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Trenton Board of Trustees

July 9, 2013

Trenton, NE

REGULAR MEETING

 

A meeting of the Board of Trustees of the Village of Trenton, NE, was convened in open and public session, Tuesday, July 9, 2013 at 6:30p.m. at the Village Office.  Present: Chairman Rundel, Trustees Frakes, McArthur and Poppert, Clerk McKain, Utility Superintendent Vrbas, Deputy Clerk Cock, Gus Gustenslager, Zita Rundel, Colyn Suda, Brian McKinney, Curtis Kayton, David Lykins, Michael Hoback, and Dana Frakes.  Availability of the agenda was communicated in advance notice and in the notice sent to the Chairman and Trustees of the meeting.  All proceedings hereafter shown were taken while the meeting was open to the public.

 

Chairman made “Open Meeting Act” announcement.

 

Roll Call was taken and quorum was verified.

 

Citizen Forum: Gus discussed issues with the rodeo arena general admission during Harvest Festival.  He asked that the Board consider putting up a fence to help the association collect admission to the arena activities.  Discussion was made.  Gus received Board approval to put up a fence along the north side of the tree branch site road.

 

David Lykins addressed a concern at the tree branch site.  He asked if the board ever hauled off the yard waste.  The placement of debris was not in a specific area.  He stated the debris needed to be pushed up into one pile.  Discussion was made on how to help keep the site neat.

 

Motion by Frakes with second by McArthur to approve agenda. Ayes: Rundel, Frakes, McArthur and Poppert Nays: None.  Absent: Neely.  Motion carried.

 

Motion made by Poppert with second by Rundel to approve minutes of the June 11, 2013 meeting. Ayes: Rundel, and Poppert Nays: None.  Abstain: McArthur and Frakes.  Absent: Neely.  Motion carried.

 

Motion made by Frakes with second by Rundel to approve minutes of the June 18, 2013 meeting. Ayes: Rundel, and Frakes Nays: None.  Abstain: McArthur and Poppert.  Absent: Neely.  Motion carried.

 

Motion made by Frakes and second by McArthur to approve treasurer’s report.  Ayes: Rundel, Frakes, McArthur, and Poppert.  Nays: None.  Absent: Neely.  Motion carried.

 

Utility Superintendent Reports: Electric Department: Superintendent Vrbas had nothing to report.  Water Department:  Superintendent Vrbas stated things were working well.  The water tower was painted.  Nitrate levels went up a point.  The water is still well below the allotted amount.  Sewer Department: Superintendent Vrbas stated he is still working on finding a company for installation of the new sewer station.  The only bid that has been received is for $20,000.  Trash Department: Superintendent Vrbas reported the truck is running good.  A test run of the requested rural route for Palisade added an additional 30 miles to the route.  A suggestion for the tree branch site to be open through the summer on Thursday was made.  The board discussed the issue and approved the for the tree site to be open on Thursdays through the summer.  Superintendent Vrbas stated Bob may be leaving for a few weeks and inquired about a person to cover during his absence.  The board discussed a candidate from previous applications.  He will be contracted to complete payroll forms.  The tree branch site started on fire on June 30th.  It was monitored by Chief Hovey.  Street Department: Superintendent Vrbas stated that BSB has been working on several roads in Trenton making repairs.  Park Department: Superintendent Vrbas stated there is an issue on the south side of the park with sprinklers not working.  He has contacted a company to look at the issue.  Pool Department: Superintendent Vrbas stated that there was a pool inspection.  The pool has several minor citations that can be corrected with low cost and fairly quick.  There was discussion on scheduling to help avoid overtime.

 

Animal Control: A report was viewed.  There are 23 cats and 143 dogs licensed within the village.  One additional dog was licensed late July 9, 2013.  There are still 5 unlicensed dogs and tickets will be issued.  This would be the second ticket for the unlicensed animals.

 

Village Office:  No utility deposits will be refunded this month.  Clerk McKain stated that she will be taking vacation days on July 17-19, 2013.  The office would be covered by Deputy Clerk Cock from 8:00am to 12:00pm (Noon) during those days.  . 

 

Unfinished Business:  Chairman Rundel reported on the wind turbine project.  He stated that soil boring was conducted and the results should be arriving by next week.  Once the report is received, the Village would need to decide if they wanted to move forward with the project.  Shermco is working on an interconnection application.  An interconnection study would cost approximately $5,000. 

 

Clerk McKain stated that the testing phase for the credit card has been conducted.  The Village received the card swiper and is able to accept credit card payments, as well as, e-check payments.  There is a 2.49% fee to persons using a credit card and a $1.75 fee for persons using an e-check.  The Village can accept Discover, MasterCard, Visa, and American Express.  Residents may also go to http://ne.gov/go/Trenton to pay their utility bills online.  There have already been a few residents who have utilize the credit card service.

 

There was discussion for the TCDC demolition permit with no action taken at this time.

 

Wages were discussed for the clerk and deputy clerk.  Motion made by Poppert and seconded by Frakes to raise both positions hourly wage by three percent.  This would make the hourly wage of the clerk $15.45 and the deputy clerk $9.27.  Ayes: Frakes, Rundel, McArthur, and Poppert.  Nays: None.  Absent: Neely.  Motion carried.

Michael Hoback discussed some issues with the draft 2013/14 budget.  Several items were discussed.  There are several capital outlay projects coming in the next year, such as, a building on the East 2nd lot, basement foundation repair at village office, newer bucket truck and trash truck, and installation of the new sewer station.  Mr. Hoback discussed some areas in which the village has done well and others that will need to improve by raising some of the rates in electric, water, and sewer.  There is not anticipated raise in the asking levy.

 

Ordinance or Resolution:  There were no ordinances or resolutions for this meeting.

 

New Business: Discussion was made on an application received for a volunteer fire person.  The board approved Morgan Burrell.  Motion by McArthur with second by Poppert to approve Morgan Burrell for a volunteer firefighter.  Ayes: Frakes, McArthur, Poppert, and Rundel.  Nays: None.   Absent: Neely.  Motion carried.  Discussion on the SWPPD construction report was made.  Brian McKinney provided an overview of the costs.  Light poles at the football field/track were discussed.  Colyn Suda stated that SWPPD has a new website that would be available on Wednesday, July 10, 2013.  Curtis Kayden stated that SWPPD has a facebook page that keeps people informed and updated on power issues.  There was discussion on the Amended Budget for El Dorado.  An estimate for replacement of the library roof was reviewed.  Discussion was made concerning the roof.  An advertisement will be made to take bids to repair/replace the library roof.  Superintendent Vrbas stated that volleyball players have not been up on the roof, as far as he knew.  Trustee Poppert stated he hadn’t seen any balls go on the roof during his presences at games.

 

Correspondence:  There is a small conference on Leadership Training for Small Water Systems, which John and Wendy were registered for, however, due to low enrollment the conference was cancelled.  The Nebraska Department of Roads provided information for highway safety.  The Nebraska Department of Health and Human Services, Division of Public Health are offering a Community Public Water Security Grant.  Chairman Rundel stated he would like Superintendent Vrbas to get some bids and complete the grant application for a security fence around the water tower.  Information on the groundwater guardian green site was received.

 

Motion made by Frakes with second by Poppert to approve operating and  keno claims.  Ayes: Rundel, Frakes, McArthur and Poppert.  Nays: None.  Absent: Neely.  Motion carried.

 

1.    June payroll........................................................................................... $12,951.09

2.    EFTPS, FED payroll taxes....................................................................... 2,944.20

3.    NE Department of Revenue (NE payroll taxes)....................................... 300.74

4.    NE Dept. of Revenue, June sales tax.................................................... 2,658.25

5.    Aflac (Supplement insurance)...................................................................... 43.70

6.    Alco (Office supply)........................................................................................ 63.48

7.    American Funds (Simple IRA June)......................................................... 144.00

8.    Blue Cross Blue Shield (Insurance Premiums)................................... 2,684.24

9.    BOK Financial Corporate Trust Dept. (Water Bonds)....................... 33,417.50

10. C & K Distributers (Shop supply)................................................................. 14.95

11. City of McCook (Trash)............................................................................. 2,786.73

12. Colby Canvas Co (Pool repairs)................................................................. 145.00

13. Colonial Life (Ins premium)........................................................................... 40.48

14. D & S Hardware (Pool supply)...................................................................... 16.95

15. Data Detectives (Process Service)............................................................... 24.86

16. Dewey, Nadine (Payroll).............................................................................. 244.20

17. Diamond Vogal (Pool)...................................................................................... 4.94

18. Eakes Office Plus (Office supply)............................................................... (22.70)

19. Evans, Larry (Payroll)................................................................................... 207.20

20. Farmers Co-op (Supplies/Fuel)............................................................... 1,320.06

21. Great Plains Communications (Telephone/Internet).............................. 656.13

22. Ideal Linen Supply (Shop supply)............................................................... 16.74

23. In the Swim (Pool supply).............................................................................. 39.93

24. J.A. Automotive & Repair (A/C Repairs)................................................... 158.50

25. KC Motor & Electric (Materials/labor)......................................................... 326.83

26. Lang Diesel, INC (Parts for ‘05 mower)......................................................... 7.84

27. League Builders (Pool repairs)..................................................................... 18.33

28. McKain, Wendy L. (Conference mileage/lunch)..................................... 341.31

29. McKain, Wendy L. /Chase Credit Card (Library books).......................... 203.19

30. Midlands Toxicology (Pre-employment drug tests)................................. 150.00

31. MNB (Simple IRA June).............................................................................. 291.68

32. Municipal Pipe Services, INC. (Supplies)............................................. 1,000.00

33. Municipal Supply, INC (Supplies).......................................................... 2,445.17

34. MWC (Dumpsters)..................................................................................... 4,950.00

35. Nebraska.gov (Credit card machine)............................................................. 7.32

36. Olsen’s Agricultural Lab (Water Samples).................................................. 14.70

37. One Call Concepts............................................................................................ 5.90

38. Orscheln (Supplies)..................................................................................... 211.54

39. Quill (Supplies).................................................................................................. 4.99

40. Ruzicka, Janelle (Pool supply)..................................................................... 16.79

41. Scoop Media (Publications)........................................................................ 163.92

42. Southwest Fertilizer (Prepaid Propane Credit)......................................... (26.55)

43. Stratton Auto Parts (Pool supply)................................................................. 13.98

44. SWPPD (Purchase Power June Billing $40,392.52; South Well $349.68;     North Well $391.12; Airport $42.75........................................................................................... 37,569.88

45. T & J Repair (Mower filter)............................................................................. 14.85

46. Titan Machinery (Bush hog repairs).......................................................... 346.96

47. Top Office (Supplies)...................................................................................... 94.90

48. Tri-State Fire Extinguisher Service (Fire Extinguishers)....................... 272.25

49. Verizon (Cell phones).................................................................................. 114.78

50. Village of Trenton (Utilities)..................................................................... 2,544.54

51. Village of Trenton Petty Cash (Pool/postage)............................................ 69.35

52. Vrbas, Jared (Postage)................................................................................... 22.95

53. Walmart (Office/Shop/Pool Supplies)....................................................... 181.24

54. Western Tire Company (Tractor Tire Repairs)...................................... 1,107.55

 

KENO CLAIMS

1.    Danko Emergency Equipment Co. (Wildland gear)............................... 3,327.43

2.    Trenton Rec (Harvest Festival)...................................................................... 300.00

 

With no further business, the meeting was adjourned at 9:00p.m.

 

Next regular meeting will be August 13, 2013, 6:30p.m. at the Village Office.

 

                                                           

John A. Rundel, Chairman

ATTEST:

 

                                                           

Wendy L. McKain, Village Clerk

 

 



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