Village info :

Select meeting minutes :

Trenton Board of Trustees

December 9, 2014

Trenton, NE

REGULAR MEETING

 

A meeting of the Board of Trustees of the Village of Trenton, NE, was convened in open and public session, Tuesday, December 9, 2014 at 6:55p.m. at the Village Office.  Present: Chairman Rundel, Vice-Chairman Frakes, Trustees McArthur, Neely, Poppert, Superintendent Vrbas, Clerk McKain, Katheryn Borg, Larry Evans, Samantha Heffner, Aaron Leggott, Phil McDonald, and Zita Rundel.  Availability of the agenda was communicated in advance notice and in the notice sent to the Chairman and Trustees of the meeting.  All proceedings hereafter shown were taken while the meeting was open to the public.

 

Roll Call was taken at 6:55pm and quorum was verified.

 

Vice-Chairman made “Open Meeting Act” announcement.

 

Citizen Forum:  Mr. McDonald expressed concern with unlicensed vehicles and trailers on streets.  Mr. Evans commented that ordinances do cover such issues.

 

Motion made by Neely and second by McArthur to approve agenda. Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried.

 

Motion made by Neely and second by Poppert to approve minutes of the November 4, 2014 meeting with the correction of “The permit is for the illuminated sign at highways 25 and 34.”  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.   Motion carried. 

 

Motion made by Poppert and second by Frakes to approve minutes of the November 17, 2014 meeting.  Ayes: Frakes, Poppert, and Rundel.  Abstain: Neely and McArthur.  Nays: None.  Motion carried. 

 

Motion made by Frakes and second by Neely to approve treasurer’s report.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried.

 

Oath of Office: The Oath of Office was administered by Clerk McKain to Trustees Jessy McArthur and Bill Neely.

 

Reorganization: Motion by Neely with second by Poppert to nominate John Rundel as Chairman of the Board of Trustees.  Ayes: Neely, McArthur, Poppert and Frakes. Abstain: Rundel. Nays: None. Motion carried.

 

Motion by Neely with second by Poppert to nominate Richard Frakes as Vice-Chairman.  Ayes: McArthur, Neely, Poppert, and Rundel.  Abstain: Frakes.  Nays: None.  Motion carried.

 

Motion by Neely with second by Frakes to have Chairman Rundel and Trustees McArthur, and Poppert to serve on the Park/Pool/Airport committee.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried.

 

Motion by Neely with second by Poppert to have Chairman Rundel and Trustees Frakes, and Neely to serve on the Utility/Street & Alley/Trash committee.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried.

 

Motion by Neely with second by Frakes to have Farmers State Bank of Trenton as our depository.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried.

 

Motion by McArthur with second by Neely to have second signature for Chairman and Clerk to remain as Vice-Chairman and Deputy Clerk.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried.

 

Motion by Poppert with second by Neely to have day and time of meetings remain the second Tuesday at 6:30 p.m. at the Village Office.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried.

 

Motion by Poppert with second by Frakes to have Hitchcock News for village publications.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Motion carried.

 

Motion by Neely with second by Poppert to retain G. Peter Burger as Village Attorney. Ayes: Frakes, McArthur, Neely, Poppert and Rundel. Nays: None. Motion carried.

 

Motion by Neely with second by McArthur to retain Wendy L. McKain as Village Clerk/Treasurer. Ayes: McArthur, Neely, Poppert and Rundel.  Abstain: Frakes.  Nays: None. Motion carried.

 

Motion by Frakes with second by McArthur to retain Tom Hovey as Village Fire Chief.  Ayes: Frakes, McArthur, Neely, Poppert and Rundel.  Nays: None. Motion carried.

 

Motion by Neely with second by McArthur to retain Greg Wolford of W Design as Village Street Superintendent.   Ayes: Frakes, McArthur, Neely, Poppert and Rundel. Nays: None. Motion carried.

 

Motion by Poppert with second by Frakes to retain Jared Vrbas as the Village Utility Superintendent.   Ayes: Frakes, McArthur, Neely, Poppert and Rundel. Nays: None. Motion carried.

 

Motion by Neely with second by Frakes to retain Larry Evans as the Village Library Director.   Ayes: Frakes, McArthur, Neely, Poppert and Rundel. Nays: None. Motion carried.

 

Motion by McArthur with second by Neely to appoint Chairman Rundel, Utility Superintendent Jared Vrbas, and Registered Nurse Laken Vrbas to Board of Health.   Ayes: Frakes, McArthur, Neely, Poppert and Rundel. Nays: None. Motion carried.

 

Utility Superintendent Reports: Electric Department: Vrbas reported new outlet plugs on poles for decorations have been completed.  Vrbas reported the LONM Utility Conference is in Lincoln January 14-16, 2015.  Motion by Neely with second by Poppert to have J. Vrbas attend the Utility Conference in January, 2015.  Ayes: Frakes, McArthur, Neely, Poppert and Rundel. Nays: None. Motion carried.  Water Department:  Vrbas stated some holes had been filled at the well site.  Sewer Department: Vrbas reported there was a blockage at motel.  Rundel requested that the manhole be checked on a weekly basis to insure no additional problems.  Trash Department: Vrbas reported the newer trash truck has had some issues.  Vrbas stated the rural trash route has grown.  Vrbas stated the rural trash routes would be moved to Thursdays beginning January 1, 2015.  Rundel asked about trash container lids, stating that several are broken and need repair.  Rundel requested Vrbas to order 60 new lids for trash containers and to replace the broken ones.  Vrbas reported that some dumpsters have been moved to avoid issues with cable lines and electric lines due to the new trash truck.  Street Department: Vrbas stated they have been working on alleys.  Park Department: Vrbas stated the sand court and sand have been removed.  Vrbas stated the park has been winterized for the season.  Pool Department:  Vrbas reported the pool is closed and winterized for the season. 

 

Animal Control: Vrbas stated there were 181 reminder letters sent to animal owners to license their animal for the 2015 year.  Vrbas stated there are 3 cats and 22 dogs licensed within the village for the 2015 year.  There were 0 warning for failure to license, 0 warnings for running at large, 0 citations for failure to license and 0 citations for running at large during the month of November, 2014. 

 

Village Office:  McKain reported that there were no utility deposits to be returned.  McKain reported that the Clerk Institute/Academy is in Kearney March 22-27, 2015.  McKain asked that Heffner apply for the scholarship of $393 to attend.  McKain also stated early registration for her would be $223.  Motion by Neely with second by Poppert to apply for scholarship and register clerk McKain for Academy in March, 2014.  Ayes: McArthur, Neely, Poppert and Rundel. Abstain: Frakes.  Nays: None. Motion carried.  Clerk McKain asked that the village offices be closed on December 26, 2014 and January 2, 2015 due to the holidays.  Employees would use PTO or no pay for those dates.  The Board of Trustees agreed to have those closure dates.  McKain reported that 2015 Tobacco License renewals were mailed and currently two licenses have been issued.  McKain stated that effective January 1, 2015 the minimum wage for the State of Nebraska will be $8.00 per hour.  This will affect personnel at the tree branch site and library.  McKain asked Evans if the Library Board had addressed the issue.  Evans reported that they had discussed it; however, no approval was made as it is a state mandate.  Motion by Neely with second by McArthur to raise the hourly wage of the tree branch site personnel to $8.00 per hour.  Ayes: Frakes, McArthur, Neely, Poppert and Rundel. Nays: None. Motion carried.  McKain provided the board with a sample of the new billing invoice from SWPPD, which will begin to be used with the February 1, 2015 billing.  McKain reported that the Annual Banner Application for the NE Department of Roads was completed.  McKain reported she would update the LONM Municipal officials, as she had to wait for the reorganization of the board.  McKain reported she has completed the Tree City USA application for the 2015 year.  McKain reported she would be out of the office December 11-15, 2014 and Heffner would be in the office to cover.

 

Library: No agenda items were provided.  Evans stated that some drywall work had been completed.  Evans stated the new bookshelves had come in and old bookshelves would be sold.  McKain reminded Evans that the bookshelves would need to be declared as surplus items, and then the items could be sold.  Evan inquired when Rundel would be available to finish the flooring in the Library.  Rundel stated during the Christmas break he would get over to the Library to complete the project.  Borg reported that the Library Board met with Denise Harders, Director of the Republican Valley Library System.  Ms. Harders provided the board members with information and this meeting was counted towards the CEU’s required of board members for accreditation.  Ms. Borg also reported that the Library is moving a portion of their savings account into a 501(c)3 account with the Friends of the Library.

 

Unfinished Business: Rundel stated the wind turbine project is moving along.  A meeting with other area municipalities and SWPPD will be on December 23, 2014.  Rundel stated that nuisance properties continue to be an issue and he is working on cleanup issues.  Rundel stated that the railroad cleanup has made significant progress.  Poppert reported that the Gazebo package has been ordered.  Poppert reported that the materials would be arriving in 3-5 days.  Neely provided an update on the El Dorado Nursing Home heating and cooling system.  Neely stated they were opening project bids on Tuesday or Wednesday.  Rundel stated he had been working on the financing, which was approved for a low interest loan with the Nebraska Energy department.  Rundel reported that he is working on preliminary information on the Main Street water project and would like to have everything in place for the project by March, 2015.  Rundel stated he has been pleased with the temporary performance of Heffner in the clerk’s office.  Rundel asked for discussion on moving Heffner to the Deputy Clerk position.  Mr. McDonald expressed concern of not advertising for the position, as it was previously advertised as a temporary position.  After some discussion it was decided that an advertisement for the Deputy Clerk position would be submitted to the Hitchcock County News to run for two or three weeks.  Applications would be accepted until noon January 5, 2014.  Rundel stated that applications would be reviewed and interviews setup for the week of January 5, 2015.  Neely or McArthur would be available for the interview process.  A determination of hiring would be made at the January 13, 2015 meeting.  Rundel stated he would be working with Attorney Burger to vacate the alleys between Pedersen and Lykins and Lykins and Leahy.

 

Ordinance or Resolution:  There were no Ordinances or Resolutions for the meeting.

 

New Business: Dates for the street tour were discussed.  It was decided that Monday, December 15, 2014 at 9am would be the tour date.  McKain was instructed to contact Greg Wolford.  Panhandlers requested $300 of Keno funds for the Community Christmas Celebration to be held on Saturday, December 21, 2014.  Motion by Neely with second by Frakes to provide $300 from Keno funds for the Community Christmas Celebration to be held on Saturday, December 21, 2014.  Ayes: Frakes, McArthur, Neely, Poppert and Rundel. Nays: None. Motion carried.  Trenton Christmas Baskets requested $1,500 of Keno funds for the community baskets provided for needy families.  Motion by McArthur with second by Neely to provide $1,500 from Keno funds for the Trenton Community Baskets for needy families.  Ayes: Frakes, McArthur, Neely, Poppert and Rundel. Nays: None. Motion carried.  Information concerning the NE Department of Aeronautics update of officials was discussed.  Motion by Neely with second by Poppert to table the officials listing for the NE Department of Aeronautics.  Ayes: Frakes, McArthur, Neely, Poppert and Rundel. Nays: None. Motion carried.  Motion by Neely with second by Poppert to appoint Linda Drain and Dale Bailey to the Tree Board for a three year term ending on December 31, 2017.  Ayes: Frakes, McArthur, Neely, Poppert and Rundel. Nays: None. Motion carried. 

 

Correspondence:  NCCI Workers Compensation Rating, NE DEQ Waste Reduction & Recycling Incentive Grants, NE Department of Aeronautics Symposium January 28-31, 2015; Orscheln Credit Card becoming a Visa card, and El Dorado Nursing Home News Letter.

Motion made by Frakes and second by Neely to approve Operating claims except #37, KENO claims, and Library claims Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None. Motion carried.

 

OPERATING CLAIMS:

1.    November payroll (2 pay periods)............................................................. $13,531.69

2.    EFTPS, FED (November payroll tax)........................................................... 3,182.14

3.    NE Dept. of Revenue (November payroll tax)................................................. 367.97

4.    NE Dept. of Revenue, (November sales tax)............................................... 2,244.21

5.    83 Repair (#8A repairs)............................................................................... $1,282.60

6.    Aflac (Dec premiums) ....................................................................................... 43.70

7.    American Agricultural Lab (Water samples)...................................................... 16.50

8.    American Funds (IRA contributions Nov)........................................................ 166.64

9.    AmFirst Insurance (#11A Bobcat)...................................................................... 66.00

10.  Barnett’s Do It Center (Building maintenance)................................................... 80.27

11.  Blue Cross Blue Shield (Dec premiums medical/dental).............................. 4,543.67

12.  BOK Financial (Water Bonds)..................................................................... 13,215.00

13.  Burger & Bennett (Legal services)................................................................... 403.78

14.  C & K Distributers (#8 supplies).......................................................................... 26.66

15.  City of McCook (Transfer station tickets)..................................................... 2,070.00

16.  Colonial Life (Dec premium).............................................................................. 40.48

17.  D & L Pest Control (Spraying)............................................................................ 50.00

18.  Dewey, Nadine (Library Payroll)...................................................................... 310.80

19.  Evans, Larry (Library Payroll).......................................................................... 207.20

20.  Farmers Co-op (Fuel).................................................................................... 2,123.30

21.  Farmers Co-op (Pre-pay propane).............................................................. (3,032.39)

22.  Fastenal (Shop supplies).................................................................................... 56.01

23.  First Bankcard (Postage, office supplies)........................................................ 229.89

24.  Frakes, Richard (BOT payroll)......................................................................... 923.50

25.  Frenchman Valley Co-op (Tires for #8A)......................................................... 768.10

26.  Great Plains Communications (phones/internet)............................................ (157.15)

27.  Heffner, Samantha (Mileage)............................................................................. 54.32

28.  Ideal Linen Supply (Shop towels)....................................................................... 16.78

29.  League Builders (Concrete & keys)................................................................... 62.56

30.  Lifetime Benefit Solutions (Dec premium vision)............................................... 91.97

31.  McArthur, Jessy (BOT payroll)........................................................................ 923.50

32.  MNB (IRA contributions Nov)........................................................................... 317.58

33.  National Insurance Services (Life & LTD premiums Sept-Dec)........................ 38.34

34.  Nebraska Rural Water Assoc. (Annual dues).................................................. 125.00

35.  Neely, Bill (BOT payroll)................................................................................... 923.50

36.  Orscheln (Animal control, shop supplies)......................................................... 282.54

37.  Poppert, Austin (Main St Building Repairs)................................................... 1,120.00

38.  Poppert, Austin (BOT payroll).......................................................................... 923.50

39.  Quill (Office supplies)......................................................................................... 27.97

40.  Railroad Management Company (rent)........................................................... 160.78

41.  Rundel, John (BOT payroll)........................................................................... 1,108.20

42.  Scoop Media (Publications).............................................................................. 516.04

43.  Southwest Fertilizer (propane for shop heaters).............................................. 186.84

44.  Southwest Fertilizer (pre-pay propane)........................................................ (4,072.00)

45.  SWPPD (Purchase Power November Billing $36,407.70; Airport $63.50;

North Well $335.62; South Well $291.05..................................................... 37,097.87

46.  Titan Machinery McCook (Belt for #8A)............................................................ 38.36

47.  Titan Machinery North Platte (supplies for #11A).............................................. 94.48

48.  Top Office Products (Copier lease/supplies)..................................................... 61.61

49.  Village of Trenton-Petty Cash (Title/inspection #8A)......................................... 20.00

50.  Village of Trenton (Utilities)............................................................................ 2,101.87

51.  Vincent Tree Service (Stump removal)........................................................... 100.00

52.  Walmart (Office/shop supplies)........................................................................ 125.20

53.  Western Cartographers (maps)........................................................................ 100.00

54.  Western Tire Company (#22 service call)........................................................ 231.90

 

KENO CLAIMS (Keno Checking Account):

         K1. Panhandlers Community Christmas.............................................................. $300.00

         K2. Community Christmas.................................................................................. 1,500.00

 

LIBRARY CLAIMS (Library checking account):

         L1. Dewey, Nadine (Christmas Bonus)................................................................. $100.00

         L2. Evans, Larry (Christmas Bonus)....................................................................... 200.00

         L3. First Bankcard (Book expense/Operating supplies).......................................... 126.80

         L4. Fleider, Harold (Drywall work)........................................................................... 292.07

 

Motion made by Neely and second by Frakes to approve Operating claim #37. Ayes: Frakes, McArthur, Neely, and Rundel.  Abstain: Poppert.  Nays: None. Motion carried.

 

Motion made by Neely with second by McArthur to enter into executive session at 8:30pm to discuss possible property acquisition and possible lawsuit.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None. Motion carried.

 

Motion made by Neely with second by Poppert to exit executive session at 8:42 p.m. and resume in regular session for adjournment. Ayes: Frakes, Neely, McArthur, Poppert, and Rundel. Nays: None. Motion carried.

 

Motion made by Poppert with second by Frakes to adjourn the meeting.  Ayes: Frakes, McArthur, Neely, Poppert and Rundel.  Nays: None.  Motion carried.

 

With no further business, the meeting was adjourned at 8:44p.m.

 

Next regular meeting will be January 13, 2015, at 6:30p.m. in the Village Office.

 

 

 

                                                           

John A. Rundel, Chairman

Trenton Board of Trustees

ATTEST:

 

                                                           

Wendy L. McKain, Village Clerk



View list of available meeting minutes



Copyright© 2014