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Trenton Board of Trustees

April 8, 2014

Trenton, NE

REGULAR MEETING

 

A meeting of the Board of Trustees of the Village of Trenton, NE, was convened in open and public session, Tuesday, April 8, 2014 at 6:30p.m. at the Village Office.  Present: Chairman Rundel, Trustees Frakes, McArthur, Neely and Poppert, Superintendent Vrbas, Clerk McKain, Deputy Clerk Cock, Aaron Leggott, Larry Evans, Phil McDonald, John Leahy, Colyn Suda, and Curtis Kayton.  Availability of the agenda was communicated in advance notice and in the notice sent to the Chairman and Trustees of the meeting.  All proceedings hereafter shown were taken while the meeting was open to the public.

 

Roll Call was taken and quorum was verified.

 

Chairman made “Open Meeting Act” announcement.

 

Citizen Forum:  No information or concerns were expressed during this time.

 

Motion made by Frakes and second by Neely to approve agenda. Ayes: Frakes, McArthur, Neely, Poppert and Rundel Nays: None.  Motion carried.

 

Motion made by McArthur and second by Poppert to approve minutes of the March 11, 2014 meeting. Ayes: Frakes, McArthur, Neely, Poppert, and Rundel Nays: None.  Motion carried.

 

Motion made by Frakes and second by McArthur to approve treasurer’s report.  Ayes: Frakes, McArthur, Poppert, Neely and Rundel.  Nays: None.  Motion carried.

 

Utility Superintendent Reports: Electric Department: No new information to report.  Water Department:  Vrbas stated Trenton was awarded the Best Tasting Water in the State and will go to the National Competition.  The village has won this award three of the last four years.  2013 Water Quality report was also published on March 20, 2014.  The village placed as runner up on the Best Looking Water Storage Facility Contest for the State of Nebraska.  Sargent has been working on the submersible pump.  Sewer Department: Vrbas stated that everything was running.  Trash Department: Vrbas reported the department is working well.  Street Department: Vrbas stated they patched some holes, and will be getting the streets swept.  Vrbas stated the tree branches from the trimming were almost picked up.  Park Department: Vrbas stated the work ethic camp will be helping clean up the park on April 15, 2014.  Pool Department:  Pool is still looking for lifeguards. 

 

Animal Control: There are 22 cats and 145 dogs licensed within the village.  There are still unlicensed animals.  There were 2 citations for failure to license and 1 citation for running at large in the month of March.  There were 7 running at large warnings and 9 failure to license warnings issued in March.  Several complaints have been received concerning dogs at large.

 

Village Office:  McKain reported that there are four utility deposits being applied towards final billings and one utility deposit check to reissued minus a stop payment fee.  The customer requested the check be reissued and applied to the utility account.    McKain stated that Trenton was awarded a $393.00 scholarship to cover Jessica’s Clerk Institute registration fee and NMCA paid part of Clerk Academy expenses for McKain.  McKain continues to work on the Hazard Mitigation Plan and was unable to attend a meeting in North Platte due to illness.

 

Library: Evans did not provide information of the agenda; however, he stated that the Library has been receiving some generous donations and Mr. Brown has taken his seat on the Library Board.

 

Unfinished Business: No new information of the wind turbine project.  One new estimate for the library roof was submitted verbally.  Discussion was made on the estimate for the roof.  Motion by Poppert seconded by Frakes to table until written estimate is received. Ayes: Frakes, McArthur, Neely, Poppert, and Rundel Nays: None.  Motion carried.  The Board of Health met and sent seven certified letters to residents for compliance of property clean up.  The Board of Health will meet again on April 21, 2014 at 9:00am to review the properties.  Property donate to the village was discussed.  Motion by Neely seconded by McArthur to accept property with a contingency that inside the building is cleaned out. 

 

New Business: John Leahy talked about the new 4% county tourism tax and that the money stays in the county and will be used to try to attract more tourists. The county is trying to put together an advertisement flyer for Hitchcock County that will be distributed along  I-80 and some local welcome centers.  Their next meeting is on April 15, 2014 at the Blue Colonial Bed and Breakfast at 2:00pm. 

 

The Proclamation for Sexual Assault Awareness Month in April was discussed.  Neely motioned and Frakes seconded to approve the Proclamation for Sexual Assault Awareness Month. Ayes: Frakes, McArthur, Neely, Poppert, and Rundel Nays: None.  Motion carried.  The Proclamation for Arbor Day was discussed.  McArthur motioned with a second by Neely to approve the Proclamation for Arbor Day. Ayes: Frakes, McArthur, Neely, Poppert, and Rundel Nays: None.  Motion carried. The Proclamation for Clerk’s Week was discussed.  Poppert motioned and Frakes seconded the Proclamation for Clerks Week.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel Nays: None.  Motion carried.

 

Kuris Kayden and Colyn Suda presented information on the last six months of construction and operating costs for the village from Southwest Public Power District (SWPPD).  Some discussion was made on different light bulbs for the street lights.  Motion by Neely seconded by McArthur to approve the expenditure of the construction and operating costs from SWPPD.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel Nays: None.  Motion carried.

 

A new position of trash truck / maintenance person was discussed.  An advertisement will be developed.  This position could possibly turn into a full time position.  Salary will be dependent on qualifications. 

 

Pool applications were reviewed.  There were a total of three applications received, two for manager and one lifeguard.  The Village will continue to advertise for lifeguards.  There must be at least three lifeguards hired in order to open the pool for the 2014 season.  Motion by Poppert seconded by McArthur to table the pool applications and wage review until the meeting on May 13, 2013 Ayes: Frakes, McArthur, Neely, Poppert, and Rundel Nays: None.  Motion carried.

 

Prospective bucket trucks were reviewed by the board.  Discussion was made to inquire about maintenance records and to have Vrbas travel and inspect the trucks.  McDonald expressed concern for the expenditure for the truck.  McDonald stated he would still like the village to provide funds to fix the beacon light at the airport.  Poppert motioned with a second by McArthur to have Vrbas inspect trucks in Elkhorn, NE and report back to the board at a special meeting on April 22, 2014.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel Nays: None.  Motion carried. 

 

Tree branch site hours were discussed.  Motion by McArthur and seconded by Neely to add Thursday as an operational day for the tree branch site along with the transfer station for non-hazardous material, as well as, making May 3, 2014 a free cleanup day; however, there is still a charge for white goods.  Ayes: Frakes, Neely, McArthur, Poppert, and Rundel Nays: None.  Motion carried.

 

Rundel stated that Midwest Tech Assistance expressed interest in presenting information on training board members.  It was decided that April 22, 2014 at 6:30 pm   would work best for board members.  A notice for the special meeting will be posted.

 

Correspondence:  PIREPS Newsletter, Nebraska Aviation Council Fly-In Form, El Dorado Manor Newsletter, Utility Service Group – Tower Cleaning information, and Nebraska Law Enforcement –Click it or Ticket.

Motion made by Neely and second by McArthur to approve Operating, Keno, and Library Claims. Ayes: Frakes, McArthur, Poppert, Neely and Rundel.  Nays: None. Motion carried.

 

1.    March payroll (2 pay periods)...................................................................... $9,968.95

2.    EFTPS, FED (March payroll tax).................................................................. 2,373.00

3.    NE Dept. of Revenue (March payroll tax)....................................................... 275.45

4.    NE Dept. of Revenue, (March sales tax)...................................................... 3,309.70

5.    Aflac (Supplement Insurance)............................................................................ 43.70

6.    American Funds (Simple IRA)......................................................................... 158.68

7.    Blue Cross Blue Shield (Med/Den April Premiums)...................................... 2,190.86

8.    Blue Cross Blue Shield (Vision March/April Premiums).................................. 156.35

9.    City of McCook (Trash)................................................................................. 1,829.67

10.  Cock, Jessica (Reimbursement-school).......................................................... 156.61

11.  Colonial Life (Supplement insurance)................................................................ 40.48

12.  D & L Pest Control.............................................................................................. 48.00

13.  D & S Hardware (Shop supply).......................................................................... 51.29

14.  Dewey, Nadine (Payroll).................................................................................. 207.20

15.  Evans, Larry (Payroll)....................................................................................... 207.20

16.  Farmers Co-op (Fuel).................................................................................... 1,392.27

17.  Fastenal (shop supply)........................................................................................ 46.98

18.  FirstBank Credit Card (Office supply/hotel/training)........................................ 783.71

19.  Frenchman Valley Mutual Aid District (membership)........................................ 50.00

20.  Great Plains Communications (Telephone/Internet)........................................ 422.44

21.  Hitchcock County Treasurer (taxes).................................................................. 32.26

22.  Ideal Linen Supply (Shop supplies).................................................................... 16.74

23.  IIMC (membership dues).................................................................................. 230.00

24.  Intuit (QB software).......................................................................................... 429.00

25.  League Builders (Lockset & Keys)....................................................................... 3.98

26.  MNB (March Simple IRA)................................................................................ 298.90

27.  Olsen’s Agricultural Lab (Water Samples)......................................................... 16.50

28.  One Call Concepts, INC (Digger’s Hotline).......................................................... 7.75

29.  Orscheln (Sump pump).................................................................................... 470.38

30.  Sargent Drilling (testing)................................................................................... 450.00

31.  Schamel’s Auto Supply (shop supply)................................................................ 26.25

32.  Scoop Media (Publications).............................................................................. 501.63

33.  Southwest Fertilizer (Prepaid Propane)............................................................ 205.70      

34.  SWPPD (Purchase Power March Billing $48,647.20; Airport $48.01;

North Well $447.40; South Well $425.51)................................................... 49,668.12

35.  Top Office (Copier Lease/Office Supplies)...................................................... 118.45

36.  Verizon (Cell phones)....................................................................................... 115.44

37.  Village of Trenton (Utilities)............................................................................ 3,034.27

38.  W Design (Street Superintendent fees)......................................................... 1,177.00

39.  Walmart (Supplies)........................................................................................... 122.50

40.  Burger & Bennett, PC (Legal Services)........................................................... 660.52

41.  Century Mfg (Sewer)........................................................................................ 564.87

42.  MARC (Shop Supply)....................................................................................... 206.32

 

KENO CLAIMS (Keno Checking Account): NONE

        

LIBRARY CLAIMS (Library checking account):

         L1.  Birds & Bloom (30 mo subscription).................................................................. 29.98      

         L2.  First Bankcard (Books)...................................................................................... 99.05

 

Motion made by McArthur with second by Neely to adjourn the meeting.  Ayes: Frakes, McArthur, Neely, Poppert and Rundel.  Nays: None.  Motion carried.

 

With no further business, the meeting was adjourned at 8:15 p.m.

 

Next regular meeting will be May 13, 2014, at 6:30p.m. in the Village Office.

 

 

                                                           

John A. Rundel, Chairman

Trenton Board of Trustees

ATTEST:

 

                                                           

Wendy L. McKain, Village Clerk



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