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Trenton Board of Trustees

December 17, 2013

Trenton, NE

REGULAR MEETING

 

A meeting of the Board of Trustees of the Village of Trenton, NE, was convened in open and public session, Tuesday, December 17, 2013 at 6:30p.m. at the Village Office.  Present: Chairman Rundel, Trustees Frakes, Neely, McArthur and Poppert, Clerk McKain, Utility Superintendent Vrbas, Deputy Clerk Cock, Aaron Leggott, and Marv Harms.  Availability of the agenda was communicated in advance notice and in the notice sent to the Chairman and Trustees of the meeting.  All proceedings hereafter shown were taken while the meeting was open to the public.

 

Roll Call was taken and quorum was verified.

 

Chairman made “Open Meeting Act” announcement.

 

Citizen Forum:  No one presented information.

 

Motion made by Neely and second by Poppert to approve agenda. Ayes: Frakes, McArthur, Neely, Poppert and Rundel Nays: None.  Absent: None.  Motion carried.

 

Motion made by McArthur with second by Frakes to approve minutes of the November 12, 2013 meeting. Ayes: Frakes, McArthur, Neely, and Poppert Nays: None.  Abstain: Rundel.  Absent: None.  Motion carried.

 

Motion made by Frakes and second by Neely to approve treasurer’s report.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Absent: None.  Motion carried.

 

Reorganization: Motion made by Neely with second by Poppert to keep John Rundel as Chairman of the Board of Trustees, Rich Frakes as Vice-Chairman of the Board of Trustees, to keep Chairman Rundel and Vice-Chairman Frakes for the Board of Zoning Adjustment; to keep Rundel, Frakes & Neely on the Park/Pool Committee; to keep Rundel, McArthur and Poppert on the Utility/Street & Alley/Trash Committee; to designate Farmers State Bank as the Village’s financial depository; to keep Vice-Chairman and Deputy Clerk as second signatures on Village Warrants; to keep the meeting place as the Village Clerk’s Office and time to be the 2nd Tuesday of the month at 6:30pm; to keep the Hitchcock County News as the designated publication; to appoint G. Pete Burger as the Village Attorney; to appoint Wendy L. McKain as the Village Clerk/Treasurer; to appoint Tom Hovey as the Village Fire Department Chief; to appoint Greg Wolford of W Design as the Village Street Superintendent; to appoint Jared B. Vrbas as the Village Utility Superintendent; to appoint Larry Evans as the Village Library Director; to appoint John Rundel, Jared Vrbas and Laken Vrbas as the Village Board of Health.  Ayes: Frakes, McArthur, Neely, and Poppert Nays: None.  Abstain: Rundel.  Absent: None.  Motion carried.

 

Utility Superintendent Reports: Electric Department: Christmas decorations were hung.  Vrbas stated he would like to get outdoor outlets on the poles to make it easier to connect the street decorations.  Water Department:  Superintendent Vrbas stated water sample pricing or Olsen’s lab is increasing to $16.50 for normal samples and $18.00 for special or repeat samples.  Vrbas reported that the meter reading wand is not working and sent in for repairs.  Discussion was made to purchase a new meter reading wand.  Discussion was made for a possible rate increase due to equipment updates and repairs on the water system.  Sewer Department: Superintendent Vrbas stated the new sewer station has an issue with one motor.  DEQ had an inspection on the sewer lagoons.  Trash Department: Superintendent Vrbas reported the new dumpsters arrived.  Street Department: Superintendent Vrbas a provided an updated list of fees for equipment rentals.  After discussions a motion was made by Neely and second by Frakes to approve new equipment rental fees.  Ayes: Frakes, McArthur, Neely, Poppert and Rundel Nays: None.  Absent: None.  Motion carried.

Park Department: Superintendent Vrbas stated the park and pow wow ground restrooms are winterized for the year.  Pool Department: Superintendent Vrbas stated that the pool is winterized for the year. 

 

Animal Control: There are 23 cats and 153 dogs licensed within the village.  There are still 6 unlicensed dogs.  Vrbas stated that one running at large trial was conducted.

 

Village Office:  Clerk McKain reported that two utility deposits were to be returned.  One account requested that a reduction of fees for three days use.  After discussion it was decided that a minimum of $30.00 for the water, sewer, and trash would be charged.  McKain stated that the new animal tags for 2014 arrived.  There were 182 reminder notices sent to residents to license their animals by January 10, 2014.  There were 3 parking violation notices sent to residents.  McKain reported that QuickBooks software was updated to the 2014 version.  McKain stated that the 2014 Clerk Institute/Academy would be during the week of March 24-28, 2014.  It was discussed that Deputy Cock would attend the institute and Clerk McKain would attend the academy.  The Village office would be closed on Wednesday, March 26, 2014, Thursday, March 27, and Friday, March 28, 2014.  Clerk McKain provided information on the IIMC Annual Conference in Milwaukee.  Clerk McKain will update the Nebraska Directory of Municipal Officials for the 2014 publication.  Discussion was made to close the Village offices on Thursday, December 26 and Friday, December 28, 2013.  Employees would use vacation time.  McKain reported that SWPPD has employed a new person for our utility billing.  Colyn Suda of SWPPD took employees out to lunch.  During the lunch Suda reported there would not be an increase to electrical rates.  He also stated that we should look at an increase in rates for security lights.  Another suggestion is to consider taking a new inventory of security lights.  McKain reported that tobacco license renewals were sent to three businesses.  McKain provided a catalog to the board for review of employee shirts.  McKain made a suggestion for a community contest to develop a logo for the Village.  Poppert stated he would inform the art class of the development of a logo for the Village.

 

Library: No one present to provide information.

 

Unfinished Business:  No new information of the wind turbine project.  No new estimates for the library roof were submitted.  There was a fine to the resident for meter tampering.  Vrbas presented information for tree trimming estimates.  It was decided that Wayne’s Tree Service would trim trees in the alley’s and streets that were into or close to electrical lines.  Vincent’s Tree Service would trim trees in the park.  Discussion was made to adopt new wording for the Personnel Policies and Procedures for “Regular, Part-time employee”.  Motion was made by Neely and second by Frakes to approve the new wording for “Regular, Part-time employee”.  Ayes: Frakes, McArthur, Neely, Poppert and Rundel Nays: None.  Absent: None.  Motion carried.  Discussion was made on the proposed PTO policy.  Motion was made by Frakes and second by McArthur to table the proposed PTO policy.  Ayes: Frakes, McArthur, Neely, Poppert and Rundel Nays: None.  Absent: None.  Motion carried.

 

Ordinance or Resolution:  There were no ordinances or resolutions for this meeting.

 

New Business: Marv Harms presented information on closing the airport due to lack of usage.  Discussion was made and a formal resolution will be done to close the airport at a later time.  Information was presented to the board on the Street Certification SSAR.  Discussion was made to provide the Panhandlers $300.00 of Keno funds for their Christmas Celebration.  Discussion was made to provide the Trenton Christmas Baskets $1,500.00 of Keno funds for their baskets to the needy.  Discussion was made not to let the Keno funds go below $35,000.00.  Discussion on providing the Hitchcock County Public School Foundation Project some Keno funds was made.  It was decided that the Village would help support the project with grant applications.  Salary increases were discussed for the Board of Trustees.  Motion was made by Poppert and second by McArthur to increase the Chairman of the Board of Trustees annual salary to $1,200.00 and the Trustees of the Board to an annual salary of $1,000.00.  Ayes: Frakes, McArthur, Neely, Poppert and Rundel Nays: None.  Absent: None.  Motion carried.  A renewal contract was discussed for the equipment and software warranty and maintenance for Neptune.  Motion was made by McArthur and second by Neely to renew the contract with Neptune.   Ayes: Frakes, McArthur, Neely, Poppert and Rundel Nays: None.  Absent: None.  Motion carried.  Discussion was made to have carpet cleaned in Village office.  It was decided that we would not clean the carpet in the Village office.  Information was provided for the League of Nebraska Municipalities 2014 Utilities/Public Works Section Annual Conference.  Motion was made by Frakes and second by McArthur to have Vrbas and McKain would attend the conference in Lincoln on January 15-17, 2014.   Ayes: Frakes, McArthur, Neely, Poppert and Rundel Nays: None.  Absent: None.  Motion carried.  Discussion was made to donate the old alarm in the Clerk’s office to the museum.  Motion was made by Poppert and second by Frakes to donate the old alarm in clerk’s office to the museum.  Ayes: Frakes, McArthur, Neely, Poppert and Rundel Nays: None.  Absent: None.  Motion carried.

 

Correspondence:  Information from NACO on the Affordable Care Act, Groundwater Guardian, Nebraska Aviation Symposium and El Dorado Newsletter was presented for review to the Board.

 

Motion made by Frakes with second by McArthur to approve Operating, Keno, and Library Claims. Ayes: Frakes, McArthur, Neely, Poppert and Rundel.  Nays: None.  Absent: None.  Motion carried.

 

OPERATING CLAIMS (General Checking Account)

1.    November payroll (2 pay periods)............................................................... $9,743.16

2.    EFTPS, FED (November payroll tax)........................................................... 2,258.47

3.    NE Dept. of Revenue (November payroll tax)................................................. 240.99

4.    NE Dept. of Revenue, (November sales tax)............................................... 2,326.31

5.    Aflac (Supplement insurance Dec/Jan)............................................................. 87.40

6.    American Funds (November Simple IRA)....................................................... 148.32

7.    American Legal Publishing (2014 NE Basic Code).......................................... 650.00

8.    Blue Cross Blue Shield (Insurance Premiums)............................................. 2,684.24

9.    BOK Financial (Bond interest)..................................................................... 13,327.50

10.  Burger & Bennett (Legal Services)................................................................... 901.69

11.  City of McCook (Trash)................................................................................. 2,281.05

12.  Colonial Life (Supplement insurance)................................................................ 40.48

13.  D&L Pest Control (office/library)........................................................................ 48.00

14.  Dewey, Nadine (Payroll).................................................................................. 219.52

15.  Display Sales (light bulbs)..................................................................................... 9.50

16.  Eakes Office Plus (supplies).............................................................................. 11.27

17.  Evans, Larry (Payroll)....................................................................................... 157.19

18.  Farmers Co-op (Supplies/Fuel)..................................................................... 2,465.14

19.  FirstBank Credit Card (Office Card (Postage) $49.84; W. McKain                              (Street decorations/software updates) $2,212.22).................................................... 2,262.06

20.  Frakes, Richard (Trustee Annual Salary)......................................................... 800.00

21.  Great Plains Communications (Telephone/Internet)........................................ 427.74

22.  Ideal Linen Supply (Shop supplies).................................................................... 16.74

23.  KC Motor & Electric (Repairs)....................................................................... 1,560.50

24.  League Builders (parts)....................................................................................... 26.89

25.  Marquette Construction (Street Repair)........................................................... 200.00

26.  McArthur, Jessy (Trustee Annual Salary)........................................................ 800.00

27.  MNB (Nov. Simple IRA)................................................................................... 341.68

28.  NE Rural Water Association (Membership Dues)............................................ 125.00

29.  Neely, Bill (Trustee Annual Salary).................................................................. 800.00

30.  Olsen’s Agricultural Lab (Water Samples)......................................................... 14.70

31.  Poppert, Austin (Trustee Annual Salary).......................................................... 800.00

32.  QLT (Equipment lease)...................................................................................... 17.74

33.  Quill (Office Supplies)...................................................................................... 192.91

34.  Ricely, Paul (Repairs)....................................................................................... 280.00

35.  Rundel, John (Chairman Annual Salary)...................................................... 1,000.00

36.  Southwest Fertilizer (Prepaid Propane)....................................................... (3,650.50)

37.  Southwest Fertilizer (Propane/Valve Fire Barn)................................................... 9.56

38.  SWPPD (Purchase Power Nov. Billing $35,178.36; Airport $54.01;                         North Well $388.77; South Well $359.07).................................................................................... 35,980.21

39.  T and J Repairs (Supplies/Tire repair)................................................................ 63.47

40.  Top Office (Copier Lease).................................................................................. 49.95

41.  Verizon (Cell phones)....................................................................................... 114.50

42.  Village of Trenton (Utilities)............................................................................ 2,560.72

43.  Volz (Fire barn heater repair).............................................................................. 60.00

44.  Cornhusker Press (Animal control).................................................................... 91.93

 

KENO CLAIMS (Keno Checking Account):

         K1.   Panhandlers Community Christmas.............................................................. 300.00

         K2.  Christmas Baskets....................................................................................... 1,500.00

 

LIBRARY CLAIMS (Library checking account):

         L1.  Consumer Reports (1yr subscription)............................................................. $26.00

         L2.  Country Living (1yr subscription)....................................................................... 26.97

         L3.  Dewey, Nadine (Christmas Bonus)................................................................. 100.00

         L4.  Evans, Larry (Christmas Bonus)..................................................................... 200.00

         L5.  First Bank Card (Books).................................................................................. 172.08

         L6.  Good Housekeeping (1yr subscription)............................................................. 29.97

         L7.  Midwest Living (2yr subscription)...................................................................... 19.97

 

Motion made by McArthur with second by Neely to adjourn the meeting. Ayes: Frakes, McArthur, Neely, Poppert and Rundel.  Nays: None.  Absent: None.  Motion carried.

 

With no further business, the meeting was adjourned at 8:10p.m.

 

Next regular meeting will be January 14, 2014, at 6:30p.m. in the Village Office.

 

 

                                                           

John A. Rundel, Chairman

Trenton Board of Trustees

ATTEST:

 

                                                           

Wendy L. McKain, Village Clerk



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