A meeting of the
Board of Trustees of the Village of Trenton, NE, was convened in open and
public session, Tuesday, May 14, 2013 at 6:30p.m. at the Village Office.
Present: Chairman Rundel, Trustees Frakes, McArthur, Neely and Poppert, Clerk
McKain, Utility Superintendent Vrbas, Aaron Leggott and Larry Evans. Availability
of the agenda was communicated in advance notice and in the notice sent to the
Chairman and Trustees of the meeting. All proceedings hereafter shown were
taken while the meeting was open to the public.
Chairman made “Open
Meeting Act” announcement.
Roll Call was taken
and quorum was verified.
Larry Evans discussed
issues with the volleyball court at Franks. He stated the Library roof is
leaking and with volleyball beginning, it will only get worse. Larry suggested
having some type of fishnet barrier put up so that the ball would not go on
roof. This would be a proactive move to prevent additional damage to the
Library roof. Chairman Rundel stated they would consider ideas on how to prevent
balls going on to the roof.
Motion by Frakes with
second by McArthur to approve agenda. Ayes: Frakes, Rundel, McArthur, Neely and
Poppert. Nays: None. Absent: None. Motion carried.
Motion made by Neely
with second by Frakes to approve minutes of the April 9, 2013. Ayes: Frakes,
Rundel, McArthur, Neely and Poppert. Nays: None. Abstain: None. Absent: None.
Motion carried.
Motion made by Frakes
and seconded by Neely to approve treasurer’s report. Ayes: Frakes, Rundel,
McArthur, Neely and Poppert. Nays: None. Absent: None. Motion carried.
Utility
Superintendent Reports: Electric Department: Superintendent Vrbas reported that
Trenton Rec had an issue with the meter. The meter was replaced and no
additional spikes in useage have occurred. Trenton Rec requested that the
Board take into consideration reducing the billing. Motion made by Neely and
seconded by Frakes to reduce Trenton Rec billing to $40.00 for the month of
February 2013. Ayes: Frakes, Rundel, McArthur, Neely and Poppert. Nays:
None. Absent: None. Motion carried. Mr. Cox requested that a light pole be
moved located by his driveway. Discussion was made. It was determined that if
Mr. Cox wanted the pole moved, it would be at his expense. Superintendent
Vrbas would let Mr. Cox know. An estimate was given from SWPPD to repair a
pole located west of town on Mr. Bynog’s property. Discussion was made. Motion
made by Frakes and seconded by Neely to repair the pole at the Villag’es
cost. Ayes: Frakes, Rundel, McArthur, Neely and Poppert. Nays: None.
Absent: None. Motion carried. Water Department: Superintendent Vrbas stated
things were working well. Sewer Department: Superintendent Vrbas stated he is
working on finding a company for installation of the new sewer station. The
new sewer station is completed and delivery was being scheduled for delivery.
Trash Department: Superintendent Vrbas reported there were a few new
customers. Additional dumpsters were needed. Discussion was made. Motion
made by McArthur and seconded by Poppert to purchase an additional 10 dumpsters
(3-3yrd and 7-2yd). Ayes: Frakes, Rundel, McArthur, Neely and Poppert. Nays:
None. Absent: None. Motion carried. Street Department: New grasshopper mower
was received. Working good. It was suggested that the new mower be used for
the park department and the older mower be used for the street department. Superintendent
Vrbas stated B&H is scheduled for Late July or Early August for armor
coating. Motion made by Neely and seconded by Frakes to approve up to
$18,000.00 for armor coating streets. Ayes: Frakes, Rundel, McArthur, Neely
and Poppert. Nays: None. Absent: None. Motion carried. Park Department: Superintendent
Vrbas stated that Gaston’s put the first application on the Park. Superintendent
Vrbas stated that Dale had begun mowing in April.
Animal Control: A report was
viewed. Some residents have made appointments later in the month and will
license once the rabies vaccination has been made. Five tickets were issued
for non-licensure of animals.
Village Office: Four utility deposits
will be refunded. Clerk McKain stated that the Finance Conference will be in
Kearney on June 19-21, 2013 and plans to attend. The office would be covered
by Deputy Clerk Cock from 8:00am to 12:00pm (Noon) during those days. Clerk
McKain requested to purchase a few bookshelves for the office. Motion made by McArthur
and seconded by Poppert to approve the purchase of two bookshelves for Village
office. Ayes: Frakes, Rundel, McArthur, Neely and Poppert. Nays: None.
Absent: None. Motion carried. Clerk McKain stated that medial insurance
premiums are increasing by 11%. McKain is looking at other insurance
possibilities. Clerk McKain stated that the NACO meeting is in North Platte on
Wednesday, May 15, 2013 and would not be attending due to office coverage as
Deputy Clerk Cock would be out of office. Clerk McKain stated the SW Clerks
Association is meeting on Thursday, May 16, 2013 in Paxton. Both McKain and
Cock would be attending and office would close early at 11:00am.
Unfinished Business: Pool applications
were reviewed. Three applications for manager/assistant manager and ten
applications for lifeguards were received. Clerk McKain stated that a special
class has been set up for lifeguard training at the YMCA in McCook on May
28-31, 2013 from 7pm to 10pm. Discussions were made on the applicants. It was
decided that applicant would need to have a pre-employment drug screen. The
Village would pay for the lifeguard class provided the person passed. Motion
made by Neely and seconded by Poppert to approve all applicants for the Pool
provided they pass the drug screen and the appropriate certification classes. Ayes:
Frakes, Rundel, McArthur, Neely and Poppert. Nays: None. Absent: None.
Motion carried.
Applications were
reviewed for the summer maintenance/mowing position. There were four
applicants. Discussions were made on the applicants. It was decided that
applicant would need to have a pre-employment drug screen. Motion made by Neely
and seconded by McArthur to approve Mr. Gaylord Vrbas for the summer position
provided he pass the drug screen. Ayes: Frakes, Rundel, McArthur, and Neely. Abstain:
Poppert. Nays: None. Absent: None. Motion carried. Motion made by Frakes and
seconded by Neely to approve Ms. Laurie Poppert as a second choice if Mr.
Gaylord Vrbas denied the offer for the summer position. Ayes: Frakes, Rundel,
McArthur, and Neely. Abstain: Poppert. Nays: None. Absent: None. Motion
carried.
Information was
presented concerning the Village Credit Card application. Clerk McKain stated
that the Village was approved and a resolution was required. The resolution
was received too late for the meeting and would be added to the agenda for the
June meeting.
Chairman Rundel
reported on the wind turbine project. He stated that there is a soil boring
proposal for $6,500.00. Once the samples were received. this would be the
defining point for the Village to move forward with the project. An
interconnection cost to NPPD would be approximately $5,000. Chairman Rundel
stated that 20 year bonds are at 3% or lower interest right now. In August or
September, the Village would be ready for public meetings to discuss moving
forward with the project. Motion made by Neely and seconded by Poppert to approve
the expense for the soil boring. Ayes: Frakes, Rundel, McArthur, Neely and
Poppert. Nays: None. Absent: None. Motion carried.
Payport is a service
that will allow the village to accept credit card payments. There is a $100
fee for equipment and set up. There is a service charge of 2.49% per credit
card transaction and $1.75 per electronic check transaction that is charged to
the consumer. Motion made by Frakes and seconded by Neely to approve the
purchase of equipment for the Payport service. Ayes: Frakes, Rundel, McArthur,
Neely and Poppert. Nays: None. Absent: None. Motion carried.
Ordinance or
Resolution:
There were no new Ordinances or Resolutions presented at the meeting.
New Business: Library roof is
leaking and information was discussed in citizen forum at the request of Mr.
Evans.
Discussion was made
on adding the Arbor Day Holiday as a paid day off for Village employees.
Chairman Rundel stated that it is a State Holiday and many other county and
village/city offices are closed. Motion made by Neely and seconded by Poppert to
approve the Arbor Day Holiday as a paid day off for Village employees. Ayes:
Frakes, Rundel, McArthur, Neely and Poppert. Nays: None. Absent: None.
Motion carried.
Discussion for the
TCDC demolition permit was discussed. TCDC plans to demolish a house located
in the Village limits and is requesting that the Village waive fee. It was
decided that TCDC would be given a choice of paying the $75.00 fee or paying
for the fee to cap the water/sewer lines. Chairman Rundel would discuss the
issue with Don Keller.
An application was
received for a new firefighter, William Blackburn. Motion made by McArthur and
seconded by Poppert to approve the Application of William Blackburn for
firefighter. Ayes: Frakes, Rundel, McArthur, Neely and Poppert. Nays: None.
Absent: None. Motion carried.
Hitch and Hay Public
Transit is requesting support in the amount of $1,884.65 for the fiscal year of
2013. Discussion was made. Motion made by McArthur and seconded by Neely to approve
the expenditure of Keno funds in the amount of $1,884.65 for the funding of
Hitch and Hay Public Transit. Ayes: Frakes, Rundel, McArthur, Neely and
Poppert. Nays: None. Absent: None. Motion carried.
Correspondence: A letter from FCC
concerning the radio station authorization was reviewed. A letter from the
Department of Roads concerning a meeting was reviewed. The Grandview News was
reviewed.
Motion by McArthur
with second by Neely to approve claims. Yeas: Rundel, Frakes, McArthur, Neely
and Poppert. Nays: None. Absent: None. Motion carried.
1.
April payroll............................................................................................... $9,866.21
2.
EFTPS, FED payroll
taxes....................................................................... 2,362.52
3.
NE Department of
Revenue (State Withholding).................................... 275.47
4.
NE Dept. of
Revenue, April sales tax..................................................... 3,321.86
5.
Aflac (Ins
premium)......................................................................................... 43.70
6.
Almquist Maltzahn
Galloway & Luth (asst with payroll/Audit)........... 6,750.00
7.
Amfirst Insurance
Services.................................................................... 23,039.00
8.
Blue Cross Blue
Shield (Ins premium).................................................. 2,396.64
9.
Burger &
Bennett, P.C. (legal services)................................................. 1,768.48
10.
City of McCook
(Trash)............................................................................. 2,063.40
11.
Colonial Life (Ins
premium)........................................................................... 40.48
12.
D&L Pest
Control (office/library)................................................................... 48.00
13.
Dewey, Nadine
(Payroll).............................................................................. 207.20
14.
Eakes Office Plus.......................................................................................... (22.70)
15.
Evans, Larry
(Payroll)................................................................................... 207.20
16.
Farmers Co-op
(Supplies/Fuel)............................................................... 1,194.99
17.
Farmers State Bank
(Trash truck payment)........................................... 5,277.45
18.
Great Plains
Communications (Telephone)............................................ 841.08
19.
Hitchcock Co.
Schools (tobacco & liquor license proceeds)............. 1,020.00
20.
Ideal Linen Supply
(Shop supply)............................................................... 16.72
21.
International
Institute of Municipal Clerks (membership dues)............ 230.00
22.
Lang Diesel, INC
(parts for ‘05 mower)....................................................... 94.20
23.
Lang Diesel,
INC.(Grasshopper mower)................................................ 8,476.00
24.
League of NE
Municipality (Finance Conf. Fee).................................... 369.00
25.
McCook Daily
Gazette (publications)........................................................ 542.10
26.
MWC (roll out
dumpsters)............................................................................ 617.39
27.
NE Dept. of Labor,
benefit charges (Victoria Bowman) ..................... 1,810.00
28.
NE Rural Water
Assoc.(Conf. fee)............................................................. 375.00
29.
Olsen’s Agri. Lab
(water samples)................................................................ 14.70
30.
One Call Concepts............................................................................................ 4.05
31.
Orscheln
(supplies)...................................................................................... 304.63
32.
Quill (supplies).............................................................................................. 162.89
33.
Scoop Media
(publications)........................................................................ 377.67
34.
Southwest
Fertilizer (Prepaid Propane Credit)....................................... (696.00)
35.
SWPPD (Power)...................................................................................... 44,933.22
36.
T and J Repair
(Ambulance Repairs)..................................................... 1,845.11
37.
Top Office (copier
lease/maintenance)....................................................... 47.31
38.
Verizon (Cell
phones).................................................................................. 114.56
39.
Village of Trenton
(utilities)...................................................................... 2,660.63
40.
Village of Trenton
Petty Cash (postage)....................................................... 5.17
41.
Volz (heater
repair)....................................................................................... 147.50
42.
Walmart
(Office/Shop Supplies)................................................................. 159.36
43.
Wendy L.
McKain/Chase Credit Card (Library books)............................ 292.63
44.
Western Tire
(repairs on loader)................................................................. 166.80
With no further
business, the meeting was adjourned at 8:30p.m.
Next regular meeting
will be June 11, 2013, 6:30p.m. at the Village Office.
John A. Rundel, Chairman
ATTEST:
Wendy L. McKain,
Village Clerk
