A meeting of the
Board of Trustees of the Village of Trenton, NE, was convened in open and
public session, Tuesday, September 10, 2013 at 6:30p.m. at the Village Office.
Present: Chairman Rundel, Trustees Poppert, Frakes and Neely, Clerk McKain, Utility
Superintendent Vrbas, Deputy Clerk Cock, Aaron Leggott and Tommy Lewis. Availability
of the agenda was communicated in advance notice and in the notice sent to the
Chairman and Trustees of the meeting. All proceedings hereafter shown were
taken while the meeting was open to the public.
Chairman made “Open
Meeting Act” announcement.
Roll Call was taken
and quorum was verified.
Chairman Rundel opened the public
hearing at 6:30 p.m. for the purpose of hearing support, opposition, criticism,
suggestions or observations of taxpayers relating to the Fiscal Year 2013-2014
proposed budget. Chairman Rundel reviewed the budget document with comparison
of last year’s tax levy and our current levy which will remain the same. He
asked for comments or questions and hearing none the public hearing closed at
6:42 p.m.
Trustee Frakes introduced ordinance No.
779. After the reading of the ordinance Trustee Neely made a motion which was
seconded by Trustee Frakes to suspend the statutory reading of the ordinance on
three separate days. Ayes: Neely, Poppert, Frakes and Rundel. Nays: None.
Absent: McArthur. Motion carried. Motion by Neely with second by Frakes to
pass and adopt Ordinance No. 779 on final reading. Ayes: Frakes, Rundel, Neely
and Poppert. Nays: None. Absent: McArthur Motion carried. A true copy follows:
ORDINANCE
NO. 779
AN
ORDINANCE TO ADOPT THE BUDGET STATEMENT TO BE TERMED THE ANNUAL APPROPRIATION
BILL; TO APPROPRIATE SUMS FOR NECESSARY EXPENSES AND LIABILITIES; TO PROVIDE
FOR ITS PUBLICATION AND FOR AN EFFECTIVE DATE.
BE IT
ORDAINED BY THE CHAIRMAN AND THE VILLAGE BOARD OF
TRUSTEES OF THE
VILLAGE OF TRENTON:
Section 1. That after
complying with all procedures required by law, the budget presented and set
forth in the budget statement is hereby approved as the Annual Appropriation
Bill for the fiscal year beginning October 1, 2013, through September 30, 2014.
All sums of money contained in the budget statement are hereby appropriated for
the necessary expenses and liabilities of the Village of Trenton. A copy of the
budget document shall be forwarded as provided by law to the Auditor of Public
Accounts, State Capitol, Lincoln, Nebraska, and to the County Clerk of
Hitchcock County, Nebraska, for use by the levying authority.
Section 2. This ordinance
shall take effect and be in full force from and after its passage, approval,
and publication or posting as required by law.
Passed and adopted
this 10th day of September, 2013.
John A. Rundel,
Chairman
Trenton Board of
Trustees
ATTEST:
______________________
Wendy L. McKain
Village Clerk
A motion was made by
Trustee Poppert and seconded by Trustee Neely to introduce and pass Resolution
2013-9-1. Ayes: Frakes, Rundel, Neely, and Poppert. Nays: None. Absent:
McArthur. Motion carried. A true copy follows:
RESOLUTION 2013-9-1
BE IT RESOLVED BY THE
CHAIRMAN AND THE BOARD OF TRUSTEES OF THE VILLAGE OF TRENTON, NEBRASKA: The
Village Board hereby approves an additional 1% increase on the total 2011-2012
fiscal year funds subject to limitation by law for the fiscal year 2013-2014.
PASSED AND APPROVED
ON THIS 10 TH DAY OF SEPTEMBER, 2013
John A. Rundel,
Chairman
Trenton Board of
Trustees
ATTEST:
______________________
Wendy L. McKain
Village Clerk
A motion was made by
Trustee Neely and seconded by Trustee Frakes to introduce and pass Resolution
2013-9-2. Ayes: Frakes, Rundel, Neely, and Poppert. Nays: None. Absent:
McArthur. Motion carried. A true copy follows:
RESOLUTION 2013-9-2
WHEREAS, Nebraska
Revised Statute 77-1601.02 provides that the property tax request for the prior
year shall be the property tax request for the current year for the purposes of
the levy set by the County Board of Equalization unless the Governing Board of
the Village of Trenton passes by a majority vote a resolution or ordinance
setting the tax request as a different amount: and
WHEREAS, a special
public hearing was held as required by law to hear and consider comments
concerning the property tax request; and
WHEREAS, it is in the
best interests of the Village of Trenton that the property tax request for the
current year be a different amount that the property tax requested for the
prior year.
NOW, THEREFORE, the
Governing Body of the Village of Trenton, by a majority vote, resolves that:
I.
The
2013-2014 property tax request be set at $ 76,410.00
II.
A
copy of this resolution be certified and forwarded to the County Clerk prior to
September 20, 2013.
PASSED AND APPROVED
ON THIS 10 TH DAY OF SEPTEMBER, 2013
John A. Rundel,
Chairman
Trenton Board of
Trustees
ATTEST:
______________________
Wendy L. McKain
Village Clerk
Citizen Forum: No one
was present for citizen forum.
Motion by Frakes with
second by Poppert to approve agenda. Ayes: Rundel, Poppert, Frakes and Neely Nays:
None. Absent: McArthur. Motion carried.
Motion made by Poppert
with second by Neely to approve minutes of the August 13, 2013 meeting. Ayes:
Rundel, Neely, and Poppert Nays: None. Abstain: Frakes. Absent: McArthur.
Motion carried.
Motion made by Neely
and second by Poppert to approve treasurer’s report. Ayes: Rundel, Neely, and
Poppert. Nays: None. Abstain: Frakes Absent: McArthur. Motion carried.
Utility
Superintendent Reports: Electric Department: Superintendent Vrbas stated that the
trenching for the new line at the HS track was completed. Water Department: Superintendent
Vrbas stated a security grant application was denied as they have already
dispersed all the funds. Backflow Preventers were discussed with a result of providing
more information to the residents on the importance. A submersible pump is
needing replaced at the north well site. The pump is estimated to cost $5,000 Sewer
Department: Superintendent Vrbas stated he has received a quote for the
installation of the new sewer station. Trash Department: Superintendent Vrbas
reported the City of McCook will be increasing their rates at the transfer site.
Street Department: Superintendent Vrbas stated that several weed notices have
been sent to residents. The PTO repairs for the Case IH Tractor is completed.
Park Department: Superintendent Vrbas stated the park is good with no
complaints. Pool Department: Superintendent Vrbas stated the pool is closed
for the season and that we had very good attendance for the summer 2013. Superintendent
provided charts on the last three years of attendance at the pool, which have
increased for the 2013 season.
Animal Control: A report was
viewed. There are 23 cats and 150 dogs licensed within the village. There are
still 7unlicensed dogs and tickets will be issued this week. There were 4
running at large tickets and 2 no license tickets issued during the month of
August. Information was presented for the purchase of a Net Gun. The cost is
approximately $700. Motion made by Neely with second by Poppert to purchase a
Net Gun for animal control. Ayes: Rundel, Neely, and Poppert Nays: None.
Abstain: Frakes. Absent: McArthur. Motion carried.
Village Office: There is one utility
deposit to be refunded this month.
Unfinished Business: Chairman Rundel
reported on the wind turbine project. He stated that we were still waiting on
the soil boring report that was conducted. Once the report is received, the
Village would need to decide if they wanted to move forward with the project. Shermco
sent in a preliminary budgetary cost for the wind turbine project to be
approximately $5.4 million.
There was discussion
for the TCDC demolition permit with no action taken at this time.
There was discussion
on the roof repairs for the Library. Estimates were not received as of the
meeting date. No action was taken at this time.
Ordinance or
Resolution: A
motion was made by Trustee Poppert and seconded by Trustee Neely to introduce
and pass Resolution 9-3-2013. Ayes: Frakes, Rundel, Neely, and Poppert. Nays:
None. Absent: McArthur. Motion carried. A true copy follows:
RESOLUTION 9-3-2013
HITCH
& HAY PUBLIC TRANSIT
The
Board Chairman and Village Board of Trustees of the Village of Trenton
(hereinafter in the Village), in regular session assembled at the Village
Office in Trenton, Nebraska on the 10th day of September, 2013,
hereby resolve as follows:
WHEREAS,
there are federal funds available under Section 5311 of the Federal Transit Act
and for the Nebraska Public Transportation Assistance Program, and
WHEREAS,
the HITCH & HAY PUBLIC TRANSIT desires to apply for said funds to
provide public transportation in Trenton, Nebraska
NOW
THEREFORE, BE IT RESOLVED; the VILLAGE OF TRENTON BOARD OF TRUSTEES, hereby
instructs the HITCH & HAY PUBLIC TRANSIT to apply for said funds.
Said funds are to be used for the HITCH & HAY PUBLIC TRANSIT
transportation operations in the FY 2013-2013 Application for Public
Transportation Assistance.
INTRODUCED
AND PASSED THIS 10th day of September, 2013.
John A. Rundel,
Chairman
Trenton Board of
Trustees
ATTEST:
______________________
Wendy L. McKain
Village Clerk
New Business: The wind generation
conference is on Nov 13th-15th in Lincoln, NE. Bids for
propane pre-pay were accepted. Motion by Neely seconded by Frakes to purchase
3,000 gal of propane from Southwest Fertilizer and 1,500 gal of propane from
the Co-Op. Ayes: Rundel, Poppert, Frakes and Neely Nays: None. Absent: McArthur.
Motion carried. A new hourly rate for legal services were discussed. A
discussion was made about the FEMA application and making a new FEMA disaster
plan. A disaster plan is needed in order to gain access to any federal funding
allocated for disasters. A loan for the new sewer station was discussed. A motion
by Neely and seconded by Frakes to get a $30,000 loan for a 3 year period for
the purchase and installation of the sewer station. Ayes: Rundel, Poppert,
Frakes and Neely Nays: None. Absent: McArthur. Motion carried. A new
signature card for Menards credit was updated. The Groundwater Guardian annual
report was discussed and will be finalized for submission by September 11,
2013. An issue with Meter tampering was discussed. The board discussed moving
forward with a loss of services report to the sheriff.
Correspondence: NE Pipeline
Association is holding an informational dinner in McCook. There are four
people that will be attending from the village. The League of Nebraska
Municipalities Annual Conference is in La Vista this year. There was
discussion on having the Clerk attend the conference. An ASPECA Seminar will
be held in Omaha in October, which no representative from Trenton will be
attending. AmFirst Bank is hosting an open house on September 17, 2013. There
will be four village employees attending. A Law Enforcement Luncheon sponsored
by the Nebraska Office of Highway Safety will be in Kearney in October.
Trenton employees will not be attending.
Motion made by Poppert
with second by Neely to approve operating claims. Ayes: Rundel, Frakes, Neely
and Poppert. Nays: None. Absent: McArthur. Motion carried.
1. August payroll (2 pay
periods)............................................................ $13,143.93
2. EFTPS, FED payroll
taxes....................................................................... 2,957.00
3. NE Department of
Revenue (NE payroll taxes)....................................... 291.24
4. NE Dept. of Revenue,
Aug sales tax..................................................... 3,414.42
5. Aflac (Supplement
insurance)...................................................................... 43.70
6. American Funds
(Simple IRA Aug)........................................................... 148.32
7. Blue Cross Blue
Shield (Insurance Premiums)................................... 2,684.24
8. BSB Construction, INC.......................................................................... 30,797.88
9. Burger & Bennett
(Legal Services)......................................................... 1,014.40
10. City of McCook (Trash)............................................................................. 2,527.95
11. Colby Ag Center ( #16 Repairs).............................................................. 2,300.56
12. Colonial Life (Ins premium)........................................................................... 40.48
13. Dewey, Nadine (Payroll).............................................................................. 244.20
14. Diamond Vogel............................................................................................. 228.95
15. Eakes Office Plus (Office supply)............................................................... (14.72)
16. Evans, Larry (Payroll)................................................................................... 244.20
17. Farmers Co-op (Supplies/Fuel)............................................................... 1,529.42
18. FirstBank Credit Card (Postage/Books).................................................... 126.20
19. Great Plains Communications
(Telephone/Internet).............................. 531.67
20. Ideal Linen Supply (Shop supply)............................................................... 25.11
21. Lang Diesel, INC (Parts for ‘05
mower)....................................................... 26.07
22. Lashley Express, LLC ( #16 repairs) ......................................................... 213.50
23. League Builders (parts).................................................................................. 19.98
24. Linda Cook, Hitchcock Co. Treasurer............................................................ 6.50
25. McKain, Wendy (Clerks Meeting)................................................................. 10.00
26. Midlands Toxicology (Drug Test).................................................................. 65.50
27. MNB (Simple IRA Aug)................................................................................ 291.68
28. Municipal Supply, INC (Supplies)............................................................. 951.81
29. NE Dept. of Ag, Animal, & Plant
Protection (animal shelter fee).......... 150.00
30. NE Dept. of Revenue (Recycling Fee)........................................................ 25.00
31. Olsen’s Agricultural Lab (Water
Samples).................................................. 14.70
32. One Call Concepts............................................................................................ 4.05
33. Orscheln (shop supplies).............................................................................. 76.73
34. QLT (Leased Equipment)............................................................................... 17.74
35. Quill (Office Supplies).................................................................................. 111.42
36. RW Welding (Repairs at Office and #8)...................................................... 66.75
37. Sargent Drilling Co. (pump)....................................................................... 400.00
38. Schamel’s Auto Supply (#6 parts) ................................................................. 4.58
39. Scoop Media (Publications)........................................................................ 343.67
40. Southwest Fertilizer (Prepaid Propane
Credit)......................................... (26.55)
41. SWPPD (Purchase Power Aug. Billing
$46,449.05; New Const. $11,385.83; Airport $50.07; North Well $540.03; South
Well $555.35)........................................... 58,980.33
42. T & J Repair (Parts for # 8, 9,
11, 21, 24, 25)............................................ 219.06
43. Top Office (Copier Lease).............................................................................. 49.95
44. U.S. Post Master (Postage)......................................................................... 138.00
45. Verizon (Cell phones).................................................................................. 113.35
46. Village of Trenton (Utilities)..................................................................... 2,949.57
47. Vrbas, Gaylord (#6 parts)............................................................................... 20.25
48. Walmart (Office/Shop/Pool Supplies).......................................................... 70.61
KENO
CLAIMS: NO CLAIMS
LIBRARY
CLAIMS: NO CLAIMS
With no further
business, the meeting was adjourned at 8:01p.m.
Next regular meeting
will be October 8, 2013, 6:30p.m. at the Village Office.
John A. Rundel, Chairman
Trenton Board of
Trustees
ATTEST:
Wendy L. McKain,
Village Clerk
