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Trenton Board of Trustees

January 14, 2014

Trenton, NE

REGULAR MEETING

 

A meeting of the Board of Trustees of the Village of Trenton, NE, was convened in open and public session, Tuesday, January 14, 2014 at 6:40p.m. at the Village Office.  Present: Chairman Rundel, Trustees Frakes, McArthur and Poppert, Clerk McKain, Utility Superintendent Vrbas, Deputy Clerk Cock, Aaron Leggott, Larry Evans, Kelly Cook, Phil McDonald, Kyle Clapp and Greg Wolford.  Availability of the agenda was communicated in advance notice and in the notice sent to the Chairman and Trustees of the meeting.  All proceedings hereafter shown were taken while the meeting was open to the public.

 

Roll Call was taken and quorum was verified.

 

Chairman made “Open Meeting Act” announcement.

 

Chairman Rundel opened the Public Hearing for the One and Six Years Plan of Street Improvements.  Greg Wolford from W Design detailed the One year plan. One priority is grading and armor coating East E Street for 300 feet from East 3rd.  Motion by Frakes with second by McArthur to adopt Resolution 2014-01-01. Ayes: McArthur, Frakes, Rundel and Neely. Nays: None. Absent: Poppert. Motion carried.

 

RESOLUTION 2014-1-1

            Whereas, in accordance with the statutes of the State of Nebraska and as prescribed by the Board of Public Roads Classifications and Standards, Notice of Hearing has been given by publication in the legal newspaper of TRENTON, Nebraska, and by posting in three public places within the village, of a Hearing on the One and Six Year Plans of Street Improvements of Trenton to be held at the VILLAGE OFFICE on the 14th day of January, 2014, at 6:30 P.M. for the purpose of hearing comments and objections to said plan.

            Whereas, upon said Hearing, the Village Board finds that the Plans submitted are adequate for the purpose prescribed by law and that the same should be approved.

            Now therefore, be it resolved by the Village Board of TRENTON, Nebraska that the One and Six Year Plan for specific improvements during the current year are hereby approved and adopted.          

John A. Rundel

Chairman, Board of Trustees

Attest:

Wendy L. McKain

Village Clerk

 

Motion by Frakes and second by McArthur to close public hearing and resume in regular session at 6:55 p.m. Ayes: Frakes, McArthur, Poppert, and Rundel. Nays: None. Absent: Neely Motion carried.

 

Citizen Forum:  Kelly Cook addressed the board with concerns of a sewer backup at his residence on East 3rd Street.  Mr. Cook explained he had been out of town and no one was using the system.  When he returned there was a backup in the basement.  Discussion was made with Superintendent Vrbas on the issue.  Chairman Rundel stated the Village would contact their insurance agent.

 

Motion made by Frakes and second by Poppert to approve agenda. Ayes: Frakes, McArthur, Poppert and Rundel Nays: None.  Absent: Neely.  Motion carried.

 

Motion made by McArthur with second by Poppert to approve minutes of the December 17, 2013 meeting. Ayes: Frakes, McArthur, Poppert, and Rundel Nays: None.  Abstain: Rundel.  Absent: Neely.  Motion carried.

 

Motion made by McArthur and second by Frakes to approve treasurer’s report.  Ayes: Frakes, McArthur, Poppert, and Rundel.  Nays: None.  Absent: Neely.  Motion carried.

 

Utility Superintendent Reports: Electric Department: Emrich will begin tree trimming of the streets/alleys late January or Early February.  Water Department:  Superintendent Vrbas stated meter reading wand was repaired.  Sewer Department: Superintendent Vrbas stated the new sewer station is still not working properly.  KC Electric repaired one motor and now the second motor is being repaired.  Vrbas received the written report for the DEQ inspection on the sewer lagoons.  Trash Department: Superintendent Vrbas reported the department is working well.  Street Department: Superintendent Vrbas stated the department is working well.  Park Department: Superintendent Vrbas stated Vincent trimmed trees in the park and offered to clean up the branches for $800.  Vrbas stated village personnel would clean up the park.  pow wow ground restrooms are winterized for the year.  Pool Department: No report as pool is winterized for the year. 

 

Animal Control: There are 16 cats and 107 dogs licensed within the village.  There are still quite a few unlicensed animals.  Warning citations will be issued.  Several complaints have been received concerning dog at large.  Additional patrol will be provided.

 

Village Office:  Clerk McKain reported that one utility deposit was to be returned.  Clerk McKain stated that Neptune software was updated.  McKain stated that new insurance rates were received from NACO and would be effective on March 1, 2014.  Discussion was made to add vision and dental insurance to the plan.  Motion made by Poppert and second by Frakes to provide medical, vision and dental plans to all qualified employees.  Ayes: Frakes, McArthur, Poppert, and Rundel.  Nays: None.  Absent: Neely.  Motion carried.

 

Library: Evans reported that petty cash would be reconciled each month instead of quarterly.  Evans inquired about insurance liability for FROG participants at the library.  Rundel stated we would check with our insurance carrier.  Evans inquired on what the village board would like to see on the village website.  Discussion was made that to begin, board meeting minutes and proposed agendas would be provided for the website.  Evans asked that he be notified at least a week in advance of planning commission meetings, as he is the chairman and was not aware of a meeting until the day of the meeting when he was checking emails.

 

Unfinished Business: No new information of the wind turbine project.  No new estimates for the library roof were submitted.  The proposed PTO policy continues to be a table item. 

 

New Business: The Planning Commission appointed of Phil McDonald as a member of the Planning Commission and advised the Village board.  Conditional Use permits for The Busy Baker and Hunter T’s Taxidermy were reviewed.  Motion made by Poppert and second by Frakes to approve the applications of The Busy Baker and Hunter T’s Taxidermy for conditional use in the residential areas. Ayes: Frakes, McArthur, Poppert and Rundel Nays: None.  Absent: Neely.  Motion carried.  Kyle Clapp provided information on the Emergency Management Operations & Plan for the Village.  He provided a Resolution to coordinate response to a disaster or emergency in Hitchcock County.

 

RESOLUTION

Board Member McArthur offers the following resolution and moves its adoption, seconded by Board Member Poppert:

 

RESOLVED: That in order to provide for a coordinated response to a disaster or emergency in Hitchcock County, the Village of Trenton and other cities and villages in Hitchcock County, the Trenton Village Board deems it advisable and in the best interests of the community and the County to approve attached the Hitchcock County Local Emergency Operations Plan.

 

PASSED AND APPROVED THIS 14TH DAY OF JANUARY, 2014

 

John A. Rundel

Chairman, Board of Trustees

Attest:

Wendy L. McKain

Village Clerk

 

At 7:43pm a motion made by McArthur with second by Frakes to go into exectutive session to review employee evaluations and to discuss wage reviews.  Ayes: Frakes, McArthur, Poppert, and Rundel Nays: None.  Abstain: Rundel.  Absent: Neely.  Motion carried.

 

At 8:15pm a motion made by Frakes with second by Poppert to come out of exectutive session.  Ayes: Frakes, McArthur, Poppert, and Rundel Nays: None.  Abstain: Rundel.  Absent: Neely.  Motion carried.

 

Employee wage reviews were tabled until board member Neely can review information.

 

Correspondence:  El Dorado News Letter, 2014 Midwinter Conference – LONM, NE-DEQ – grant applications

 

Motion made by Frakes with second by Poppert to approve Operating, Keno, and Library Claims. Ayes: Frakes, McArthur, Poppert and Rundel.  Nays: None.  Absent: Neely.  Motion carried.

 

OPERATING CLAIMS (General Checking Account)

1.    December payroll (3 pay periods)............................................................. $17,749.37

2.    EFTPS, FED (December payroll tax)........................................................... 3,862.42

3.    NE Dept. of Revenue (December payroll tax)................................................. 125.53

4.    NE Dept. of Revenue, (December sales tax)............................................... 2,843.47

5.    American Funds (Dec Simple IRA).................................................................. 222.48

6.    Barnett’s Do It Center (parts).............................................................................. 24.99

7.    Blue Cross Blue Shield (Insurance Premiums)............................................. 2,684.24

8.    Borowski, Steve (Witness Fees)........................................................................ 20.00

9.    Borowski, Walter (Witness Fees)....................................................................... 20.00

10.  Burger & Bennett, P.C (Legal Fees).............................................................. 1,808.35      

11.  City of McCook (Trash)................................................................................. 2,022.29

12.  Colonial Life (Supplement insurance)................................................................ 40.48

13.  Dewey, Nadine (Payroll).................................................................................. 164.01

14.  Evans, Larry (Payroll)....................................................................................... 191.35

15.  Farmers Co-op (Supplies/Fuel)..................................................................... 1,325.39

16.  FirstBank Credit Card (Office Card (Postage) $86.05; W. McKain                              (software updates) $21.09; J. Vrbas (Water Operator License) 115.00)........................................ 222.14

17.  Great Plains Communications (Telephone/Internet)........................................ 540.89

18.  Ideal Linen Supply (Shop supplies).................................................................... 16.74

19.  MNB (Dec. Simple IRA)................................................................................... 487.52

20.  Municipal Supply (Sales Tax on Maintenance Contract)................................. 108.64

21.  MWC (Dumpsters)........................................................................................ 4,900.00

22.  Olsen’s Agricultural Lab (Water Samples)......................................................... 14.70

23.  Quill (Office Supplies)........................................................................................ 94.99

24.  Railroad Management Company III, LLC (Rent)............................................. 438.48

25.  Schnamel’s Auto Supply (Supplies)................................................................. 110.94

26.  Scoop Media (Publications).............................................................................. 193.15

27.  Southwest Fertilizer (Prepaid Propane)....................................................... (2,831.00)

28.  Southwest Fertilizer (Fuel).................................................................................. 66.39      

29.  SWPPD (Purchase Power Nov. Billing $39,290.90; Airport $71.57;

 North Well $374.70; South Well $353.59).................................................. 40,090.76

30.  Top Office (Copier Lease).................................................................................. 49.95

31.  Utility Service Company INC. (Water Tower Inspection)............................. 3,585.30      

32.  Verizon (Cell phones)....................................................................................... 115.98

33.  Village of Trenton (Utilities)............................................................................ 2,635.75

34.  Vincent Tree Service (Tree Trimming)......................................................... 1,500.00

35.  Walmart (Supplies)........................................................................................... 288.65

36.  Village of Trenton Petty Cash (Animal Control)................................................... 2.99

 

KENO CLAIMS (Keno Checking Account): NONE

LIBRARY CLAIMS (Library checking account):

         L1.  First Bank Card (Books).................................................................................... 16.60

         L2. Taste of Home (Subscription)............................................................................ 19.98

 

Motion made by Frakes with second by McArthur to adjourn the meeting. Ayes: Frakes, McArthur, Poppert and Rundel.  Nays: None.  Absent: Neely.  Motion carried.

 

With no further business, the meeting was adjourned at 8:25p.m.

 

Next regular meeting will be February 11, 2014, at 6:30p.m. in the Village Office.

 

 

                                                           

John A. Rundel, Chairman

Trenton Board of Trustees

ATTEST:

 

                                                           

Wendy L. McKain, Village Clerk



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