.  An amended budget was reviewed for El Dorado Nursing Home.  A motion to accept the amended budget of El Dorado Nursing home was made by Frakes and second by McArthur.  Ayes: Frakes, McArthur, Poppert, and Rundel.  Nays: None.  Abstain: Neely.  Motion carried.  A review of an Airport Lease was made.  A motion to accept the Airport Lease of D. Berg was made by Poppert and second by Frakes.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried.  .  A review of the Top Office copier Maintenance Agreement was made.  A motion to accept the Top Office copier Maintenance Agreement was made by Poppert and second by McArthur.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried.  Berry Pederson address the Board with concerns regarding the railroad property to the north of his property.  Mr. Pederson stated he had information regarding a contact person.  After discussion it was decided that a letter would be sent to the Roadmaster asking for cooperation with cleaning up the property.    Mr. Pederson also asked if the northern portion of property still belonged to railroad or if it had been deeded to other property owners.  Rundel stated he believe it still belonged to railroad.  Information should be available at the County Clerk’s office as to who owned the land.  Mr. Pederson asked about the “alley” located to the west of his property and if he could purchase that land from the village.  Rundel stated he would check to see who owned the land and if there were to be a sale of the property, it would be advertised for interested parties to bid on the land.  Cliff Bach address the Board with a suggestion to place a pantry with dry goods in the Main street building once it is repaired.  Mr. Bach stated TCDC was interested in helping repair the building and run a pantry out of it.  Further discussion will be made once the village takes ownership of the building.  Discussion on declaring Village property of a 1968 Chevy Bucket Truck and a Bush Hog Mower Model#2315 was made.  A motion to declare the 1968 Bucket Truck and the Bush Hog Mower Model #2315 as surplus equipment was made by Neely and second by McArthur.  Ayes: Frakes, McArthur, Poppert, and Rundel.  Nays: None.  Abstain: Neely.  Motion carried.  Rundel stated Doug Garner was interested in listing the equipment on the Cornlea Iron online auction.  A request from Trenton Rec Association for a donation of $300 from Keno funds for the 2014 Harvest Festival was made.  After discussion, a motion to donate $300 from Keno funds to Trenton Rec Association for the 2014 Harvest Festival was made by Neely and second by Frakes.  Ayes: Frakes, McArthur, Poppert, and Rundel.  Nays: None.  Abstain: Neely.  Motion carried.

 

Correspondence:  Dennis Berry, Legislative Candidate; USDA, childhood hunger; Jane Polson, keep Nebraska beautiful; Vision Air; Nebraska Aviation Council; El Dorado Newsletter; MILCO Environmental Services; Foundation Pipeline Public Awareness.

Motion made by Neely and second by Poppert to approve Operating, Keno, and Library Claims. Ayes: Frakes, McArthur, Poppert, Neely and Rundel.  Nays: None. Motion carried.

 

1.    April payroll (2 pay periods)....................................................................... $10,431.82

2.    EFTPS, FED (April payroll tax)..................................................................... 2,472.90

3.    NE Dept. of Revenue (April payroll tax)........................................................... 282.53

4.    NE Dept. of Revenue, (April sales tax)......................................................... 3,417.56

5.    Aflac (Supplement Insurance)............................................................................ 43.70

6.    Almquist Maltzahn Galloway & Luth (Audit).................................................. 6,100.00

7.    American Funds (Simple IRA)......................................................................... 158.68

8.    Blue Cross Blue Shield (Med/Den April Premiums)...................................... 2,084.33

9.    Burger & Bennett, P.C (Legal Services)....................................................... 1,122.73      

10.  Century MFG (Sewer Supplies)....................................................................... 829.96

11.  City of McCook (Trash)................................................................................. 2,699.10

12.  Colonial Life (Supplement insurance)................................................................ 40.48

13.  Dewey, Nadine (Payroll).................................................................................. 207.20

14.  EBS RMSCO, INC (Vision May Premiums)...................................................... 91.97

15.  Evans, Larry (Payroll)....................................................................................... 236.00

16.  Farmers Co-op (Fuel).................................................................................... 1,311.27

17.  FirstBank Credit Card (Supplies/Vehicle Parts)............................................... 649.15

18.  Great Plains Communications (Telephone/Internet)........................................ 421.66

19.  Hitchcock County Schools (Tobacco/Liquor Renewals/Animal Licenses)...... 733.93

20.  Ideal Linen Supply (Shop supplies).................................................................... 16.74

21.  League Builders (Keys)........................................................................................ 7.96

22.  MNB (April Simple IRA)................................................................................... 306.12

23.  McKain, Wendy (Mileage for NACO mtg)....................................................... 182.07

24.  Municipal Supply (Parts).................................................................................. 406.12

25.  Nebraska Municipal Clerk Institute (Clerk Registration).................................. 223.00

26.  Nebraska Rural Water Association (Water School Fee).................................. 375.00

27.  Orscheln (Supplies).......................................................................................... 190.69

28.  Quill (Supplies).................................................................................................. 245.92

29.  R&W Repair (Vehicle Repairs)......................................................................... 477.50

30.  Ramada Inn (Clerk School Lodging).................................................................. 70.00

31.  Sargent Drilling (Submersible Pump)............................................................ 2,956.62

32.  Scoop Media (Publications).............................................................................. 418.93

33.  SWPPD (Purchase Power April Billing $44,889.35; Airport $49.34;

North Well $299.65; South Well $298.09; Construction $6,078.30)............ 51,614.73

34.  T&J Repair (Vehicle Repairs/Batteries)............................................................. 50.10

35.  Top Office (Copier Lease/Maintenance Lease/Copies)................................... 341.45

36.  Verizon (Cell phones)....................................................................................... 115.69

37.  Village of Trenton (Utilities)............................................................................ 2,595.16

38.  Vrbas, Jared (Mileage to look/pick up Bucket Truck)...................................... 697.08

39.  Walmart (Supplies)........................................................................................... 110.37

40.  Amfirst Insurance Services (Yearly Premiums)......................................... 25,166.00

 

KENO CLAIMS (Keno Checking Account):

         K1.  Amfirst Insurance Services (Riverside Arena Liability Ins)......................... 1,675.81

        

LIBRARY CLAIMS (Library checking account):

         L1.  First Bankcard (Books).................................................................................... 141.75

 

Motion made by Poppert with second by Neely to adjourn the meeting.  Ayes: Frakes, McArthur, Neely, Poppert and Rundel.  Nays: None.  Motion carried.

 

With no further business, the meeting was adjourned at 8:15 p.m.

 

Next regular meeting will be June 10, 2014, at 6:30p.m. in the Village Office.  Budget planning will begin with this meeting.

 

 

                                                           

John A. Rundel, Chairman

Trenton Board of Trustees

ATTEST:

 

                                                           

Wendy L. McKain, Village Clerk



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