A meeting of the
Board of Trustees of the Village of Trenton, NE, was convened in open and
public session, Tuesday, December 17, 2013 at 6:30p.m. at the Village Office.
Present: Chairman Rundel, Trustees Frakes, Neely, McArthur and Poppert, Clerk
McKain, Utility Superintendent Vrbas, Deputy Clerk Cock, Aaron Leggott, and Marv
Harms. Availability of the agenda was communicated in advance notice and in
the notice sent to the Chairman and Trustees of the meeting. All proceedings
hereafter shown were taken while the meeting was open to the public.
Roll Call was taken
and quorum was verified.
Chairman made “Open
Meeting Act” announcement.
Citizen Forum: No one presented
information.
Motion made by Neely and
second by Poppert to approve agenda. Ayes: Frakes, McArthur, Neely, Poppert and
Rundel Nays: None. Absent: None. Motion carried.
Motion made by McArthur
with second by Frakes to approve minutes of the November 12, 2013 meeting. Ayes:
Frakes, McArthur, Neely, and Poppert Nays: None. Abstain: Rundel. Absent:
None. Motion carried.
Motion made by Frakes
and second by Neely to approve treasurer’s report. Ayes: Frakes, McArthur, Neely,
Poppert, and Rundel. Nays: None. Absent: None. Motion carried.
Reorganization: Motion made by Neely
with second by Poppert to keep John Rundel as Chairman of the Board of
Trustees, Rich Frakes as Vice-Chairman of the Board of Trustees, to keep
Chairman Rundel and Vice-Chairman Frakes for the Board of Zoning Adjustment; to
keep Rundel, Frakes & Neely on the Park/Pool Committee; to keep Rundel,
McArthur and Poppert on the Utility/Street & Alley/Trash Committee; to
designate Farmers State Bank as the Village’s financial depository; to keep
Vice-Chairman and Deputy Clerk as second signatures on Village Warrants; to
keep the meeting place as the Village Clerk’s Office and time to be the 2nd
Tuesday of the month at 6:30pm; to keep the Hitchcock County News as the
designated publication; to appoint G. Pete Burger as the Village Attorney; to
appoint Wendy L. McKain as the Village Clerk/Treasurer; to appoint Tom Hovey as
the Village Fire Department Chief; to appoint Greg Wolford of W Design as the
Village Street Superintendent; to appoint Jared B. Vrbas as the Village Utility
Superintendent; to appoint Larry Evans as the Village Library Director; to
appoint John Rundel, Jared Vrbas and Laken Vrbas as the Village Board of
Health. Ayes: Frakes, McArthur, Neely, and Poppert Nays: None. Abstain:
Rundel. Absent: None. Motion carried.
Utility
Superintendent Reports: Electric Department: Christmas decorations were hung.
Vrbas stated he would like to get outdoor outlets on the poles to make it
easier to connect the street decorations. Water Department: Superintendent
Vrbas stated water sample pricing or Olsen’s lab is increasing to $16.50 for
normal samples and $18.00 for special or repeat samples. Vrbas reported that
the meter reading wand is not working and sent in for repairs. Discussion was
made to purchase a new meter reading wand. Discussion was made for a possible
rate increase due to equipment updates and repairs on the water system. Sewer
Department: Superintendent Vrbas stated the new sewer station has an issue
with one motor. DEQ had an inspection on the sewer lagoons. Trash
Department: Superintendent Vrbas reported the new dumpsters arrived. Street
Department: Superintendent Vrbas a provided an updated list of fees for equipment
rentals. After discussions a motion was made by Neely and second by Frakes to
approve new equipment rental fees. Ayes: Frakes, McArthur, Neely, Poppert and
Rundel Nays: None. Absent: None. Motion carried.
Park Department: Superintendent
Vrbas stated the park and pow wow ground restrooms are winterized for the year.
Pool Department: Superintendent Vrbas stated that the pool is winterized
for the year.
Animal Control: There are 23 cats
and 153 dogs licensed within the village. There are still 6 unlicensed dogs.
Vrbas stated that one running at large trial was conducted.
Village Office: Clerk McKain
reported that two utility deposits were to be returned. One account requested
that a reduction of fees for three days use. After discussion it was decided
that a minimum of $30.00 for the water, sewer, and trash would be charged. McKain
stated that the new animal tags for 2014 arrived. There were 182 reminder
notices sent to residents to license their animals by January 10, 2014. There
were 3 parking violation notices sent to residents. McKain reported that QuickBooks
software was updated to the 2014 version. McKain stated that the 2014 Clerk
Institute/Academy would be during the week of March 24-28, 2014. It was
discussed that Deputy Cock would attend the institute and Clerk McKain would
attend the academy. The Village office would be closed on Wednesday, March 26,
2014, Thursday, March 27, and Friday, March 28, 2014. Clerk McKain provided
information on the IIMC Annual Conference in Milwaukee. Clerk McKain will
update the Nebraska Directory of Municipal Officials for the 2014 publication.
Discussion was made to close the Village offices on Thursday, December 26 and
Friday, December 28, 2013. Employees would use vacation time. McKain reported
that SWPPD has employed a new person for our utility billing. Colyn Suda of
SWPPD took employees out to lunch. During the lunch Suda reported there would
not be an increase to electrical rates. He also stated that we should look at
an increase in rates for security lights. Another suggestion is to consider
taking a new inventory of security lights. McKain reported that tobacco
license renewals were sent to three businesses. McKain provided a catalog to
the board for review of employee shirts. McKain made a suggestion for a
community contest to develop a logo for the Village. Poppert stated he would
inform the art class of the development of a logo for the Village.
Library: No one present to
provide information.
Unfinished Business: No new information
of the wind turbine project. No new estimates for the library roof were
submitted. There was a fine to the resident for meter tampering. Vrbas
presented information for tree trimming estimates. It was decided that Wayne’s
Tree Service would trim trees in the alley’s and streets that were into or
close to electrical lines. Vincent’s Tree Service would trim trees in the
park. Discussion was made to adopt new wording for the Personnel Policies and
Procedures for “Regular, Part-time employee”. Motion was made by Neely and
second by Frakes to approve the new wording for “Regular, Part-time employee”.
Ayes: Frakes, McArthur, Neely, Poppert and Rundel Nays: None. Absent: None.
Motion carried. Discussion was made on the proposed PTO policy. Motion was
made by Frakes and second by McArthur to table the proposed PTO policy. Ayes:
Frakes, McArthur, Neely, Poppert and Rundel Nays: None. Absent: None. Motion
carried.
Ordinance or
Resolution: There
were no ordinances or resolutions for this meeting.
New Business: Marv Harms presented
information on closing the airport due to lack of usage. Discussion was made
and a formal resolution will be done to close the airport at a later time.
Information was presented to the board on the Street Certification SSAR.
Discussion was made to provide the Panhandlers $300.00 of Keno funds for their
Christmas Celebration. Discussion was made to provide the Trenton Christmas
Baskets $1,500.00 of Keno funds for their baskets to the needy. Discussion was
made not to let the Keno funds go below $35,000.00. Discussion on providing
the Hitchcock County Public School Foundation Project some Keno funds was
made. It was decided that the Village would help support the project with
grant applications. Salary increases were discussed for the Board of
Trustees. Motion was made by Poppert and second by McArthur to increase the
Chairman of the Board of Trustees annual salary to $1,200.00 and the Trustees
of the Board to an annual salary of $1,000.00. Ayes: Frakes, McArthur, Neely,
Poppert and Rundel Nays: None. Absent: None. Motion carried. A renewal
contract was discussed for the equipment and software warranty and maintenance
for Neptune. Motion was made by McArthur and second by Neely to renew the
contract with Neptune. Ayes: Frakes, McArthur, Neely, Poppert and Rundel Nays:
None. Absent: None. Motion carried. Discussion was made to have carpet
cleaned in Village office. It was decided that we would not clean the carpet
in the Village office. Information was provided for the League of Nebraska
Municipalities 2014 Utilities/Public Works Section Annual Conference. Motion
was made by Frakes and second by McArthur to have Vrbas and McKain would attend
the conference in Lincoln on January 15-17, 2014. Ayes: Frakes, McArthur,
Neely, Poppert and Rundel Nays: None. Absent: None. Motion carried.
Discussion was made to donate the old alarm in the Clerk’s office to the
museum. Motion was made by Poppert and second by Frakes to donate the old
alarm in clerk’s office to the museum. Ayes: Frakes, McArthur, Neely, Poppert
and Rundel Nays: None. Absent: None. Motion carried.
Correspondence:
Information from NACO on the
Affordable Care Act, Groundwater Guardian, Nebraska Aviation Symposium and El
Dorado Newsletter was presented for review to the Board.
Motion made by Frakes
with second by McArthur to approve Operating, Keno, and Library Claims. Ayes: Frakes,
McArthur, Neely, Poppert and Rundel. Nays: None. Absent: None. Motion
carried.
OPERATING CLAIMS
(General Checking Account)
1. November payroll (2
pay periods)............................................................... $9,743.16
2. EFTPS, FED (November payroll
tax)........................................................... 2,258.47
3. NE Dept. of Revenue (November
payroll tax)................................................. 240.99
4. NE Dept. of Revenue, (November
sales tax)............................................... 2,326.31
5. Aflac (Supplement
insurance Dec/Jan)............................................................. 87.40
6. American Funds
(November Simple IRA)....................................................... 148.32
7. American Legal
Publishing (2014 NE Basic Code).......................................... 650.00
8. Blue Cross Blue
Shield (Insurance Premiums)............................................. 2,684.24
9. BOK Financial (Bond
interest)..................................................................... 13,327.50
10. Burger & Bennett
(Legal Services)................................................................... 901.69
11. City of McCook
(Trash)................................................................................. 2,281.05
12. Colonial Life
(Supplement insurance)................................................................ 40.48
13. D&L Pest Control
(office/library)........................................................................ 48.00
14. Dewey, Nadine
(Payroll).................................................................................. 219.52
15. Display Sales (light
bulbs)..................................................................................... 9.50
16. Eakes Office Plus
(supplies).............................................................................. 11.27
17. Evans, Larry
(Payroll)....................................................................................... 157.19
18. Farmers Co-op
(Supplies/Fuel)..................................................................... 2,465.14
19. FirstBank Credit Card
(Office Card (Postage) $49.84; W. McKain (Street
decorations/software updates) $2,212.22).................................................... 2,262.06
20. Frakes, Richard
(Trustee Annual Salary)......................................................... 800.00
21. Great Plains
Communications (Telephone/Internet)........................................ 427.74
22. Ideal Linen Supply
(Shop supplies).................................................................... 16.74
23. KC Motor &
Electric (Repairs)....................................................................... 1,560.50
24. League Builders
(parts)....................................................................................... 26.89
25. Marquette
Construction (Street Repair)........................................................... 200.00
26. McArthur, Jessy
(Trustee Annual Salary)........................................................ 800.00
27. MNB (Nov. Simple IRA)................................................................................... 341.68
28. NE Rural Water
Association (Membership Dues)............................................ 125.00
29. Neely, Bill (Trustee
Annual Salary).................................................................. 800.00
30. Olsen’s Agricultural
Lab (Water Samples)......................................................... 14.70
31. Poppert, Austin
(Trustee Annual Salary).......................................................... 800.00
32. QLT (Equipment lease)...................................................................................... 17.74
33. Quill (Office
Supplies)...................................................................................... 192.91
34. Ricely, Paul
(Repairs)....................................................................................... 280.00
35. Rundel, John
(Chairman Annual Salary)...................................................... 1,000.00
36. Southwest Fertilizer
(Prepaid Propane)....................................................... (3,650.50)
37. Southwest Fertilizer
(Propane/Valve Fire Barn)................................................... 9.56
38. SWPPD (Purchase Power
Nov. Billing $35,178.36; Airport $54.01; North Well
$388.77; South Well $359.07).................................................................................... 35,980.21
39. T and J Repairs
(Supplies/Tire repair)................................................................ 63.47
40. Top Office (Copier
Lease).................................................................................. 49.95
41. Verizon (Cell phones)....................................................................................... 114.50
42. Village of Trenton
(Utilities)............................................................................ 2,560.72
43. Volz (Fire barn
heater repair).............................................................................. 60.00
44. Cornhusker Press
(Animal control).................................................................... 91.93
KENO CLAIMS (Keno
Checking Account):
K1.
Panhandlers Community Christmas.............................................................. 300.00
K2. Christmas
Baskets....................................................................................... 1,500.00
LIBRARY CLAIMS (Library
checking account):
L1. Consumer
Reports (1yr subscription)............................................................. $26.00
L2. Country
Living (1yr subscription)....................................................................... 26.97
L3. Dewey,
Nadine (Christmas Bonus)................................................................. 100.00
L4. Evans,
Larry (Christmas Bonus)..................................................................... 200.00
L5. First Bank
Card (Books).................................................................................. 172.08
L6. Good
Housekeeping (1yr subscription)............................................................. 29.97
L7. Midwest
Living (2yr subscription)...................................................................... 19.97
Motion made by McArthur
with second by Neely to adjourn the meeting. Ayes: Frakes, McArthur, Neely,
Poppert and Rundel. Nays: None. Absent: None. Motion carried.
With no further
business, the meeting was adjourned at 8:10p.m.
Next regular meeting
will be January 14, 2014, at 6:30p.m. in the Village Office.
John A. Rundel, Chairman
Trenton Board of
Trustees
ATTEST:
Wendy L. McKain,
Village Clerk
