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Trenton Board of Trustees

November 12, 2013

Trenton, NE

REGULAR MEETING

 

A meeting of the Board of Trustees of the Village of Trenton, NE, was convened in open and public session, Tuesday, November 12, 2013 at 6:30p.m. at the Village Office.  Present: Chairman Rundel, Trustees Frakes, Neely, McArthur and Poppert, Clerk McKain, Utility Superintendent Vrbas, Deputy Clerk Cock, Aaron Leggott, and Chris Williamson.  Availability of the agenda was communicated in advance notice and in the notice sent to the Chairman and Trustees of the meeting.  All proceedings hereafter shown were taken while the meeting was open to the public.

 

Chairman made “Open Meeting Act” announcement.

 

Roll Call was taken and quorum was verified.

 

Citizen Forum:  No one presented information.

 

Motion made by McArthur and second by Frakes to approve agenda. Ayes: Frakes, McArthur, Neely, Poppert and Rundel Nays: None.  Absent: None.  Motion carried.

 

Motion made by Frakes with second by McArthur to approve minutes of the October 8, 2013 meeting. Ayes: Frakes, McArthur, Neely, and Poppert Nays: None.  Abstain: Rundel.  Absent: None.  Motion carried.

 

Motion made by Neely and second by Poppert to approve treasurer’s report.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Absent: None.  Motion carried.

 

Utility Superintendent Reports: Electric Department: Discussion about tree trimming in some areas was made.  Vrbas was instructed to get some estimates on tree trimming.  An update on some repair work on East I street was discussed.  Water Department:  Superintendent Vrbas stated water department is working good.  Sewer Department: Superintendent Vrbas stated the new sewer station is installed; however, there is an issue with one motor, which is in need of replacement.  There was a discussion on dumping waste into the car wash drain.  It was agreed with Mr. Williamson that a $20 fee per load would be charged and that he would contact Vrbas to dump tanks into the sewer lagoon.  Trash Department: Superintendent Vrbas reported there is a need for additional dumpsters.  A motion made by McArthur and second by Neely to order 4 – 3yd dumpsters and 6 – 2 yd dumpsters.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Absent: None.  Motion carried.  Street Department: Superintendent Vrbas stated that no Certified Weed Notices were written in October.  He stated two prices on backhoe rentals.  The Board asked that Vrbas get a list of comparative fees for the equipment to review at the December meeting.  Vrbas provided information on two bucket trucks.  After discussion, the board asked Vrbas to see if trucks could be sent up for a test drive and visual look over.  Flooding issue in the 400 block of East E was discussed.  Vrbas was instructed to blade both sides of the road to the canal.  Discussion was made on setting up the street tour with Greg Wolford during the first week in December.  Park Department: Superintendent Vrbas stated the park and pow wow ground restrooms are winterized for the year.  Pool Department: Superintendent Vrbas stated that the pool is winterized for the year. 

 

Animal Control: There are 23 cats and 153 dogs licensed within the village.  There are still 6 unlicensed dogs; warnings have been issued for one no license and three running at large.  Vrbas stated there has not been a chance to use the net gun to capture running at large dogs.

 

Village Office:  Clerk McKain reported that no utility deposits were refunded.  Both McKain and Cock will be attending the SW Clerks meeting in Imperial on Thursday, November 21, 2013 and the office would close at 11:30am.  McKain reported that the auditors were in the office on November 6, 2013 to conduct the annual audit. 

 

Library: No one present to provide information.

 

Unfinished Business:  Rundel stated that he would be unable to attend the Wind Conference in Lincoln this week and his registration would be refunded.   He also stated that de-regulations would be effective in April, 2014 for NPPD.  Rundel expects that there will be continued increases of 8-12% each year.  Discussion was made on continuing with the wind turbine proposals and planning.  Rundel spoke about substations, gas generators and additional personnel that may be needed.  Discussion of interest for TCDC to demolish a building with in the village was made.  There have been no additional estimates for the library roof.  Tree trimming was discussed in the Utility superintendent’s report.

 

Ordinance or Resolution:  There were no ordinances or resolutions for this meeting.

 

New Business: There was discussion on the Planning Commission recommendation for approval of a temporary building on the property located at L-N-L Trenton SW ¼ SE ¼ Sec 35-3-33 or 502 East F Street, Trenton, NE.  The commission approved the application with the condition that the temporary building be removed within a 90-day period or before February 10, 2014.  Should the building need to remain on the property longer, another application, along with the fee, would need to be made.  A waiver of the notification to persons within 200 feet of the property would be made for the extension application.  Motion made by Frakes and second by Poppert to approve the temporary building with the condition the building be removed within 90-days or apply for an extension.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Absent: None.  Motion carried.

There was discussion on a request to open a liquor store at the “Dari Crème” site at highway’s 34 & 25.  Motion made by McArthur and second by Neely to approve the opening of a liquor store located at highway’s 34 & 25 with the proper licensing requirements by the Nebraska Liquor Commission.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Absent: None.  Motion carried.

A contract for a wireless communications management agreement from Utility Service Group was reviewed and discussed.  Motion made by Frakes and second by Poppert to approve the wireless communications management agreement from Utility Service Group.  Ayes: Frakes, McArthur, Poppert, and Rundel.  Nays: None.  Absent: None.  Abstain: Neely.  Motion carried.

A discussion on the delinquent accounts was made.  It was decided that disconnect notices would be sent out on the working day after the 10th of the month.  Residents who have not paid the bill or made arrangements would be disconnected upon the end of the 20-day period of notice.  The clerk’s office has been calling to remind residents of payments along with notices on the resident’s door.  Any resident who is disconnected due to nonpayment will be required to pay the full amount due plus $60.00 reconnection fee before services will be connected.

A discussion was made to adopt the State of Nebraska employee paid holiday schedule to be included in Personnel Policies and Procedures for the Village of Trenton: New Year’s Day, Martin Luther King Jr. Day, President’s Day, Arbor Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day and Friday after, and Christmas Day.  Motion made by Poppert and second by McArthur to adopt the State of Nebraska employee paid holidays.  Ayes: Frakes, McArthur, Neely, Poppert, and Rundel.  Nays: None.  Absent: None.  Motion carried.

A discussion was made on changing the language of a “Regular Part-time Employee” in the personnel policies.  No decisions were made on this item.

A discussion was made to change vacation and sick time to “Personal Time Off or PTO”.  A draft of a new policy was reviewed and will be sent to the Village Attorney for review.  No action taken on this item.

Correspondence:  Nebraska Energy – Federal Credit Union; USDA; NeFSMA – Floodplain; Nebraska Department of Environmental Quality; Great Plains Web Design & Hosting; First National Public Finance

Motion made by Neely with second by Frakes to approve operating Ayes: Frakes, McArthur, Neely, Poppert and Rundel.  Nays: None.  Absent: None.  Motion carried.

 

1.    October payroll (2 pay periods)................................................................. $10,123.56

2.    EFTPS, FED payroll taxes............................................................................ 2,348.76

2A.  Balance Due October payroll taxes............................................................ 24.82

3.    NE Department of Revenue (NE payroll taxes).............................................. 256.81

4.    NE Dept. of Revenue, Sept. sales tax.......................................................... 3,958.81

5.    Aflac (Supplement insurance)............................................................................ 43.70

6.    Almquist Maltzahn Galloway & Luth (Budget/Payroll).................................. 3,350.00

7.    American Funds (Simple IRA Sept.)................................................................ 148.32

8.    Arbor Day Foundation (Membership dues)........................................................ 15.00

9.    Blue Cross Blue Shield (Insurance Premiums)............................................. 2,684.24

10.  BSB Construction (Sewer installation)........................................................ 14,662.00

11.  City of McCook (Trash)................................................................................. 1,828.11

12.  Colonial Life (Supplement insurance)................................................................ 40.48

13.  Dewey, Nadine (Payroll).................................................................................. 219.52

14.  Eakes Office Plus (Office supply).................................................................... (14.72)

15.  Evans, Larry (Payroll)....................................................................................... 211.85

16.  Farmers Co-op (Supplies/Fuel)..................................................................... 1,797.80

17.  FirstBank Credit Card (Office Card (Postage) $11.83; W. McKain                           (Conf Reg) $100.00; J. Rundel (Fuel) $ 188.32).................................................................................... 300.15

18.  Great Plains Communications (Telephone/Internet)........................................ 426.50

19.  Ideal Linen Supply (Shop supplies).................................................................... 16.74

20.  KC Motor & Electric (Sewer installation).......................................................... 604.32

21.  League Builders (parts)......................................................................................... 2.99

22.  Main Street Checks (office supply).................................................................. 122.04

23.  MARC (Shop supplies)..................................................................................... 502.03

24.  MNB (Simple IRA Sept)................................................................................... 291.68

25.  Municipal Supply, INC (Supplies)....................................................................... 12.04

26.  NE Municipal Clerks Association (membership dues)....................................... 30.00

27.  NE Rural Water Association (Conference registration)................................... 165.00

28.  Olsen’s Agricultural Lab (Water Samples)......................................................... 14.70

29.  One Call Concepts............................................................................................... 6.25

30.  Orscheln (shop supplies).................................................................................. 956.38

31.  Schamel’s Auto Supply (Filters/shop supplies)................................................ 189.15

32.  Scoop Media (Publications)................................................................................ 96.43

33.  Southwest Fertilizer (Prepaid Propane)......................................................... 4,470.00

34.  SWPPD (Purchase Power Oct. Billing $41,122.69; Airport $66.68;                         North Well $327.80; South Well $248.84).................................................................................... 41,766.01

35.  Top Office (Copier Lease/Usage).................................................................... 317.30

36.  US Postmaster (postage)................................................................................. 184.00

37.  Verizon (Cell phones)....................................................................................... 116.78

38.  Village of Trenton (Utilities)............................................................................ 1,994.40

39.  Wagner Ford (Car rental)................................................................................. 326.08

40.  Walmart (Office/Shop Supplies / Animal Control)........................................... 112.88

 

KENO CLAIMS: NO CLAIMS

LIBRARY CLAIMS (Library checking account):

         L1.  First Bankcard Library Card (Books)................................................................ 99.86

         L2.  NE Library Commission.................................................................................. 500.00

         L3.  Village of Trenton (Books/Subscriptions)........................................................ 336.83

 

With no further business, the meeting was adjourned at 8:20p.m.

 

Next regular meeting will be December 10, 2013, 6:30p.m. at the Village Office.

 

                                                           

John A. Rundel, Chairman

Trenton Board of Trustees

ATTEST:

 

                                                           

Wendy L. McKain, Village Clerk



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