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Trenton Board of Trustees

SEPTEMBER 10, 2013

Trenton, NE

REGULAR MEETING

 

A meeting of the Board of Trustees of the Village of Trenton, NE, was convened in open and public session, Tuesday, September 10, 2013 at 6:30p.m. at the Village Office.  Present: Chairman Rundel, Trustees Poppert, Frakes and Neely, Clerk McKain, Utility Superintendent Vrbas, Deputy Clerk Cock, Aaron Leggott and Tommy Lewis.  Availability of the agenda was communicated in advance notice and in the notice sent to the Chairman and Trustees of the meeting.  All proceedings hereafter shown were taken while the meeting was open to the public.

 

Chairman made “Open Meeting Act” announcement.

 

Roll Call was taken and quorum was verified.

 

Chairman Rundel opened the public hearing at 6:30 p.m. for the purpose of hearing support, opposition, criticism, suggestions or observations of taxpayers relating to the Fiscal Year 2013-2014 proposed budget. Chairman Rundel reviewed the budget document with comparison of last year’s tax levy and our current levy which will remain the same. He asked for comments or questions and hearing none the public hearing closed at 6:42 p.m.

 

Trustee Frakes introduced ordinance No. 779. After the reading of the ordinance Trustee Neely made a motion which was seconded by Trustee Frakes to suspend the statutory reading of the ordinance on three separate days. Ayes: Neely, Poppert, Frakes and Rundel. Nays: None. Absent: McArthur.  Motion carried. Motion by Neely with second by Frakes to pass and adopt Ordinance No. 779 on final reading. Ayes: Frakes, Rundel, Neely and Poppert. Nays: None. Absent: McArthur Motion carried. A true copy follows:

            ORDINANCE NO. 779

            AN ORDINANCE TO ADOPT THE BUDGET STATEMENT TO BE TERMED THE ANNUAL APPROPRIATION BILL; TO APPROPRIATE SUMS FOR NECESSARY EXPENSES AND LIABILITIES; TO PROVIDE FOR ITS PUBLICATION AND FOR AN EFFECTIVE DATE.

            BE IT ORDAINED BY THE CHAIRMAN AND THE VILLAGE BOARD OF

TRUSTEES OF THE VILLAGE OF TRENTON:

 

Section 1.      That after complying with all procedures required by law, the budget presented and set forth in the budget statement is hereby approved as the Annual Appropriation Bill for the fiscal year beginning October 1, 2013, through September 30, 2014. All sums of money contained in the budget statement are hereby appropriated for the necessary expenses and liabilities of the Village of Trenton. A copy of the budget document shall be forwarded as provided by law to the Auditor of Public Accounts, State Capitol, Lincoln, Nebraska, and to the County Clerk of Hitchcock County, Nebraska, for use by the levying authority.

 

Section 2.      This ordinance shall take effect and be in full force from and after its passage, approval, and publication or posting as required by law.

 

Passed and adopted this 10th day of September, 2013.

 

                                                                                                                                                           

John A. Rundel, Chairman

Trenton Board of Trustees

ATTEST:

 

______________________

Wendy L. McKain

Village Clerk

 

A motion was made by Trustee Poppert and seconded by Trustee Neely to introduce and pass Resolution 2013-9-1. Ayes: Frakes, Rundel, Neely, and Poppert. Nays: None. Absent: McArthur.  Motion carried. A true copy follows:

 

RESOLUTION 2013-9-1

 

BE IT RESOLVED BY THE CHAIRMAN AND THE BOARD OF TRUSTEES OF THE VILLAGE OF TRENTON, NEBRASKA: The Village Board hereby approves an additional 1% increase on the total 2011-2012 fiscal year funds subject to limitation by law for the fiscal year 2013-2014.

 

PASSED AND APPROVED ON THIS 10 TH DAY OF SEPTEMBER, 2013

                                                                                                                                                                                                                                                                                                                                   

John A. Rundel, Chairman

Trenton Board of Trustees

ATTEST:

 

______________________

Wendy L. McKain

Village Clerk

 

A motion was made by Trustee Neely and seconded by Trustee Frakes to introduce and pass Resolution 2013-9-2. Ayes: Frakes, Rundel, Neely, and Poppert. Nays: None. Absent: McArthur.  Motion carried. A true copy follows:

 

RESOLUTION 2013-9-2

 

WHEREAS, Nebraska Revised Statute 77-1601.02 provides that the property tax request for the prior year shall be the property tax request for the current year for the purposes of the levy set by the County Board of Equalization unless the Governing Board of the Village of Trenton passes by a majority vote a resolution or ordinance setting the tax request as a different amount: and

 

WHEREAS, a special public hearing was held as required by law to hear and consider comments concerning the property tax request; and

 

WHEREAS, it is in the best interests of the Village of Trenton that the property tax request for the current year be a different amount that the property tax requested for the prior year.

 

NOW, THEREFORE, the Governing Body of the Village of Trenton, by a majority vote, resolves that:

I.              The 2013-2014 property tax request be set at $ 76,410.00

II.            A copy of this resolution be certified and forwarded to the County Clerk prior to September 20, 2013.

 

PASSED AND APPROVED ON THIS 10 TH DAY OF SEPTEMBER, 2013

                                                                                                                                                                                                                                                                                                                                   

John A. Rundel, Chairman

Trenton Board of Trustees

ATTEST:

 

______________________

Wendy L. McKain

Village Clerk

 

Citizen Forum: No one was present for citizen forum.

 

Motion by Frakes with second by Poppert to approve agenda. Ayes: Rundel, Poppert, Frakes and Neely Nays: None.  Absent: McArthur.  Motion carried.

 

Motion made by Poppert with second by Neely to approve minutes of the August 13, 2013 meeting. Ayes: Rundel, Neely, and Poppert Nays: None.  Abstain: Frakes.  Absent: McArthur.  Motion carried.

 

Motion made by Neely and second by Poppert to approve treasurer’s report.  Ayes: Rundel, Neely, and Poppert.  Nays: None.  Abstain: Frakes Absent: McArthur.  Motion carried.

 

Utility Superintendent Reports: Electric Department: Superintendent Vrbas stated that the trenching for the new line at the HS track was completed.  Water Department:  Superintendent Vrbas stated a security grant application was denied as they have already dispersed all the funds.  Backflow Preventers were discussed with a result of providing more information to the residents on the importance. A submersible pump is needing replaced at the north well site.  The pump is estimated to cost $5,000 Sewer Department: Superintendent Vrbas stated he has received a quote for the installation of the new sewer station.  Trash Department: Superintendent Vrbas reported the City of McCook will be increasing their rates at the transfer site.  Street Department: Superintendent Vrbas stated that several weed notices have been sent to residents.  The PTO repairs for the Case IH Tractor is completed.  Park Department: Superintendent Vrbas stated the park is good with no complaints.  Pool Department: Superintendent Vrbas stated the pool is closed for the season and that we had very good attendance for the summer 2013.  Superintendent provided charts on the last three years of attendance at the pool, which have increased for the 2013 season.

 

Animal Control: A report was viewed.  There are 23 cats and 150 dogs licensed within the village.  There are still 7unlicensed dogs and tickets will be issued this week.  There were 4 running at large tickets and 2 no license tickets issued during the month of August.  Information was presented for the purchase of a Net Gun.  The cost is approximately $700.  Motion made by Neely with second by Poppert to purchase a Net Gun for animal control. Ayes: Rundel, Neely, and Poppert Nays: None.  Abstain: Frakes.  Absent: McArthur.  Motion carried.

 

Village Office:  There is one utility deposit to be refunded this month. 

 

Unfinished Business:  Chairman Rundel reported on the wind turbine project.  He stated that we were still waiting on the soil boring report that was conducted.  Once the report is received, the Village would need to decide if they wanted to move forward with the project.  Shermco sent in a preliminary budgetary cost for the wind turbine project to be approximately $5.4 million. 

 

There was discussion for the TCDC demolition permit with no action taken at this time.

 

There was discussion on the roof repairs for the Library.  Estimates were not received as of the meeting date.  No action was taken at this time.

 

Ordinance or Resolution:  A motion was made by Trustee Poppert and seconded by Trustee Neely to introduce and pass Resolution 9-3-2013. Ayes: Frakes, Rundel, Neely, and Poppert. Nays: None. Absent: McArthur.  Motion carried. A true copy follows:

 

RESOLUTION 9-3-2013

HITCH & HAY PUBLIC TRANSIT

The Board Chairman and Village Board of Trustees of the Village of Trenton (hereinafter in the Village), in regular session assembled at the Village Office in Trenton, Nebraska on the 10th day of September, 2013, hereby resolve as follows:

WHEREAS, there are federal funds available under Section 5311 of the Federal Transit Act and for the Nebraska Public Transportation Assistance Program, and

WHEREAS, the HITCH & HAY PUBLIC TRANSIT desires to apply for said funds to provide public transportation in Trenton, Nebraska

NOW THEREFORE, BE IT RESOLVED; the VILLAGE OF TRENTON BOARD OF TRUSTEES, hereby instructs the HITCH & HAY PUBLIC TRANSIT to apply for said funds.  Said funds are to be used for the HITCH & HAY PUBLIC TRANSIT transportation operations in the FY 2013-2013 Application for Public Transportation Assistance.

INTRODUCED AND PASSED THIS 10th day of September, 2013.

                                                                                                                                                           

John A. Rundel, Chairman

Trenton Board of Trustees

ATTEST:

 

______________________

Wendy L. McKain

Village Clerk

 

New Business: The wind generation conference is on Nov 13th-15th in Lincoln, NE.  Bids for propane pre-pay were accepted.  Motion by Neely seconded by Frakes to purchase 3,000 gal of propane from Southwest Fertilizer and 1,500 gal of propane from the Co-Op. Ayes: Rundel, Poppert, Frakes and Neely Nays: None.  Absent: McArthur.  Motion carried. A new hourly rate for legal services were discussed.  A discussion was made about the FEMA application and making a new FEMA disaster plan.  A disaster plan is needed in order to gain access to any federal funding allocated for disasters.  A loan for the new sewer station was discussed.  A motion by Neely and seconded by Frakes to get a $30,000 loan for a 3 year period for the purchase and installation of the sewer station. Ayes: Rundel, Poppert, Frakes and Neely Nays: None.  Absent: McArthur.  Motion carried.  A new signature card for Menards credit was updated.  The Groundwater Guardian annual report was discussed and will be finalized for submission by September 11, 2013.  An issue with Meter tampering was discussed.  The board discussed moving forward with a loss of services report to the sheriff.

 

Correspondence:  NE Pipeline Association is holding an informational dinner in McCook.  There are four people that will be attending from the village.  The League of Nebraska Municipalities Annual Conference is in La Vista this year.  There was discussion on having the Clerk attend the conference.  An ASPECA Seminar will be held in Omaha in October, which no representative from Trenton will be attending.  AmFirst Bank is hosting an open house on September 17, 2013.  There will be four village employees attending.  A Law Enforcement Luncheon sponsored by the Nebraska Office of Highway Safety will be in Kearney in October.  Trenton employees will not be attending.

 

Motion made by Poppert with second by Neely to approve operating claims.  Ayes: Rundel, Frakes, Neely and Poppert.  Nays: None.  Absent: McArthur.  Motion carried.

 

1.    August payroll (2 pay periods)............................................................ $13,143.93

2.    EFTPS, FED payroll taxes....................................................................... 2,957.00

3.    NE Department of Revenue (NE payroll taxes)....................................... 291.24

4.    NE Dept. of Revenue, Aug sales tax..................................................... 3,414.42

5.    Aflac (Supplement insurance)...................................................................... 43.70

6.    American Funds (Simple IRA Aug)........................................................... 148.32

7.    Blue Cross Blue Shield (Insurance Premiums)................................... 2,684.24

8.    BSB Construction, INC.......................................................................... 30,797.88

9.    Burger & Bennett (Legal Services)......................................................... 1,014.40

10. City of McCook (Trash)............................................................................. 2,527.95

11. Colby Ag Center ( #16 Repairs).............................................................. 2,300.56

12. Colonial Life (Ins premium)........................................................................... 40.48

13. Dewey, Nadine (Payroll).............................................................................. 244.20

14. Diamond Vogel............................................................................................. 228.95

15. Eakes Office Plus (Office supply)............................................................... (14.72)

16. Evans, Larry (Payroll)................................................................................... 244.20

17. Farmers Co-op (Supplies/Fuel)............................................................... 1,529.42      

18. FirstBank Credit Card (Postage/Books).................................................... 126.20

19. Great Plains Communications (Telephone/Internet).............................. 531.67

20. Ideal Linen Supply (Shop supply)............................................................... 25.11

21. Lang Diesel, INC (Parts for ‘05 mower)....................................................... 26.07

22. Lashley Express, LLC ( #16 repairs) ......................................................... 213.50

23. League Builders (parts).................................................................................. 19.98

24. Linda Cook, Hitchcock Co. Treasurer............................................................ 6.50

25. McKain, Wendy (Clerks Meeting)................................................................. 10.00

26. Midlands Toxicology (Drug Test).................................................................. 65.50

27. MNB (Simple IRA Aug)................................................................................ 291.68

28. Municipal Supply, INC (Supplies)............................................................. 951.81

29. NE Dept. of Ag, Animal, & Plant Protection (animal shelter fee).......... 150.00

30. NE Dept. of Revenue (Recycling Fee)........................................................ 25.00

31. Olsen’s Agricultural Lab (Water Samples).................................................. 14.70

32. One Call Concepts............................................................................................ 4.05

33. Orscheln (shop supplies).............................................................................. 76.73

34. QLT (Leased Equipment)............................................................................... 17.74

35. Quill (Office Supplies).................................................................................. 111.42

36. RW Welding (Repairs at Office and #8)...................................................... 66.75

37. Sargent Drilling Co.  (pump)....................................................................... 400.00

38. Schamel’s Auto Supply (#6 parts) ................................................................. 4.58

39. Scoop Media (Publications)........................................................................ 343.67

40. Southwest Fertilizer (Prepaid Propane Credit)......................................... (26.55)

41. SWPPD (Purchase Power Aug. Billing $46,449.05; New Const. $11,385.83; Airport $50.07; North Well $540.03; South Well $555.35)........................................... 58,980.33

42. T & J Repair (Parts for # 8, 9, 11, 21, 24, 25)............................................ 219.06

43. Top Office (Copier Lease).............................................................................. 49.95

44. U.S. Post Master (Postage)......................................................................... 138.00

45. Verizon (Cell phones).................................................................................. 113.35

46. Village of Trenton (Utilities)..................................................................... 2,949.57

47. Vrbas, Gaylord (#6 parts)............................................................................... 20.25

48. Walmart (Office/Shop/Pool Supplies).......................................................... 70.61

 

KENO CLAIMS: NO CLAIMS

 

LIBRARY CLAIMS: NO CLAIMS

 

 

With no further business, the meeting was adjourned at 8:01p.m.

 

Next regular meeting will be October 8, 2013, 6:30p.m. at the Village Office.

 

                                                           

John A. Rundel, Chairman

Trenton Board of Trustees

ATTEST:

 

                                                           

Wendy L. McKain, Village Clerk

 

 



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