A meeting of the
Board of Trustees of the Village of Trenton, NE, was convened in open and
public session, Tuesday, November 12, 2013 at 6:30p.m. at the Village Office.
Present: Chairman Rundel, Trustees Frakes, Neely, McArthur and Poppert, Clerk
McKain, Utility Superintendent Vrbas, Deputy Clerk Cock, Aaron Leggott, and
Chris Williamson. Availability of the agenda was communicated in advance
notice and in the notice sent to the Chairman and Trustees of the meeting. All
proceedings hereafter shown were taken while the meeting was open to the
public.
Chairman made “Open
Meeting Act” announcement.
Roll Call was taken
and quorum was verified.
Citizen Forum: No one presented
information.
Motion made by McArthur
and second by Frakes to approve agenda. Ayes: Frakes, McArthur, Neely, Poppert
and Rundel Nays: None. Absent: None. Motion carried.
Motion made by Frakes
with second by McArthur to approve minutes of the October 8, 2013 meeting. Ayes:
Frakes, McArthur, Neely, and Poppert Nays: None. Abstain: Rundel. Absent:
None. Motion carried.
Motion made by Neely
and second by Poppert to approve treasurer’s report. Ayes: Frakes, McArthur, Neely,
Poppert, and Rundel. Nays: None. Absent: None. Motion carried.
Utility
Superintendent Reports: Electric Department: Discussion about tree trimming in
some areas was made. Vrbas was instructed to get some estimates on tree
trimming. An update on some repair work on East I street was discussed. Water
Department: Superintendent Vrbas stated water department is working good. Sewer
Department: Superintendent Vrbas stated the new sewer station is installed;
however, there is an issue with one motor, which is in need of replacement.
There was a discussion on dumping waste into the car wash drain. It was agreed
with Mr. Williamson that a $20 fee per load would be charged and that he would
contact Vrbas to dump tanks into the sewer lagoon. Trash Department: Superintendent
Vrbas reported there is a need for additional dumpsters. A motion made by
McArthur and second by Neely to order 4 – 3yd dumpsters and 6 – 2 yd
dumpsters. Ayes: Frakes, McArthur, Neely, Poppert, and Rundel. Nays: None.
Absent: None. Motion carried. Street Department: Superintendent Vrbas stated that
no Certified Weed Notices were written in October. He stated two prices on
backhoe rentals. The Board asked that Vrbas get a list of comparative fees for
the equipment to review at the December meeting. Vrbas provided information on
two bucket trucks. After discussion, the board asked Vrbas to see if trucks
could be sent up for a test drive and visual look over. Flooding issue in the
400 block of East E was discussed. Vrbas was instructed to blade both sides of
the road to the canal. Discussion was made on setting up the street tour with
Greg Wolford during the first week in December. Park Department: Superintendent
Vrbas stated the park and pow wow ground restrooms are winterized for the year.
Pool Department: Superintendent Vrbas stated that the pool is winterized for
the year.
Animal Control: There are 23 cats
and 153 dogs licensed within the village. There are still 6 unlicensed dogs;
warnings have been issued for one no license and three running at large. Vrbas
stated there has not been a chance to use the net gun to capture running at
large dogs.
Village Office: Clerk McKain
reported that no utility deposits were refunded. Both McKain and Cock will be
attending the SW Clerks meeting in Imperial on Thursday, November 21, 2013 and
the office would close at 11:30am. McKain reported that the auditors were in
the office on November 6, 2013 to conduct the annual audit.
Library: No one present to
provide information.
Unfinished Business: Rundel stated that
he would be unable to attend the Wind Conference in Lincoln this week and his
registration would be refunded. He also stated that de-regulations would be
effective in April, 2014 for NPPD. Rundel expects that there will be continued
increases of 8-12% each year. Discussion was made on continuing with the wind
turbine proposals and planning. Rundel spoke about
substations, gas generators and additional personnel that may be needed.
Discussion of interest for TCDC to demolish a building with in the village was
made. There have been no additional estimates for the library roof. Tree
trimming was discussed in the Utility superintendent’s report.
Ordinance or
Resolution: There
were no ordinances or resolutions for this meeting.
New
Business: There was discussion on the Planning Commission
recommendation for approval of a temporary building on the property located at
L-N-L Trenton SW ¼ SE ¼ Sec 35-3-33 or 502 East F Street, Trenton, NE. The
commission approved the application with the condition that the temporary
building be removed within a 90-day period or before February 10, 2014. Should
the building need to remain on the property longer, another application, along
with the fee, would need to be made. A waiver of the notification to persons
within 200 feet of the property would be made for the extension application. Motion
made by Frakes and second by Poppert to approve the temporary building with the
condition the building be removed within 90-days or apply for an extension.
Ayes: Frakes, McArthur, Neely, Poppert, and Rundel. Nays: None. Absent: None.
Motion carried.
There
was discussion on a request to open a liquor store at the “Dari Crème” site at
highway’s 34 & 25. Motion made by McArthur and second by Neely to approve the
opening of a liquor store located at highway’s 34 & 25 with the proper
licensing requirements by the Nebraska Liquor Commission. Ayes: Frakes,
McArthur, Neely, Poppert, and Rundel. Nays: None. Absent: None. Motion
carried.
A
contract for a wireless communications management agreement from Utility
Service Group was reviewed and discussed. Motion made by Frakes and second by Poppert
to approve the wireless communications management agreement from Utility
Service Group. Ayes: Frakes, McArthur, Poppert, and Rundel. Nays: None.
Absent: None. Abstain: Neely. Motion carried.
A
discussion on the delinquent accounts was made. It was decided that disconnect
notices would be sent out on the working day after the 10th of the
month. Residents who have not paid the bill or made arrangements would be
disconnected upon the end of the 20-day period of notice. The clerk’s office
has been calling to remind residents of payments along with notices on the
resident’s door. Any resident who is disconnected due to nonpayment will be
required to pay the full amount due plus $60.00 reconnection fee before
services will be connected.
A
discussion was made to adopt
the State of Nebraska employee paid holiday schedule to be included in
Personnel Policies and Procedures for the Village of Trenton: New Year’s Day,
Martin Luther King Jr. Day, President’s Day, Arbor Day, Memorial Day,
Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day and
Friday after, and Christmas Day. Motion made by Poppert and
second by McArthur to adopt the State of Nebraska employee paid holidays.
Ayes: Frakes, McArthur, Neely, Poppert, and Rundel. Nays: None. Absent: None.
Motion carried.
A
discussion was made on changing the language of a “Regular Part-time Employee”
in the personnel policies. No decisions were made on this item.
A
discussion was made to change vacation and sick time to “Personal Time Off or
PTO”. A draft of a new policy was reviewed and will be sent to the Village
Attorney for review. No action taken on this item.
Correspondence: Nebraska Energy – Federal Credit Union;
USDA; NeFSMA – Floodplain; Nebraska Department of Environmental Quality; Great
Plains Web Design & Hosting; First National Public Finance
Motion made by Neely
with second by Frakes to approve operating Ayes: Frakes, McArthur, Neely, Poppert
and Rundel. Nays: None. Absent: None. Motion carried.
1. October payroll (2
pay periods)................................................................. $10,123.56
2. EFTPS, FED payroll
taxes............................................................................ 2,348.76
2A. Balance Due
October payroll taxes............................................................ 24.82
3. NE Department of
Revenue (NE payroll taxes).............................................. 256.81
4. NE Dept. of Revenue, Sept.
sales tax.......................................................... 3,958.81
5. Aflac (Supplement
insurance)............................................................................ 43.70
6. Almquist Maltzahn
Galloway & Luth (Budget/Payroll).................................. 3,350.00
7. American Funds
(Simple IRA Sept.)................................................................ 148.32
8. Arbor Day Foundation
(Membership dues)........................................................ 15.00
9. Blue Cross Blue
Shield (Insurance Premiums)............................................. 2,684.24
10. BSB Construction
(Sewer installation)........................................................ 14,662.00
11. City of McCook
(Trash)................................................................................. 1,828.11
12. Colonial Life
(Supplement insurance)................................................................ 40.48
13. Dewey, Nadine
(Payroll).................................................................................. 219.52
14. Eakes Office Plus
(Office supply).................................................................... (14.72)
15. Evans, Larry
(Payroll)....................................................................................... 211.85
16. Farmers Co-op
(Supplies/Fuel)..................................................................... 1,797.80
17. FirstBank Credit Card
(Office Card (Postage) $11.83; W. McKain (Conf Reg)
$100.00; J. Rundel (Fuel) $ 188.32).................................................................................... 300.15
18. Great Plains
Communications (Telephone/Internet)........................................ 426.50
19. Ideal Linen Supply
(Shop supplies).................................................................... 16.74
20. KC Motor &
Electric (Sewer installation).......................................................... 604.32
21. League Builders
(parts)......................................................................................... 2.99
22. Main Street Checks
(office supply).................................................................. 122.04
23. MARC (Shop supplies)..................................................................................... 502.03
24. MNB (Simple IRA Sept)................................................................................... 291.68
25. Municipal Supply, INC
(Supplies)....................................................................... 12.04
26. NE Municipal Clerks Association
(membership dues)....................................... 30.00
27. NE Rural Water
Association (Conference registration)................................... 165.00
28. Olsen’s Agricultural
Lab (Water Samples)......................................................... 14.70
29. One Call Concepts............................................................................................... 6.25
30. Orscheln (shop
supplies).................................................................................. 956.38
31. Schamel’s Auto Supply
(Filters/shop supplies)................................................ 189.15
32. Scoop Media
(Publications)................................................................................ 96.43
33. Southwest Fertilizer
(Prepaid Propane)......................................................... 4,470.00
34. SWPPD (Purchase Power
Oct. Billing $41,122.69; Airport $66.68; North Well
$327.80; South Well $248.84).................................................................................... 41,766.01
35. Top Office (Copier
Lease/Usage).................................................................... 317.30
36. US Postmaster
(postage)................................................................................. 184.00
37. Verizon (Cell phones)....................................................................................... 116.78
38. Village of Trenton
(Utilities)............................................................................ 1,994.40
39. Wagner Ford (Car
rental)................................................................................. 326.08
40. Walmart (Office/Shop
Supplies / Animal Control)........................................... 112.88
KENO CLAIMS:
NO CLAIMS
LIBRARY CLAIMS (Library
checking account):
L1. First
Bankcard Library Card (Books)................................................................ 99.86
L2. NE Library
Commission.................................................................................. 500.00
L3. Village of
Trenton (Books/Subscriptions)........................................................ 336.83
With no further
business, the meeting was adjourned at 8:20p.m.
Next regular meeting
will be December 10, 2013, 6:30p.m. at the Village Office.
John A. Rundel, Chairman
Trenton Board of
Trustees
ATTEST:
Wendy L. McKain,
Village Clerk