A meeting of the
Board of Trustees of the Village of Trenton, NE, was convened in open and
public session, Tuesday, January 14, 2014 at 6:40p.m. at the Village Office.
Present: Chairman Rundel, Trustees Frakes, McArthur and Poppert, Clerk McKain, Utility
Superintendent Vrbas, Deputy Clerk Cock, Aaron Leggott, Larry Evans, Kelly Cook,
Phil McDonald, Kyle Clapp and Greg Wolford. Availability of the agenda was
communicated in advance notice and in the notice sent to the Chairman and
Trustees of the meeting. All proceedings hereafter shown were taken while the
meeting was open to the public.
Roll Call was taken and
quorum was verified.
Chairman made “Open
Meeting Act” announcement.
Chairman Rundel opened the Public
Hearing for the One and Six Years Plan of Street Improvements. Greg Wolford
from W Design detailed the One year plan. One priority is grading and armor
coating East E Street for 300 feet from East 3rd. Motion by Frakes
with second by McArthur to adopt Resolution 2014-01-01. Ayes: McArthur, Frakes,
Rundel and Neely. Nays: None. Absent: Poppert. Motion carried.
RESOLUTION 2014-1-1
Whereas,
in accordance with the statutes of the State of Nebraska and as prescribed by
the Board of Public Roads Classifications and Standards, Notice of Hearing has
been given by publication in the legal newspaper of TRENTON, Nebraska, and by
posting in three public places within the village, of a Hearing on the One and
Six Year Plans of Street Improvements of Trenton to be held at the VILLAGE
OFFICE on the 14th day of January, 2014, at 6:30 P.M. for the
purpose of hearing comments and objections to said plan.
Whereas,
upon said Hearing, the Village Board finds that the Plans submitted are
adequate for the purpose prescribed by law and that the same should be
approved.
Now
therefore, be it resolved by the Village Board of TRENTON, Nebraska that the
One and Six Year Plan for specific improvements during the current year are
hereby approved and adopted.
John A. Rundel
Chairman,
Board of Trustees
Attest:
Wendy L. McKain
Village Clerk
Motion by Frakes and
second by McArthur to close public hearing and resume in regular session at
6:55 p.m. Ayes: Frakes, McArthur, Poppert, and Rundel. Nays: None. Absent: Neely
Motion carried.
Citizen Forum: Kelly Cook
addressed the board with concerns of a sewer backup at his residence on East 3rd
Street. Mr. Cook explained he had been out of town and no one was using the
system. When he returned there was a backup in the basement. Discussion was
made with Superintendent Vrbas on the issue. Chairman Rundel stated the
Village would contact their insurance agent.
Motion made by Frakes
and second by Poppert to approve agenda. Ayes: Frakes, McArthur, Poppert and
Rundel Nays: None. Absent: Neely. Motion carried.
Motion made by McArthur
with second by Poppert to approve minutes of the December 17, 2013 meeting. Ayes:
Frakes, McArthur, Poppert, and Rundel Nays: None. Abstain: Rundel. Absent:
Neely. Motion carried.
Motion made by McArthur
and second by Frakes to approve treasurer’s report. Ayes: Frakes, McArthur, Poppert,
and Rundel. Nays: None. Absent: Neely. Motion carried.
Utility
Superintendent Reports: Electric Department: Emrich will begin tree trimming of
the streets/alleys late January or Early February. Water Department: Superintendent
Vrbas stated meter reading wand was repaired. Sewer Department: Superintendent
Vrbas stated the new sewer station is still not working properly. KC Electric
repaired one motor and now the second motor is being repaired. Vrbas received
the written report for the DEQ inspection on the sewer lagoons. Trash
Department: Superintendent Vrbas reported the department is working well. Street
Department: Superintendent Vrbas stated the department is working well. Park
Department: Superintendent Vrbas stated Vincent trimmed trees in the park
and offered to clean up the branches for $800. Vrbas stated village personnel
would clean up the park. pow wow ground restrooms are winterized for the year.
Pool Department: No report as pool is winterized for the year.
Animal Control: There are 16 cats
and 107 dogs licensed within the village. There are still quite a few unlicensed
animals. Warning citations will be issued. Several complaints have been
received concerning dog at large. Additional patrol will be provided.
Village Office: Clerk McKain
reported that one utility deposit was to be returned. Clerk McKain stated that
Neptune software was updated. McKain stated that new insurance rates were
received from NACO and would be effective on March 1, 2014. Discussion was
made to add vision and dental insurance to the plan. Motion made by Poppert
and second by Frakes to provide medical, vision and dental plans to all
qualified employees. Ayes: Frakes, McArthur, Poppert, and Rundel. Nays:
None. Absent: Neely. Motion carried.
Library: Evans reported that
petty cash would be reconciled each month instead of quarterly. Evans inquired
about insurance liability for FROG participants at the library. Rundel stated
we would check with our insurance carrier. Evans inquired on what the village
board would like to see on the village website. Discussion was made that to
begin, board meeting minutes and proposed agendas would be provided for the
website. Evans asked that he be notified at least a week in advance of
planning commission meetings, as he is the chairman and was not aware of a
meeting until the day of the meeting when he was checking emails.
Unfinished Business: No new information
of the wind turbine project. No new estimates for the library roof were
submitted. The proposed PTO policy continues to be a table item.
New Business: The Planning
Commission appointed of Phil McDonald as a member of the Planning Commission
and advised the Village board. Conditional Use permits for The Busy Baker and
Hunter T’s Taxidermy were reviewed. Motion made by Poppert and second by Frakes
to approve the applications of The Busy Baker and Hunter T’s Taxidermy for
conditional use in the residential areas. Ayes: Frakes, McArthur, Poppert and
Rundel Nays: None. Absent: Neely. Motion carried. Kyle Clapp provided
information on the Emergency Management Operations & Plan for the Village.
He provided a Resolution to coordinate response to a disaster or emergency in
Hitchcock County.
RESOLUTION
Board Member McArthur
offers the following resolution and moves its adoption, seconded by Board
Member Poppert:
RESOLVED: That in
order to provide for a coordinated response to a disaster or emergency in
Hitchcock County, the Village of Trenton and other cities and villages in
Hitchcock County, the Trenton Village Board deems it advisable and in the best
interests of the community and the County to approve attached the Hitchcock
County Local Emergency Operations Plan.
PASSED AND APPROVED
THIS 14TH DAY OF JANUARY, 2014
John A. Rundel
Chairman,
Board of Trustees
Attest:
Wendy L. McKain
Village Clerk
At 7:43pm a motion
made by McArthur with second by Frakes to go into exectutive session to review
employee evaluations and to discuss wage reviews. Ayes: Frakes, McArthur,
Poppert, and Rundel Nays: None. Abstain: Rundel. Absent: Neely. Motion
carried.
At 8:15pm a motion
made by Frakes with second by Poppert to come out of exectutive session. Ayes:
Frakes, McArthur, Poppert, and Rundel Nays: None. Abstain: Rundel. Absent:
Neely. Motion carried.
Employee wage reviews
were tabled until board member Neely can review information.
Correspondence: El Dorado News Letter, 2014 Midwinter
Conference – LONM, NE-DEQ – grant applications
Motion made by Frakes
with second by Poppert to approve Operating, Keno, and Library Claims. Ayes: Frakes,
McArthur, Poppert and Rundel. Nays: None. Absent: Neely. Motion carried.
OPERATING CLAIMS
(General Checking Account)
1. December payroll (3
pay periods)............................................................. $17,749.37
2. EFTPS, FED (December
payroll tax)........................................................... 3,862.42
3. NE Dept. of Revenue (December
payroll tax)................................................. 125.53
4. NE Dept. of Revenue, (December
sales tax)............................................... 2,843.47
5. American Funds (Dec
Simple IRA).................................................................. 222.48
6. Barnett’s Do It
Center (parts).............................................................................. 24.99
7. Blue Cross Blue
Shield (Insurance Premiums)............................................. 2,684.24
8. Borowski, Steve
(Witness Fees)........................................................................ 20.00
9. Borowski, Walter
(Witness Fees)....................................................................... 20.00
10. Burger & Bennett,
P.C (Legal Fees).............................................................. 1,808.35
11. City of McCook
(Trash)................................................................................. 2,022.29
12. Colonial Life
(Supplement insurance)................................................................ 40.48
13. Dewey, Nadine
(Payroll).................................................................................. 164.01
14. Evans, Larry
(Payroll)....................................................................................... 191.35
15. Farmers Co-op
(Supplies/Fuel)..................................................................... 1,325.39
16. FirstBank Credit Card
(Office Card (Postage) $86.05; W. McKain (software
updates) $21.09; J. Vrbas (Water Operator License) 115.00)........................................ 222.14
17. Great Plains
Communications (Telephone/Internet)........................................ 540.89
18. Ideal Linen Supply
(Shop supplies).................................................................... 16.74
19. MNB (Dec. Simple IRA)................................................................................... 487.52
20. Municipal Supply
(Sales Tax on Maintenance Contract)................................. 108.64
21. MWC (Dumpsters)........................................................................................ 4,900.00
22. Olsen’s Agricultural
Lab (Water Samples)......................................................... 14.70
23. Quill (Office
Supplies)........................................................................................ 94.99
24. Railroad Management
Company III, LLC (Rent)............................................. 438.48
25. Schnamel’s Auto
Supply (Supplies)................................................................. 110.94
26. Scoop Media
(Publications).............................................................................. 193.15
27. Southwest Fertilizer
(Prepaid Propane)....................................................... (2,831.00)
28. Southwest Fertilizer
(Fuel).................................................................................. 66.39
29. SWPPD (Purchase Power
Nov. Billing $39,290.90; Airport $71.57;
North Well $374.70;
South Well $353.59).................................................. 40,090.76
30. Top Office (Copier
Lease).................................................................................. 49.95
31. Utility Service
Company INC. (Water Tower Inspection)............................. 3,585.30
32. Verizon (Cell phones)....................................................................................... 115.98
33. Village of Trenton
(Utilities)............................................................................ 2,635.75
34. Vincent Tree Service
(Tree Trimming)......................................................... 1,500.00
35. Walmart (Supplies)........................................................................................... 288.65
36. Village of Trenton
Petty Cash (Animal Control)................................................... 2.99
KENO CLAIMS
(Keno Checking Account): NONE
LIBRARY CLAIMS (Library
checking account):
L1. First Bank
Card (Books).................................................................................... 16.60
L2. Taste of
Home (Subscription)............................................................................ 19.98
Motion made by Frakes
with second by McArthur to adjourn the meeting. Ayes: Frakes, McArthur, Poppert
and Rundel. Nays: None. Absent: Neely. Motion carried.
With no further
business, the meeting was adjourned at 8:25p.m.
Next regular meeting
will be February 11, 2014, at 6:30p.m. in the Village Office.
John A. Rundel, Chairman
Trenton Board of
Trustees
ATTEST:
Wendy L. McKain,
Village Clerk