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Trenton Board of Trustees

MARCH 12, 2013 Amended 04/09/13 to read March 12.2013

Trenton, NE

REGULAR MEETING

 

A meeting of the Board of Trustees of the Village of Trenton, NE, was convened in open and public session, Tuesday, March 12, 2013 at 6:30p.m. at the Village Office.  Present: Chairman Rundel, Trustees Frakes, McArthur, and Neely, Clerk McKain, Utility Superintendent Vrbas, Aaron Leggott, Linda Hunkins, and Terry Galloway.  Trustee Poppert was absent.  Trustee Poppert notified the Clerk in advance of his absence from meeting.  Availability of the agenda was communicated in advance notice and in the notice sent to the Chairman and Trustees of the meeting.  All proceedings hereafter shown were taken while the meeting was open to the public.

 

Chairman made “Open Meeting Act” announcement.

 

Roll Call was taken and quorum was verified.

 

Linda Hunkins participated in the citizen forum.  She stated she had some concerns with the benefits offered at El Dorado for employees.  Several good employees have quite and move to other employers that offer a better benefit package.  Bill Neely stated that several times El Dorado has offered benefits, in which employees did not want to contribute to the premium and wanted higher pay instead.  Chairman Rundel stated the Village Board is always willing to hear from citizens and that the issue of a benefit package should be addressed with the El Dorado Board.

 

Motion by Frakes with second by McArthur to approve agenda. Ayes: Frakes, Rundel, McArthur, and Neely.  Nays: None.  Absent: Poppert.  Motion carried.

 

Motion made by McArthur with second by Frakes to approve minutes of the February 12, 2013 meeting. Ayes: Frakes, Rundel, and McArthur.  Nays: None.  Abstain: Neely due to non-attendance of the meeting.  Absent: Poppert.  Motion carried.

 

Motion made by Frakes and seconded by Neely to approve treasurer’s report.  Ayes: Frakes, Rundel, McArthur, and Neely.  Nays: None.  Absent: Poppert.  Motion carried.

 

Utility Superintendent Reports: Electric Department: Power outage on March 10th was due to a bus fuse in the substation.  Southwest Public Power fixed the problem.  Park Department: Volleyball court was discussed.  Board Member Poppert will keep track of usage to determine if the court is needed.  Sewer Department: Contractor for new pumps scheduled for a meeting.  Street Department: Jared stated that B&H were in town to crack seal streets.  The Methodist Church inquired about the Village helping with the cost to repair the sidewalk.  Motion by Frakes with Second by Neely to provide $150 towards the corner sidewalk to insert a handicapped cut out.  Ayes: Frakes, Rundel, McArthur, and Neely.  Nays: None.  Absent: Poppert.  Motion carried.  Trash Department: Stickers are in for dumpsters.  Jared and Aaron will work on getting all dumpsters with "Village of Trenton" stickers.  Water Department: Trenton was notified that the water sample was in the Top 5 for the United States.  Jared will be attending water school in Grand Island on March 18-20, 2013. 

 

Animal Control: A report was viewed.  Numerous warnings were set to residents for none compliance of licensing their animal.  Some residents have made appointments later in the month and will license once the rabies vaccination has been made.  Tickets will be processed for citizens to appear in court for failure to comply. 

 

Village Office:  One utility deposit will be refunded.  Clerk will be attending a Clerk’s meeting in Curtis on Thursday, March 14, 2013 leaving at 11:00am.  Village office will be closing at that time. 

 

Unfinished Business:  Motion made at 7:20pm by Neely and seconded by McArthur to go into Executive Session to discuss applicants for the Deputy Clerk position.   Ayes: Frakes, Rundel, McArthur and Neely.  Nays: None.  Absent: Poppert.  Motion carried.  Motion made at 7:40pm by Neely and seconded by Frakes to come out of executive session.  Ayes: Frakes, Rundel, McArthur and Neely.  Nays: None.  Absent: Poppert.  Motion carried. 

 

A candidate was chosen and will be offered a position on March 13, 2013, provided a drug screening is clear.  The Deputy Clerk position will start at $9.00 per hour and will work 8:00am to 5:00pm with an hour lunch break.  The position will be for the first 15 days of the month and will be flexible for additional or less hours for the remaining portion of the month.  Clerk McKain will supervise the position.

 

Discussion was made on the starting salary of the Clerk position.  After discussion it was agreed upon the wage to be $15 per hour.  Benefits will be offered if needed.  Motion made by Neely and seconded by McArthur to set Clerk wages to start at $15 per hour.   Ayes: Rundel, McArthur and Neely.  Nays: None.  Abstain: Frakes.  Absent: Poppert.  Motion carried. 

Clerk McKain continues to inquire with different companies to obtain a credit card for the Village.

 

New Business: Terry Galloway from Almquist, Maltzahn, Galloway & Luth presented an overview of the Audit for the Village of Trenton.  Mr. Galloway pointed out several pages and stated that the Village was doing a good job with controlling spending. 

 

An advertisement will be in the Hitchcock County News and the McCook Gazette for pool personnel.  Wages were discussed and set for first year lifeguard to be starting at $7.25 per hour.  Second year lifeguards to be set at $7.35 per hour; third year $7.45 per hour, fourth year $7.55 per hour.  Pool manager will start at $8.50 per hour and assistant pool manager will start at $8.00 per hour.  Applications will be accepted until April 8, 2013.

A discussion on helping the Trenton Rural Fire Department purchase light weight gear for grass fires was held.  It was determined that more information was needed, such as, the cost of each suit and how many were planned to be purchased. 

 

A discuss was held on obtaining a new copier for the office.  The current copier has been broke down several times since January.  Information was presented from several suppliers with quotes for new leases on copiers.  Motion by McArthur with second by Neely to approve the lease of a color copier from Top Office.  Ayes: Frakes, McArthur, Neely, and Rundel.  Nays: None.   Absent: Poppert.  Motion carried.

 

Discussion was made on a new Zoning map that was received.  Rundel stated that the Planning and Zoning Board should be notified and a meeting set up to approve new map.

 

Discussion was made on an application received for a volunteer fire person.  The board approved Austin Hunter.  Motion by Frakes with second by Neely to approve Austin Hunter for a volunteer firefighter.  Ayes: Frakes, McArthur, Neely, and Rundel.  Nays: None.   Absent: Poppert.  Motion carried.

 

Discussion was made on the appointment of Laken Vrbas for the Board of Health. 

Motion by Neely with second by McArthur to approve the appointment of Laken Vrbas to the Village of Trenton Board of Health. Ayes: Frakes, McArthur, Neely, and Rundel.  Nays: None.   Absent: Poppert.  Motion carried.

 

Discussion on the spring and fall applications for the park.  Gastons Lawn Service provided information on different applications that can be provided.  Motion by Frakes with second by McArthur to approve the purchase of the 1st and 4th applications to the park by Gaston Lawn Service.  Ayes: Frakes, McArthur, Neely, and Rundel.  Nays: None.   Absent: Poppert.  Motion carried.

 

Chairman Rundel provided an update on the GIS Mapping project.  He has a meeting with W Design on Tuesday.  The project should be finalized by the end of the month.

 

Correspondence: Thank you received from Joyce Record for the great snow removal of main street.  Several citizens commented on the great job of the snow removal.

 

Motion by Neely with second by McArthur to approve operating claims. Ayes: Frakes, McArthur, Neely, and Rundel.  Nays: None.   Absent: Poppert.  Motion carried.

1.    February payroll....................................................................................... $7,950.71

2.    EFTPS, FED payroll taxes....................................................................... 1,876.48

3.    NE Department of Revenue (State Withholding).................................... 205.55

4.    NE Dept. of Revenue, February sales tax............................................. 3,327.30

5.    Acme Touch Printing (Dumpster stickers)................................................ 285.38

6.    Aflac (tSupplemental insurance)................................................................. 43.70

7.    Arbor Day Foundation (annual membership)............................................ 55.00

8.    Blue Cross Blue Shield (insurance premium)..................................... 2,396.64

9.    Capital One (library subscriptions/books)................................................. 316.64

10. Carquest (parts)............................................................................................... 14.68

11. City of McCook (trash).............................................................................. 1,624.50

12. Colby Bearing (Merry go round repairs).................................................... 149.67

13. Colonial Life (insurance)............................................................................... 40.48

14. Dewey, Nadine.............................................................................................. 157.18

15. DHHS – Public Health (Pool Permit)........................................................... 40.00

16. Eakes Office Supplies (printer cartridges).................................................. 85.97

17. Evans, Larry................................................................................................... 225.52

18. Farmers Co-op (fuel/propane)................................................................. 1,234.88

19. Fastenal (parts).................................................................................................. 1.43

20. Gaston’s Lawn Service (park)..................................................................... 903.00

21. Great Plains Communications (telephone/internet)............................... 423.61

22. Great Plains One Call....................................................................................... 2.20

23. Ideal Linen....................................................................................................... 16.72

24. K C Motor & Electric (Whistle repairs).......................................................... 45.00

25. McCook Daily Gazette (Deputy Clerk Ad)................................................. 210.60

26. McCook National Bank (Simple IRA)........................................................ 280.00

27. Orscheln (supplies)........................................................................................... 5.61

28. QLT (phone)..................................................................................................... 17.74

29. Quill (office supply)...................................................................................... 365.72

30. RW Welding (Merry go round repairs)......................................................... 35.20

31. Scoop Media (publications)........................................................................ 180.03

32. Southwest Fertilizer (Prepaid Propane)............................................... (1,849.19)

33. SWPPD (electric)..................................................................................... 50,928.14

34. T and J Repair (tires/batteries/filters)......................................................... 561.36

35. Trenton Rural Fire Department (1/2 life insurance premium)............... 295.20

36. Verizon (cell phones)................................................................................... 114.05

37. Village of Trenton (Utilities)..................................................................... 3,107.18

38. Walmart (supplies).......................................................................................... 85.72

 

With no further business, the meeting was adjourned at 8:30p.m.

 

Next regular meeting will be April 9, 2013, 6:30p.m. at the Village Office.

 

                                                           

John A. Rundel, Chairman

ATTEST:

 

                                                           

Wendy L. McKain, Village Clerk

 

 



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