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Trenton Board of Trustees

May 14, 2013

Trenton, NE

REGULAR MEETING

 

A meeting of the Board of Trustees of the Village of Trenton, NE, was convened in open and public session, Tuesday, May 14, 2013 at 6:30p.m. at the Village Office.  Present: Chairman Rundel, Trustees Frakes, McArthur, Neely and Poppert, Clerk McKain, Utility Superintendent Vrbas, Aaron Leggott and Larry Evans.  Availability of the agenda was communicated in advance notice and in the notice sent to the Chairman and Trustees of the meeting.  All proceedings hereafter shown were taken while the meeting was open to the public.

 

Chairman made “Open Meeting Act” announcement.

 

Roll Call was taken and quorum was verified.

 

Larry Evans discussed issues with the volleyball court at Franks.  He stated the Library roof is leaking and with volleyball beginning, it will only get worse.  Larry suggested having some type of fishnet barrier put up so that the ball would not go on roof.  This would be a proactive move to prevent additional damage to the Library roof.  Chairman Rundel stated they would consider ideas on how to prevent balls going on to the roof.

 

Motion by Frakes with second by McArthur to approve agenda. Ayes: Frakes, Rundel, McArthur, Neely and Poppert.  Nays: None.  Absent: None.  Motion carried.

 

Motion made by Neely with second by Frakes to approve minutes of the April 9, 2013. Ayes: Frakes, Rundel, McArthur, Neely and Poppert.  Nays: None.  Abstain: None.  Absent: None.  Motion carried.

 

Motion made by Frakes and seconded by Neely to approve treasurer’s report.  Ayes: Frakes, Rundel, McArthur, Neely and Poppert.  Nays: None.  Absent: None.  Motion carried.

 

Utility Superintendent Reports: Electric Department: Superintendent Vrbas reported that Trenton Rec had an issue with the meter.  The meter was replaced and no additional spikes in useage have occurred.  Trenton Rec requested that the Board take into consideration reducing the billing.  Motion made by Neely and seconded by Frakes to reduce Trenton Rec billing to $40.00 for the month of February 2013.  Ayes: Frakes, Rundel, McArthur, Neely and Poppert.  Nays: None.  Absent: None.  Motion carried.  Mr. Cox requested that a light pole be moved located by his driveway.  Discussion was made.  It was determined that if Mr. Cox wanted the pole moved, it would be at his expense.  Superintendent Vrbas would let Mr. Cox know.  An estimate was given from SWPPD to repair a pole located west of town on Mr. Bynog’s property.  Discussion was made.  Motion made by Frakes and seconded by Neely to repair the pole at the Villag’es cost.    Ayes: Frakes, Rundel, McArthur, Neely and Poppert.  Nays: None.  Absent: None.  Motion carried.  Water Department:  Superintendent Vrbas stated things were working well.  Sewer Department: Superintendent Vrbas stated he is working on finding a company for installation of the new sewer station.  The new sewer station is completed and delivery was being scheduled for delivery.  Trash Department: Superintendent Vrbas reported there were a few new customers.  Additional dumpsters were needed.  Discussion was made.  Motion made by McArthur and seconded by Poppert to purchase an additional 10 dumpsters (3-3yrd and 7-2yd).  Ayes: Frakes, Rundel, McArthur, Neely and Poppert.  Nays: None.  Absent: None.  Motion carried.  Street Department: New grasshopper mower was received.  Working good.  It was suggested that the new mower be used for the park department and the older mower be used for the street department.  Superintendent Vrbas stated B&H is scheduled for Late July or Early August for armor coating.  Motion made by Neely and seconded by Frakes to approve up to $18,000.00 for armor coating streets.  Ayes: Frakes, Rundel, McArthur, Neely and Poppert.  Nays: None.  Absent: None.  Motion carried.  Park Department: Superintendent Vrbas stated that Gaston’s put the first application on the Park.  Superintendent Vrbas stated that Dale had begun mowing in April.

 

Animal Control: A report was viewed.  Some residents have made appointments later in the month and will license once the rabies vaccination has been made.  Five tickets were issued for non-licensure of animals.

 

Village Office:  Four utility deposits will be refunded.  Clerk McKain stated that the Finance Conference will be in Kearney on June 19-21, 2013 and plans to attend.  The office would be covered by Deputy Clerk Cock from 8:00am to 12:00pm (Noon) during those days.  Clerk McKain requested to purchase a few bookshelves for the office.  Motion made by McArthur and seconded by Poppert to approve the purchase of two bookshelves for Village office.  Ayes: Frakes, Rundel, McArthur, Neely and Poppert.  Nays: None.  Absent: None.  Motion carried.  Clerk McKain stated that medial insurance premiums are increasing by 11%.  McKain is looking at other insurance possibilities.  Clerk McKain stated that the NACO meeting is in North Platte on Wednesday, May 15, 2013 and would not be attending due to office coverage as Deputy Clerk Cock would be out of office.  Clerk McKain stated the SW Clerks Association is meeting on Thursday, May 16, 2013 in Paxton.  Both McKain and Cock would be attending and office would close early at 11:00am.

 

Unfinished Business:  Pool applications were reviewed.  Three applications for manager/assistant manager and ten applications for lifeguards were received.  Clerk McKain stated that a special class has been set up for lifeguard training at the YMCA in McCook on May 28-31, 2013 from 7pm to 10pm.  Discussions were made on the applicants.  It was decided that applicant would need to have a pre-employment drug screen.  The Village would pay for the lifeguard class provided the person passed.  Motion made by Neely and seconded by Poppert to approve all applicants for the Pool provided they pass the drug screen and the appropriate certification classes.  Ayes: Frakes, Rundel, McArthur, Neely and Poppert.  Nays: None.  Absent: None.  Motion carried. 

 

Applications were reviewed for the summer maintenance/mowing position.  There were four applicants.  Discussions were made on the applicants.  It was decided that applicant would need to have a pre-employment drug screen.  Motion made by Neely and seconded by McArthur to approve Mr. Gaylord Vrbas for the summer position provided he pass the drug screen.  Ayes: Frakes, Rundel, McArthur, and Neely.  Abstain: Poppert.  Nays: None.  Absent: None.  Motion carried.  Motion made by Frakes and seconded by Neely to approve Ms. Laurie Poppert as a second choice if Mr. Gaylord Vrbas denied the offer for the summer position.  Ayes: Frakes, Rundel, McArthur, and Neely.  Abstain: Poppert.  Nays: None.  Absent: None.  Motion carried. 

 

Information was presented concerning the Village Credit Card application.  Clerk McKain stated that the Village was approved and a resolution was required.  The resolution was received too late for the meeting and would be added to the agenda for the June meeting.

 

Chairman Rundel reported on the wind turbine project.  He stated that there is a soil boring proposal for $6,500.00.  Once the samples were received. this would be the defining point for the Village to move forward with the project.  An interconnection cost to NPPD would be approximately $5,000.  Chairman Rundel stated that 20 year bonds are at 3% or lower interest right now.  In August or September, the Village would be ready for public meetings to discuss moving forward with the project.  Motion made by Neely and seconded by Poppert to approve the expense for the soil boring.  Ayes: Frakes, Rundel, McArthur, Neely and Poppert.  Nays: None.  Absent: None.  Motion carried.

 

Payport is a service that will allow the village to accept credit card payments.  There is a $100 fee for equipment and set up.  There is a service charge of 2.49% per credit card transaction and $1.75 per electronic check transaction that is charged to the consumer.  Motion made by Frakes and seconded by Neely to approve the purchase of equipment for the Payport service.  Ayes: Frakes, Rundel, McArthur, Neely and Poppert.  Nays: None.  Absent: None.  Motion carried.

 

Ordinance or Resolution: There were no new Ordinances or Resolutions presented at the meeting.

 

New Business: Library roof is leaking and information was discussed in citizen forum at the request of Mr. Evans.

 

Discussion was made on adding the Arbor Day Holiday as a paid day off for Village employees.  Chairman Rundel stated that it is a State Holiday and many other county and village/city offices are closed.  Motion made by Neely and seconded by Poppert to approve the Arbor Day Holiday as a paid day off for Village employees.  Ayes: Frakes, Rundel, McArthur, Neely and Poppert.  Nays: None.  Absent: None.  Motion carried.

 

Discussion for the TCDC demolition permit was discussed.  TCDC plans to demolish a house located in the Village limits and is requesting that the Village waive fee.  It was decided that TCDC would be given a choice of paying the $75.00 fee or paying for the fee to cap the water/sewer lines.  Chairman Rundel would discuss the issue with Don Keller.

 

An application was received for a new firefighter, William Blackburn.  Motion made by McArthur and seconded by Poppert to approve the Application of William Blackburn for firefighter.  Ayes: Frakes, Rundel, McArthur, Neely and Poppert.  Nays: None.  Absent: None.  Motion carried.

 

Hitch and Hay Public Transit is requesting support in the amount of $1,884.65 for the fiscal year of 2013.  Discussion was made.  Motion made by McArthur and seconded by Neely to approve the expenditure of Keno funds in the amount of $1,884.65 for the funding of Hitch and Hay Public Transit.  Ayes: Frakes, Rundel, McArthur, Neely and Poppert.  Nays: None.  Absent: None.  Motion carried.

 

Correspondence:  A letter from FCC concerning the radio station authorization was reviewed.  A letter from the Department of Roads concerning a meeting was reviewed.  The Grandview News was reviewed.

 

Motion by McArthur with second by Neely to approve claims.  Yeas: Rundel, Frakes, McArthur, Neely and Poppert.  Nays: None.  Absent: None.  Motion carried.

 

1.    April payroll............................................................................................... $9,866.21

2.    EFTPS, FED payroll taxes....................................................................... 2,362.52

3.    NE Department of Revenue (State Withholding).................................... 275.47

4.    NE Dept. of Revenue, April sales tax..................................................... 3,321.86

5.    Aflac (Ins premium)......................................................................................... 43.70

6.    Almquist Maltzahn Galloway & Luth (asst with payroll/Audit)........... 6,750.00

7.    Amfirst Insurance Services.................................................................... 23,039.00

8.    Blue Cross Blue Shield (Ins premium).................................................. 2,396.64

9.    Burger & Bennett, P.C. (legal services)................................................. 1,768.48

10. City of McCook (Trash)............................................................................. 2,063.40

11. Colonial Life (Ins premium)........................................................................... 40.48

12. D&L Pest Control (office/library)................................................................... 48.00

13. Dewey, Nadine (Payroll).............................................................................. 207.20

14. Eakes Office Plus.......................................................................................... (22.70)

15. Evans, Larry (Payroll)................................................................................... 207.20

16. Farmers Co-op (Supplies/Fuel)............................................................... 1,194.99

17. Farmers State Bank (Trash truck payment)........................................... 5,277.45

18. Great Plains Communications (Telephone)............................................ 841.08

19. Hitchcock Co. Schools (tobacco & liquor license proceeds)............. 1,020.00

20. Ideal Linen Supply (Shop supply)............................................................... 16.72

21. International Institute of Municipal Clerks (membership dues)............ 230.00

22. Lang Diesel, INC (parts for ‘05 mower)....................................................... 94.20

23. Lang Diesel, INC.(Grasshopper mower)................................................ 8,476.00

24. League of NE Municipality (Finance Conf. Fee).................................... 369.00

25. McCook Daily Gazette (publications)........................................................ 542.10

26. MWC (roll out dumpsters)............................................................................ 617.39

27. NE Dept. of Labor, benefit charges (Victoria Bowman) ..................... 1,810.00

28. NE Rural Water Assoc.(Conf. fee)............................................................. 375.00

29. Olsen’s Agri. Lab (water samples)................................................................ 14.70

30. One Call Concepts............................................................................................ 4.05

31. Orscheln (supplies)...................................................................................... 304.63

32. Quill (supplies).............................................................................................. 162.89

33. Scoop Media (publications)........................................................................ 377.67

34. Southwest Fertilizer (Prepaid Propane Credit)....................................... (696.00)

35. SWPPD (Power)...................................................................................... 44,933.22

36. T and J Repair (Ambulance Repairs)..................................................... 1,845.11

37. Top Office (copier lease/maintenance)....................................................... 47.31

38. Verizon (Cell phones).................................................................................. 114.56

39. Village of Trenton (utilities)...................................................................... 2,660.63

40. Village of Trenton Petty Cash (postage)....................................................... 5.17

41. Volz (heater repair)....................................................................................... 147.50

42. Walmart (Office/Shop Supplies)................................................................. 159.36

43. Wendy L. McKain/Chase Credit Card (Library books)............................ 292.63

44. Western Tire (repairs on loader)................................................................. 166.80

 

With no further business, the meeting was adjourned at 8:30p.m.

 

Next regular meeting will be June 11, 2013, 6:30p.m. at the Village Office.

 

                                                           

John A. Rundel, Chairman

ATTEST:

 

                                                           

Wendy L. McKain, Village Clerk

 

 



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